10-03-2002 Regular Meeting
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REGULAR. MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRD DAY OF OCTOBER. IN 'THE YEAR
TWO THOUSAND AND TWO
PRESENT: Robert C. Claud, Sr., Chairman
Richard. K. MacManus, Vice Chairman
Stan D. Clark
Phillip A. Bradshaw
Henry H. Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator/Director of
Human Resources
"Carey H. Mills, Recording Secretary
Chairman Claud called the meeting to order at 6:00 p.m.
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Supervisor MacManus delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Claud called for Special Presentations.
Chairman Claud stated Joseph W. Luter, III .will be recognized by the
Board later in the meeting for his outstanding achievement upon his, or his
representative's, arrival.
Supervisor MacManus moved the Board adopt the following
Resolution:
RESOLUTION TO RECOGNIZE
JOSEPH W. LUTER, III
FOR OUTSTANDING ACHIEVEMENT
WHEREAS,- Mr. Joseph W. Luter, III became Chairman and Chief
Executive Officer of Smithfield Foods, Inc. in 1975; and,
WHEREAS, Mr. Luter has served Smithfield Foods with distinction,
transforming. the company from a small regional meat packer into the largest
pork processing company in the world; and,
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WHEREAS, Mr. Luter has additionally distinguished himself as the
model philanthropist and corporate citizen for Isle of Wight County; and,
WHEREAS, Mr. Joseph W. Luter, III was recently named the. Ernst &
Young 2002 Virginia Master Entrepreneur of the. Year for excellence and
extraordinary success in .such areas as innovation, financial. performance and
personal commitment to his business and community..
NOW, THEREFORE, BE IT AND IT IS HEREBY RESQLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia recognizes
Joseph W. Luter, III for outstanding leadership in his business and
community and congratulates him for being selected as the Ernst & Young
2002. Virginia Master Entrepreneur of the Year.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw,, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
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Chairman Claud indicated. the following Consent Agenda included
Item 2, A through F:
A. Action List Status Update
B. .Bond. Issuance Update
C. Resolution to Appropriate $50,000 From the E-91.1 Fund
Balance for Dispatch Furniture and Equipment
D. Resolution to Appropriate $95,000 From the Unappropriated
Fund .Balance of the .General Fund for the Carrollton Fire
Department Renovation/Expansion
E. Notification of Certification. of Public Need Project Review.
F. September 5, 2002 Regular Meeting Minutes
Chairman Claud asked if there were any items for removal.
Supervisor MacManus noted Item "A, Action List Status Update,
under the Consent Agenda, needs to be further updated as there are many
issues showing up as "incomplete" which are already complete.
Supervisor MacManus requested additional information be provided
on Item "E", Notification of Certification of Public Need Project Review,
`under the Consent .Agenda. He noted with other sources .for open heart
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surgery in the area, he wants to ensure that the Board is not creating a
situation that may .impact the effectiveness of other hospitals with regard to
open :heart surgery.
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Supervisor Bradshaw moved the Board remove Item."E" and adopt the
remaining items on the Consent- Agenda. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the'motion (5-0) and no Supervisors voting against the motion.
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Chairman-Claud called for Regional Reports.
Supervisor MacManus reported SPSA's current recycling
methodology of curbside pick-up costs approximately $130 per ton and
SPSA is requesting staff to consider other options for more efficient ways
that recycled goods can be processed while maintaining its recycling efforts.
He stated a decision is not anticipated until November/December of 2002.
Chairman Claud reported. the High Growth Coalition held its retreat on
September 26`'' and 27 in Richmond. He stated an Executive Committee
was formed of which he is one (1) of five (5) members. He stated a new
Mission Statement was approved and a summary of the meeting and other
initiatives, will be sent out in the near future. He stated -the Lt. Governor
discussed some of the things the Coalition could do to stop some of the "one
shot" deals. going through the General Assembly that because .there is a
problem in one (1) Locality, the locality comes before the General- Assembly
and all localities in the State then have to live by the Law when it is passed.
He stated the Lt. Governor suggested the Coalition could work with the
Governor to veto any issue pertaining only to one (1) locality... He noted the
Lt. Governor had stated until the citizens feel the pain of all these State: cuts,
the General Assembly is not going to change its thinking.
County Administrator Casket' reported he and Debbie Sivertson
attended the last Mayors and Chairs Caucus meeting of which the primary
focus was the Transportation Referendum that is coming before the ballot on
November 5, 2002.
