06-06-2002 Regular Meeting~~ ,~. 62
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE .SIXTH DAY OF JUNE IN THE YEAR TWO
THOUSAND .AND TWO
PRESENT: Robert C. Claud, Sr., Chairman
Richard K. MacManus, Vice Chairman
Stan D. Clark
Phillip A. Bradshaw (Arrived at 2:08 p.m.)
Henry H: Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
Chairman Claud called the meeting to order at 2:00 p.m. The
~~~, invocation was delivered by Supervisor Clark.
The Pledge of Allegiance was conducted.
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Chairman Claud called for Special Presentations.
Matt Favre, Director of Operations, Charter Communications,: reported
that Charter has finished with the Suffolk rebuild and full concentration is
on the County now. He stated he has worked to identify solutions to some
of the transfer issues and Charter has .dedicated three (3) channels for each
location. He stated Charter is proposing an amendment that deals with the
. PEG access,. the system upgrade and the number of homes per linear mile
for extension.
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Supervisor Bradshaw arrived at the meeting. .
Supervisor MacManus requested the status of the Charter Anywhere
Program.
Mr. Favre replied that Charter is beginning an advertising campaign to
marketthe Charter Anywhere Program at this time.
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Chairman Claud thanked Mr. Favre for his help to Mr. Oliver on
Oliver Drive.
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County Administrator Caskey advised. that the first report under his
section of the agenda concerns PEG. channels. He stated .pursuant to
previous Board action, Mr. Hornbaker has looked into. opportunities present
for the public education.. government channel and is prepared to provide. the
Board with a brief report.
Supervisor MacManus moved the Board amend the regular order. of
the agenda in order to discuss the. first item under the County
Administrator's section dealing with PEG channels. while the Charter
representative is present. The motion was adopted unanimously (5-0).
Lyle D. Hornbaker, Information Services Coordinator, stated staff did
meet with representatives of Charter to discuss the education and
government (PEG) channels and staff concurs that. the one channel :per
municipality is the appropriate route and provides access. to the Smithfield
and Windsor channels. He notified the Board of an increase in the software
from $1,400 to $5,300 which changes the budgetary impact significantly.
Chairman Claud inquired if the same equipment must be purchased by
each of the towns.
Mr. Hornbaker replied "yes."
Bill McKinney with the Schools noted .that the Towns and the .County
could share training and support issues.
Supervisor MacManus inquired who would be making the live
broadcasts. I
County Administrator Caskey stated Mr. Hornbaker and Mr.
McKinney.
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Mr. McKinney stated JoAnn West would be handling the updates .from
the County and the Schools and then putting the PowerPoint presentations
together. a
Chairman Claud: noted there should be some formal. process to have ~
information edited and screened before it goes on-line.
Supervisor MacManus inquired how soon could the County go on-line
if the equipment is purchased.
Mr. Favre stated a lot depends on which locations the County wants to
install its equipment. He stated there is also a question of the capability of
transferring data from a ocation that would hit. Charter's head end. He
stated if the equipment is installed where Charter already has high speed
data, it is easy to transfer, but if the County is looking at the Courthouse
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location, this is addressed in part of Charter's proposal for amendment to the
franchise agreement.
Mr. McKinney .stated the .equipment would be located in the School
Board office.
Supervisor MacManus moved. the Board authorize $7,900 for the
purchase of equipment from .this .fiscal year's contingency Fund and that the
County Administrator and Dr. McPherson begin discussions for the Schools
to come on-line.. .The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, ,Clark and Claud voting. in favor of the motion (5-0) and
no Supervisors voting against the motion.
County Attorney Crook inquired if the Board wished to advertise the
proposed amendment for public hearing.
Chairman Claud stated he did not have a problem with extending the
agreement. He .stated the agreement speaks to the upgrade being completed
by October 31, 2002 but would be more prudent for the Board to approve
.the Agreement once the upgrade is completed.
County Attorney Crook stated if the upgrade is not completed it would
be a violation of written promises, .including promised civil penalty if not
done.
Supervisor MacManus moved that the Board authorize staff to
advertise the revisions to the Franchise Agreement for public hearing. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no. Supervisors. voting
against the motion.
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Supervisor Bradshaw moved the Board return to the regular. order of
the agenda. The motion was. adopted unanimously (5-0).
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Chairman Claud called for the continuation of Special Presentations.
Mike Didawick, Project Manager for Blue Ridge Appraisal Company,
briefed the Board on the recent reassessment process. He stated work began
on the general reassessment late last Spring, beginning with a market. study
of property sales throughout the County. He stated 2,700 sales were
analyzed of which 2,500 were residential, l00 were commercial/industrial
and 1.50 were .agricultural. He stated based on the market study, a field
sheet was generated and the appraisers made a visit to each property in the
.County in which physical data and the land characteristics were verified. He
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stated a digital. photograph of the dwelling and any other major structures
were taken during the visit. He stated the paperwork is then .sent to the main
office in Stanton where the data changes are entered into the computer and
reviewed by data processing staff, ..the appraiser and the .County's Board of
r . He stated the Board of Assessors met approximately six (6)
Assesso s
times and visited and reviewed the different areas of the County... He stated
reassessment notices were then mailed to each .property owner in the County •
and the Board of Assessors held hearings. meeting with property owners
during April, 2002 into early May, .2002. He stated each property owner.
that appealed received a notice of any action by the .Board of Assessors. He
stated Blue Ridge Appraisal Company delivered to the County. all files,
property cards, reports and the reassessment books. He stated the software
was installed last week. and-staff was trained on said software. He offered to
meet with the Board of Equalization that is currently being formed to
explain the process so .that they may better understand what the files.
contain. He distributed brochures to the. Board on the County's ability to
place the files on the Internet.
