06-07-2001 Regular Meeting~ ~/^//~ /A
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REGULAR MEE'T'ING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SEVENTH DAY OF JUNE IN 'THE YEAR
'T'WO THOUSAND AND ONE
PRESENT: Henry H. Bradby, Chairman
Robert C. Claud, Sr., Vice-Chairman
Stan D. Clark
Richard K. MacManus
Phillip A. Bradshaw
.Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald. T. Robertson, Assistant
County Administrator/Director of
.Human Resources
Carey H. Mills, Recording Secretary
Chairman Bradby called the meeting to order at 6:00 p.m. The
invocation was delivered by Supervisor Claud.
The Pledge of Allegiance was conducted.
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Chairman Bradby called for Special Presentations.
Supervisor MacManus moved the Board adopt the following
resolution:
RESOLUTION TO RECOGNIZE
THE 150 ANNIVERSARY OF THE YMCA
WHEREAS, the year 2001 marks the 150th anniversary of the Yl~/ICA
movement in the United States and the 6`h anniversary of the Isle of Wight,
Smithfield, Windsor Family YMCA; and,
WHEREAS, the YMCA has touched the lives of virtually alT
Americans, from pioneering camping, public libraries, night schools, rou
swimming lessons and lifesaving, and teaching English as a second language
to inventing basketball and volleyball; and,
WHEREAS, the YMCA is dedicated to building strong kids, strong
families, and strong communities; and,
WHEREAS, the YMCA serves people of ages, incomes and abilities
through a wide variety of programs and services designed to meet changing
community needs; and,
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WHEREAS, the Isle of Wight, Smithfield, .Windsor Family YMCA
lives its mission everyday, "to put Christian principles into practice through
programs that promote health of spirit, mind and body for all".
NOW, THEREFORE, BE IT RESOLVED that the .Board of
Supervisors of the County of Isle of Wight takes .great pleasure in
recognizing the 6th anniversary of the Isle of Wight, Smithfield, Windsor
Family YMCA .and the I50`h anniversary of the YMCA movement and in
acknowledging the positive impact of the organization on the community.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) .and no
Supervisors voting against the motion.
Patricia Jackson, Executive Director, The Lower James River
Association, briefed the Board on the Exceptional Waters Frogram in
Virginia and its application at the local level for waterways so designated.
Only one (1) stream in the Commonwealth has been designated. The
Program restricts any additional discharges of point source pollution to a
designated stream. She stated the Isle of Wight Citizens Association has
~~ominated Ragged Island Creek as an Exceptional Waterway and DEQ has
sent out notification to all adjacent property owners and the local
government affected of its nomination. There is a sixty (60) days comment
period .which is then submitted to the SWCB that ends on July 30, 2001.
Having a wildlife management area where tourists can come in and bird
watch, canoe or take photographs designated as an exceptional waterway is
something that the County can promote as a natural resource and something
that will bring tourism to the County. The duestion has been. raised about
what effect this designation will have on future development, but the County
is one (l) of the leading counties in terms of how it has structured its
Comprehensive Plan and has made a strong commitment to preserving its
.rural areas. It can be complementary to this and will not prevent future
development because there are new technologies available to address
stormwater. She stated this can be used as a magnet to challenge developers
to develop in a way that will not degrade the stream and will serve as a
model for other communities. She stated she believes the County will have
an opportunity that if it in good faith endorses an exceptional water
designation for Ragged Island .Creek that should EPA decide that they are
going to place additional restrictions on tier three (3) waters that the County
would have some basis of appeal that that is not what the County bargained
for. The State has authority over streams as common resources and property
rights only extend to the limits of a property and any impacts. a property
owner has on a stream he/she is responsible for.
Betty Pulley, Chairperson of the Events Committee, briefed the Board
on the Committee's calendar of events and noted that participation by some
Committee members is lacking.
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Supervisor Bradshaw moved the Board amend the order. of the agenda
to hear the item concerning the mitigation grant listed under Old Business.
The .motion was adopted unanimously (5-0).
.Donald T. Robertson, Assistant County AdministratorlDirector of
Human Resources, stated the Thomas Park Community Development Block
Grant fund that currently exists has .approximately $13,600 that could be
used .for purposes of a local match for the elevation project. In addition to
these funds, in the current flood reclamation CDBG project, there has been
funding set aside to act as a portion of the local match to be provided under
the Mitigation Grant. In addition, there is an appropriation of up to $25,000
for housing rehabilitation purposes which could be used after the elevations
are completed. The County receives an appropriation annually from the
Federal Government of HOME funds which can be used for housing
rehabilitation, however, the applicants must meet the criteria for the HOME
program. Of the administrative funds that are currently existing, $30,000
has been .designated to be used for program management services. The
administrative funding for demolition and debris removal is minimal .and the
County would have to request permission to tap into this because these
funds are limited to activities directly related to demolition and debris
removal.
Supervisor Bradshaw stated the County has not expended but a small
portion of the grant and, therefore, there is a lump sum of funds available for
the entire grant even though some of the funds have been identified
specifically for. the purchases and elevation. In theory, the County could
take that money in lump sum and move forward with the elevation program
knowing that the State is going to provide the County with additional funds
in July.
Mr. Robertson stated in theory the County could do this, but he would
have to write a letter to the State requesting a rescope of the County's
project to allow the. County to transfer acquisition funds over to elevation
projects.
Supervisor Bradshaw stated there is $25,000 per household for
housing rehabilitation under the flood reclamation CDBG project that the
County knows it will receive and the County could move forward with the
project and not let the contract expire.
Peter Andreu advised the Board that the sixty days period ends on
June 29, 2001 for the bid.
Supervisor MacManus stated part of the $32,000 shortfall is $22,000
in contingency and what is the likelihood of the County needing these funds.
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Mr. Andreu stated very likely.
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Supervisor Claud asked what the alternative is if the contingency is
not sufficient.
Mr. Andreu stated if he ran into this type of situation, everything is
well documented to go back to the State and Federal governments as
unforeseen conditions.