Supervisor Clark reported the Western Tidewater Regional Jail
Authority is continuing its search for a replacement for the Jail
Superintendent.
Supervisor Bradshaw reported he and Patrick Small met with the
International Paper Advisory Council this week. He stated one of the
Divisions has already obtained its CPP star status and the other facility is
working towards obtaining this designation.
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Chairman Claud called for Transportation Matters.
.James A. Randolph, Planner, stated. staff, pursuant to Board direction,
has prepared a report on utility issues relating to the Rural Addition Program
(RAP) for the Board's consideration.
Chairman Claud moved the Board direct staff to ~ develop a criteria
system for: evaluating RAP requests and review Item 8 under the current
RAP policy to include a cap on funds to be provided by the County for the
relocation of utilities. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and C and voting in favor of the motion (S-0) and
no Supervisors voting against the motion..
Supervisor Bradby requested Mr. Randolph relay his appreciation to
Mr. Neblett for his having stone placed at the cemetery entrance at the First
Gravel Hill Church in Rushmere.
Supervisor Clark moved the' Board request the Sheriff s Department to
begin patrolling Yellow Rock Road with as much regularity as possible, also
to enforce the speed limit on Sugar Hill .Road and to request VDOT conduct
a speed study on Sugar Hill Road.. The motion was adopted with Supervisors
MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Chairman Claud. stated. a number of the Transportation Referendum
Citizens Committee members are interested in that Committee remaining
intact after the Referendum. is-done to work on transportation items in the
County. He noted that there are fifteen (1S) elected representatives and
managers within the County and .the Towns of Smithfield and Windsor, as
well as business individuals and private citizens who currently serve on the
Committee.
Chairman Claud .then moved staff be directed to provide the Board
with recommendations on how the Citizens Committee, which is part of the
Transportation Referendum, could be .helpful to the County when the
Referendum is over. The motion was adopted with Supervisors MacManus,
Bradby,_Bradshaw, Clark and Claud.voting in favor of the motion (S-0) and
no Supervisors voting against the motion.
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Supervisor Clark moved the Board return to Special Presentations on
the agenda. The motion was adopted unanimously (5-0).
On behalf of Joseph W. Luter, III, Larry. Pope accepted a resolution
adopted by' the Board earlier in the meeting recognizing Mr. Luter for his
outstanding achievement.
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Supervisor Clark moved the Board return to the regular order of the
agenda. The motion was adopted unanimously (5-0).
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Chairman Claud called for Citizens Comments.
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Theron Blount. of the Hardy District expressed concern with the
amount of time his cable has been off, as well as the fact that he is not
receiving a credit on his bills for this downtime.
Supervisor Bradby thanked Mr. Blount for sharing his concern -with
the Board. He stated the Board should take a hard stand with Charter
Communications as the Board continues to hear complaints regarding
customer service, .cable reception .and downtime. He suggested the County
Administrator write a strong letter advising of the Board's dissatisfaction
with the service provided in the County.
Supervisor MacManus recommended the County .bill .Charter
Communications for the County Administrator's lost hours attempting to
resolve Charter's problems as cable complaints- have in the past and
continue. now to take up a good deal of his time.
County Attorney Crook stated .Charter should be giving its .customers
credit for downtime, as well as reimbursing the County for its expenses.
.County Administrator Caskey noted he is having to respond to
cablevision complaints much less now than. six (6) months ago.
Supervisor MacManus moved staff be directed to consider appropriate
charges for the impact to County staff and bill accordingly, as well as-voice a
very strong letter of the Board's displeasure that promises being made to
County citizens- regarding reimbursement are not being upheld. Supervisor
Bradby is to invite Mr. Blount to the Board's October 17, 2002 meeting
when the Director of Operations for Charter Communications will. be
present. The motion was. adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
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Chairman Claud called for the County Attorney's report.:
County Attorney Crook stated Charter Communications is requesting
an extension to their existing franchise agreement. and he would recommend
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that if the Board is going to consider an extension that it be a new agreement
in line with the model agreement he has provided to Computex.
Supervisor Clark moved .the Board .direct the County Attorney to
forward a new franchise agreement to Charter so that they can be ready to
address it at the- Board's .November 7, 2002 meeting. The .motion was
adopted with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
County Attorney Crook distributed copies of the County Attorney's
report to the Board.
