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02-02-2002 Continued Meetingsooh 2tl .~:: ~3fi CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SECOND .DAY OF FEBRUARY IN THE YEAR TWO THOUSAND AND TWO PRESENT: Robert C. Claud, Sr., Chairman Richard K. MacManus, Vice Chairman Stan D. Clark Phillip A. Bradshaw Henry H. Bradby Also Attending:. Dale Phelps, Assistant County Attorney. VV. Douglas Caskey, County Administrator .Arthur E. Berkley, Superintendent of Inspections Richard O. Childress, Director of Emergency Management Jonathan W. Hartley, Director of Planning and .Zoning ..Lyle D. Hornbaker, Information Services Coordinator. Diane W. Howard, Director of Tourism Donald M. Long,. Director of Public Works Alan S. Nogiec, Director of Parks and Recreation Donald. T. Robertson, Assistant County Admnistrator/Director of Human Resources E. Wayne Rountree, P.E., Director of Public Utilities Anne F. Seward, Director of Budget and Finance Patrick J. Small, Director of Economic Development Debbie7. Sivertson, Administrative Analyst Chairman Claud convened the continued meeting.at 8:30 a.m. at The Smithfield Center and welcomed those in attendance. County Administrator Caskey provided a brief overview of the progress. made during the prior evening's` retreat session and the expectations of the continued meeting relative to the Draft Strategic Plan of Action. Review and discussion of the components of the Draft Strategic - Plan continued with input from each department head. The Board proceeded to discuss aspects of its meeting structure. . Chairman. Claud provided a handout which included a recommendation for restructuring the order of business items for the ~. .. 1 1 1 Board's ~ first and second meetings of each month. The Board concurred that the County Attorney's report be moved forward on the Board's agenda to follow "Citizens Comments." Supervisor Bradshaw made a motion that the County Attorney be requested to deliver all of his .agenda items to the County Administrator by the agreed upon cut-off time. for inclusion in the agenda package. The motion was adopted unanimously by the Board. The .Board acknowledged its desire to .minimize the number of. items discussed in closed session and requested that any such. items for discussion. by listed by department and be included with the Board agenda marked "Closed Session." The Board generally noted its desire to conduct its closed sessions at 1:00 p.m. prior to the 2:00 p.m. regular meeting and at 5:00 p.m, prior to the regular 6:00. p.m. meeting with any additional tine needed for :closed session items occurring at the end of the Board's regular business. 1 The Board noted its desire of having afollow-up on the. status of items referenced per the Board's Action List. The Board generally indicated its interest in the feasibility of receiving citizen's comments via a-mail for inclusion in the Board's - discussion during .its. regular business meeting. Supervisor MacManus requested the Board be provided with a listing of those County residents who. have graduated from the Leadership Isle of Wight Program and that such ..information be included in the Board's agenda. The Board generally discussed the need for brevity in presentations made either by staff or others before the Board Individual departmental briefings were provided to the Board with information and commentary relative to ongoing projects and issues. Supervisor Bradshaw .made a motion to adjourn the Board's continued meeting at 1:35 p.m. The motion was adopted unanimously (5-0). Robert C. Claud Sr Chairman W. Dougl key, Cler •,