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Chairman Claud indicated the .following .Consent Agenda included
Items 2, A through L, and asked if there were any items for'removal. €€
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A. Resolution to Accept and Appropriate Operating and Grant
Funds. Received and Appropriate School Operating Reserve
Funds
B. Water Testing
C. Windsor Water Rate
D. Fuel Bids
E. Finance Committee Recommendation. = CSA .Non-mandated
Funding
F. Resolution to Accept and Appropriate Federal Funding for a
Community Education and Activation Grant
G. Assessment Information on the County Web Site
H. NACo Voting, Credentials
L Action I{ist Status Update
J. Preliminary subdivision plat of Wrenn's Mill Estates .Section
4B, property of Wrenn's Mill Partnership, Hardy Magisterial
District, Tax Parcel No.(s) 13D-03-1,2,3,4
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K. May 6, 2002 Continued Meeting Minutes
L. May 6, 2002 Regular Meting Minutes
Supervisor Bradshaw requested that Item (A) Resolution to Accept
and .Appropriate Operating and Grant Funds Received and Appropriate
School. Operating Reserve Funds be removed from the Consent Agenda.
Supervisor Clark moved the Board remove Ttem (A) and approve and
adopt. all other items of the Consent Agenda. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion..
Regarding Item A, Ms. Seward explained that these were the
outstanding purchase orders at the end of the year for services or goods that
were received before June 30`'', however, not paid out. She stated the Board
needs to take action to reappropriate these dollars.
Supervisor .Bradshaw moved the Board adopt Item (A) Resolution to
Accept and Appropriate Operating and Grant Funds Received and
Appropriate School Operating Reserve Funds. The motion was adopted with
. Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
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.Chairman Claud called for Regional Reports.
Chairman. Claud reported. that a transportation referendum and routine
business were :discussed at the Hampton Roads Partnership meeting.
Chairman Claud reported that Mr. Robertson attended the Southside
Mayors and Chairs meeting on his behalf.
Chairman Claud reported that the High Growth Coalition has
scheduled a meeting for June 27, 2002 where the mission of the Coalition
will possibly be redefined -with a look at how best to proceed in the future to
_ be .more effective .than in the past.
Supervisor MacManus reported that the Southeastern Public Service
Authority approved a tipping fee of $55 per ton .which was approved in the
budget. He reminded the Board of a tour to be held on June 10, 2002 which
the County's legislative representatives are expected to attend.
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Chairman Claud called for Transportation Matters.
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James Randolph, Planner, stated the issue of the relocation of Verizon
facilities at Duke's Lane .under the Rural Addition Program was first
presented to the Board in January, 2002. He stated in order to guarantee the
State an unencumbered right-of--way, the phone lines will have to be
relocated to allow drainage channels to be placed along the roadway. He
stated the original cost estimate prepared by Verizon was approximately
$11,011 and staff has negotiated with Verizon to reduce the-cost to $4,447.
Supervisor Bradshaw moved the Board appropriate $4,847 from. the
contingency fund for the relocation of Verizon phone lines on Duke's Lane.
. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby,
Clark and Claud voting in favor of the motion (S-0) .and no Supervisors
voting against the motion.
Mr. Randolph distributed. correspondence from the VDOT Resident
Engineer regarding the status of the drainage improvements along Route 460
in Zuni. He stated the contract has been advertised and Curtis Construction
is the low bidder. He stated construction could begin in July, 2002 with a
fixed completion date ofSeptember 15, 2002.
Chairman .Claud requested Mr. Randolph provide a report to the Board
on the public .hearing for the Six-Year -Plan held by the Commonwealth
Transportation Board.
Mr. Randolph reported that he and the Windsor Town Manager
attended the public hearing on the Six-Year Plan held by the Commonwealth
Transportation Board (CTB). He advised that he did .request the CTB to add
the Route. 460 Center Turn Lane, Town. of Windsor, VTA project;. the
intersection improvements Route 258 @ Route, 606 and .Route 258 @ Route
620, VTA project; and, the Route 10, 2"d phase of reconstruction from Route
-676 to Route 624, Rushmere, project back into the Six-Year Plan. He stated
the CTB is expected to vote on the final. Plan on June 20, 2002. He stated
Mr. Falkenstein also read a letter from the Mayor of Windsor attempting. to
get the Route 460 center turn lane .project reinstated.
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Supervisor Bradshaw moved the Board amend the regular order of the
agenda in order to discuss the first item under Old.. Business, the Revised
Draft Six-Year Plan for Secondary .Roads.. for FY02-07. The motion was
adopted unanimously (S-0).
MacFarland Neblett, Resident Engineer, VDOT noted he was prepared.:.
to answer any questions the Board may have on the Revised Draft Six-Year
Plan for Secondary Roads FY02-07.
-There were no questions offered by the Board.
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.Chairman. Claud moved the.. Board accept the revised draft presented
and authorize .staff to advertise it for July 9, 2002 public hearing. .The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the .motion. (5-0) and no Supervisors. voting
against it.
Supervisor MacManus requested the Resident Engineer follow-up on
his previous request for "hidden driveway" signs to be installed along Nike
Park Road. He inquired if warning lights and signage can be installed until
such time as the traffic light is installed.
Mr. Neblett noted that he would speak with the VDOT Traffic
Engineer to see if additional signage could be installed.
Supervisor Clark inquired as to the status of his previous. request for
drainage ditch improvements on Smith's Neck Road.
Mr. Hartley advised that he had contacted Mr. Riddick (VDOT)
several times who advised that he would notify Mr. Hartley upon completion
of the improvements.
_ ~ Supervisor Clark moved the Board direct staff take appropriate action
to request a reduction of speed limit on Nike Park Road at the Nike Park
facility. The motion was. adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud .voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Bradby inquired about the status of his previous request for
a drainpipe to be located under Route 624 (Track Lane).
Mr. Neblett advised he would check into his request.
Chairman Claud requested VDOT proceed with work on South -
Johnson Avenue. ~ "
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an .Claud called for Citizens mm n
Co a ts.
Norma Wilson,. Public Works em to ee informed the Board that she
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has been employed with the County for five (5) years and desires to become
a full-time employee with benefits.
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Chairman Claud called for the County Attorney's report.
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County Attorney Crook stated he previously sent to the Board the
proposed amendment to the contract for the .Delinquent Tax Collection
Attorney and he recommends the Board authorize the Chairman to sign the
contract for collection of real estate taxes. He stated the amendment allows
the County to .pay the Attorney from the 20% added on versus paying him an
hourly rate. and in effect the delinquent taxpayer is paying the additional fee:
Supervisor Bradshaw moved the Board authorize the Chairman to sign
the contract for attorney collection of delinquent real estate taxes. The
motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
County Attorney Crook stated he has prepared a new Health
Department lease agreement with Frank Hall to include a rental increase as
Mr. Hall requested and which is covered by the Health Department rental,
Supervisor Clark moved the Board .authorize the Chairman to sign the
lease. agreement between the County and Frank Hall for the Health
Department. The motion was adopted with Supervisors MacManus,
Bradshaw, Bradby, -Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting against the motion.
