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06-07-2001 Regular Meeting~ ~/^//~ /A .~.. REGULAR MEE'T'ING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SEVENTH DAY OF JUNE IN 'THE YEAR 'T'WO THOUSAND AND ONE PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice-Chairman Stan D. Clark Richard K. MacManus Phillip A. Bradshaw .Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald. T. Robertson, Assistant County Administrator/Director of .Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 6:00 p.m. The invocation was delivered by Supervisor Claud. The Pledge of Allegiance was conducted. 1/ Chairman Bradby called for Special Presentations. Supervisor MacManus moved the Board adopt the following resolution: RESOLUTION TO RECOGNIZE THE 150 ANNIVERSARY OF THE YMCA WHEREAS, the year 2001 marks the 150th anniversary of the Yl~/ICA movement in the United States and the 6`h anniversary of the Isle of Wight, Smithfield, Windsor Family YMCA; and, WHEREAS, the YMCA has touched the lives of virtually alT Americans, from pioneering camping, public libraries, night schools, rou swimming lessons and lifesaving, and teaching English as a second language to inventing basketball and volleyball; and, WHEREAS, the YMCA is dedicated to building strong kids, strong families, and strong communities; and, WHEREAS, the YMCA serves people of ages, incomes and abilities through a wide variety of programs and services designed to meet changing community needs; and, _~ J ,: ~,~:;. ?O -,--253 WHEREAS, the Isle of Wight, Smithfield, .Windsor Family YMCA lives its mission everyday, "to put Christian principles into practice through programs that promote health of spirit, mind and body for all". NOW, THEREFORE, BE IT RESOLVED that the .Board of Supervisors of the County of Isle of Wight takes .great pleasure in recognizing the 6th anniversary of the Isle of Wight, Smithfield, Windsor Family YMCA .and the I50`h anniversary of the YMCA movement and in acknowledging the positive impact of the organization on the community. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) .and no Supervisors voting against the motion. Patricia Jackson, Executive Director, The Lower James River Association, briefed the Board on the Exceptional Waters Frogram in Virginia and its application at the local level for waterways so designated. Only one (1) stream in the Commonwealth has been designated. The Program restricts any additional discharges of point source pollution to a designated stream. She stated the Isle of Wight Citizens Association has ~~ominated Ragged Island Creek as an Exceptional Waterway and DEQ has sent out notification to all adjacent property owners and the local government affected of its nomination. There is a sixty (60) days comment period .which is then submitted to the SWCB that ends on July 30, 2001. Having a wildlife management area where tourists can come in and bird watch, canoe or take photographs designated as an exceptional waterway is something that the County can promote as a natural resource and something that will bring tourism to the County. The duestion has been. raised about what effect this designation will have on future development, but the County is one (l) of the leading counties in terms of how it has structured its Comprehensive Plan and has made a strong commitment to preserving its .rural areas. It can be complementary to this and will not prevent future development because there are new technologies available to address stormwater. She stated this can be used as a magnet to challenge developers to develop in a way that will not degrade the stream and will serve as a model for other communities. She stated she believes the County will have an opportunity that if it in good faith endorses an exceptional water designation for Ragged Island .Creek that should EPA decide that they are going to place additional restrictions on tier three (3) waters that the County would have some basis of appeal that that is not what the County bargained for. The State has authority over streams as common resources and property rights only extend to the limits of a property and any impacts. a property owner has on a stream he/she is responsible for. Betty Pulley, Chairperson of the Events Committee, briefed the Board on the Committee's calendar of events and noted that participation by some Committee members is lacking. 