04-01-2004 Regular Meeting,~
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIRST DAY OF APRIL IN THE YEAR TWO
THOUSAND AND FOUR
PRESENT: Stan D. Clark, Chairman
Phillip A. Bradshaw, Vice-Chairman
Henry H. Bradby
Thomas J. Wright, III
Richard K. MacManus
Also Attending: Jacob P. Stroman, IV, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator
Carey Mills Storm, Recording Secretary
Chairman Clark called the meeting to order at 4:00 p.m.
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Supervisor Wright delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Clark called for approval of the agenda.
County Attorney Stroman requested that Special Presentation become
Item 2 to allow a presentation by Sheriff Phelps; that an item be added under
the County Attorney's report concerning the amendment of the Carrsville and
Smithfield Heights fluoride Consent Orders; that under New Business, a
request for a .tree planting in the Memorial Park and consideration of a
Juvenile Accountability Incentive Block Grant; one (1) additional Closed
Meeting matter concerning legal advice of counsel in ..connection with the
acquisition of property be added; and,. that a budget work session become
Item 14 on the agenda.
Supervisor Wright moved that the Board. approve the agenda, as
amended. The .motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Wright and Clark voting in favor of the
motion, and no Supervisors voting against the motion. .
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Chairman Clark called for Special Presentations.
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Sheriff Phelps advised the Board that his counterpart in Isle. of Wight,
England would be sworn in before. the Queen of England as High Sheriff of
the Isle of Wight, England..
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Chairman Clark indicated the Consent Agenda included the following
items:
A. Resolution. in Support of Alignment "A" of the U.S. Route 460
Location Study
B. Day's Point Water System
C. Fluoridation Grant Funding
D. Application for Grant Funds -- Title V Juvenile :Delinquency
Prevention Grant
E. Victim and Witness Assistance Program Grant -- FY05 and FY
06
F. Quarterly Update of Action Steps
G. .March 4, 2004 Regular Meeting Minutes
Chairman Clark asked if there were any items for removal.
Supervisor MacManus .requested that Item (F) Quarterly Update of
Action Steps be pulled for further discussion.
Supervisor Bradshaw moved the Board xemove Item (F) and adopt the
remaining Consent Agenda items. The motion was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Wright and Clark voting in
favor of the motion and, no Supervisors voting against the.motion.
Supervisor MacManus inquired about the status of the .formulation of
the County's Safety Committee.
Mr. Robertson advised that staff is going to be developing a Safety
Policy.
Supervisor MacManus inquired about the status of the revised draft
Zoning Ordinance.
Mr. Hartley advised that the revised Zoning Ordinance is now at the
printer and that he intends to disseminate a copy to the Board next week. He
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further advised that the Planning Commission will be holding a public
hearing on May 13, 2004 and that the Board .would be holding its public
hearing on the matter in June, 2004.
Supervisor MacManus inquired about the status of the PEG Channel
Policy and the Inclement Weather Closing Policy.
Mr. Hornbaker advised that he has not completed the PEG Channel
Policy, and upon completion, he would be forwarding it to the County
Attorney for his review.
County Attorney Stroman advised that he has reviewed the draft
Inclement Weather Closing Policy and he has prepared a memorandum back
to the Director of Human Resources, along with the draft of the County's
Shelter Policy. He noted he anticipates these policies will be brought to the
Board for its consideration at its f rst meeting in May 2004.
Supervisor MacManus requested the status of the .evaluation and
recommendation regarding in-house County Engineering Department.
County Administrator Caskey advised that staff would provide its
recommendation to the Board.
Supervisor MacManus moved the .Board accept Item (F) with the
revisions to two (2) of the items that are not accurately reflected with respect
to the PEG Channel Policy and the Zoning Ordinance/Prepare Revised Draft.
The motion was adopted by a vote of (5-0) with Supervisors MacManus,
Bradby, Bradshaw, Wright and Clark voting in favor of the motion and, no
Supervisors voting against the motion.
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Chairman Clark called for Regional Reports.
