03-25-2004 Continued Meeting
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CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE TWENTY-FIFTH DAY OF MARCH IN
THE YEAR TWO THOUSAND AND FOUR
PRESENT: Stan D. Clark, Chairman
Phillip A. Bradshaw, Vice-Chairman
Henry H. Bradby
Thomas J. Wright, III
Richard K. MacManus
Also Attending: Jacob P. Stroman, IV, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator
Anne F. Seward, Director of Budget and Finance
Carey Mills Storm, Recording Secretary
Chairman Clark called the continued meeting to order at 4:00 p.m. at
the Windsor Community Center located. in the Town of Windsor to discuss
the proposed Isle of Wight County Operating and Capital Budgets for
FY2004-05.
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County Administrator Caskey noted that the overall budget increase of
2% is a net result of a decrease in Capital 'Project funding in the amount of
$1.8 million; a decrease in transfer to the Skating Rink of $48,000; a decrease
in transfer to the Department of Public Utilities in the amount of $256,000;
and, a decrease due to the "non-assessment year" in the amount of $172,000.
County Administrator Caskey .noted that. the areas of increase include
an overall 4.8% increase to the school administration (local increase of
3%/3.7% excluding .debt); the implementation of the County's Pay &
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Classification Plan in the amount of $325,000; the implementation of a
Purchase Development Rights Program in the amount of $196,000; the ''_
replacement of the County's Financial System in the amount of $200,000;
enhancements to the GIS in the amount of $78,000; the creation of a Water &
Sewer Master Plan and an Economic Development Land Development
Master Plan; a refuse disposal increase based on an increase. in tonnage in the
amount of $99,000; a fringe benefits increase for VRS and health insurance
in the amount of $132,000; and, additional personnel needs in the amount of
$218,000.
County Administrator Caskey stated that the proposed budget
recommends a $.02 increase to the real estate tax rate with $.O1 of this
increased designated to fund the implementation of a Purchase Development
Rights (PDR) Program and $.Ol designated to balance the proposed budget.
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County Administrator Caskey stated the Board has previously
discussed the potential implementation of an increase to the tax relief for the
elderly when considering the assessment results in July 2004; a Meals Tax
(via referendum approval) in FYQ4-OS; and, fire and rescue billing. He noted
with respect to the implementation of a Meals Tax, the stream of revenue
realized will increase as the County continues to grow.
County Administrator Caskey noted that contained in the Board's
budget book for the Board's reference are certain charts and graphs which
note the County's benchmarks in revenues and expenditures by category,
both historically and in comparison with the State average.
.Anne F. Seward, Director of Budget and Finance, noted that revenues
from Use of Money needs. to be increased by $180,000 and the fringe benefits
estimate for VRS needs to be increased by $25,000 in the proposed Operating
and Capital Budgets. She recommended that the Annexation Settlement be
increased by $50,000 .and that the VDOT Revenue Sharing funds be
increased by the remaining $105,000.
Ms. Seward was. directed to invite the following individuals to further
address their respective budget requests with the Board at its next budget
work session scheduled for Wednesday, March 31, 2004 in the Board of
Supervisors Room:
Under Data Processing, Lyle D. Hornbaker, Information Services
Coordinator, should be prepared to discuss the status of shared
services with the school administration, per Supervisor
Bradshaw's request. He should further be prepared to address the
software system; hardware upgrades; GIS; permitted
applications; and, present a four (4) year needs assessment, per
Supervisor MacManus' request.
Under Economic Development, Patrick J. Small, Director of
Economic Development, should be prepared to provide
additional information on the proposed landscape plans, as well
as address the utility plan, per Supervisor Macl~Ianus' request.
Under Planning. and Zoning, Jonathan W. Hartley, Director of
Planning -and Zoning, should be prepared to address the. use of a
consultant to update the Subdivision Ordinance. Ms. Seward.
should also anticipate the need to increase the budget by $40,000
to ensure that there are sufficient funds to utilize such a
consultant.
Under .Refuse Collection, Donald M. Long, Director of Public
Works, should be .prepared to discuss statistics for the various
collection sites, per Supervisor Bradshaw's request. He should
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further be prepared to address the issue of expanded hours. at .the
Camptown site.
Under .Building and Grounds, Ms. Seward is to research and be
prepared to report why an increase of $100,000 is recommended
over last. fiscal year,. per Chairman Clark.
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Under Road Improvements, Ms. Seward was directed to increase
the amount to $500,000, per Supervisor MacManus' request.