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County Attorney stated he has gotten all the adults' signatures on the {
contract for the Washburn property located in Zuni. He stated. there is one
(1) adult that is detained in the western part of the State who has an attorney
whom he .has .communicated with.. and sent him the contract. He requested
the Board authorize him to proceed with closing with the adults:. and initiate
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County Attorney Crook distributed five (5) original lease agreements
with VoiceStream and recommended the Board authorize the Chairman to
sign the lease agreement between the County and VoiceStream for co-
location of their antennas on the County's water tank at Brewer's Neck
Road. He stated .that George Condeles of Atlantic Group, the consultant of
the County, was present to answer any questions. the Board might have.
George Condeles, Presidentand CEO of the Atlantic Group, stated he
is the County's consultant for communications issues. He stated
VoiceStream's request is to co-locate their antennas on the water. tank on
Brewer's Neck Road and he recommends the Board approve the lease
agreement that has a future value of $986,000 to the County.
Supervisor MacManus moved the Board authorize the Chairman to
sign the lease agreement between the County and VoiceStream for co-
location of their antennas on the County's water tank at Brewer's Neck
Road. The motion was adopted with Supervisors MacManus, Bradshaw,
Bradby, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
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the suit on the infants: He stated there. are three (3) illegitimate heirs
throughout other States.
Supervisor Bradshaw stated that because. the County is having to file
suit to acquire the property which is property the County acquired through
the flood process, can the County be reimbursed for the costs.
County Attorney Crook stated the cost .would be taken from their
shares which is adequate to cover the costs.
Supervisor Clark moved the Board authorize the ,County Attorney to
file suit in an effort to .obtain the.. property. The motion was adopted with
Supervisors MacManus, Bradshaw, Bradby, Clark and. Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
County Attorney Crook requested Supervisor Clark provide-the Board
with an individual to serve on the Equalization ~ Board from Newport
Election District to be recommended to the Court for appointment.
Supervisor Clark moved the Board recommend Nancy Guill
representing the Newport District an the Equalization Board to the Circuit
Court Judge. The motion was adopted unanimously (5-0).
County Attorney Crook advised that a public hearing on the .Raynor
Precinct Ordinance has been scheduled for the June 20, 2002 meeting..
County Attorney Crook reported that he had met with the timber
contractor and was negotiating an agreement for the removal of the timber
on the land acquired .for the Carrollton Volunteer Fire Department. He
advised that following his setting up a meeting to view the property and
mark the trees that are not to be removed, he would prepare a written
contract.
County Attorney .Crook reported that a hearing is scheduled for the
.case of County versus AES for resolution of preliminary motions for next
Tuesday morning, June 11; 2002.
County Attorney Crooke .stated it is necessary for him to leave the
meeting at S:OO p.m. and Dale Phelps, the Assistant County Attorney, would
be taking his place..
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irm n Claud called for the Public .Utilities Re ort.
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E. Wayne Rountree, P.E., Director of Public Utilities, stated staff has
been contacted by the.Particle Board Plant of International Paper to consider
a bulk water rate. He stated the Particle Board Plant, when it is sold, will. be
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a County water customer. He stated currently the Particle Board Plant gets
its water from International Paper, but with the sale,. that water will no
longer be available. He stated last Fall when the County was faced with
increasing bulk water rates from some of its suppliers, the Board modified
its flat rate structure by going to an increasing rate.. He stated the Particle
Board Plant is requesting that the County. modify the current rate of $2.00
. per 1,000 gallons up to 6,000 gallons. He noted that the County is currently
paying $2.31 a thousand for the water the County is buying and it is
anticipated that this rate will go up July 1, 2002.. He recommended. that
should the Board wish to authorize a bulk rate reduction, that it authorize
staff to survey some of the adjoining communities first.
Chairman Claud- stated what the County was paying in bulk .water
rates is the reason the County reviewed its rates. He .stated the County
would be losing money if it had not adjusted its rates and he does not see
how the County can further adjust the rates.
Mr. Rountree stated the County is not paying a lot less for water than
what the County is selling it for. He stated the County is just covering its
expenses and the .base rate at this time.
Supervisor. Bradshaw stated the County is not servicing any industry
that are heavy water users although the County has had that potential in the.
past and the future again where the County could have a significant water
user on a County system. He stated the .County is going to penalize its
businesses because they are going to pay a higher portion for using more
water. He stated as far as the profit on the expenses they are going to pay a
higher portion of the expenses that the County is incurring on ,water because
.they are heavy users and, in essence, .they are already a higher taxpayer
because they are paying higher taxes on machinery and tools. He stated the
Board is taking a business that is already paying a machinery and tools tax
and real estate tax and penalize them because they are heavy water users and
charge them. a higher percentage of the total expenses incurred by the
County's water system. He recommended that the Director of Public
Utilities and the Director of Economic Development further review and do
an evaluation on what is the best ~ course of action from an economic
development. and public utilities perspectives.
Supervisor MacManus stated it is significant when looking at water
usage to note mass uses of potable water versus non-potable water because
potable water. in .the Hampton Roads area is a scarce .commodity, has a
greater value and should be have a cost difference.. He stated staff should
keep in mind that the. County does have a significant capital cost now.
Mr. 'Rountree stated the County's water and sewer systems are a
separate enterprise fund and should the Board decide to lessen the industrial
- tax burden, staff may have to find another way to do it.
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.Supervisor Bradshaw moved the Board instruct the Public Utilities
Director and .the Economic Development Director to review the information
and make a recommendation to the Board. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Mr. Rountree stated. with the sale of International Paper's
Particleboard Plant, there will no longer be International Paper's water
supply available which they currently have in a 30" ~ main. that carries
approximately 40,000,000 gallons per day of water.. He stated currently the
County has two (2) means of water available. to serve the .facility, North
Lynn Road and Carrsville Highway. He noted that the on-site hydrant is
currently not in service due to it being fed by a .Line that goes, under a
railroad and that line under the railroad has a significant leak. He stated this
line is not .cased and needs repair so that concerns regarding a .lack of fire
protection for that facility can be addressed. He stated the estimated cost to
complete the repair is $87,000.