Supervisor Clark inquired if the contractor would be available later in
the year.
Mr. Andreu stated the contractor is not bound to be available and if
another project comes up his work force can go to another job.
Supervisor Bradshaw confirmed that after June 29, 2001 the County
would have to renegotiate.
Mr. Andreu stated potentially, yes.
Supervisor Bradshaw asked if the project would have to be rebid.
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County Attorney Crook stated the prices will more than likely increase
if we have to re-bid.
Supervisor Bradshaw asked the timeframe for completion of this
project.
Mr. Andreu replied October 16, 2001.
Supervisor Clark asked Mr. Robertson how much funding is the
County contributing with the intent of getting it back at the end of the
process.
Mr. Robertson replied if everything goes according to plan .the best
case will be 5% of $138,000:
Supervisor :Bradshaw stated his position remains that he supports
approving the .contract as presented and move forward with the project. He
stated the County is looking at $20,000, but $7,500 of that amount the
County. is committed to because it is 5% of the County's share. He stated at
the most, the County is looking at appropriating an additional $1.3,500 .and
he has confidence in the County's representatives that over time the County
will receive this funding.
Supervisor MacManus :inquired if Supervisor Bradshaw is implying
that $13,601 be applied from the Thomas Park to the. shortfall of $32,000.
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Supervisor Bradshaw stated if the County does not receive the funding
from the State.
Supervisor MacManus inquired if Supervisor Bradshaw is implying
that the contract. be set up in a phased manner.
Mr. Andrew stated he will tell the contractor to begin work on Colosse
Road first and .work his way around. After that, the contractor controls his
own schedule because. he is responsible for completing the project by
October 16, 2001.
Supervisor MacManus inquired of Supervisor Bradshaw, if the motion
passes, does he intend to indicate to the County's representatives. that. the
work is being done in good faith that the State will be there.
Supervisor Bradshaw replied "yes" he wanted staff to contact Delegate
Jones and Senator Quayle, as well as all appropriate State .and Federal
representative offices, to advise the action of the Board and that the County
is in need of their support to ensure the State comes up with the funding.
Supervisor Bradshaw .moved the. Board approve the contract as
presented and direct staff to move forward with the understanding that the
State will come forward with the funding .and $ l 3,601 will be provided from
the Thomas Park CDBG Fund to be used as part of the local match by the
County. The motion was adopted with Supervisors MacManus, Bradb ,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
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Supervisor Bradshaw moved the Board return to the regular order of
the agenda. The motion was adopted unanimously (5-0).
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.Chairman Bradby indicated the following Consent" Agenda included
.Items 1, A through C, and asked if there were any items for removal:
A. Boykin's Tavern Grand Opening
B. Litter Grant
C. Change in Microsoft Software Licensing
D. April 25, 2001 Continued Meeting Minutes
Supervisor Claud moved the Board adopt all items of the Consent.
Agenda with a correction on Page 1 of the April 25, 2001 regular meeting
minutes in the .third and the second to the last sentence to change
"referenced" to "stated" and on Page 3, third paragraph, second sentence,
capitalize the word "the". The motion was adopted with Supervisors
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MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
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Chairman Bradby called for Regional Reports.
Chairman Bradby reported the Mayors and Chairs Caucus meeting
was cancelled last month.
Chairman Bradby reported the next meeting of the Southside Mayors
and Chairs is scheduled for June 18, 2001.
Reporting on the Southeastern Public Service Authority, Supervisor
MacManus reported that staff has been requested to renegotiate further with
the Navy. on its contract of $28.50 per ton and that negotiations continue
with the major haulers at a current rate of $22.00 per ton. He noted the
budget has not yet been approved and SPSA hopes to see the proposed
$67.22 tipping fee stay at that level or drop further.
Reporting on the Western .Tidewater Water Authority, Supervisor
Claud reported that meetings are continuing with the Cities of Portsmouth
and Chesapeake in an attempt to demonstrate the advantages of working.
together regionally. He further reported that the Office of the Governor, in
recognition of the efforts that are being made in this area to have a regional
water authority, has distributed a letter encouraging the other localities to
participate.
Reporting on the Coalition of High. Growth Communities, Supervisor
Claud reported that there has been a meeting scheduled for June 15, 2001 in
Richmond at 2:00 p.m. to discuss the position needed to be taken regarding
certain issues.
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Chairman Bradby called for Transportation Matters..
Jonathan W. Hartley, Director of Planning and .Zoning, formally
introduced Tevya Williams, Long Range Planner within the Department of
Planning and Zoning to the Board.
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Mr. Hartley advised that VDOT and the Commonwealth
Transportation Board's public hearing on the 2001 Development Plan is
scheduled for July 12, 2001.
Supervisor MacManus stated on Page 2 of last year's resolution, Item
C, the connector road, the County needs to be .descriptive of it. He stated
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the Benn's Church Connector is shown and this is what he would like to
refer to in that section.
Supervisor Bradshaw directed. Mr. Hartley to formulate comments
from the Board and present same back to the Board at its June 21, 2001
meeting.
Supervisor Claud requested Mr. Hartley. follow-up with the Rescue
Bridge as there are significant funds needed to complete it.
Mr. Hartley referenced a listing contained in the agenda of current
road and highway projects of interest to the County, to include a status of
the projects since the last report made in March, 2001.
Regarding the Route 260 connector project, Supervisor Bradshaw
reported that he and Mr. Hartley met with the Resident Engineer with
regards to utilizing the "T" intersection on Lee's Mill Road. He noted the
Resident Engineer has not .gotten. back with the Board regarding VDOT's
intent to use this intersection.
Regarding ditching effects in Central Hill, Mr. Hartley advised
Supervisor Bradshaw that he would be meeting with the Resident Engineer
and Mr. Walker tomorrow morning to address Mr. Walker's concerns.