County Attorney Crook reported the U.S. Attorney General has
.approved the Raynor Precinct.
Supervisor Bradshaw :requested the voters at the Raynor Precinct be
notified.
County Attorney Crook reported he has heard from Computex's
attorney who is reviewing the agreement and who wilt get back with .him.
He stated there is no need for a public hearing on the. matter .until that
agreement is finalized.
County Attorney Crook .reported the Tax Levy Ordinance. has been
advertised for public hearing at the Board's October 17, 2002 meeting
pursuant to the Board's last public hearing.
E. Wayne Rountree, P.E., Director of Public Utilities, presented a draft
water ordinance to include changes previously discussed. He stated there is
a proposed change in the fee for disconnection of service due to non-
payment from $20 to $30 to coincide with what is happening throughout the
State in other municipality owned water systems. He stated Section "G" is
being added to Section t6.1 1S where an entire new category is being added
dealing with. a connection fee for commercial, industrial and institutional
services.. He stated .residential contains a provision of a master meter. and.
appropriate charges and the commercial and industrial. division has been
changed to reflect a commercial .complex of one . (1) to however many
number of commercial and industrial buildings to use one (I) single meter
not referred to as a master meter and not charged as a master meter, but just
a normal meter to exist at a fee to be decided.. He presented four (4) options
for the Board's consideration pertaining o fees the Board may wish to.
charge.
.Chairman Claud suggested that prior to the Board's next meeting,. the
Board be provided .a .draft of the water ordinance to reflect a change in the
sewer connection fee for the Board's review with a public hearing by .the
Board at its November 21, 2002 meeting.
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Supervisor MacManus commented. that $30 is reasonable for
disconnect and reconnect fees. He requested Mr. Rountree review the
wording under 16.1.11, Part A, to ensure .that. it does give the impression of
two (2) deposits.
County. Attorney Crook. stated County .ordinances apply within. the
Towns of Smithfield and Windsor until the. Towns adopt ordinances-that
supplant the County's ordinances.. He stated an issue has arisen concerning
enforcement of Town of Windsor Animal Control Ordinance. He stated the
Animal Control Officers are employed by the County and if the Town adopts
an Animal. Control Ordinance then it becomes a Town ordinance to be
enforced by the Town. He recommended the County have an agreement and
resolution between the Towns and the County .regarding the enforcement of
Town ardinances if it is going to be done by County personnel.
..Supervisor Bradshaw moved the Board direct the issue. ~of all
..conflicting ordinances between the County and .the Towns of Smithfield and
Windsor be deferred to the Intergovernmental Committee fore .further
discussion. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the. motion..
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Chairman Claud called for the Emergency Management report.
Richard O. Childress, Director of Emergency Management, presented
a Resolution of Appreciation. for the Emergency Responders Involved in
Fighting the Woods Fires and Those Who Supported the Efforts on August
22, 2002 pursuant to the Board's direction.
Supervisor Clark moved the Board adopt the following Resolution and
that the Resolution be printed in The Smithfreld Times,: ?'he Daily Press and
The Tidewater News:
RESOLUTION. OF APPRECIATION
FOR THE EMERGENCY RESPONDERS INVOLVED IN FIGHTING THE
WOODS FIRES AND THOSE WHO SUPPORTED THE EFFORTS ON
AUGUST 22, 2002
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WHEREAS, Isle of Wight County experienced large woods fires. that
destroyed many acres of woodland and threatened many residents' homes on
August 22, 2002; and,
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WHEREAS, emergency responders were faced with fires that quickly
used all available. County resources requiring the assistance of State and
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neighboring emergency response agencies to extinguish the fires and protect
citizens' homes; and,
WHEREAS, many local residents, businesses and other organizations
came to the aid of emergency responders providing support, food and water;
.NOW, THEREFORE, BE IT RESOLVED .that the Board of
Supervisors of the County of Isle of Wight, Virginia hereby. acknowledges
its wholehearted gratitude and appreciation for the emergency. responders
that fought the .August 22, 2002 fires, as well as those many dedicated
individuals, businesses and organizations that provided support, food and
water to the. emergency responders-which directlyaided this effort.
The motion .was adopted. with' Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting. in favor. of the motion (5-0) and no
Supervisors voting against the motion.