Supervisor Bradshaw requested the Director of Public Utilities and the.
County Administrator continue to move forward on this project. In the
meantime, he requested they research alternative funding sources and any
monies identified which could be made as a reimbursement to the County.
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Mr. Rountree stated after Hurricane Floyd the County was awarded a
grant of $700,000 by the Community Development Block Grant program for
flood reclamation. He stated .staff had hoped to replace the Zuni .water
system, but as the project was moving along, it was felt that the bulk of
those funds would be needed for housing .rehabilitation 'assistance. He
stated there are approximately $419,000 remaining in that project and the.
County's engineering consultant estimates it will cost $391,000 to replace
the system.. He stated the project is anticipated to be completed in February
of 2003.
Supervisor Clark moved the Board approve the design, construction
and low bidder for .the replacement of the Zuni water ..system. within. the.
limitation of the grant funds. The motion was.-adopted with Supervisors
MacManus, Bradby, Bradshaw, .Clark. and Claud. voting in favor of the-
motion (5-0) and no Supervisors voting against the motion.
Mr. Rountree distributed information pertaining to Supervisor
Bradshaw's request on the number of master water. meter requests made to
the County.
Mr. Rountree. distributed information from the Health Department
pertaining to fluoride. levels. He recommended that the Board activate the
Fluoride Committee (Supervisors Claud and MacManus) to determine how
to proceed in this regard.
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Chairman Claud called for the Economic Development Report.
Patrick J. Small, Director of Economic Development, presented a
renewal of a contract for engineering services for the Board's consideration.
Supervisor Clark moved the Board authorize the County Administrator
to sign the letter to Scott Courtney, PE dated June 6, 2002 concerning the
open end- contract renewal. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Mr. Small stated appointments for the Economic Development
Committee have started to come due and he would recommend the Board
take action to transfer the duties and functions of that Committee over to the
Economic Development Strategic Planning/Support Group, convene that
Group and make appropriate changes to the County's policies.
Supervisor MacManus recommended that a time period be established
for the terms.
Mr. Small stated the intent of the Group is that it bean adhoc advisory
body that meets no more than two (2) times annually.
Chairman Claud. agreed that a term limit should be established. He
.questioned who would send the letter advising an individual that he/she no
longer serves on the Committee.
Supervisor MacManus suggested that the Group be handled as done
with the Fair Committee whereby each year a .list is composed for the
Board's consideration.
Supervisor Clark moved the Board appoint the entire committee for a
one (1) year period to be reviewed annually. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
. Mr. Small .advised that he had three (3) closed session matters for later
in the meeting .dealing with industrial prospects where no previous site
,location has been announced and for discussion on property acquisition
where public disclosure would adversely affect the County's bargaining
position.
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Chairman Claud called for the Emergency Management report.
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Richard O. Childress, Director of Emergency Management, formerly
introduced Sherri Bush, the .County's new- Director of Emergency
Communications, to the Board.
Ms. Bush stated everyone is working together towards a common goal.
Mr. Childress presented a service agreement to cover equipment for
the Emergency Communications Center provided by Motorola.
County Attorney Crook recommended the. Board approve the service
agreement subject to his review.
Supervisor Bradshaw moved the Board approve the Service
Agreement and authorize the Chairman to sign it on behalf of the County.
upon the review of the County Attorney. The .motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Mr. Childress presented the proposed Bylaws for the Emergency
Communications Center Board of Directors.
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County Attorney Crook notified the Board that the Town. Attorney for
the Town of Smithfield called him to advise that he agreed with his
..recommendations and he is recommending the same to the Town Council of
the Town of Smithfield.
Supervisor MacManus moved the .Board approve the Bylaws with the
changes. recommended by the County ,Attorney if .the new Bylaws are
approved by the Board of Directors. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Mr. Childress .recommended utilizing. paid personnel at the Isle of
Wight Volunteer Rescue Squad, Monday through Friday, and continuing
with flex schedules outside that. time frame. He advised that he has
sufficient funds to schedule .paid personnel Monday through Friday for the
remainder of this fiscal year, however, an additional $15,000 would be
necessary to accomplish this next fiscal year.
Supervisor MacManus .noted that he would place this item on the
agenda for, discussion among the members of the Intergovernmental
Committee for consideration of partial funding from the Towns of
Smithfield and Windsor..
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Chairman Claud called for the County Administrator's report.
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County Administrator Caskey requested the Board approve the. Health
Department lease agreement.
. Supervisor Clark moved the Board approve the proposed lease with
Frank Hall as ,presented- by the County Attorney on June 6, 2002 and
approve the lease with the Health Department contingent upon review and
approval by the. County Attorney. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
County Administrator Caskey presented information pertaining to the
Sheriff's processing fee for the Board's consideration.
Chairman Claud moved the Board direct that the County Attorney
.draft an ordinance implementing a Sheriff's Processing Fee in the amount of
twenty-five dollars ($25). The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
County Administrator Caskey presented a recommendation from staff
to utilize Boykin's Tavern for office space for the County Attorney.
Supervisor MacManus moved the Board authorize. staff to utilize
Boykins Tavern second floor area. for the County Attorney office space on a
temporary basis only until space is made on a permanent basis in the County
Administration Building. The motion. was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Supervisor Clark moved the Board adopt the following Resolution:
RESOLUTION TO APPROPRIATE THREE THOUSAND SEVENTY
DOLLARS FROM THE MUSEUM GIFT SHOP FUND BALANCE
WHEREAS, the. Board of Supervisors of the County of Isle of Wight,
Virginia has approved funding for the purchase of security system
equipment from the Museum Gift Shop Fund. Balance; and,
WHEREAS, the funds in the amount of three thousand seventy dollars
($3,070) need to be appropriated from the Museum Gift Shop Fund Balance
to the appropriate line item in the FY 2001-02 Museum Gift Shop Operating
Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that three
thousand seventy dollars ($3,070) shall be :appropriated. from the Museum
..Gift Shop Fund Balance to the appropriate line item in the FY 2001-02
Museum Gift Shop Operating Budget of the County of Isle of Wight.