Responding to an inquiry from Supervisor Clark on the status of the
project on Battery Park Road, Mr. Hartley advised that he has not yet spoken
with the Smithfield Town representatives on the drainage complaint on
Battery Park Road.
Supervisor Claud requested Mr. Hartley to ask the Resident Engineer
to be prepared to address the Board on items .listed as "No Change".
Responding to Chairman Bradby's request for Children at Play signs
to be posted along Holly Point Road, Mr. Hartley notified him that he has
not yet received a response from VDOT.
Responding to Supervisor Clark's inquiry about King's Cove Way,
Mr. Hartley replied that VDOT did cut the brush, as requested. He noted a
request for intersection improvements is also included in the Freallocation
Hearing process.
Responding to Chairman Bradby's status request concerning the ditch
on Tyler's Beach Road before Fort Huger, Mr. Hartley replied he believes
the matter has been addressed.
Chairman Bradby thanked Mr. Hartley far his assistance in having the
grass and bushes cut in the Rushmere community.
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Mr. Hartley noted the Resident Engineer would be present at the
Board's. June 21, 2001 meeting to address and update the Board on .these
items. He .further noted staff would be meeting with the District
Administrator and the Resident Engineer on June 25, 2001.
Mr. Hartley distributed to the Board copies of the Executive Summary
of the Hampton Roads Regional Transportation Plan.
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Chairman Bradby called for Citizens Comments.
Marjorie Keeling, Isle of Wight Historical Society, addressed the
Board concerning a request for a designated room at Boykin's Tavern for the
use by the Society.
Pat Clark .addressed the Board on compliance of the X975
Memorandum of Agreement for the Eagle Harbor Subdivision.
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Sharon Hart .requested that the density for the farmland at the end of
Sugar Hill Road be decreased. She requested that parcel #27 remain zoned
residential instead of the requested commercial to deal with. congestion in
that area and in keeping with the surrounding residential land.
Pat Anderson of Carrollton addressed the Board concerning prior
comments made at the Board's May 31, 2001 regarding the Comprehensive
Plan public hearings and someone questioning her qualifications to speak to
the Board and the Planning Commission members. She stated she owns ten
(10) acres in the County and two (2) homes in Hampton and she finds it
offensive that she is considered an outsider.
Sonny. Hines requested that his property be left in the ro osed
Newport Development Service District. p p
Thomas Fnderson addressed a possible error made to the Ea
Harbor Master Plan in 1997 changing the apartments to single famile
residences. Y
Mary Alexander requested the Board support the Ragged Island Creek
nomination as an exceptional waterway.
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Noting that the individuals signed up under Citizens Comments .have ,
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all spoken, Chairman Bradby called for the Community Development report.
Mr. Hartley presented the issue of the nomination of Rag ed Island
Creek as an Exceptional Waterway. He reported that staff has been advised
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that it has until July 30, 2001 to respond. He recommended the Board allow
staff to proceed with preparing an analysis of whether the nomination is
consistent with the County's Comprehensive Plan and present it to the
Board at its first meeting in July.
Supervisor MacManus requested that staff explain how- the
designation of an exceptional waterway might provide additional protection
over the current rules in the County's zoning ,ordinances and Chesapeake
Bay Act. ordinances.
County Attorney Crook stated there have been point source discharges
in Cypress Creek, Jones Creek, Brewers Creek and the Pagan River, none of
which were approved by this Board, but rather controlled by the State. By
making Ragged Island an exceptional waterway, the Board is endorsing the
concept that the State not allow point source discharges. He stated.
expanded sewer service has allowed -the County to decrease the need for
point source discharges in many areas.
Supervisor Clark moved the Board table the matter and direct staff to
place this item on the Board's July 5, 2001. agenda to allow staff additional
time to conduct a review. Staff is to invite Patricia Jackson and John
Garlock to address this matter with the Board at that meeting. The motion
was adopted with Supervisors MacManus, Bradby, :Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
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Chairman Bradby called for the Public Utilities report.
Supervisor Claud stated representatives from New Haven and
Campbells Church were present at the Board's previous meeting on the
Comprehensive Plan and referred to an inability to connect to public water.
He requested staff provide the Board with a report on this issue.
Supervisor Claud moved the Board request staff to report on why
residents along New Towne Haven Lane and Campbells Chapel Road can
not get public water. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark. and Claud voting in favor of the motion (5-0) and
no Supervisors voting against. the motion.
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Chairman Bradby called for the Economic Development .report.
Brooke Hardin, Economic Development Research Specialist,
presented a Resolution Approving .the Issuance of Industrial Development
Revenue Bonds.
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Supervisor MacManus moved the Board adopt the following
resolution, as presented:
RESOLUTION APPROVING THE. ISSUANCE OF
INDUSTRIAL DEVELOPMENT REVENUE BONDS
(Peninsula Metropolitan YMCA Project)
WHEREAS, the Industrial Development Authority of Isle of Wight
County (the "Authority") has considered the application of Peninsula
Metropolitan YMCA, a Virginia .non-profit 501(c)(3) corporation (the
"Borrower"), to the Industrial Development Authority of the City of
Poquoson (the "Issuer") for the issuance of the Issuer's. industrial
development .revenue bonds in an amount not to exceed $10,000,000 (the
"Bonds"), for the acquisition, construction renovation and equipping of
three family recreational facilities (collectively, the "Projects") to be located
at 7827 Warwick Boulevard in the City of Newport News, Virginia; 1200
Hampton Highway in York County, Virginia; and 259 James Street in Isle of
Wight County, Virginia, and has held a public hearing thereon on May 14,
2001; and.
WHEREAS, the Authority has requested the Board. of Supervisors of
Isle of Wight County, Virginia (the "County") to approve the issuance of
the Bonds by the Issuer to comply with Section 147(f)(2) of the Internal
Revenue Code of 1986, as amended, and proposed final Treasury regulations
issued thereunder; and
WHEREAS, a copy of the. Issuer's resolution approving the issuance
of the Bonds, and a copy of the Authority's- resolution recommending.
approval of the Bonds by the Board of Supervisors subject to terms to be
agreed upon, and a record of the public hearings held .thereon has been filed
with the County Executive;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ISLE
OF WIGHT COUNTY, VIRGINIA:
1. The Board of Supervisors of Isle of Wight County, Virginia,
approves the issuance of the Bonds by the Issuer for the benefit of the
Borrower, to the extent of and as required by Section 147(f)(2) of the
Internal Revenue Code.