Chairman Clark reported that at the last Hampton Roads Economic
Development Alliance meeting discussion was directed around the .budget
that has not yet been adopted in Richmond. He stated strategies to attract a
baseball team to the Hampton Roads area were also discussed.
Chairman Clark reported that discussion at the last Mayors and Chairs
Caucus meeting involved the budget that has not been adopted in Richmond.
Chairman Clark reported that discussion at the last Southside Mayors
and Chairs meeting involved the budget that has not .been; adopted in
Richmond.
Chairman Clark reported that budget and economic forecasts were
discussed at the last Hampton Roads Planning District Commission meeting.
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Supervisor Bradshaw reported that there will be a meeting of the
Virginia Association of CountiesBoard of Directors the first weekend in
May, 2004 in Roanoke .with the committees meeting the following weekend
in Richmond. He stated with respect to town meetings and activities across
the State, it has been noted in the Virginian Pilot. that the Hampton Roads
area has been left out. He stated the City of Norfolk has scheduled a town
meeting, and Delegates from Virginia Beach have advised that they were not
notified and had other conflicts. He stated the Hampton Roads area is one (l)
of the few areas in the State that has not had any town meetings scheduled
with their members of the General Assembly. He noted that VACo's website
contains the budget proposal for next year as presented by the House of
Delegates in which a lot of services will have to be picked up by localities.
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Chairman Clark called for Transportation Matters.
acid Zonin resented a
Jonathan W. Hartley, Director of Planning g, p
Resolution of the Board of Supervisors of Isle of Wight County, Virginia
Requesting Additional Information and Actions of the Virginia Department
of Transportation for the Board's consideration.
Supervisor MacManus moved the Board adopt the following
Resolution; that staff, during a meeting with the VDOT Resident Engineer,
present ,this. Resolution with a cover letter noting that the Board took this
official action .because of the lack of response from him:
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RESOLUTION OF THE BOARD OF SUPERVISORS OF
ISLE OF WIGHT COUNTY, VIRGINIA
REQUESTING .ADDITIONAL INFORMATION AND ACTIONS OF THE
VIRGINIA DEPARTMENT OF TRANSPORTATION
WHEREAS, the Board of Supervisors of Isle of Wight County must ';
rely on the. Virginia Department of Transportation to maintain and improve
the roads and streets within County; and z
WHEREAS, the -maintenance and improvement of the public road
network and associated drainage system is critical to the safety and welfare of
the County; .and,
WHEREAS,.. the Board of Supervisors is repeatedly requested by
citizens of the County for information on the progress of maintenance and
improvement projects undertaken by VDOT; and,
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WHEREAS, the Board of Supervisors has repeatedly requested
additional information .and suggested basic .comprehensive programs of
action to address many of the citizen's concerns,
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NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Isle of Wight County, Virginia formally requests that the
Virginia Department of Transportation promptly address the following items:
VDOT needs to identify those roadways and ditches within the
County which are prone to flooding, develop a tracking system, and
a corresponding strategic plan to undertake corrective improvements
- and perform routine maintenance on such roadway ditches annually
to reduce and eliminate flooding of roadways.
That VDOT has repeatedly been .requested to provide financial
reporting to the County comparing the projected costs versus the
actual costs of all maintenance projects and all construction projects
included in the Six (6) Year Plan.
The Board requests that a Corrective Action Plan for the James
River Bridge be prepared and shared with the Board that insures that
the Bridge is more accessible during inclement weather and
imminent security threats..
The County requests that VDOT provide a monthly report to .the
Board on the status of road issues in the County.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Isle
of Wight County, Virginia hereby directs staff to send a copy of this
Resolution to the Resident Engineer and the District Administrator to insure
that these issues are addressed in a prompt and efficient manner.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
County Attorney Stroman noted that he .intended to raise the issue of
the Freedom of Information Act on requests that were previously made by the
Board, but received no response to date from Mr. Neblett.