Under Emergency Services, staff should be prepared to provide. a
detailed explanation as to the financial benefit .that the
Emergency Services Coordinator position brings to the County,
per Supervisor MacManus' request.
Under Constitutional Offices, Janice A. Hardison, Commissioner
of the Revenue, requested the Board approve one (1) full-time
position and .her Travel and Training. line item for certification
purposes. Supervisor MacManus noted that the Board would
further discuss her request at its next budget work session when
various Department Heads are invited to address the Board on
their specific personnel requests.
Under Constitutional Offices, Judy Wells, .Treasurer, should be
prepared to address either in person, or in writing, her intention
to implement on-line collection and its associated costs, as none
are included in her budget request.
Under Constitutional Offices, Supervisor MacManus requested
that Ms. Seward be prepared to share her thoughts on any office
space that might be available at the Courthouse complex for use
by the Commonwealth Attorney's offic°.
Under Constitutional Offices, Sheriff Phelps should be prepared
to address what efforts he has undertaken with the State to lower
the population threshold and increase the pay for deputies, per
Chairman Clark's request. Ms. Seward should be prepared to
advise Supervisor MacManus on the actual cost spent on vehicles
within that office during the current fiscal. year. Sheriff Phelps
should further. be prepared to inform the Board on the number of
traffic summons and DUIs issued, as well as other pertinent law
enforcement data beginning from 1998 to the present time, per
Supervisor MacManus' request.
Under General District Court, Ms. Sewazd is to contact Glenda
Minga and request explanation for the type of cases that are being
requested, per Chairman Clark's request.
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Under Fire and Rescue, Ms. Sewazd should be prepazed to
provide an explanation as~ to why Windsor's request is so high,
per Supervisor Wright's request. Ms. Sewazd should be prepared
to provide copies of all detailed reports from the fire and rescue
agencies, per Supervisor MacManus' request.
. Under Health and Welfare, Ms. Seward was directed to invite the
Western .Tidewater Health .Department Director and the
appropriate individual from the Community Services Board, per
Chairman Clark's request.
Under Parks and Recreation, Alan S. Nogiec, Director of Pazks
and Recreation, should be prepared to address the school bus
painting and the request for the basketball scoreboazd at the
Smithfield Middle School, per Supervisor MacManus' request.
Ms. Seward noted that the Virginia Retirement System line .item should
be amended by $25,000; for a total of 6.5% versus the stated 6%.
With respect to the annexation settlement payment, Supervisor
MacManus noted that he intended to further discuss whether to add an
additional $50,000 in that line item during the Board's next budget work
session.
Under Public Utilities, E. Wayne Rountree, P.E., Director of
Public Utilities, should be prepared to further discuss water and
sewer issues, per Supervisor MacManus' request. Ms. Sewazd
should review the detail and .report back, per Supervisor
Bradshaw's request.
.County Administrator Casket' noted that the Board would be provided
a projected fund balance and updated growth model at its next budget work
session scheduled for Wednesday, March 31, 2004 at 4:00 p.m. in the Board
of Supervisors Room.
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County Administrator Casket' recommended that the Boazd amend its
motion on the 2004 School Bond issue public heazing to correct the amount
of the proposed bond issuance. from $23,120,000 to $23;870,000 for the
inclusion of the renovations to the current Smithfield Middle School of
$750,000 in accordance with the adopted OS-09' Capital Improvements Plan.
Supervisor Bradshaw moved that the Board correct the proposed bond
issuance from $23,120,000 to $23,870,000 for the inclusion of the renovation
to the current Smithfield Middle School of $750,000 in accordance with the
adopted OS-09' Capital Improvements Plan. The motion was adopted by a
vote of (5-0) with Supervisors MacManus; Bradby, Bradshaw, Wright and
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Clark voting in favor of the motion, and no Supervisors voting against the
motion.
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County Attorney Stroman requested that a closed meeting be added to
the agenda for the purpose of rendering legal advice pertaining to proffers by
a developer.
Chairman Clark moved the Board amend the agenda to reflect an Item
(4), Closed Meeting. The motion was adopted by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Wright and Clark voting in favor
of the motion, and no Supervisors voting against the motion.
Supervisor Bradshaw moved the Board enter the closed. meeting for the
reason stated. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Wright and Clark voting in favor of the
motion, and no Supervisors voting against the motion.
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Supervisor Bradshaw moved the Board return to open session. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Wright and Clark voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor MacManus moved the Board adopt the following
Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the. Code of .Virginia requires a
. certification by this .Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to .the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, .discussed or
considered. by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Wright
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