01-07-2005 Regular MeetingI11
1
it _
I
904N 2J ~.~:' .~.
REGULAR -MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF ~ '
SUPERVISORS HELD THE SEVENTH DAY OF JANUARY IN THE '~
I YEAR TWO THOUSAND AND FIVE '
PRESENT: Stan D. Clark, Chairman
Phillip A. Bradshaw, Vice-Chairman ',
Thomas J, Wright, III
Richard K. MacManus '
ABSENT: Henry H. Bradby i
Also Attending:. Jacob P. Stroman, IV, County Attorney
W. Douglas Casket', County Administrator
Donald T. Robertson, Assistant
County Administrator/Operations
E. Wayne Rountree, P.E., Assistant County
Administrator/Development
Anne F. Seward, Assistant County Administrator/
Administration
Carey Mills Storm, Recording Secretary
Chairman Clark .called the continued meeting to order at 5:30 p.m. at
the Windsor Elementary School.
//
Supervisor MacManus delivered the invocation.
//
The Pledge of Allegiance was conducted.
//
County Attorney Stroman requested a closed meeting under the
Freedom of Information. Act pursuant to Section 2.2-371 L.A.7 to .receive
advice from counsel regarding a legal matter, and under Section 2.2-3711.A.1
regarding a personnel. matter.
n
v
Supervisor Wright requested a closed meeting pursuant to Section 2.2-
3711.A.1 of the Freedom of Information Act regarding a personnel matter.
Chairman Clark requested a closed meeting pursuant to Section 2.2-
3711.A.1 of the Freedom of Information Act regarding a personnel matter.
County Attorney Stroman clarified the closed meeting would consist of
.three (3) personnel matters, and two (2) legal matters.
1
.,:~'.yr.W-.... ..t....~,-~,. ,.: .,....... ... ..... . .:.. ,._... _ .. .~., .._... .. ... ... -.. ,,..., r. ,~...<M.!!EO,ytivR `Y.4'+6.
9n~t l3 :.Y ' Z
Supervisor MacManus moved the Board approve the amendment. The
.motion was adopted (4-0) with Supervisors MacManus, Bradshaw,. Clark and
Wright voting in favor of the motion;. no Supervisors voting against the
motion; and, Supervisor Bradby absent from the meeting.
Supervisor Bradshaw recalled that Supervisor Bradby had previously
advised the Board that he would be unable to attend the meeting tonight due
to a conflict in :his schedule, but that he would be present at the Board's
Retreat tomorrow.
Supervisor MacManus moved that the_Board enter the closed meeting
for the reasons stated. The motion was adopted (4-0) with. Supervisors
MacManus; Bradshaw; Clark and Wright voting in favor of the motion; no
Supervisors voting against the motion; and, Supervisor Bradby absent from
the meeting.
Supervisor Bradshaw moved that the Board return to open session. The
motion was adopted (4-0} with Supervisors MacManus, Bradshaw, Clark and
Wright voting in favor of the motion; no Supervisors voting .against. the..
motion; and, Supervisor Bradby absent from the meeting.
Supervisor Bradshaw moved that the Board adopt the following
Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such ..closed meeting was
conducted inconformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such pubic business matters. as were identified
in the motion convening the .closed :meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: MacManus, Bradshaw, Clark and Wright
.:NAYS: Q
2
..,~. .~..,.k-:~,..~x.~."L,,..:.,._.. _._.,.~. _.., ._... _. _ _ . _ _ .. ._, ,....._ . ,. .:.._ .._ _~ ~. ~ ~ . ... mgr:
1
1
ABSENT DURING VOTE: 0 ~a~u ~~ y`~r
ABSENT DURING MEETING: Bradby
Supervisor Bradshaw moved -that the .Board table Item 2, Election of
Chairman and Vice-Chairman for 2005, until the Board's January 20, 2005 meeting.