Supervisor Bradshaw noted that the .Chairman or the Vice-Chairman
should attend the meeting with staff. He requested that County Administrator
Casket', County Attorney Stroman and Mr. Hartley be prepared to attend the
meeting.
Mr. Hartley noted included in the agenda is a listing of the road
maintenance improvements VDOT intends to undertake for 2004 for the
Board's information.
Mr. Hartley advised the Board that staff had received a notice that the
Commonwealth Transportation Board will be holding their final public
hearing on the Six-Year Plan for Primary Roads Interstates at the Suffolk
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District office headquarters by video conference on Tuesday, April 6, 2004. '
Mr. Hartley noted that he would be in attendance.
Supervisor Bradshaw requested Mr. Hartley. to call him on Monday,
April 5, 2004 to determine if he will be able to attend with Mr. Hartley.
Supervisor Bradshaw requested the status of the meeting on
Whispering Pines Trial.
Mr. Hartley advised Supervisor Bradshaw that he has not heard back
from his email to Rick Riddick, and that he would follow-up with a telephone
call.
Supervisor Bradshaw requested the status of the safety concerns with
the Zuni Tunnel.
Mr. Hartley replied that he has not heard anything back from VDOT,
and that he could continue to pursue this concern.
Supervisor Bradshaw requested that Mr. Hartley schedule a meeting
with Mr. Neblett and Mr. Riddick and advise him accordingly of the date.
Supervisor Bradshaw requested Mr. Hartley to prepare and. report back
to the Board on the check list status of transportation projects.
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Chairman Clark called for Citizen's Comments.
Betty- Pulley of Peanut Drive requested that the Board support the
request for a tree planting in the Memorial Park in honor of Dick Austin,
former Curator of St. Lukes Church for the past twenty-four (24) years. She
further requested that the Board take action to replace the members on the
Events Committee listed on the Appointments .Page of the agenda.
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Chairman Clark called for the County Attorney's report.
County Attorney Stroman presented a Resolution to Authorize
Tangible Personal Property Tax Refund to IBM Corporation for the Board's
consideration.
Supervisor Wright moved that the Board adopt the following
Resolution:
RESOLUTION TO AUTHORIZE TANGIBLE PERSONAL.
PROPERTY :TAX REFUND TO IBM CORPORATION
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WHEREAS, IBM Corporation was assessed twenty-four thousand
eight hundred fifty-seven dollars and .one cent ($24,857.01) for tangible
personal property; and,
WHEREAS, that .assessment was due to an erroneous. listing of
computer equipment; and,
WHEREAS, the computer equipment was located at Smithfield Foods.
and. was exempt: from taxation due to Smithfield Foods' status as a
manufacturer;. and, .
WHEREAS, a refund of the taxes paid is appropriate.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight,. Virginia that a tax
refund to IBM Corporation in the amount of twenty-four thousand eight
hundred fifty-seven dollars and one cent ($24,85.7.01) is hereby approved.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the-
motion, and no Supervisors voting against the motion.
County Attorney Stroman presented a contract between the Board of
Supervisors of Isle of Wight County and Van De Riet & Associates, Inc.
d/b/a Buck, Seifert & Jost for consulting services in connection with water
and sewer connection fees.
Supervisor Bradshaw moved that the Board authorize the Chairman to
execute the contract on behalf of the County with Van De Riet & Associates,
Inc. d/b/a Buck, Seifert & Jost. The motion was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in
favor of the motion, and no Supervisors voting against .the motion.
County Attorney Stroman presented an amendment of the Carrsville
and Smithfield Heights fluoride Consent Orders for the Board's
consideration.
Supervisor .Bradshaw moved the Board authorize the Chairman to
execute the Consent Orders on behalf of the County. The motion was adopted
by a vote of (5-0) .with Supervisors MacManus, Bradby, Bradshaw, Clark and
Wright voting in favor of the motion, and no Supervisors voting against the
motion.
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County Attorney Stroman advised that he would have one (1) item for
Closed Meeting regarding legal advice and briefings by staff in connection
with probable litigation under Section 2.2-3711.A.7 of the Freedom of
Information Act.
