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01-08-2005 Continued Meeting900K ~J CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE EIGHTH DAY OF JANUARY IN 'TF~ YEAR TWO THOUSAND AND FIVE PRESENT: Stan D. Clark, Chairman Phillip A. Bradshaw, Vice-Chairman Henry H. Bradby Thomas J. Wright, III Richard K. MacManus Also Attending: Jacob P. Stroman, IV, County Attorney W. Douglas Caskey, County Administrator .Arthur E. Berkley, Superintendent of Inspections Sherri A. Bush, Emergency Communications Director Richard O. Childress, Director of Emergency Management Jonathan W. Hartley, Director of Planning and Zoning r Emily G. Haywood, Director of Human Resources Lyle D. Hornbaker, Information Services Coordinator . Donald M. Long, Director of Public Works. William D. McKinney, Director of Technology Rachel. M. Morris, Rural Economic Development Manager Alan S. Nogiec, Director of Parks and Recreation Donald T. Robertson, Assistant County Administrator/Operations E. Wayne Rountree, P.E., Assistant County Administrator/ Development .Anne F. Seward, Assistant County Administrator/ Administration Debbie J. Sivertson, Assistant to the County Administrator Patrick J. Small, Director of Economic Development Chairman Clark. convened .the continued. meeting at 8:37 a.m. at the Windsor Elementary School. County Administrator Caskey provided a brief summary of the prior evening's major points of discussion, and an overview of the format of the day, to include oral reports by staff responsive to issues identified by the Board, subject to agreed upon time limitations. Supervisor Bradshaw moved the Board amend the :regular order of the agenda and enter a closed meeting pursuant to Section 2.2-3711.A.1 of the Freedom of Information Act concerning personnel matters. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw,- Clark. and Wright voting in favor of the motion, and no Supervisors voting against the motion. ; Supervisor Bradshaw moved the Board return to open session. The motion was adopted unanimously (5-0). 1 1 1 i 90~Y ~~ Chairman Clark moved the Board adopt the following Resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote :and in accordance with the provisions of the Virginia Freedom of Information Act; and, V~IHEREAS, Section 2.2-3712.D of the Code of Virginia .requires a certification by this Board of .Supervisors that such closed meeting was conducted in conformity with Virginia law;- NOW, THEREFORE, BE.IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted. from ..open meeting requirements by Virginia law were discussed in the closed meeting to which this certification. resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: MacManus, Bradby, Bradshaw, Clark and Wright NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 Supervisor Bradshaw -moved the Board return to the regular order of the agenda. The motion was. adopted unanimously (5-0). ..Under Item 1, the Board requested Mr. Hartley develop a schedule for an incremental work session of the Board for consideration of the proposed Zoning Ordinance draft. The need to advertise all agreed upon meetingdates and incremental sessions was noted. The Board directed. that the concept of a Route 460 Corridor Master Plan (how to approach and when) be discussed by the Intergovernmental Relations Committee as part of its next quarterly meeting. Under Item 2, Supervisor MacManus moved that the issue of Purchase of Development: Rights be considered as a separate ordinance, that a penny be added to .the budget for this initiative, and thaf $500,000 be allocated. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors. voting. against the motion. 2 .. ~U~11 f;3V fie-:= ~~ Supervisor MacManus moved to establish. a Land Trust and directed staff to come back with appropriate recommendations. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors voting against the motion. l i t mp e. rategy. for fee s The Board further directed staff to formulate a s land acquisition to include legal authority, strategic objectives, and properties for consideration. The Board requested all related work be accomplished. by the first meeting in April, 2005. Staff is to also. provide recommendations on the structure and make-up of the Purchase of Development.Rights Committee, as appropriate. Chairman Clark moved the Board .recess at 9:SS a.m. The motion was adopted unanimously (5-0). Chairman Clark moved the Board reconvene its meeting at .10:07 a.m. The motion was adopted unanimously (5-0). Under Item 4, Supervisor MacManus .moved the .Director of Parks and Recreation provide a summary plan outline of what is envisioned for the proposed Hardy park property by the Board's first meeting in