2. The approval of the .issuance of the Bonds, as .required by
Section 147(f)(2) of .the Internal Revenue Code, does not constitute an
endorsement of the Bonds or the creditworthiness of the Borrower, and the
Bonds shall provide that neither the County, the City of Poquoson, the
Authority nor the Issuer shall be obligated to pay the Bonds or the interest
thereon or other costs incident thereto except from the revenues and moneys
pledged therefor, and neither the faith or credit nor the .taxing .power of the
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Commonwealth,. the County, the City of Poquoson, the Authority or the
Issuer shall be pledged thereto,
This Resolution shall take effect immediately upon its adoption.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, .Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the. motion.
Mr. Hardin stated he has received a request from the general
contractor and the developer on the Cost Plus project, for the temporary
reduction in speed limit to 45 mph along US Route 460 in front of the
.Shirley T. Holland Commerce Park. He noted it would be September before
the turn lanes and traffic signals are installed and concerns have been
expressed with increased truck traffic to and .from the site.
Supervisor Claud moved the .Board authorize staff to request VDOT
reduce the speed limit to 45 mph on a temporary basis during the
construction of the Cost Plus .project. The .motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
County Attorney Crook presented the CDBG agreement with the State
for the Shirley T. Holland Industrial Park for application for funding for road
improvements, water tank and other items the. County applied for which
needs approval and authorization for the County Administrator to sign. He
stated he has reviewed the agreement and recommends approval.
Supervisor Claud moved the Board approve the CDBG agreement.and
authorize the County Administrator to sign it on behalf of the County. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting- in favor of the motion (5-0) and no Supervisors voting
against the motion.
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Chairman Bradby called for the Parks and Recreation report.
Alan S. Nogiec, Director of Parks and Recreation, presented a request
for approval of a change order for the Jones Creek fishing pier/floating dock.
He stated the existing pilings were intended to be used for the floating dock
and they were in the. wrong location. He stated the request is to pull out
some of the pilings and move the floating dock out closer to the channel. He
stated this is being .covered under the VMRC grant.
Supervisor Bradshaw inquired who made the mistake.
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Mr. Nogiec stated the original design was by Rountree & Associates.
He stated the new contractor used the old specifications and did not perform
a physical inspection.
Supervisor MacManus moved the Board authorize the Change Order
to Hampton Roads Contracting, Inc. for a total of $2,637.00. The motion
was adopted (4-1) with Supervisors MacManus, Bradby, Clark and Claud
voting in favor of the motion and Supervisor Bradshaw voting against the
motion.
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Chairman Bradby called for the Emergency-Management report.
Richard O. Childress, Director of Emergency Management, .reported
that County-paid ALS staffing is being provided to the Isle of Wight
Volunteer Rescue Squad on weekends.
Chairman Bradby inquired about the status of the hook-up of the
generator at the Rushmere Volunteer Fire Department.
Mr. Childress noted there have been problems with the switchover box
located in the station and he is waiting for the change order to come from
the generator supplier so that the generator can be hooked up.
Supervisor MacManus stated the Smithfield Town Council has
discussed the Isle of Wight Volunteer Rescue Squad. In this regard, he
would recommend that certain coverage requirements be discussed by the
Intergovernmental Relations Committee.
Supervisor Claud inquired if the Central Dispatch Committee has held
any meetings.
Mr. Childress reported that .the Committee previously met with the
County's consultant and is currently awaiting the consultant's draft report.
He noted the consultant anticipates being ahead of schedule on this
publication.
Mr. Childress briefed the Board on the cost associated with providing
ALS coverage countywide. He recommended the addition of one (1) ALS
provider during the evening hours at the Isle of Wight Rescue Squad and as-
needed on the weekends at an approximate annual cost of $42,000.
Mr. Childress stated regarding. the feasibility of enacting a $1.00
license per motor vehicle for volunteer fire fighters and rescue fighters
pension fund, the Treasurer and Director of Budget and Finance recommend
delaying the matter because the personal property tax incentive still exists.
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Mr. Childress presented fire and rescue tax by district information
from Accommack County to the Board for its consideration. He offered to
continue reviewing and gathering additional information on the issue.
Supervisor MacManus moved that staff provide a presentation on a
proposed user's fee concept at either the Board's first meeting in July or
August. The motion was adopted with Supervisors MacManus, Bradby,
:Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Mr. Childress presented a Resolution to Recommend to the Virginia
Office of Emergency Medical Services that .the Implementation of the
Proposed Changes to the Rules and Regulations be Delayed by One (1) Year
for the Board's consideration. He stated he is not in favor of creating the
delay on the .rules and regulations because the final draft of the rules and
regulations have not been published.
Supervisor Bradshaw stated his position is to go forward asking them
to delay it now because it is his understanding that the draft version is
available and localities within the State have received it.
Mr. Childress stated a second revision to the draft regulations is being
posted on the web site for access to the public, however, there is yet a third
revision to be formalized and posted.