2 i~ ~~~fi 20 ~~:~~~4 Supervisor Bradshaw moved the Board amend the order. of the agenda to hear the item concerning the mitigation grant listed under Old Business. The .motion was adopted unanimously (5-0). .Donald T. Robertson, Assistant County AdministratorlDirector of Human Resources, stated the Thomas Park Community Development Block Grant fund that currently exists has .approximately $13,600 that could be used .for purposes of a local match for the elevation project. In addition to these funds, in the current flood reclamation CDBG project, there has been funding set aside to act as a portion of the local match to be provided under the Mitigation Grant. In addition, there is an appropriation of up to $25,000 for housing rehabilitation purposes which could be used after the elevations are completed. The County receives an appropriation annually from the Federal Government of HOME funds which can be used for housing rehabilitation, however, the applicants must meet the criteria for the HOME program. Of the administrative funds that are currently existing, $30,000 has been .designated to be used for program management services. The administrative funding for demolition and debris removal is minimal .and the County would have to request permission to tap into this because these funds are limited to activities directly related to demolition and debris removal. Supervisor Bradshaw stated the County has not expended but a small portion of the grant and, therefore, there is a lump sum of funds available for the entire grant even though some of the funds have been identified specifically for. the purchases and elevation. In theory, the County could take that money in lump sum and move forward with the elevation program knowing that the State is going to provide the County with additional funds in July. Mr. Robertson stated in theory the County could do this, but he would have to write a letter to the State requesting a rescope of the County's project to allow the. County to transfer acquisition funds over to elevation projects. Supervisor Bradshaw stated there is $25,000 per household for housing rehabilitation under the flood reclamation CDBG project that the County knows it will receive and the County could move forward with the project and not let the contract expire. Peter Andreu advised the Board that the sixty days period ends on June 29, 2001 for the bid. Supervisor MacManus stated part of the $32,000 shortfall is $22,000 in contingency and what is the likelihood of the County needing these funds. 3 1 1 1 ,•. i~rr 2O ~:;~:~?i5 Mr. Andreu stated very likely. it Supervisor Claud asked what the alternative is if the contingency is not sufficient. Mr. Andreu stated if he ran into this type of situation, everything is well documented to go back to the State and Federal governments as unforeseen conditions. Supervisor Clark inquired if the contractor would be available later in the year. Mr. Andreu stated the contractor is not bound to be available and if another project comes up his work force can go to another job. Supervisor Bradshaw confirmed that after June 29, 2001 the County would have to renegotiate. Mr. Andreu stated potentially, yes. Supervisor Bradshaw asked if the project would have to be rebid. 1 County Attorney Crook stated the prices will more than likely increase if we have to re-bid. Supervisor Bradshaw asked the timeframe for completion of this project. Mr. Andreu replied October 16, 2001. Supervisor Clark asked Mr. Robertson how much funding is the County contributing with the intent of getting it back at the end of the process. Mr. Robertson replied if everything goes according to plan .the best case will be 5% of $138,000: Supervisor :Bradshaw stated his position remains that he supports approving the .contract as presented and move forward with the project. He stated the County is looking at $20,000, but $7,500 of that amount the County. is committed to because it is 5% of the County's share. He stated at the most, the County is looking at appropriating an additional $1.3,500 .and he has confidence in the County's representatives that over time the County will receive this funding. Supervisor MacManus :inquired if Supervisor Bradshaw is implying that $13,601 be applied from the Thomas Park to the. shortfall of $32,000. 4 ao,~ ?~ r:,-:~ 256 Supervisor Bradshaw stated if the County does not receive the funding from the State. Supervisor MacManus inquired if Supervisor Bradshaw is implying that the contract. be set up in a phased manner. Mr. Andrew stated he will tell the contractor to begin work on Colosse Road first and .work his way around. After that, the contractor controls his own schedule because. he is responsible for completing the project by October 16, 2001. Supervisor MacManus inquired of Supervisor Bradshaw, if the motion passes, does he intend to indicate to the County's representatives. that. the work is being done in good faith that the State will be there. Supervisor Bradshaw replied "yes" he wanted staff to contact Delegate Jones and Senator Quayle, as well as all appropriate State .and Federal representative offices, to advise the action of the Board and that the County is in need of their support to ensure the State comes up with the funding. Supervisor Bradshaw .moved the. Board approve the contract as presented and direct staff to move forward with the understanding that the State will come forward with the funding .and $ l 3,601 will be provided from the Thomas Park CDBG Fund to be used as part of the local match by the County. The motion was adopted with Supervisors MacManus, Bradb , Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Supervisor Bradshaw moved the Board return to the regular order of the agenda. The motion was adopted unanimously (5-0). // .Chairman Bradby indicated the following Consent" Agenda included .Items 1, A through C, and asked if there were any items for removal: A. Boykin's Tavern Grand Opening B. Litter Grant C. Change in Microsoft Software Licensing D. April 25, 2001 Continued Meeting Minutes Supervisor Claud moved the Board adopt all items of the Consent. Agenda with a correction on Page 1 of the April 25, 2001 regular meeting minutes in the .third and the second to the last sentence to change "referenced" to "stated" and on Page 3, third paragraph, second sentence, capitalize the word "the". The motion was adopted with Supervisors 5 ,: R~~,~ ~ ~~( ~~~~ J' ~ h.