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BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby, .Clark
and Claud voting in favor of the motion (4-0); no Supervisors voting against
the motion; and, Supervisor Bradshaw absent for the vote.
.Lyle D. Hornbaker, Information Services. Coordinator, stated the
Commonwealth of .Virginia has developed a base mapping program,
beginning with orthophotography. He stated delivery of the product is July,
2002 to February, 2003. He stated this .program will be more current than
the County's orthophotography and it will continue approximately every
four (4) years. He stated. in 2006, there would. be an opportunity to upgrade
the product. He stated if the County does any orthophotography before
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2006, there may be an opportunity to receive reimbursement from the State.
Chairman Claud noted that it is important that. the County be
compatible with what others are doing so that the County does not have to
be redundant in buying new programs.
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Supervisor MacManus inquired if the databases are being provided to
the Towns.
Mr. Hornbaker stated he believes the point of distribution is going to
be .with the counties. He stated he is not sure if the Towns have been
contacted directly.
Supervisor MacManus stated he would .like staff to pass along
information to both the Towns: to make them aware of the programs so-that
they can make use of the information being generated.
County Administrator Caskey requested that any issues or proposals
with "statewide application" be submitted by July 2, 2002 for consideration
by the respective VACo steering committees.
Supervisor Bradshaw moved -the Board .direct. staff develop a letter to
be sent to VACo stating the County's programand develop a resolution with
regard to the Cigarette Tax which we can send to all counties in Virginia for
ahem to sign on with their support. The motion :was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and. no Supervisors. voting against the motion.
..County Administrator Caskey stated the County's policy requires if
only. one (1) bid is received that the bid not be opened and this is a request
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to the Board responsive' to the USDA Summer Program to allow staff to
receive and open the one bid.
Supervisor Bradshaw moved the Board authorize the opening of the
single bid to facilitate the Summer Lunch. Program. The motion was adopted
with. Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
Donald T. Robertson, Assistant County Administrator/Director of
Human Resources, distributed a copy of a letter ~ from J. David Barrett,
Director, Virginia Cooperative Extension, dated June 3, 2002, advising that
the. process of advertising the Extension Agent position will begin in the
near future.
County Administrator Caskey distributed copies of the LGOC agenda
and time schedule for the meeting scheduled in August, 2002.
County Administrator .Caskey advised the Board of the VACo 2002
Legislative Summary.
//
Chairman Claud called for Old Business.
Chairman Claud noted that the first item under Old Business had
:.already been discussed earlier in the meeting.
Supervisor Bradshaw requested that the Board discuss Item "C" next.
C. Health/Social Services Department Facility -Request for State
Assistance
He recommended the Board request the State that the County build its
. own Social Services building because the State will fund 80% and if the
County only has to pay the remaining 20% then the County will have an
entire building located on the complex that will be vacated that will provide
additional space and why would the County need to move forward with
building a new administration building..
Supervisor MacManus stated that while it is important to send a letter
to the State requesting the Social Services. be considered for a new facility,
.however, due to the current financial situation with the State he did not see
the State moving in a timeframe that the County needs to move. He stated
while he concurs that Supervisor Bradshaw's recommendation may alleviate
some of the future needs in the County he believes the County should still
proceed .with a new administration building.
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Chairman Claud stated .the County's participation would be
considerable any way it is done. He stated there is an immediate need for
administrative space and with the financial condition of the State it is hard
for him to believe they are going to fund a facility. He stated immediate
relief is needed for the administrative staff... He stated. later in the process
there is a plan to expand the Social Services building long-term,.but to alter
the course with .what the Board has set with the immediate need for
administrative .space when funding fora .Social Services building is
speculative he does. not agree with.
Supervisor Bradshaw stated he has made this request as long as he has:
been serving on the Social Services Board and staff has not taken. action to
request funding from the State although on numerous times he has requested
the Board pursue this course of action. He .stated that due to the financial
condition of the County, he could not see the Board moving forward to build
any kind of buildings.. He stated he-would recommend as a course of action
pursuing working with the State.. He stated he has addressed this issue
every year, but to no avail. He stated the Director of Social Services has
informed .County staff of the need for additional space. and the course of
action to go through the State.
Supervisor MacManus stated he endorsed .Supervisor Bradshaw's
request to proceed with requesting the State: provide funding for a new
Health Department and Social. Services facility. He stated he recollected
that when a request. is made it is five (S) to ten (10) years. before the reality
of any construction is taking place.
4
Supervisor Bradshaw moved the Board pursue this request to the State
and request VACo's support, as well as the support of the County's
members from the General Assembly for this funding. The .motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against it.
Supervisor MacManus further moved the Board direct staff send a
letter in support of a new Department of Health facility in Isle of Wight
County and request the support. of the Health Department, VACo and
members of the. General Assembly. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting. in favor
of the motion. (5-0) .and no Supervisors. voting against it.
1
B. Release of Architectural/Engineering Funds -
Administration Building
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Supervisor Bradshaw stated he believes the Board is moving too fast.
He recommended the Board delay' the project at least one (1) year so that the
Board has a better handle on its finances.
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.Supervisor .MacManus moved the Board direct staff 'to proceed
forward with the RFP for .architectural services to construct the new
administration building as described in Phase I (A) for 14,000 square feet.
The motion was adopted (3-2) with Supervisors MacManus, Clark and
Claud voting in favor of the motion and Supervisors Bradshaw and Bradby
...voting-against the motion.
D. Skating Rink
Alan S. Nogiec, Director. of Parks and Recreation, noted there are
possible ramifications to closing that may be negative and staff needs to
':ensure that it. does not have a negative impact before it is initiated. He
stated administratively he could cut back on the hours of operation during
the slack time and still maintain. a part of the operation that he believes will
.:not have a negative impact. He recommended staff have additional time to
study the matter.
Supervisor MacManus suggested implementing a differentfee for in-
County and out-of-County users. He further suggested if there are reduced
.hours of operation they should be during the summer months.