Mr. Childress presented a contract for services with Atlantic
Technology Consultants for the Board's consideration. He stated the Board
of Directors for the Emergency Communications Center has approved the
contract, as well as the County Attorney as to form.
Supervisor Bradshaw stated if the Board approves Phase I, it is really
approving the entire project in the amount. of $123;000 in consulting fees.
Hestated.the County has spent a lot ofmoney for consulting fees over the
years and he does not see the advantage of it.
Supervisor. MacManus stated the firm being discussed is also- the firm
that created the .revenue stream for the County from the Bartlett's water
tower.. He stated the firm seems to be knowledgeable with .what they are
doing, in the community and they may be the. right type of consultant in this
case because he-does not believe that type of expertise exists locally. .
Mr. Childress stated references on this firm indicate that the -fees
charged by this .firm generally .make up cost savings within the project.
County Attorney Crook stated the cost for Phase II and III are only
estimated and are negotiable.
Supervisor. Clark moved the Board- approve Phase One (1) of the
proposed contract, not to exceed $12,809 and authorize. the Chairman to
execute the contract. The motion was adopted. with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and
no Supervisors voting against the motion.
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Chairman Claud called for the County Administrator's report..
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County Administrator Caskey presented a Resolution to Accept and
Appropriate Grant. Funding From the Virginia Department- of Criminal
Justice Services for the Board's consideration. He stated this matter is a
revisit of a .grant application for an after-school academic enrichment.
program approved by this Board last March and subsequently the local
match- of $12,500 was removed from the budget during the. budget process.
He stated the Director of the Office of Youth has requested that this. matter
be brought. back to the Board with the acknowledgement that the State has
awarded the grant .and the County has not budgeted back into the local funds
in the Operating Budget the County's financial commitment.
Anne F. Seward, Director of Budget and Finance, stated the grant
requires an $8,800 match that can be provided either by cash or in-kind
services.
Bessie Watson, Director of .Office on Youth, stated the County has
approved $12,500 for the last two (2) years which was used for staffing for
the program.
Supervisor Bradshaw stated this program allows at-risk children to
receive tutoring in the afternoons rather than having them out on .the street
unsupervised by .adults. He stated the County is receiving rewards from
other programs that. are far greater than the County is contributing
financially.
Chairman Claud inquired if the .Board contributed $8,800 in-kind,
could Ms: Watson continue the program with the $17,650 in Federal funds
she will receive.
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Ms: Watson stated if the County can. provide $5,000, she can cut the
program to three (3) days instead of four (4) days per week. She stated the
grant started July l , 2002, but the program has not been implemented so
there are funds that have not been utilized yet.. She stated to keep the
program running four (4) days a week, $8,500 is needed. She stated there
were, fifty-two (52) participants in the program.
Supervisor MacManus noted that all programs are .suffering due to the
State's current. financial situation, but the County can not continue to-make
up the funding for the State in-every case.
Chairman -Claud noted` that the grant information was received by the
County on May 29, 2002. He inquired why this matter is just now coming
before the Board.
Donald T. Robertson, Assistant County AdministratorlDirector of
Human Resources, stated the issue was first brought to the Board in March
of 2002. He stated the acceptance letter was received in May, 2002, but the
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school year does not begin until September and there was. no rush to bring
the matter to the Board in June, 2002.. He stated he had forgotten that the
local match was deleted from the County's budget during the budget process
and now an issue has come up because the local match was not in place and
staff is now requesting that these funds be allocated.
Supervisor Clark moved the Board adopt the following resolution and
approve $5,000 with the remaining being in-kind and forward a letter to the
School Board with the request that it find $3,500 out of the School Budget:
RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDING
FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE
SERVICES
WHEREAS, the Virginia Department of Criminal Justice. Services- has
approved grant funding for an After-School Academic Enrichment Program;
and,
WHEREAS, funds in the amount of seventeen thousand six hundred.
fifty dollars ($17,650) or so much as shall be received needs to be accepted
and appropriated to the appropriate line item in the 2002-2003 Operating
Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that
seventeen thousand six hundred fifty .dollars ($17,650) or so much as shall
be received from the Virginia Department of Criminal .Justice .Services be
.accepted and appropriated to the appropriate line item in the 2002-2003.
Operating Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
.accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors MacManus, Rradby,
Bradshaw, Clark .and Claud voting in favor of the. motion (5-0) and no
Supervisors voting against the motion.