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`Chairman Clark called for the Community Development Report.
Mr. Hartley presented a Year One Report for the Stormwater
Management Program, Phase II for. the Board's information.
Mr. Hartley requested that the Board authorize staff to advertise a
public hearing on the revised Erosion and Sediment Control Ordinance for
the Board's April 15, 2004 meeting.
Supervisor Bradshaw moved that the Board authorize. staff to advertise
a public hearing on the Revised Erosion and Sediment Control Ordinance for
April 15, 2004 at 7:00 p.m. The motion was adopted. by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion.
Chairman Clark inquired if staff is still pursuing certified Soil and
Erosion staff members:
Mr. Hartley responded there are two (2) program administrators, one
(1) plan reviewer, two (2) inspectors in the Planning and Zoning Department
and three. (3) inspectors in the Inspections Department. He noted that once
the Ordinance is adopted, the next step is to develop an inspection and
enforcement program.
Chairman Clark requested that staff take a look at the work being
undertaken at the car dealership on Routes 10/32 to ensure that there is no
intrusion into the wetlands area.
Chairman Clark inquired about the status of the Chesapeake Bay Local
Assistance Department's Compliance Review Program.
Mr. Hartley noted that CBLAD staff previously reviewed staff's files
and a report was shared with the Board.
County Administrator. Caskey noted that the Board would be provided
a copy of CBLAD's report again for their review.
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Chairman Clark called for the County Administrator's report.
County Administrator Caskey presented a Resolution to Recognize
National County Government Week which he recommended the Board adopt.
Chairman Clark .moved the Board adopt the following Resolution:
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RESOLUTION TO RECOGNIZE
NATIONAL COUNTY GOVERNMENT WEEK.
WHEREAS, county-owned transportation systems are a key part of the
economic engine that drives this country. County highways and roadways,
bridges, airports, and transit systems help move both people-and .products;
and
WHEREAS, counties also provide public safety, and offer medical and
.human services. Counties provide opportunities for new businesses to
prosper, provide job training and technological solutions. Counties provide
needed elderly services for grandmothers and grandfathers and healthcare to
the disabled and needy. When natural or man-made disaster strikes, county.
emergency services keep children and their families safe. and informed until
order can be restored; and,
WHEREAS, counties provide many services that make America's
communities stronger, safer places to live and raise families; and,
WHEREAS, county officials and employees use their role as local.
leaders to encourage economic development and therefore improve the lives
of their citizens and make their communities more livable; and,
WHEREAS, counties have a long history of providing critical services.
County governments are the citizen's local government voice, providing
solutions that bring communities together.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Isle of Wight, Virginia that the week. of April 18-24, 2004
be recognized as National County Government Week in recognition of the
leadership, innovation and valuable service provided by our nation's
counties.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
County Administrator Caskey presented a Resolution to Proclaim the
Week of April 11 Through April 17, 2004 _as Isle of Wight County Public
Safety Telecommunicators Week which he recommended the Board adopt.
Chairman Clark moved the Board adopt the following Resolution:
RESOLUTION TO PROCLAIM
THE WEEK OF APRIL 11 THROUGH APRIL 17, 2004
AS ISLE OF WIGHT COUNTY PUBLIC SAFETY
TELECOMMUNICATORS WEEK
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WHEREAS, dedicated Public Safety Telecommunicators ~ serve the
citizens of Isle of Wight County by answering their calls for law
enforcement, fire and emergency medical services and by dispatching the
appropriate assistance as quickly as possible; and,
WHEREAS, professional telecommunicators work to improve the ,
emergency response capabilities of the communications system through their r
dedication, hard work, and participation -in ongoing training and other
programs; and,
WHEREAS, Public. Safety Telecommunicators provide an essential
service to all citizens and often work long, hard hours without recognition by
our community; and,
WHEREAS, these professionals need and deserve the informed support
of our community to continually maintain and improve the quality of Public
Safety dispatching services.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
j Board of Supervisors of the County of Isle of Wight, Virginia that the week
of April 11-17, 2004, be designated as Isle. of Wight County Public Safety
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Telecommunicators Week.