Supervisor Bradshaw stated this is more reason to ask for the delay
instead of enacting. it January 1, 2001. He stated this is not the only issue
being dealt with and it will nit be an easy document to interpret to see how
it impacts the localities.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO RECOMMEND TO THE VIRGINIA OFFICE OF
EMERGENCY MEDICAL SERVICES THAT THE IMPLEMENTATION
OF THE PROPOSED CHANGES TO THE RULES AND REGULATIONS
BE DELAYED BY ONE (1) YEAR
WHEREAS, the Virginia Department of Health, Office of Emergency
Medical. Services, (EMS), is in the process of revising the Virginia EMS
Regulations; and
WHEREAS, version 2 of the draft .regulations consists of 6 parts and
nearly 300 pages of text (with version 3 to be released soon); and
WHEREAS, it has been expressed by the Virginia Office of EMS that
the new regulations shall be effective as of January 1, 2002; and
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.WHEREAS, it is the responsibility of county (and local) government
to provide emergency medical services to its citizens; and
WHEREAS, that on the surface many of the well-intended proposed
rules and regulations are more applicable to urban areas that have more
resources from which to draw and are often more compact geographic areas;
and
WHEREAS, it is believed that. many small and rural jurisdictions may
be unaware of the changes proposed in the newest version of the nearly 300
pages of draft regulations and thus do not .have sufficient time to address
many required changes and any budgetary adjustments by January I, 200;
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, by
the Board- of Supervisors of the County of Isle of Wight, Virginia that we
urge the effective date of the EMS Rules and Regulations be delayed at least
one year until January 1, 2003.
BE IT FURTHER RESOLVED, by the Board of Supervisors of the
County of Isle of Wight,. Virginia that we appreciate efforts by the Virginia
Office of EMS to keep our emergency medical services systems modern,
effective and efficient; however the Virginia Office of EMS should always
remember that such public services are funded within the means of our
several communities across the Commonwealth.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Mr. Childress presented correspondence from W. L. Black
Associates, the contractor cleaning up the diesel fuel at the .back of the
County Administrator's.. of~cce. He noted any funds expended can be
recouped. from the Underground Storage Tank fund by the Department of
Environmental Quality with the exception of the $500 deductible.
Noting .the upcoming hurricane season, Supervisor MacManus
inquired about the work on the Windsor Middle School generator.
Mr. Childress stated work on the generator has been completed, as
well as the work at Smithfield High School. Cots and blankets are currently
in place and waiting for storage cabinets to arrive so they can be reallocated
to the individual shelter. schools.
Supervisor Clark inquired if the County has 24 hour ALS .coverage in
any of the rescue squads.
Mr. Childress replied the County does not have any County staff
providing ALS coverage. He stated. up to this point, staff has been working
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with the, schedules of the individual squads to insure that there are ALS
personnel available at the rescue squad. He noted the volunteers have
devices located at their homes so that when a call comes in they can respond
to a call.
County Attorney Crook stated he personally witnessed Mr. Childress'
expertise this morning when a person had an attack of some sort in General
District Court. He stated Mr. Childress took care of the situation beautifully
until the ambulance arrived to take. the person to the hospital.
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Chairman Bradby called for the County Administrator's report.
County Administrator Caskey requested the Board authorize the
opening of a single bid for the U.S.DA. Summer Program.
Supervisor Clark moved the Board authorize the opening of the single
.bid to facilitate the Summer Lunch Program. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Mr. Robertson presented a request from a family in need of HOME
funds in the amount of $12,000 to close on a home loan within the Town of
Smithfield at the Main .Street Baptist Church. He noted the Board
previously granted approval of the projects and directed staff to work with
them to bring the projects to fruition.
Supervisor Clark moved the Board approve the request for down
payment assistance. The motion was adopted with Supervisors MacManus,
Bradshaw, Clark and. Claud voting in favor of the motion (4-0); no
Supervisors voting against the motion; and Chairman Bradby abstaining
from voting on the matter stating that he sits on the Board of Directors.
Anne F. Seward, Director of Budget and .Finance, stated the schools
have. had a performance audit that has brought certain items to their
attention. In this regard, staff is recommending approval of a resolution for
the outstanding purchase orders that are always in place by June 30, 2001
noting that the Board needs to take action to reappropriate these funds.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SIX HUNDRED FIFTY FOUR
THOUSAND .NINE HUNDRED FOUR DOLLARS FROM THE SCHOOL
OPERATING UNAPPROPRIATED FUND BALANCE FOR SCHOOL
.CARRYOVER PURCHASES
D
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~...
~~.. ~~ .. ?~7
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the appropriation of carryover funds to the School
Board for obligations not paid at June 30, 2000 and,-
WHERAS, the funds in the amount of six hundred fifty four thousand
nine hundred four dollars ($654,904) need to be appropriated to cover
approved expenditures from the school operating fund balance at June 30, .
2000 for obligated expenditures incurred in the FY 2000-01 Operating.
Budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
:the Board of Supervisors of the County of Isle of Wight, Virginia that six
hundred fifty four thousand nine hundred four dollars ($654,904) from the
School Operating Fund Balance be .appropriated to the 2000-01 School
Operating Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED Ghat the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud. voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE MILLION NINE
HUNDRED THIRTY THREE THOUSAND SEVEN HUNDRED NINETY
FIVE DOLLARS FROM THE FEDERAL AND STATE GOVERNMENT
FQR SCHOOL PROGRAMS
WHEREAS, the School Board of the .County of Isle of Wight has
received grant funds from the Federal and State Departments of Education
for grant projects; and,
WHEREAS, funds. in the amount of one million nine .hundred thirty
three thousand seven hundred- ninety five dollars ($1,933,795) need to be
appropriated to the following grant line items in the 2000-01 School
Operating Budget of the County of Isle of Wight, Virginia:
Carl Perkins Vocational Education
Goals 2000
Cafeteria Fund
Textbook Fund
$ 3,495
55,3.00
1,600,000
275,000
1 9.3,795
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a~n ?J ~-. ?~8
NOW, THEREFORE, BE IT AND. IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that. one
million nine hundred thirty three thousand seven hundred ninety five dollars
($1,933,795) be appropriated to the. appropriate school grant line items in
the 2000-O1 Operating Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with .Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Debbie. J. Sivertson, Administrative Analyst, presented a request from
the Historical Society for use of Boykin's Tavern Room #9 for storage of
their historical documents.
Supervisor MacManus moved the Board approve the request. The
motion was adopted with. Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0} and no Supervisors voting
.against the motion,
County Administrator Caskey presented a resolution to accept and
appropriate grant funds from the Commonwealth of Virginia Department of
Juvenile Justice Services responsive to a grant application.