.The motion was adopted (4-0) with Supervisors MacManus, Bradshaw, Clark
and Wright voting in favor of the motion; no Supervisors voting against the
motion;.and, Supervisor Bradby absent fromthe meeting.
Supervisor MacManus moved that the Board approve the Consent
Agenda, as follows;
A. Tobacco Commission Funding
B. December 2, 2004 Regular Meeting Minutes
The motion was adopted (4-0) with Supervisors MacManus, Bradshaw,
Clark and Wright .voting in favor of the motion; no Supervisors voting
against the motion; and,.SupervisorBradby absent from the meeting.
//
Chairman Clark called for New Business.
County Administrator Caskey presented a request received from
William N. Owen, Principal, Windsor High School, seeking a monetary
contribution from the County to honor and recognize the recent achievements
of the Windsor Cheerleading Squad: Such funds would be utilized to
purchase state championship. rings, an achievement banner, and a large group
picture for display in the gym.
Supervisor MacManus noted School Board member Barbara .Olin had
advised him that_Mr. Owen does have a contingency fund from which the
necessary funds could be taken from. He suggested forwarding the request
on to the School Board, noting that the Board has not recognized all
accomplishments in the past, and approving this one would be setting a
precedent.
Supervisor MacManus moved that the Board direct the County
Administrator to forward a letter to the School Superintendent, and that a
copy be provided to Mr. Owen. The motion was adopted (4-0) with
Supervisors MacManus, Bradshaw, Clark and Wright. voting in: favor of thee.
motion; no Supervisors voting against the motion; and,. Supervisor Bradby:.
absent from the meeting.
/!
Chairman Clark called for Appointments.
3
0 (i.
~o_r 2~ `#
Chairman .Clark inquired if Mr. Robertson had been successful in
locating an individual willing to serve on the Isle of Wight Substance Abuse
.Advisory Council..
Donald T. Robertson, Assistant County Administrator/Operations,
responded that two (2) individuals have indicated their desire to serve on the ,
Council, although neither of them resides in the Newport District. He stated -
that he would have these .names for the Board's consideration at its next
meeting.
Chairman Clark moved that the Board reappoint James B. Brown to
serve on the Planning .Commission representing the Hardy District. The
motion was adopted (4-0) with Supervisors MacManus, Bradshaw, Clark and
Wright 'voting in favor of the motion; no Supervisors voting against the
motion; and, Supervisor Bradby absent from the meeting.
Chairman Clark moved that the Board reappoint Jerianne C. Gardner to
serve on the Planning Commission representing the Newport District. The
motion was adopted (4-0) with Supervisors MacManus; Bradshaw, Clark and
Wright voting in favor of the motion; no Supervisors.. voting against the
motion; and, Supervisor Bradby absent from the meeting.
Chairman Clark moved that the Board reappoint Leah Dempsey to
serve on the Planning Commission representing the Newport District. The
. motion was adopted (4-0) with Supervisors MacManus, Bradshaw, Clark and
Wright voting in favor of the motion; no Supervisors voting against the
motion; and, Supervisor Bradby absent from the meeting.
Supervisor Bradshaw moved that the Board accept the recommendation
of the Events Committee and terminate the appointment of Frank Falcon who
represented the Smithfield District in accordance with the Board's adopted
policy. The motion was adopted (4-0) with Supervisors MacManus,
Bradshaw, .Clark and Wright voting in favor of the motion; no Supervisors
voting against the motion; and, Supervisor Bradby absent from the meeting.
Following .discussion on Transportation Safety Committee
appointments, Mr. Robertson noted that the list would be revised. County
Administrator Casket' added that this Committee should now come under the
.supervision of E. Wayne Rountree, P.E., Assistant County
Administrator/Development.
//
Supervisor Bradshaw moved the Board recess for dinner. The motion
was.adopted (4-0) with Supervisors MacManus, Bradshaw, Clark and Wright
voting in favor of the motion; no Supervisors voting against the motion; and,
Supervisor Bradby absent from the meeting.