BE_IT FURTHER RESOLVED that all citizens are urged to take note
of this special week and give due honor to our County's Public Safety
Telecommunicators..
The. motion was adopted. by a vote of (5-0) with. Supervisors
MacManus, Bradby, Bradshaw, Clark and .Wright voting in favor of the
motion, and no Supervisors voting against the motion.
County Administrator Casket' presented a Resolution to Designate:
April 11 -April 17, 2004 as Juvenile Conference Committee Volunteer
" Week which he recommended the Board adopt.
Chairman Clark moved the Board adopt the following Resolution:
RESOLUTION TO DESIGNATE
APRIL 11 -APRIL 17, 2004 AS JUVENILE CONFERENCE
COMMITTEE VOLUNTEER WEEK
WHEREAS, the .Juvenile Conference Committee is a voluntary
diversion. program of the Tidewater Regional Group Home Commission that
serves as an alternative to the formal juvenile justice. system for first-time
juvenile offenders with misdemeanor charges; and,
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WHEREAS, the Juvenile Conference Committee fosters a sense of
responsibility and accountability for a juvenile's inappropriate conduct and
behavior in an effort to deter the juvenile from further involvement in the
juvenile justice system; and,
WHEREAS, the Juvenile Conference Committee consists. of citizen
volunteers living or working in Isle of Wight County who. demonstrate
concern and a commitment to a diversion effort in redirecting troubled youth
from further involvement with the juvenile justice system; and,
.WHEREAS, the Juvenile Conference Committee volunteers facilitate
resolutions to the problems of at-risk youth and their families and seek to
connect them to needed community services and resources; and,
WHEREAS, the Board of Supervisors wishes to recognize the
contributions of the volunteers serving on the Juvenile Conference
Committee.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia. that the week
of April 11 -April 17, 2004 be designated., as Juvenile Conference
Committee Week.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright ,voting in favor of the
motion, and no Supervisors voting against the motion.
County Administrator Caskey presented a Resolution to Recognize
Virginia Architecture Week which he recommended the Board adopt.
Chairman Clark moved the Board adopt the following Resolution:
RESOLUTION TO RECOGNIZE
VIRGINIA ARCHITECTURE WEEK
WHEREAS, the American Institute of Architects, Hampton Roads
Chapter has been a sound, .well-run professional association serving in the
Hampton Roads area for almost thirty years; and,
WHEREAS, the American Institute of Architects, Hampton Roads
Chapter has increased the quality of life in Hampton Roads through the
promotion of quality architecture and the built environment of Hampton
Roads; and,
WHEREAS, the American Institute of Architects, Hampton Roads
Chapter provides resources to our local community for professional
development and education; and acts as a vital link to the other components
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of the American Institute of Architects and to other local affiliated
professionals and services; and,
WHEREAS, the .American Institute of Architects has been advancing
the value of architects and architecture locally and nationally for more than
135 years.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Isle of Wight, Virginia that the week of April 2-9, 2004 be
recognized as Virginia Architecture Week.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Anne F. Seward, Director. of Budget and Finance, presented a
Resolution to Accept and Appropriate $133,598 From the Commonwealth of
Virginia for School Programs for the Board's consideration.
Supervisor MacManus moved that the. Board adopt the following
Resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED
THIRTY THREE THOUSAND FIVE HUNDRED NINETY EIGHT
DOLLARS FROM THE COMMONWEALTH OF VIRGINIA FOR
SCHOOL PROGRAMS
WHEREAS, the School Board of the County of Isle of Wight received
state funding. for SOL Remediation program and the Algebra Readiness
' program from .the Commonwealth of Virginia in the FY 2002-03 School
Operating Budget; -and,
WHEREAS, these funds were not expended and require appropriation
from the School Operating Fund to the FY 2003-04 School Operating
Budget; and,
WHEREAS, funding in the amount of one hundred thirty three
thousand five hundred ninety eight dollars ($133,59$) needs to be
appropriated to the FY 2003-04 School Operating Budget of the County of
Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight,. Virginia that one
hundred thirty three. thousand. five hundred ninety eight dollars ($133,598) be
appropriated to the appropriate. school operating line item in the 2003-04
Operating Budget of the County of Isle of Wight.
