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11-16-2002 Continued MeetingBOOM ~~ rA~~t)~i7 .CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SIXTEENTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND TWO PRESENT: Robert.C Claud, Sr., Chairman Richard K. MacManus, Vice Chairman Stan D. Clark .Phillip A. Bradshaw Henry H. Bradby (Arrived at 12:00 p.m.) Also Attending: Jacob P. Stroman, IV, County Attorney W. Douglas Caskey, County Administrator Arthur E. Berkley, Superintendent. ofInspections Sherri A. Bush, Director of Emergency Communications Richard O. Childress, Director of Emergency Management Jonathan W. Hartley, Director of Planning and Zoning Lyle D. Hornbaker, Information Services Coordinator Diane W. Howard, Director of Tourism. Donald M. Long, Director of Public Works Alan S. Nogiec, Director of Parks and Recreation Donald T. Robertson,. Assistant County Administrator/Drector of Human Resources E. Wayne Rountree, P,E., Director of Public Utilities. Anne F. Seward, Director of Budget and Finance Debbie J. Sivertson, Administrative Analyst Patrick J. Small, Director of Economic Development Chairman Claud convened the continued meeting at 8:30' a.m. J/ County Administrator Casket' provided a brief overview of the format of the day and the continued objectives for the Board Retreat. // Anne F. Seward, Director of Budget and Finance, presented the Analysis of Government .Services which included information .and recommendations on County service delivery based upon historical trends, current conditions and future challenges,. responsive to input provided by Department Heads. // 1 __ . .. K BOp1 ~~ rAG!',,10 The Department Heads provided an oral briefing on relevant issues facing their individual departments. The Board provided direction accordingly. // Supervisor MacManus moved the Board add Action Item 1.B.3. to develop policies relative to drainage ditches, BMP's and outflow paths. The motion- was adopted by a vote of (4-0) with Supervisors MacManus, Bradshaw, Clark and Claud voting in favor. of the motion; Supervisor. Bradby absent for the vote; and, no Supervisors voting against the motion. // Supervisor Bradshaw moved the Board direct staff to formulate a policy manual to include all policies adopted to date by the .Board of Supervisors.. The motion was adopted by a vote of (4-0) with Supervisors MacManus, Bradshaw, Clark and Claud voting in favor of the motion; .Supervisor Bradby absent for the vote; and, no Supervisors voting against the motion. // Supervisor MacManus moved the.Board direct the Intergovernmental .Relations Committee to adopt a formal agreement with. the Town of Smithfield and to revisit .the agreement with the Town of Windsor regarding the shared maintenance responsibilities for the affected fire and rescue buildings. The motion was adopted by a vote of (4-0} with Supervisors MacManus, Bradshaw, .Clark and Claud. voting in favor of the motion; Supervisor Bradby absent for the vote; and,. no Supervisors voting against the motion. // Supervisor MacManus moved the Board .direct staff to evaluate all relevant County services provided to and between the County and the Towns and to provide a report back to the Board. The motion was adopted by a vote of (4-0) with Supervisors. MacManus, Bradshaw, Clark and Claud voting in favor of the motion; Supervisor Bradby absent for the vote; and, no Supervisors voting against the motion. U Supervisor Bradshaw moved the Board develop appropriate goals and measurements to be placed under the Effective Government Goal Area to address the self-sufficiency of public utilities and to also address- the responsibilities of fluoride treatment. The motion was adopted by a vote of (4-0) with Supervisors MacManus, Bradshaw, Clark and Claud voting in 1 1 f 2 II II II } BddM 21 ~A&{J1~ favor of the motion; Supervisor Bradby absent for the vote; and, no Supervisors voting against the motion. I/ Supervisor Bradshaw moved the Board direct staff to evaluate. the need for a Safety Program for .employees under the Effective Government Goal Area. The motion was adopted by a vote of (4-0) with Supervisors MacManus, Bradshaw, Clark and Claud voting.. in favor of the motion; Supervisor Bradby absent for the vote; and, no Supervisors voting against the motion. I/ Supervisor Bradshaw moved the Board pursue with Paul D. Camp Community College the feasibility, along with the steps necessary, to establish a community college campus in the County by enhancing the status of the Smithfield Learning Center. The motion was adopted by a vote of (4- 0) with Supervisors MacManus, Bradshaw, Clark and Claud voting in favor of the motion; Supervisor Bradby absent .for the vote; and, no Supervisors voting against the motion. // County Administrator Caskey advised. the Board that. staff would readdress the Strategic .Plan of Action as a function of its upcoming staff retreat, to include the information presented as .part of the Analysis of Government Services. /! Supervisor Bradby arrived at 12:00 p.m. // Chairman. Claud welcomed the following invited guests for purposes of having constructive .,dialogue on ..important legislative .matters to be considered during the. upcoming General Assembly session: Delegate William K. Barlow Delegate J. Paul Councill Senator Frederick M. Quayle ..Windsor Mayor Marvin A. Crocker Dr. Michael W. McPherson Ms. Linda A. Bean Ms. Ruby W. Thompson 3 - y ~' . ao~~ 21 ~a~~312 Senator Quayle noted that any information which might be provided by the County relative to the issue ofunfunded mandated programs would be beneficial. Supervisor Bradshaw provided an overview. of the preamble statement and legislative priorities adopted by VACo at its recent conference. Linda Bean asked that there be no further cuts to funding. for social services programs. Dr. McPherson outlined the various impacts° of budget cuts on educational programs and school construction. Senator Quayle requested a surnrnary of the County's budget. The Board concluded its discussions with its invited guests. // The Board briefly discussed. general issues, considerations and concerns for the upcoming budget cycle responsive to the fiscal .challenges facing the State and local governments. /f Supervisor MacManus moved. the Board continue. its meeting to November 21, 2002 at 3:30- p.m. for purposes. of touring the Cost Plus - facilities. The motion. was adopted unanimously. (5-0). ~~ ~ ..~ .Robert C. Claud, Sr., .Chairman