Mr. Nogiec stated staff could proceed with a study and come back to
the Board. at a later time with a recommendation. He stated he could
administratively make decisions to cut back on the hours of operation .which
will not need: action by the Board.
Supervisor Bradshaw recommended that the issue be referred to the
Parks and Recreation Advisory Committee for their input..
Supervisor MacManus recommended that staff continue reviewing the
.matter and provide the Board with a recommendation at its July 9, 2002
meeting.
E. Adoption of Budget and. Tax Rate Ordinance forFY02-03
Anne F. Seward, Director of Budget and Finance, requested the Board
provide direction on the following:
A Cooperative Extension -Local Funding for Extension Agent of
$12,031.
Supervisor Bradshaw moved the Board add the $12,031 to the budget.
The motion was adopted with .Supervisors MacManus, Bradby, Bradshaw,
Clark and Claud voting in favor of the motion (5-0) and no Supervisors
voting against the motion.
B. Opportunity Inc: -Request for funding of $10,000
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Supervisor MacManus moved the Board designate via. contingency for
FY2002-03. The motion was. adopted with Supervisors. MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion. (5-0) and no
Supervisors voting against the motion.
C. Hampton Roads Partnership - "Square One" Funding request. of
$2,700
Chairman Claud moved the Board not approve the request this fiscal
year. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
D. Beautification Request for Flag Pole Funding of $3,085.
Supervisor MacManus moved the Board apply to this year's
contingency funding. Ms. Sivertson is to advise the Mrs. Keen. The motion
was adopted with Supervisors. MacManus, Bradby, Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
E. Employee Benefits
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Supervisor Clark moved the Board approve the $6,000 for the Twice-
a-month. pay (pay frequency adjustment) and staff is to come back to the
Board prior to implementation. The motion was adopted (4-1) with
Supervisors MacManus, Bradby, Clark and Claude voting in favor of the
motion and Supervisor Bradshaw voting against the motion. }
F. Late Board Report entitled "Employee Benef ts"
Supervisor Bradshaw moved the Board direct staff to bring the matter
back to the Board for consideration at the Board's June 20, 2002 meeting.
The motion was adopted with Supervisors MacManus, Bradby, Bradshaw,
Clark and Claud voting in .favor of the. motion (5-0) and no Supervisors
voting against the motion. .
G. Request for .budget amendment .received from the Sheriff of
.$1,206
Supervisor Clark moved the Board include these funds in the Budget
as requested by the Sheriff. .The motion was adopted with Supervisors
MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
H. $250,000 Debt Service -.New Bond Issue
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Chairman Claud moved the Board accept the advice of the Director of
Budget; and .Finance to maintain this amount in the Budget.. The motion was
adopted (4-1) with. Supervisors MacManus, Bradby, Clark and Claud voting
in favor of the .motion and Supervisor Bradshaw votin a ainst the motion.
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I. $200,000 Architectural/Engineering - New Administration
Building
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Supervisor MacManus moved the Board authorize staff to roll the
funds over and reduce the amount out in FY2002-03. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
J. $45,000 Delinquent Tax Collection
Supervisor MacManus moved the .Board remove this item from the
budget. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
.Supervisors voting against the motion.
K. Request for funding in the amount of $15,000. to maintain
utilizing paid personnel, Monday through Friday, and continuing
with flex schedules outside that timeframe at the Isle of Wight
Volunteer Rescue Squad
Supervisor Clark moved the Board include $15,000 for emergency
services. in next year's budget. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in .favor of the
motion (5-0) and no Supervisors voting against the motion.
L. Boykin's Tavern request for funding in the amount of $1,700 #`
Supervisor MacManus moved the Board approve the .request on a
contingency basis and if there is a need we will be' notified by the
appropriate parties and take up under the County's contingency funding for
FY02-03. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and .Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Bradshaw. stated he had questions about the Capital. Budget
and he believes the Board should delay some of the projects and not.
appropriate the $3,000,000 out of he General Fund. He recommended the
Board delay .for one (1) year the following:. $3.5 million for the
.administration building; $1.4 million for the County's radio system
transmission; $450,000 for the Fort Boykin's erosion. control; and, $650,000
for. the Smithfield Middle School Auditorium renovation. He .stated these
amounts combined represent $6 .million dollars in the Capital Budget that
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could be delayed and which would put the County close to delaying going to
the bond market another year. He stated the County would also not to have
transfer $3,000,000 from the. General Fund this year, He stated the- Board
will not know how much the reassessment will generate until September,
2002. and the Board should wait to see what the state of the economy is
before spendin an ca ital funds. .
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Chairman Claud stated there is a financial advantage to moving
forward with the Fort Boykin's project as the contractor was already there
performing work adjacent to the site. He stated he believes the need for
administrative space is critical .and he does. not see any real advantage in
deferring the capital projects another year as the `funds just increase to do
these projects in the future. He stated he did not see: any financial advantage
to the ,County to defer projects that need to be done.
1
Supervisor MacManus stated all of the projects discussed have been
deferred at least once before and he believes the Board needs to move '
forward with them. He stated -the CIP represents significant chan es from
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what was originally proposed and he is looking at FY2004-OS when the
County will have $T5,000,000 coming its way because of school
construction that will have to be built in response to growth in the northern
portion of the County.
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Supervisor Bradshaw stated the school population has not increased
over the last five (5) years and he is not .sure that ..the County .will need to
build another elementary school in FY04-OS. He stated the Board is not sure
what the total impact of the tax assessment will be and he does not believe. it i
is prudent. for the Board to continue moving. forward. He stated he is
representing senior citizens who are on .fixed incomes, farmers in the rural:
portion of the County who are experiencing a drastic change in .the farm
program and other citizens. who are below the poverty level.
Su ervi
p sor Clark moved the Board approve the proposed FY2002-
2003 General Operating and Capital Budget in the amount of $62,776,093.
The motion was adopted (4-1) with Supervisors MacManus, Bradby, Clark
and. Claud voting in favor of the motion .and Supervisor Bradshaw voting
against the motion.
Chairman Claud called for a motion that. the Tax Levy Ordinance as
presented at the public hearing be adopted.