County Administrator Casket' requested the Board designate a voting
delegate and an alternate voting delegate for the VACo Annual Meeting.
Supervisor Bradshaw moved the Board designate Chairman Claud as
its voting .delegate .and Supervisor MacManus as the alternate voting
delegate. The motion was adopted with Supervisors MacManus, Bradby,
.Bradshaw, Clark and Claud voting in .favor of the motion (S-0} and no
Supervisors voting against the motion.
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County Administrator. Caskey stated staff has reserved space for the
Board's. Annual Retreat in the Regional Workforce Development Center at
Paul D. Camp Community College in Franklin.. He requested the Board
provide its input relative to some of the major topics to be addressed.
Supervisor Bradshaw suggested the Strategic Plan of Action be
.covered orr Friday. evening. He further suggested the new County Attorney
also be invited on Friday, as well as the Director of Planning and Zoning, to
present an overview on the Zoning and Subdivision Ordinances. .
Supervisor MacManus suggested the Board members be provided an
agenda package before the meeting. He stated the Board is not only looking
at how well the goals for this year have .been addressed, but also to update
- those areas one (1 }year in advance. He further stated he would prefer to
have staff proposals in advance of the meeting. He stated if there are issues
of the Directors that the County Administrator wants to raise, the Board
wants to be able to provide an opportunity for staff to raise issues for the
Board's consideration.
County Administrator Caskey presented changes made by staff to the
Board's 2003 Legislative Priority List pursuant to .prior input from the
Board.
County Administrator Caskey stated staff. is attempting to schedule a
meeting with County's General Assembly Delegation and included in the
agenda are three (3) proposed dates.
Supervisor MacManus moved that November 16, 2002 be established
~ as the date to meet with the County's General .Assembly delegation; staff
invite the School Superintendent and Director of Social Services to attend
the retreat; and, staff to send an invitation to the Mayors and Town
Managers of the Towns of Smithfield and Windsor. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
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Chairman Claud called for Old Business.
A. Regulation of putdoor Burning
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County. Attorney Crook stated there is currently adequate State law on
the matter to control "outdoor burning. He stated counties are allowed to
adopt more stringent provisions than what the State law is and he suggested
the Board could adopt more stringent language to allow. no outdoor burning
in times of drought.
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Supervisor Clark moved the Board direct the County Attorney to draft
an ordinance that applies only to drought conditions where no one should be
burning with notification to the public in the newspapers {to be triggered
either by the Governor's Declaration.. of Drought Conditions or by
Resolution .adopted by the Board). The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (S-0) and no .Supervisors voting against the motion..
Chairman .Claud requested the Board be notified of any industries
involved that may be impacted.
B. Cigarette Tax
Supervisor Bradshaw suggested staff provide information to Delegate
Barlow on the cigarette tax and request his advice on the procedure for
going through the General Assembly Session as he will be sponsoring the
Bill this year..
Chairman Claud moved the. Board ask the County Administrator to
pursue professional help and bring back his findings to the. Board so the
Board can evaluate. how it wishes to proceed and that a letter of appreciation
be forwarded to those caunties that joined the County in supporting this
effort. The motion was adopted with Supervisors MacManus, .Bradby,
Bradshaw, Clark and Claud voting in favor. of the motion (S-0) and no
Supervisors voting against the motion.
Supervisor MacManus .moved the .Board proceed with pursuing the
support of the local Hampton Roads communities by sending them a letter
.:enclosing the County's recent Resolution regarding the cigarette. tax and
requesting their support in pursuit of that measure and also send a letter of
appreciation for all counties that did positively respond, to include those that
did consider. regardless of their results. The motion was adopted. with '
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (S-0) and no Supervisors. voting against the motion.
.Supervisor Bradshaw recognized Grace Keen and .other citizens of the.
County who have supported the County by traveling to Richmond in support.
of the cigarette tax.
C. KIDTECH, Inc.. Funding Request for FY2002-03
Supervisor Bradshaw moved the Board endorse the recommendation
of the two (2) proposals as presented. by staff regarding the Kidtech, Inc.
funding request for FY2002-03. The motion was adopted (4-Oj with
Supervisors MacManus Bradby, Bradshaw and Claud voting in favor of the
motion; no .Supervisors voting against the motion; and, Supervisor Clark
absent for the vote.