Supervisor Clark moved the Board adapt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE GRANT
FUNDS FROM THE COMMONWEALTH OF VIRGINIA
DEPARTMENT OF JUVENILE JUSTICE SEKVICES
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the development and submission of an application for
a Delinquency Prevention and Youth Development .Act .grant to the
Commonwealth of Virginia Department of Juvenile Justice Services; and,
WHEREAS, funds in the amount of twenty six thousand three hundred
seventy-five dollars ($26,3.75) or as much as shall be received. from the
Commonwealth of Virginia Department of Juvenile Justice Services need to
be appropriated to the appropriate line item in the 2001-2002 budget of the
County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of-Isle of Wight, Virginia that funds
in the amount of twenty six .thousand three hundred seventy-five dollars
u
17
($26,375), or as much as shall be received from the Commonwealth of
Virginia Department of Juvenile Justice Services be appropriated to the
appropriate line item in the 2001-2002 budget of the County of Isle of
Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this grant and to do all .things
necessary to give this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and. Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
County Administrator Caskey stated VACo is .beginning its efforts for
its 2001 Legislative Program and is requesting any input available by the
County be submitted prior to July 2, 2001.
Supervisor Claud moved staff provide copies of the County's
Legislative Package from last year for the Board's review and include this
on the Board's agenda for its July 5, 2001 meeting for consideration. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
County Administrator Caskey reminded the Board that the County.
picnic will be held on Saturday from 10:00 a.m. until .5:00 p.m. at Nike Park.
//
Chairman Bradby called for the County Attorney's report.
County Attorney .Crook. presented three (3) flood reclamation land
acquisitions (Drake, Elley, Bailey) for the Board's consideration in -the
amounts of $93,000, $133,000 and $60,000, respectively. He noted all three
(3) are scheduled far closing before the end of the month.
Supervisor Bradshaw moved. the Board. approve the.. property
acquisition and authorize the Chairman to sign the deeds and closing
documents on behalf of the County. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
On the subject of elevation of flood properties contract, County
Attorney Crook stated the Board approved the contract previously, but
placed it on hold until today when the Board approved it again. He
requested a motion to issue the notice to proceed.
18
Supervisor Bradshaw moved the Board issue the notice to proceed for
the three (3) elevation projects. The motion was adopted with Supervisors
MacManus, Bradby, $radshaw, Clark. and Claud voting in favor of the
motion (5-0) and no Supervisors voting- against the motion.
County Attorney Crook reported that he has prepared and sent the
deed for Yellow Rock Road to the landowner's attorney.
County Attorney Crook presented the proposed amendment to -the
water agreement between the Town of Smithfield and Isle of Wight County
to provide water for the Battery Park community ~ which he had received
from the Town Attorney.
Mr. Rountree explained that. the original water agreement was part of
the Smithfield annexation agreement. Last year there was an amendment to
the water portion. of that agreement for the master meter to be located at
Turner Drive.
County Attorney Crook stated he distributed copies of the agreement
to the Board .and the Director of Public Utilities with the request that he
review and provide his comments.
Mr. Rountree stated Item #5 deals with Town concern about water
quality and requires the County to install a back flow preventer in the
Gatling Pointe and Battery Park water systems. He stated the installation of
aback fow preventer on bulk systems is prohibitively expensive and is not
necessary as check valves in systems provide the same purpose.. There is
currently in place a check valve in the master meter at the Town limit and
staffneeds to discuss this again with the Town and get the provision deleted.
He recommended the Board table action on the agreement until these
remaining points on the revision have been resolved with the Town of
Smithfield.
Supervisor MacManus concurred with staff addressing action item #5
on the water agreement with the Town of Smithfield and report back to the
Board.
Regarding the request of Roger Glover for a connection fee waiver,
County Attorney Crook stated the County's current water and sewer
ordinances require a subdivider to extend the County water and sewer
within a service district. He stated he met with the Director of Public
Utilities to discuss the request and he obtained ordinances from. other
jurisdictions in the area. Upon review, he and the Director of Public
Utilities agreed to propose an amendment to the water and sewer ordinances
to state that all subdivisions of five (5) lots or less shall not be .required to
extend County systems to the property.
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Supervisor Clark moved the Board authorize staff to advertise the
ordinance for the Board's July l9, 2001 meeting. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
L
County Attorney Crook distributed information from .the
Commissioner of Revenue regarding the Eagle Harbor project to the Board
for its information. He stated the request was made to the Commissioner of
Revenue by him at the Board's direction concerning the history of the "
property's taxation. He stated the property owned by Eagle Harbor has
never been assessed under land use and, therefore, there is no roll-back
assessment. He stated the assessments were based on the zoning of the
property which is undeveloped commercial and residential. and as plats for
individual. lots are recorded, the land assessments will increase as
improvements are added.. He stated since 1972, the -two (2) parcels have
been assessed $23 l ,937.62 in real estate taxes. The taxes for the current
year are $13,762.80.
County Attorney Crook stated he had two (2) matters for closed
session later in the meeting.
//
Chairman Bradby called for Old Business.
1
Regarding the matter of the internal audit of the Treasurer's. Office,
Supervisor Bradshaw noted the Treasurer has responded in writing to the
audit rather than discuss the letter in a public meeting.
Supervisor Bradshaw. moved the Board direct .the Personnel
Committee (Supervisors Bradshaw and Bradby), in conjunction with the
County. Administrator and County Attorney, to meet with. the Treasurer to
review the audit report and provide a letter with his- comments and report
back to the Board at a later time. The motion was adopted .with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Supervisor Clark moved the Board direct staff to forward a copy of the
Treasurer's response to Goodman & Company for their comments. on the
letter and that a report. by staff be provided back to the Board at its July 5,
2001 meeting. The motion was adopted with .Supervisors MacManus,
Bradby, .Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting. against the motion.