Supervisor Clark moved the Board .approve the following Ordinance::
AN ORDINANCE TO IMPOSE TAXES FOR
ISLE OF WIGHT COUNTY, VIRGINIA FOR
FISCAL YEAR JULY 1, 2002 THROUGH JUNE 30, 2003
...ADOPTED THE DAY OF MAY, 2002
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BE IT AND IT IS HEREBY ORDAINED. by the Board of Supervisors
of the County of Isle of Wight, Virginia, `to-wit:
(1) That there is hereby levied for the fiscal year beginning July 1,
2002, a tax of $0.77. per one hundred dollars of assessed valuation on all
taxable real estate, and all real and personal property of public service
:corporations in accordance. with Section 58.1-2606 of the~Code of Virginia,
as amended;
(2) That there is hereby levied for the fiscal year .beginning July 1,
2002, a tax of $0.95 per one hundred dollars of assessed valuation on~
machinery and tools used in businesses as defined in Section 58.1-3507 of
the Code of Virginia, as amended;
(3) That there is no longer levied a tax on farm machinery and
implements as defined in Section 58.1-3SOS of the Code of Virginia, as
amended;
(4) That there is hereby levied for the fiscal year beginning July 1,
~ 2002, a tax of $1.00 per one hundred dollars of assessed valuation on boats,
~~ watercraft and aircraft as defined in Section 58.1-3506 of the Code of
Virginia, as amended;
(S) That. there is hereby levied for the fiscal year beginning July 1,
2002,. a tax of $0.32 per one hundred dollars of assessed valuation on
watercraft, including vessels and ships, weighing five tons or more,
excluding privately owned pleasure boats and watercraft for recreational
purposes only;
(6) That there is hereby levied for the fiscal year beginning :July 1,
2002 a tax of $4.40 per one hundred .dollars as defined and classified in
Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3503, 58,1-3504 and 58.1-
3500, 58.1-3501, 58.1-3502, 58.1-3503, .58.1-35.04, and 58.1-3506 of the
Code of Virginia, except that all household goods and personal effects as
defined and classified in Section 58.1-3504. are exempt from said levy;
(7) That there is hereby levied. for the fiscal year beginning July 1,
2002, a tax of one-half of one percent of the gross receipts on telephone and
telegraph companies, water companies, heat, light and power companies
(except electric suppliers, gas utilities and gas suppliers as defined in
Section 58.1-400.2 of the Code of Virginia and pipeline distribution
companies- as defined in Section 58.1-2600 of said Code) accruing from
sales to the ultimate consumer in the County of Isle of Wight, Virginia
pursuant to Section 58.1-373 l of the Code of Virginia, as amended,
however, in the case of telephone companies, charges for long distance
telephone calls shall not be included in gross receipts for purposes of license
taxation.
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BE IT FURTHER ORDAINED AS FOLLOWS:
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(a) That. all proceeds received from the fiscal. year beginning July 1,
2002 from the County general tax rate levies, from other local revenue, from
Federal and State funds and supplements and from. all other funds and
sources for general County functions and purposes, including public schools
and public welfare, be credited to the General Revenue Fund of this County,
and, when and if appropriated by the Board of Supervisors of this County,
shall be used for such functions and purposes and to defray the charges and
expenses of said County. and all necessary charges incident to or arising
from the execution of the lawful authorization of the Board of Supervisors of
this County;
(b) That lump sum appropriations are hereby made on an annual basis
for the fiscal -year beginning. July 1, 2002, separate items, categories,
functions and purposes as shown and indicated in the budget adopted by the
Board of Supervisors on the day of May, 2002.
(c) That the County Administrator is hereby authorized. to make all
expenditures in payment of all line items in said budget at any time during
the fiscal year in any amounts so long as said amount are not greater than the
amounts available in the fund for such item or category and said, County
Administrator is hereby authorized- to make line item transfers within
categories and from category to category so long as said transfers of line
items are within said budget and do not exceed the funds available for such
purpose.
(d) That all encumbered funds which are earmarked for specific
projects, which are not expended during .the current fiscal year,- will be
carried over as encumbered funds for said .projects for .the ensuing years
unless said encumbrances are removed by action of the Board of
Supervisors.
(e) That the Treasurer of Isle of Wight County is hereby authorized-
and directed to transfer to the indicated appropriate "funds" in the aforesaid
budget estimates from the General Revenue Fund, from time to time, as
monies become available, sums equal to but not in excess of the
appropriation herein made to such "funds" for the functions and purposes
therein indicated from the General Revenue Fund for the period covered by
this appropriation ordinance.
(f) That the Treasurer of Isle of Wight County is hereby. authorized to
honor and pay all warrants and to pay out. funds from the various "funds"
indicated in said .Budgets estimates for any contemplated :expenditure for
which funds have .been made available and appropriated for such
contemplated expenditures.
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(g) That this Ordinance be entered in the Minutes of this Board of
Supervisors and that copy thereof certified by the Clerk of this Board, be
.furnished to the Treasurer of this County.
The motion was .adopted with Supervisors MacManus, Bradby,
.Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Chairman Claud called. for a motion to approve the E-911 Operating
Budget in the amount of $677,700.
Chairman Claud moved the Board approve the E-911 budget in the
amount of $677,700. The motion was adopted (4-1) with Supervisors
MacManus, Bradby, Clark and Claud voting in favor of the motion- and
Supervisor Bradshaw voting against the motion.
Chairman Claud called for a motion to approve the Capital
Improvements Plan for FY2003-07.
Supervisor Bradshaw recommended the Board slow down because it is
moving too fast. based on the financial condition of the County..
Supervisor MacManus moved the Board adopt the .proposed Capital
Improvements Plan for FY2003-2007 in the amount of $40,034,744. The
motion was adopted (4-1) with Supervisors MacManus, Bradby, Clark and
Claud voting in favor of the motion and Supervisor Bradshaw voting against
the motion.
Supervisor MacManus moved the Board direct staff to place the
County's reassessments on the County's website as is already being done in
other Hampton Roads communities. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, .Clark and Claud. voting in favor
of the motion (5-0) and. no Supervisors voting against the motion.
// .
Chairman Claud called for New Business.
Supervisor MacManus referenced the tire depot in Chesapeake and
requested. staff investigate if the County has anything similar to such
stockpiling of tires.
