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01-23-2004 Continued Meeting eooK 22 Fa~~175 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTY-THIRD DAY OF JANUARY IN THE YEAR TWO THOUSAND AND FOUR PRESENT: Stan D. Clark, Chairman Phillip A. Bradshaw, Vice-Chairman Henry H. Bradby Richard K. MacManus Thomas J. Wright, III Also Attending:. Jacob P. Stroman, IV, County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant County Administrator Jonathan W. Hartley, Director of Planning and Zoning Lyle D. Hornbaker, Information Services Coordinator Patrick J. Small, Director of Economic Development Debbie J. Sivertson, Administrative Analyst Chairman Clark convened the continued meeting at 5:05 p.m. at The Smithfield Center.. // County Administrator Caskey provided a brief overview of the agenda for the Board of Supervisors' Retreat. // County Attorney Stroman requested that a matter be discussed in closed session under Section 2.2-3711.A.5 and A.7 of the Code of Virginia pertaining to the provision of legal advice concerning a prospective business where no prior announcement has been made. Supervisor Bradshaw moved the Board enter closed .session for the reasons stated. The motion was .adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradshaw moved .that the Board reconvene its meeting. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark .and Wright voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradshaw moved that the Board adopt the following Resolution: eoor 2~ ~acF176 CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with. Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors . hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open .meeting requirements by Virginia law -were discussed, in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as .were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE YES: MacManus, Bradby, Bradshaw, Clark and Wright NAYS: 0 ABSENT DURING VOTE: 0 .I // Chairman Clark moved that correspondence be sent to the Mayors and Chairs caucus relative to the General Assembly's proposed funding cut to the Hampton Road's Small Business Development Center. Supervisor MacManus offered a friendly amendment to include the Hampton Roads Planning District Commission. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors voting against the motion. // County Attorney Stroman discussed. the following items: (1) staff training provided by the County Attorney's Office, (2) contract and regulation review by the County Attorney's Of~"ice, (3) long range goals for future contract and regulation review by the County Attorney's Office, and (4) status of the curbside recycling issue and proposed ordinance. // n 1 1 2 f. eooK 22 PACF177 Jonathan Hartley,. Director of Planning. and Zoning, addressed the Board relative to the progress of the County's Zoning Ordinance update. /I Following dialogue with the Board relative to the future process and timeline of the County's Subdivision Ordinance update, Mr. Hartley stated he would come back to the Board at its second meeting in February with cost information related to use of a consultant for such update. // Mr. Hartley discussed the .challenges and opportunities related to Stormwater Management. // Supervisor Bradshaw recommended the following items be added as Action Steps to the County Strategic Plan of Action: - The County advocate to the Virginia Department of Transportation (VDOT) that it identify those roadways and ditches within the County which are prone to flooding, develop a tracking. system listing, and a strategic plan to perform routine maintenance on such roadway ditches annually, at a minimum. - The County request that VDOT develop a listing of roads. within the County with corresponding information regarding VDOT's timeline for paving. . ~~ Supervisor Bradshaw moved the agenda be amended to include the item of Appointments.. The motion was adopted unanimously (5-0), // Chairman Clark moved that Leah Dempsey fill the unexpired At Large term of Mike Alexander on the Planning Commission. The motion was adopted by a vote of (S-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors voting against the motion. // Supervisor Wright moved the Board continue its meeting to 8:30 a.m. on Saturday, January 24, 2004. The motion was adopted by a vote of (5-0) 3 i 800Kr ~~ PAGf~7~ with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no Supervisors voting against the motion. /j G---- Stan D. Clark, Chairman ,i i I