1
Responding to Supervisor MacManus' request for a status report of
Charter Communication increasing its rates, County Attorney Crook
reported on a recent .meeting. with Charter Communications. He noted
Sharon Stallings is the new General Manager and she has agreed to provide
20
the County with the information requested previously. He stated the build-
outJrebuild is in progress in the Franklin and Windsor areas.; however, the
Smithfield area has been delayed. He noted Ms. Stallings is planning to
address the Board at its July 5, 2001 meeting and will provide specific
answers regarding Supervisor MacManus' inquiry about the rollout
schedule.
Supervisor MacManus requested Mr. Hartley provide him with a list
of Planning Commission members who have as yet received certification or
registered for training.
Regarding comments made by Pat Clark and Thomas Finderson under
Citizens Comments this evening, Supervisor Clark moved. the Board request
a response from the County Attorney and Mr. Hartley to the comments of
Pat Clark and Thomas Finderson regarding the 1974 memorandum of
agreement, specifically as it relates to the apartments aspect and the
implications of the linkage between Eagle Harbor and Founders Point. The.
motion was adopted with Supervisors MacManus, Bradby,. Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
//
Chairman Bradby called for New Business.
Supervisor Clark stated it has come to his attention .that vehicles are
driving out on Ragged Island causing damage to the surrounding
marshlands.
In this regard, Supervisor Clark moved .the Board request staff to
investigate who is responsible for monitoring the roadway leading to Ragged
Island and to follow through with conveying the Board's concerns as to its.
use so as to ensure that there is no damage to this area. The motion was
adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
Supervisor Bradshaw moved the Board direct staff to contact Betty
Pulley regarding new committee members. Staff is to report back to the
Board with recommendations for such Committee membership. The motion
was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
Supervisor Bradshaw moved the Board direct. staff to come back with
the issues the Board has need to discuss with the City of Franklin so that
staff may set up another meeting with the City of Franklin and the Board can
proceed to appoint a committee to meet with them to discuss County issues.
21
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.~
The motion was adopted with Supervisors MacManus, Bradshaw, Bradby,
Clark and Claud voting in favor of the motion (5-0) and no Supervisors
voting against the motion.
1
County Administrator Casket' submitted a letter from Richard L.
Turner dated June 5, 2001 regarding a request to the Board to adopt a
resolution in support of JoAnn Falletta's ten (10) years of leadership of the
Virginia Symphony.
Chairman Bradby moved the Board direct staff to place the request in
the Board's June 21, 2001 agenda .for consideration by the Board. The
motion was adopted. with Supervisors MacManus, Bradshaw, Bradby, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
//
Chairman Bradby called for Appointments.
Supervisor Bradshaw moved the Board appoint Robert Alphin to the.
Board of Assessors. The motion was adopted unanimously (5-0).
Supervisor Claud moved the Board .appoint Cecil Rhodes to .the
Bicycle and Pedestrian Facilities Committee. The motion was adopted
unanimously (5-0).
/I
Supervisor Claud moved the Board take a five (S) minute recess.. The
motion was adopted unanimously (5-0).
//
Upon returning to-open session, Chairman Bradby noted the Board
had a request for an individual to .address the Board under Citizens
Comments.
Nancy Guill of Rescue addressed the Board and inquired why Eagle
Harbor is being allowed to develop when a Master Plan has` not. yet been
approved for the project.
//
County Attorney Crook requested a closed session under Section 2.1-
344 A3 of the Freedom of Information Act for consultation with staff
concerning acquisition of property for public purposes where public
disclosure would jeopardize the County's bargaining position and under
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Beer ?~1...~~74
Section 2.1-344 A7 for advice of counsel concerning a matter involving
probable litigation.
Supervisor Bradshaw requested a closed session under Section 2.1-
344 A 1 of the Freedom of Information Act concerning a personnel matter.
Supervisor Clark requested a closed session under Section 2:1-344 A7
of the Freedom of Information Act for advice of counsel concerning a matter
involving probable litigation.
Supervisor MacManus requested a closed session under Section 2.1-
344 A l of the Freedom of Information Act concerning a personnel matter.
Supervisor Bradshaw moved the Board enter closed session for the
reasons stated. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no .Supervisors voting against the motion.
Upon returning to open session, Supervisor Claud moved the Board
adopt the following resolution:
CERTIFICATION OF CLOSED. MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1 D of the Code of Virginia requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia taw;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters .lawfully exempted from open meeting requirements by
Virginia law were discussed in .the closed meeting to which this certification
resolution applies, and (ii) only. such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board. of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Claud
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
1
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The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
//
Supervisor Bradshaw announced that Jane March, Habitat for Humanity,
sent a memorandum to the Board through the County Administrator requesting
the Board participate. in the Golf Tournament at Cypress Creek on June 11,
2001. He stated he would recommend the Board authorize an advertisement be
placed in the booklet at a cost of $125.
Supervisor Bradshaw moved the Board participate as a silver package
sponsor ($125.00) in the Habitat for Humanity Golf Classic. The motion
was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
//
Chairman Bradby called for discussion on the Comprehensive Plan.
Supervisor Bradshaw moved to eliminate the area .west of Cypress
Creek and restore the Benns Church Development Service District as
designated in the April, 2001, draft of the Comprehensive -Plan. The motion
was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against.
the motion.
Supervisor Claud moved that the Founders. Point property be included
in the Northern Development Service District. The motion was adopted (4-
l) with Supervisors MacManus, Bradshaw, Bradby and Claud voting in
favor of the motion and Supervisor Clark voting against the motion.
Supervisor Clark moved to delineate the Northern Development
Service District as extending from Reynolds Road then behind the platted
lots on Chapman's Lane and then out to Jones Creek. The motion was
adopted (4-1) with Supervisors MacManus, Bradby, Bradshaw and Clark
voting in favor of the motion and Supervisor. Claud voting against the
motion.