//
Chairman Claud called for Appointments..
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County Attorney Crook requested. the School Board be removed from
the Appointments Page as -they are now to be elected as a result of .the
referendum.
Chairman Claud moved the Board reappoint Ruby W. Thompson of
the Windsor Election District on the Social Services Board. The motion was
adopted unanimously (5-0).
Supervisor Bradshaw moved the Board appoint Rosse E. Brock, Jr. of
the Carrsville Election District to replace B. J. Can- on the Parks and
.Recreation Advisory Committee. The motion was adopted unanimously (5-
0).
Supervisor Bradshaw moved the Board accept the resignation of Lynn
Harris from the Beautification Committee. The motion was adopced
1
unanimously (5-0).
Supervisor .Bradshaw moved the Board appoint Anita Runkel, to
replace Lynn Harris, on the Beautification Committee. The motion was
adopted unanimously (5-0).
Chairman Claud moved the Board reappoint Ronald H. Pack to the _.
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Sports Authority of Hampton Roads,- Virginia. The motion was adopted
unanimously (5-0).
Supervisor Bradshaw moved the Board reappoint Arlene Dragseth to
the Senior Services of Southeastern Virginia. The motion was adopted
unanimously (4-0). (Supervisor Clark was not present for the vote.)
//
County Administrator Caskey distributed copies of a Resolution: to
Recognize Dr. Jerome J. "Jerry" Friga for Outstanding Service which he
recommended the Board adopt.
Supervisor Bradshaw moved the Board approve- .the following
Resolution:
RESOLUTION TO RECOGNIZE
DR. JEROME J. "JERRY" FRIGA
FOR OUTSTANDING SERVICE
WHEREAS, Dr. Jerome J. "Jerry" Friga has served as president of
Paul D. Camp Community College for 10 years;. and, -
WHEREAS,. Dr. Friga has lead Paul D. Camp Community College
through a decade of tremendous growth and development, including the
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development of a branch campus in Smithfield and the Regional Workforce
Development Center in Franklin; and,
WHEREAS, effective August.30, 2002, Dr. Friga will be retiring after
serving as a professional educator for over 40 years; and,
WHEREAS, the Board of Supervisors of the County of Isle of Wight
wishes to recognize Dr. Friga for his outstanding service and dedication to
.the community and to Paul D, Camp Community College.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia recognizes
and appreciates Dr. Jerome J. "Jerry" .Friga for outstanding service. and
dedication to the community and to Paul D. Camp Community College.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
'Supervisors voting against the motion.
County Administrator Casket' distributed copies of a Resolution to
Recognize W. B. "Sonny" Owen for Outstanding Service which he
recommended the Board. adopt.
Supervisor. Clark moved the Board adopt the following Resolution:
RESOLUTION TO RECOGNIZE - "
W. B. "SONNY" OWEN
FOR OUTSTANDING SERVICE
.WHEREAS,, the Department of Social Services provides a number. of
very important services to the citizens of Isle of Wight County, Virginia;
and,
WHEREAS, Mr. W. B. "Sonny" Owen has serve as a member of the
Isle of Wight County Social Services Board for ten (I O) .consecutive years;
and,
WHEREAS, Mr. Owen also served. as Chairman (1996-2002) and as
. Vice-Chairman (1993-96)~ of the Isle of Wight County Social Services
Board; .and,
WHEREAS, the Board of Supervisors of the County of Isle of Wight
wishes to recognize Mr. Owen for his outstanding service and dedication to
the Isle of Wight County Social Services Board.
NOW, THEREFORE, BE IT AND IT IS HEREBY' RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia recognizes
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and appreciates Mr. W. B. "Sonny" Owen .for outstanding service and
dedication to the Isle of Wight County Social Services Board.
The.. motion. was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
//
County Administrator Caskey requested a closed .session under
Section 2.2-3711 Al of the Freedom of Information Act concerning a
personnel matter.
Supervisor Bradshaw requested a closed session under Section 2.2-
3711 Al of the Freedom of Information Act concerning two (2) personnel
matters.
Chairman Claud requested a closed session under Section 2.2-3711
AS of the Freedom of Information Act concerning three (3) matters of
.economic development involving siting of new business which have not
been previously disclosed.
Supervisor Bradby requested a closed session under Section 2.2-3711
A3 of the Freedom of Information Act concerning discussion of an
acquisition of real. property for a public purpose where discussion in an open
meeting would adversely affect the bargaining position of the public body.
Supervisor MacManus moved the Board enter closed session for the
reasons stated. The motion was adopted with .Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting against the motion.
County Attorney Crook left the meeting and did not return. Dale
Phelps, the Assistant County Attorney, sat in for the remainder of the
meeting.
Upon returning to open session,. Chairman .Claud .moved he Board
adopt. the following resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed., meeting on
.this date pursuant to ~ an affirmative recorded vote and in accordance with .the
provisions of the- Virginia Freedom of Information Act; and,
WHEREAS, 2.2-3712D of the Code of Virginia- requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law;
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NOW, THEREFORE, BE TT RESOLVED that the Board of Supervisors
hereby certifies that, to the .best of each .member's knowledge, (i) only public
.business matters lawfully exempted from open meeting requirements by
Virginia law were discussed. in the closed meeting to which this certification
resolution applies, and (ii) only ouch public business matters as were identified
in the motion convening. the closed meeting .were heard, discussed or
considered by the Board of Supervisors. ,
VOTE
AYES:: MacManus, Bradby, Bradshaw and Claud
NAYS: 0
ABSENT DURING VOTE: 1 .
ABSENT DURING MEETING: 0
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw and Claud voting in favor of the motion (4-0); no Supervisors voting
against the motion; and, Supervisor Clark absent for the vote.
Supervisor MacManus moved the Board renew the option as discussed
in closed .session. The emotion was. adopted with Supervisors MacManus,
Bradby, Bradshaw .and Claud voting in favor of the motion (4-0) and no
Supervisors voting against the motion. (Supervisor Clark was not present-
forthe vote:)
//
At 5:55 p.m., Supervisor MacManus moved the Board adjourn.. The
motion was adopted unanimously (5-0).
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Robert C. Claud, Sr., Chairman
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. W. Dou as skey, Cler
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