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BE IT FURTHER RESOLVED that the County Administrator of the
County of rsle of Wight, Virginia is authorized to make. the appropriate
accounting adjustments in the budget and to do all things necessary to .give
this resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Ms. Seward presented a Resolution to Appropriate $59,480 From .the
Unappropriated Fund Balance of the General Fund to the Isle of Wight
County School Division for the Board's consideration.
Supervisor Bradby moved that the Board adopt the following
Resolution:
RESOLUTION TO APPROPRIATE FIFTY NINE THOUSAND FOUR
HUNDRED EIGHTY DOLLARS FROM THE UNAPPROPRIATED FUND
BALANCE OF THE GENERAL FUND TO THE ISLE OF WIGHT
COUNTY SCHOOL DIVISION
WHEREAS, during the 2002-03 budget year, the Isle of Wight County
School Division did not expend all locally budgeted funds; and,
WHEREAS, the fifty nine thousand four hundred eighty dollars ($59,
480) of the remaining funds not previously re-appropriated has been
approved for appropriation from the unappropriated. fund balance of the
General Fund to be used as local matching funds for the SOL Remediation
and Algebra Readiness state. programs in the 2003-04 School Operating
Budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifty nine
thousand four hundred eighty dollars ($59, 480) from the Unappropriated
Fund Balance of the General Fund be appropriated to the 2003-04 School
Operating Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
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Ms. Seward presented a Resolution to Accept. and Appropriate
$350,000 From the Federal Government for School Programs for the Board's
consideration.
Supervisor MacManus moved that the Board adopt the following
Resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE THREE HUNDRED
FIFTY THOUSAND DOLLARS FROM THE FEDERAL .GOVERNMENT
FOR SCHOOL PROGRAMS
WHEREAS, the School Board of the County of Isle of Wight has
received higher than anticipated federal grant funds from the United. States
Department of Education for grant projects; and,
WHEREAS, funds in the amount of three hundred fifty thousand
dollars ($350,000) need to be accepted and appropriated to the appropriate
grant line item in the 2003-04 School Operating Budget of the County of Isle
of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that three
hundred fifty thousand dollars- ($350,000) be accepted and .appropriated to
the appropriate school grant line item in the 2003-04 School Operating
Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that .the County Administrator of the
.County of -Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and. to do all things necessary to give
this resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
County Administrator Casket' stated the Hampton Roads Partnership,
in support of the City of Norfolk bringing a major league sports team to
Hampton Roads, is requesting each of the member localities to consider the
adoption of a resolution in support of efforts to bring a major league baseball
to Hampton Roads.
Supervisor MacManus moved that the Board adopt the following
Resolution:
RESOLUTION IN SUPPORT OF EFFORTS TO
BRING MAJOR LEAGUE BASEBALL TO HAMPTON ROADS
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WHEREAS, the citizens of the Hampton Roads region are bonded
together by years of mutual support, as well as their appreciation of outdoor
recreation and sporting activities, and especially their enthusiasm for the
national pastime of baseball; and,
WHEREAS, the Montreal Expos franchise. is currently for sale, and the
Hampton Roads region is the largest population center in the United States
without a major professional sports franchise; and,
WHEREAS, the Major League Baseball franchise .would bring
hundreds of millions of dollars of revenue deriving.. from payroll,
construction. and tourism, and incalculable excitement to the entire region;
and,
WHEREAS, the Virginia Baseball Stadium Authority allows State
taxes generated from the stadium site to be rebated to the Stadium Authority
to sell bonds for stadium construction; and,
WHEREAS, our neighbors and colleagues in the City of Norfolk have
rallied behind the effort to bring a Major Zeague Baseball Franchise to the
Hampton Roads region; and,
WHEREAS, Major League Baseball has recognized the efforts of the
Mayor and Council of the City of Norfolk, the Hampton Roads Partnership
and the Norfolk Baseball Company by sending a site selection committee to
the area in consideration of the bid; and,
WHEREAS, the County of Isle- of Wight is a participating partner
within the Hampton Roads Partnership and within the region.
NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia extends to
its colleagues in the City of Norfolk, the Hampton Roads Partnership, the
Norfolk Baseball Company, and all others involved in this effort its sincere
best wishes and support in their goal of acquiring the Montreal Expos
franchise and bringing a major professional sports franchise to the Hampton
Roads region.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Debbie J. Sivertson, Administrative Analyst, briefed the Board on
previously authorized public information initiatives utilized to convey
information relative to County government to the citizens of the County. She
recommended proceeding with Option 1 (Citizen's Guides in the amount of
$3,$50) and requested the Board's direction relative to options for a County
:Information Brochure.
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Supervisor MacManus directed Ms. Sivertson to proceed with Option 1
(Citizen's Guides in the. amount of $3,850) and to proceed with designing an
enhanced brochure format similar to that mailed out by the Towns of
Smithfield and Windsor for the Board's consideration.
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Chairman Clark called for Old Business.
Supervisor Bradshaw requested the status of Charter Communications
providing Channel 13 to all areas of the County:
County Administrator Caskey advised that he had recently discussed
the matter with Charter's Director of Operations, and it is his understanding
that Charter is in the process of providing a more comprehensive channel that
will serve both the City of Franklin and the County.
//
Chairman Clark called for New Business.
Alan S. Nogiec, Director of Parks .and Recreation, presented a request
for a tree planting in the Memorial Garden in honor of Dick Austin, former
Curator, at St. Lukes Church.
Supervisor Bradshaw moved that the Board approve the request. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the .motion, and no
Supervisors voting against the motion.
Mr. Robertson presented a Resolution to Authorize Submission of a
Grant Application and. to Accept and Appropriate Funds from the Virginia
Department of Criminal Justice Services for the Board's consideration.
Supervisor Bradshaw moved the Board authorize staff to submit the
grant and adopt the following Resolution:
RESOLUTION TO AUTHORIZE SUBMISSION OF A GRANT
APPLICATION AND TO ACCEPT AND APPROPRIATE FUNDS FROM
THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES
WHEREAS, .the Isle of Wight County Board of Supervisors has
i authorized an application for funding for the Title V Juvenile Delinquency
Prevention Grant Program;. and,
WHEREAS, grant funds in the amount of thirty one thousand five
hundred seventy seven dollars ($31,577), or so much as shall be received
16
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from the Virginia Department of Criminal Justice Services needs to be
accepted and appropriated to the FY 2004-OS Operating Budget of the
County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight that grant funds in the
amount of thirty one thousand five hundred seventy seven dollars ($31,577),
or so much as shall be received from the .Virginia Department of Criminal
Justice Services be appropriated to the appropriate line item in the FY 2004-
OS Operating Budget of the .County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight is authorized to make the appropriate accounting
adjustments and to do all things necessary to give this resolution effect.
The motion was .adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Dr. McPherson, Superintendent of Isle of Wight County Public
Schools, presented a request that the Board change the date for the public
hearing on the School budget, as it is scheduled during spring break and
many families will be out of the County on vacation and will not have an
opportunity to speak during the public hearing.
Supervisor Bradshaw inquired how many teachers or parents spoke at
the public hearing on the budget held by the School Board.
Dr. McPherson replied "none."
Chairman Clark noted that persons interested in offering input .could do
so by email or mail, and that it is the general consensus of the Board not to
change the date of its public hearing on the budget.
//
Chairman Clark called for Appointments.
Supervisor Bradshaw moved. the Board appoint Betty Horton as the
Carrsville District representative on the Events Committee. The motion was
adopted unanimously (5-0).