4
i
II
1
1
.Chairman Clark moved the Board reconvene the meeting at 6:15 p.m.
The motion was adopted {4-0) with Supervisors MacManus, Bradshaw, Clark
.and Wright voting in favor of the motion;, no Supervisors voting against the.
motion; and, Supervisor Bradby absent from the meeting.
Carey Mills Storm,. Recording Secretary, was excused. She left the
meeting and did not return.
County Administrator Casket' provided abrief overview of the format
and the objectives fore the Board Retreat .which included a discussion of
appropriate adjustments Nand revisions to the County's Strategic Plan of
Action, and .oral briefings by staff responsive to specific issues requested
previously by the Board.
Anne F. Seward, Assistant County AdministratorlAdministration,
proceeded to review the Strategic Plan's components with the Board.
Supervisor Bradshaw. requested that. "PERT Charts" be developed by
each department in order to graphically display the required time, resources,
costs, etc., needed to accomplish the Plan's goal area/action steps..
Under Goal Area 1, Growth Management, the Board discussed the
feasibility of adding an initiative on affordable housing, and noted. the need
for this issue to be further addressed by the Intergovernmental Relations
Committee.
Under Goal Area 2, Transportation Planning, the Board requested that
maps be developed to identify fihe transportation objectives contained in the
Plan.
Other specific issues such as flood prone. roadways and drainage
problems were addressed.
Under Goal Area 4, Economic Development, the. need to formulate a
hotel incentive package was discussed.
~.
~.
Y
Under Goal Area 7, County Attorney Stroman noted that his office
would perform a legal review of FLEA restrictions in February, 2005 and `
staff implementation would occur in March, 2005.
County. Attorney Stroman discussed several issues with the Board,
including the purchase of development rights and rules of procedure. It was
noted that. more :detailed discussion would occur at .Saturday's continued
meeting.
5
.,,~.~,.,~.,~~.~-~~,..~-~.,..~,~ ...~......_ ~ , ... _ _ .. ~ , _._ .. . ; _ ..,..~. _r . ~ri~ _ .~~~,,,~f~~.~..~,~,~.R~~,.~~xu
County Attorney Stroman requested. a closed meeting pursuant to
Section 2.2-3711.A.1 of ..the Freedom of :Information Act pertaining to
personnel matters.
Supervisor Bradshaw moved the Board enter the closed meeting for the
reasons stated. The motion was adopted by a vote of (4-0) with Supervisors
MacManus, Bradshaw, .Clark and Wright voting in favor of the motion;
Supervisor Bradby absent from the meeting; and, no Supervisors voting
against the motion.
Chairman Clark moved the Board return to open session. The motion
was adopted by a vote of (4-0) with Supervisors MaclVlanus, Bradshaw,
Clark and Wright voting in favor of the motion; Supervisor Bradby absent
from the meeting; and, no Supervisors voting against the motion.
Chairman Clark moved the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
.this. date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the .Code of Virginia requires a
...certification. by this Board of Supervisors that. such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of,Supervisors
hereby certifies. that, to the best of each member's knowledge, (i) only public
business matters lawfully: exempted from open. meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business. matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE .
AYES: MacManus, Bradshaw, Clark and Wright
NAYS: D
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1
The Board generally agreed on a set oftime limits for the various issues
to be addressed at the Saturday continued meeting.
6
_A
1
1
Supervisor Bradshaw moved the Board continue its meeting to 8:30
a.m. on Saturday, January 8, 2005. The motion .was adopted by a vote of (4-
0) with Supervisors MacManus, Bradshaw, Clark and Wright. voting in favor
of the motion.; Supervisor Bradby absent from. the. meeting; .and, no
Supervisors voting against .the motion.
,-~~,
Stan D. Clark, Chairman
W. Douglas as y, Clerk
7