Supervisor Clark moved to have the Northern Development Service
District come to the Spady property at .the .end of Ramos Way, then. follow
Brewers Creek tributary to New Towne Haven Lane, and along the Kirk
property to meet the boundary shown on the April, 2000 .draft of the
Comprehensive Plan. The motion was adopted with Supervisors MacManus,
24
Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0} and
no Supervisors voting against the motion..
Supervisor Bradshaw moved to change the land use in the Camptown
Development Service District as follows: All areas south and east of the
Jamestown community to Lee's Mill Pond would be Planned Industrial,
including the scattered lots and former school site; the area just north of the
Jamestown community and south of Route 58 designated as Residential
Estates would be Planned Industrial; and, the areas north. of Route 58 and
east of North Lynn Road presently designated for residential would be
Planned Industrial, with the exception of Belmont Terrace and the church on
Piney Grove St., which would both remain Suburban Residential. The
motion was adopted by Supervisors MacManus, Bradshaw, .Bradby, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
Supervisor Claud .moved that east of the limits of Windsor, property
across from industrial park, change to Suburban Estates. The motion was
adopted with Supervisors MacManus, Bradshaw,. Bradby, Clark .and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
Supervisor MacManus moved that the corridor along Route 258 be
mixed use, with the surrounding area in the Development Service District
designated for Suburban Estates. The motion was adopted (4-1) with
Supervisors MacManus; Bradby, Clark and Claud voting in favor of the
motion and Supervisor Bradshaw voting against the motion.
Supervisor Claud moved that, for the Founders Point property, the
land use designation be Suburban Residential. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
Supervisor Clark moved that Parcel #27 be commercial as
recommended by the Planning Commission. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor
of the motion (S-0) and no Supervisors voting against the motion.
.Supervisor MacManus moved the Yeoman and Turner properties be
mixed use with Business & Employment on the south side directly adjacent
to Route 10. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud .voting in favor. of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor MacManus moved the Board rename the combined
development area the Newport Development Service District. The motion
was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and
1
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~R,, ~ ?~ .. X77
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
D
Supervisor MacManus moved the Board establish a team from the
Planning Commission for editing purposes before the document is printed.
The Plan will be considered again by the Board on June 21, 2001 for
approval so that it may then be forwarded to CBLAD. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
//
Chairman Bradby called for discussion on the FY2001-2002 Operating
Budget.
The Board directed that the following be accomplished:
Supervisor MacManus moved the Board direct staff; in conjunction
with the County Attorney, to provide defensible. water and sewer rates which
closely reflect the County's true costs. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Supervisor Bradshaw moved the Board direct staff to review the water
and sewer connection fees and the other fees in association with water and
sewer rates and disposal fees and provide the Board with a recommendation.
The motion was adopted with Supervisors MacManus, Bradby, Bradshaw,
Clark and Claud voting in favor of the motion (5-0) .and no Supervisors
voting against the motion.
Supervisor Bradshaw moved the Board direct the County
Administrator and Director of Public Utilities to develop a master plan
regarding water and sewer to present to the Board outlining capital
investments, include each water system and how the County will spend
capital on it over the next ten (10) years. Such report is to be made to the
Board at its August 2, .2001 meeting. The motion was adopted with
Supervisors MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion
1
Mrs. Seward presented a request from Sheriff Phelps .for overtime
funding. She stated the request is to redirect $10,000 from- the traffic line
item to routine deputy needs for. overtime.
Supervisor Clark moved the Board approve $10,000 for overtime of
routine deputy services versus trafjfiic deputy services. The motion was.
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
26
8~r~ ~~ ~,,,. ~70
voting in favor of the :motion (5-0) and. no Supervisors voting against the.
motion.
Relative to the excerpt included in the Board's package last week
regarding the County Code referencing the tax exemption for environmental
equipment,. Mrs. Seward recommended revising the ordinance to require
that the exempt equipment be reported to .the Commissioner of Revenue.
Supervisor .Bradshaw stated the State allots the exemption and the
Commissioner. of theRevenue can obtain information .pertaining to this from
the State.
//
Ms. Seward stated included for discussion is a general summary
pertaining to the Capital Improvements Program .(CIP) which includes
amendments pursuant to her discussions with the Director of Economic
Development Director which .reduced the County's commitments in the area
of economic development for the Shirley T. Holland Commerce Industrial
Park, the new Central Development Service District industrial park and the
Southern Development Service District industrial park. She recommended
these changes to the Board. She stated the last page of the general summary
is a summary of the bonds required for the entire CIP. which includes the
revised figures for the space needs.
Supervisor Bradshaw stated he first wants to see how the financial
side will be structured for the five (5) years and what the revenues are
because in this five (5) year plan, the County will also experience a
reassessment, and at the end of this Capital, there will be another
reassessment. Supervisor Bradshaw stated he is interested in knowing what
the County is already committed to in the current and next .year's CIP. He
stated the Board is committed to the CIP on the economic development and
utility sides, but the rest of the CIP the Board needs to discuss and decide if
these projects should move-forward at this time or be delayed a year. He
requested Mrs. Seward to provide projections on the revenue side.
Mrs. Seward stated the County will need .additional revenues to cover.
this and there are a number of factors she will have to make assumptions on
her part.
Supervisor MacManus suggested the Board ask Mrs. Seward and staff
to put together what kind of revenue stream would be needed to support the
CIP.. He stated the Board had discussed changing the reassessment process
time periods and the Board has yet to provide staff any direction. He stated
Supervisor Bradshaw is assuming the next reassessment is four (4) years
away, but other options in this regard have been discussed.
27
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1
Responding to Supervisor Bradshaw's inquiry. on when she can
provide the Board with this information, Mrs. Seward stated she needs to
evaluate all the other things she must accomplish right now with year-end
closing and the new year beginning. She stated the auditors are coming in
next week, but she would provide the Board with this information as quickly
as possible.
I/
At 9:30 p.m., Supervisor Clark moved the Board adjourn its meeting.
The motion was adopted. unanimously (5-0).
Henry H. Bradby, Chairman