Supervisor Bradshaw moved that the Board appoint Diana Beale to
represent the Carrsville District on the Industrial Development Authority.
'The motion was adapted unanimously (5-0).
17
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Chairman Clark requested. that Mr. Robertson contact Ms.:Richazdson
to .determine if she is interested in serving on the Isle of Wight Substance
Abuse Advisory Committee.
Supervisor MacManus moved that the Board reappoint Henry H.
Bradby to serve on the Senior Services. of Southeastern Virginia. The motion
was adopted unanimously {5-0),
Supervisor MacManus moved the Board reappoint Ida B. Kerney to
represent the ,Smithfield District on the Commission on Aging. The motion
was adopted unanimously (5-0).
Chairman Clark requested Mr. Robertson contact Ms. Hardy and Ms.
Sowell to determine if they are interested in continuing to serve. on the Youth:
Services Advisory Board.
Supervisor Bradby moved that .the Board reappoint Mrs. Sarah B.
Wright to represent the Hardy District on the Transportation Safety
Committee. The motion was adopted unanimously (5-0).
//
County. Attorney Stroman requested that the Board enter a closed
meeting concerning consultation with legal counsel regarding the potential
resolution of probable litigation with respect. to a Chesapeake Bay
Preservation:Area exemption pursuant to Section 2.2-3711.A.7, and a matter
concerning advice of legal counsel pertaining to the acquisition of real
property in connection with an economic development project pursuant to
Section 2.2-3711.A.3 of the Freedom of Information Act.
Supervisor Bradshaw moved the Board enter the closed meeting for the
reasons stated. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting. in favor of the
motion, and no Supervisors voting against the motion.
Supervisor Bradshaw moved the Board return to open session. The
motiorr was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor Bradshaw moved the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
18
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WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification ~by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
.considered by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Supervisor Wright moved that the Board convey authority in
connection with the acquisitions that will be necessary along Route 460 in
connection with the Cost Plus expansion; authorize the County Attorney to
undertake condemnation where necessary; authorize the County
Administrator to execute real estate contracts in an attempt to purchase the
parcels that will be needed. to be acquired; and,. authorize the County
Attorney to accept the deeds where those negotiations are successful. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
//
Chairman Clark called for discussion on the proposed FY04-OS budget.
Ms. Seward presented the Board with a summary of adjustments made
by the Board at its work session of March 31, 2004 which resulted in a net
decrease to the deficit in the amount of $7,577. She provided a summary of
annexation settlement calculations and school requests for the Board's
reference.
Following Supervisor Bradshaw's recommendation that the Director of
.Public Utilities' objective for the year into make the public utilities line item
break even, Supervisor MacManus suggested that staff be directed to come
back with a proposal for a balanced budget with respect to water and sewer
revenue..
19
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Ms. Seward requested direction from the Board on the Commissioner
of Revenue's staffing request.
Ms. Seward was directed to take .the .necessary steps to create
benchmarks (which are to be agreed upon beforehand, and present these back
to the Board for adoption before approval of the budget) for. the
Commissioner of Revenue's position and the Treasurer's position and request
that the Commissioner of Revenue bring those employees .into. the County's
i
Pay and Classification Plan. Ms. Seward is to adjust the expenditure and
revenue side by $19,420.
Supervisor Bradshaw moved that the Board direct staff to advertise the
FY04-OS .budget with the proposed .expenditures of $67,959,777 for public
hearing at the Board's April 15, 2004 meeting. The motion was adopted by a
vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and
Wright voting in favor of the motion, and no Supervisors voting against the
motion.
Supervisor Bradshaw further moved .that the Board direct staff,. in
conjunction with the County Attorney, ..prepare the appropriate
advertisements to advertise the tax rates with all rates remaining the same for
the Board's April 15, 2004 meeting. The motion was adopted by a vote of (5-
4) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting
in favor of the :motion, and no Supervisors voting against the motion.
//
Supervisor Bradby. moved. the Board adjourn its meeting. The motion
was adopted unanimously (5-0). ',
Stan D. Clark, Chairman
1
20
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