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Supervisor MacManus recommended that staff forward information
received by the Board .from Kidtech as to their .shortfall. to the -Towns of
- Smithfield and Windsor for their information and consideration of what they
may be able to provide financially.
County Administrator Caskey presented follow-up information
pursuant to Board inquiry on the real estate tax relief for the elderly and
handicapped.
Supervisor Bradshaw -moved the. information be sent to .the
Department of Social Services and the Commissioner of the .Revenue with
the request that they provide any data as to the number of persons involved
and that staff assemble this information -for use by the. Board to develop an
ordinance. The motion was adopted (4-~) with Supervisors MacManus,
Bradby, Bradshaw and Claud, voting in favor of the motion; no Supervisors
voting againstthe motion; and, Supervisor Clark absent for the vote.
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Chairman Claud called for New Business.
Supervisor MacManus noted the County Administrator Caskey had
forwarded to the Board a request from the isle of Wight, England Council
concerning their desire to visit the County in the future. He noted he has no
objection to the County Administrator extending an invitation to Isle of
Wight, England Council.
Supervisor Bradshaw moved the Board direct the County
Administrator to express the Board's invitation to the England Council to
visit Isle of Wight County. The motion was' adopted (4-0) with. Supervisors
MacManus, Bradby, Bradshaw and Claud voting in favor of the motion; no
Supervisors voting against the motion; and, Supervisor Clark absent for the
vote.
Supervisor MacManus recommendedthe County implement a County
policy on the use, maintenance and replacement of County Vehicles.
Supervisor MacManus moved the Board direct staff to evaluate and
review the use, maintenance and replacement of County vehicles, as well as
employees using theirown personal vehicles and the rate of reimbursement
on personal mileage and .report back to the Board with a recommendation on
a policy for the Board to adopt from a financial :aspect. Staff is to poll
neighboring. communities and borrow liberally -for modification by the
County from a .liability perspective. The motion was adopted (4-0) with
Supervisors MacManus, Bradby, Bradshaw and Claud voting in favor of the
motion; no Supervisors .voting against the motion; and, Supervisor Clark
absent for the vote.
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Chairman Claud called for Appointments.
- Chairman Claud moved the .Board reappoint Peggy Wright to the
Beautification Committee. The motion was adopted unanimously (4-0).
Chairman. Claud moved the Board appoint Josephine M. White,
replacing Ms. Scott, to the. Events Committee.. The motion was adopted
unanimously (4-0).
Supervisor MacManus moved the. Board reappoint Kristina Steiger as
the "under. 18" representative on the Youth Services Advisory Board. The
motion was adopted unanimously (4-0). .
:Supervisor Bradshaw requested Mr. Robertson contact the members of
the .Beautification Committee to request a recommendation .for the other-
Carrsville District member.
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Patrick J. Small, Director of Economic Development, advised the
Board that he has spoken. with. representatives of the Cost Plus Distribution
Center in Windsor about holding a tour and staff would be contacting the
Board the following week to determine a mutually convenient date to hold
such an event.
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Supervisor Bradshaw requested a closed session under Section 2.2-
3711 A 1 of the Freedom of Information Act concerning a personnel matter.
County Administrator Casket' requested a closed session under.
Sez;tion 2.2-3711, Al of the Freedom of Information Act concerning a
personnel .matter and .under Section 2.2-3711 A7 of the Freedom of
Information Act concerning two (2) .matters- involving potential litigation
requiring advice of counsel...
.Supervisor Macmanus requested a closed session .under Section 2.2-
3711. AS of the- Freedom of Information -.Act concerning ' a prospective
business or industry siting vrhere no previous announcement has been made.
Supervisor MacManus moved. the Board enter .closed session for the
reasons stated. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisor voting against the motion.
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Upon .returning to open session, Supervisor MacManus moved the
Board adopt the following resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date. pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.2-3712D of the Code of Virginia requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business. matters as were identified
in the motion convening the closed meeting. were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Claud
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The .motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark. and .Claud voting in favor of the motion (S-0) and no
Supervisors voting against the motion.
//
Mr. Small noted that Cost Plus is desirous of holding some type of
open house and staff. will be in touch with the Board members. in the near
future to determine a mutually agreeable date to hold such an event.
//
800 ~~ rA~r~UB
At 4:40 p,m., Supervisor Clarkmoved the Board adjourn. its meeting.
The motion was adopted unanimously (5-0).
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Robert C. Claud, Sr., Chairman