April, 2005, to include cost estimates, funding services, scheduling and schematic layout.. Supervisor Bradshaw made an inquiry to the status of the maintenance of -.the County-owned property along Burdette Road. It was noted that staff would. address pending verification of zoning. Chairman Clark emphasized the need for bikeways and pedestrian pathways to be created to provide linkages. between residential communities. It was also noted that the timeline for the work of the .Bicycle and Pedestrian Advisory Committee needs to be coordinated with the. CIP process. Under Item 7, the Board discussed the mission of Tourism. and activities was directed to formulate a associated with historic resources. Staff . recommendation/strategy for .managing historic resources within the cl . organizational structure for consideration as part of the next budget cy e goals of the Tourism Office, Staff was directed to evaluate short and long-term . and. to define short-term mission and goals by the Board's first meeting in February, 2005.. Staff was directed. to define Tourism's long-term mission and goals by the Board's first meeting in April, 2005. Staff was directed to facilitate discussion on this issue with the Intergovernmental Relations ' Committee at the appropriate time. Staff was directed to define the potential ~ mission and make-up of a Tourism"Advisory .Group by the first meeting in February, 2005. 3 i - Under Item 8, the Board directed staff to place the matter of dedication of County property on the agenda as Old Business for the Board's first meeting in February, 2005. Under Item 9, the Board discussed the need to formulate a Task Team whose focus would be the realization of a campus of .Paul D. Camp. Community College and a workforce development center in northern Isle of Wight County. Staff was directed to further coordinate this item, as appropriate, and to formulate a recommendation relative to the mission, .composition, and timeline for the work of such Task Team.. 1 1 Under Item 10, the Board directed staff, in conjunction with the County... Attorney, to request individual cell telephone carriers to release .information on cell tower coverage,. and report back to the Board. Under Item 14, the Board discussed the need for setting joint meetings with various .boards and agencies, to include. a potential March, 2005 meeting with the School Board/Administration, to .include a meeting with the County's General Assembly Delegation in November, 2005, to include meetings with the respective Town Councils in the Spring timeframe, and to include reconvening the quarterly meetings with the VDOT District Administrator and staff. Staff was directed to fo~pmulate a calendar of dates for delineation of such meetings on a monthly basis. Under anew -issue for .discussion .with staff, the Board directed that an action item be incorporated which addresses the potential steps necessary for promoting a housing authority in the County,. to include options for consideration, administration, and coordination. with the Towns. Chairman Clark moved the Board recess the meeting for lunch at 12:15. p.m. The motion was adopted unanimously {5-0). Chairman. Clark moved the Board reconvene its meeting. The motion was adopted unanimously (5-0). The Board generally discussed the opportunities for the procurement of .more grant funding in all :areas. Staff was directed to incorporate the formulation of a strategy for grant procurement as an action step, to include the potential advantages .for coordination. with schools. Under Item 1l, the Board discussed the issue of EMS billing and the timeline for bringing this process to reality. Staff was directed to prioritize this effort, and to do all things necessary to facilitate activation of an EMS billing. system as soon as practical, to include the feasibility of a prescription service. .~,~f~-~n ..~~~...~.,. t ..,~ .., _ .. ..,~ ,~,,... ,~ ~, ~,.,.~.r..~..~ yam. a.~ The Director of Emergency Management was also directed to bring to the Board's attention any relevant protocol issues responsive to emergency calls. Under Item 13, the Board requested Prime ..Media o provide its presentation at the Board's first meeting in March, 2005. The Board. discussed the need to continue to implement a strategy. for proactive GIS development, which is realistic, and "user friendly" with the intent to maximize use and capability within the limits of County resources. At 2:10 p.m., Supervisor Bradby moved the Board continue. the Board's meeting to Thursday, January 20, 2005 at -6:00 p.m. in the Board of ..Supervisors' Room at the .Isle of.Wight County Courthouse. The motion was adopted unanimously (5-0). Stan D. Clark, Chairman t.