+tl MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. 1 // Chairman Bradby called for Regional Reports. Chairman Bradby reported the Mayors and Chairs Caucus meeting was cancelled last month. Chairman Bradby reported the next meeting of the Southside Mayors and Chairs is scheduled for June 18, 2001. Reporting on the Southeastern Public Service Authority, Supervisor MacManus reported that staff has been requested to renegotiate further with the Navy. on its contract of $28.50 per ton and that negotiations continue with the major haulers at a current rate of $22.00 per ton. He noted the budget has not yet been approved and SPSA hopes to see the proposed $67.22 tipping fee stay at that level or drop further. Reporting on the Western .Tidewater Water Authority, Supervisor Claud reported that meetings are continuing with the Cities of Portsmouth and Chesapeake in an attempt to demonstrate the advantages of working. together regionally. He further reported that the Office of the Governor, in recognition of the efforts that are being made in this area to have a regional water authority, has distributed a letter encouraging the other localities to participate. Reporting on the Coalition of High. Growth Communities, Supervisor Claud reported that there has been a meeting scheduled for June 15, 2001 in Richmond at 2:00 p.m. to discuss the position needed to be taken regarding certain issues. // Chairman Bradby called for Transportation Matters.. Jonathan W. Hartley, Director of Planning and .Zoning, formally introduced Tevya Williams, Long Range Planner within the Department of Planning and Zoning to the Board. 1 Mr. Hartley advised that VDOT and the Commonwealth Transportation Board's public hearing on the 2001 Development Plan is scheduled for July 12, 2001. Supervisor MacManus stated on Page 2 of last year's resolution, Item C, the connector road, the County needs to be .descriptive of it. He stated 6 a~~ ?~l ~?58 the Benn's Church Connector is shown and this is what he would like to refer to in that section. Supervisor Bradshaw directed. Mr. Hartley to formulate comments from the Board and present same back to the Board at its June 21, 2001 meeting. Supervisor Claud requested Mr. Hartley. follow-up with the Rescue Bridge as there are significant funds needed to complete it. Mr. Hartley referenced a listing contained in the agenda of current road and highway projects of interest to the County, to include a status of the projects since the last report made in March, 2001. Regarding the Route 260 connector project, Supervisor Bradshaw reported that he and Mr. Hartley met with the Resident Engineer with regards to utilizing the "T" intersection on Lee's Mill Road. He noted the Resident Engineer has not .gotten. back with the Board regarding VDOT's intent to use this intersection. Regarding ditching effects in Central Hill, Mr. Hartley advised Supervisor Bradshaw that he would be meeting with the Resident Engineer and Mr. Walker tomorrow morning to address Mr. Walker's concerns. Responding to an inquiry from Supervisor Clark on the status of the project on Battery Park Road, Mr. Hartley advised that he has not yet spoken with the Smithfield Town representatives on the drainage complaint on Battery Park Road. Supervisor Claud requested Mr. Hartley to ask the Resident Engineer to be prepared to address the Board on items .listed as "No Change". Responding to Chairman Bradby's request for Children at Play signs to be posted along Holly Point Road, Mr. Hartley notified him that he has not yet received a response from VDOT. Responding to Supervisor Clark's inquiry about King's Cove Way, Mr. Hartley replied that VDOT did cut the brush, as requested. He noted a request for intersection improvements is also included in the Freallocation Hearing process. Responding to Chairman Bradby's status request concerning the ditch on Tyler's Beach Road before Fort Huger, Mr. Hartley replied he believes the matter has been addressed. Chairman Bradby thanked Mr. Hartley far his assistance in having the grass and bushes cut in the Rushmere community. 7 .~. . ~~ ~~ 1 Mr. Hartley noted the Resident Engineer would be present at the Board's. June 21, 2001 meeting to address and update the Board on .these items. He .further noted staff would be meeting with the District Administrator and the Resident Engineer on June 25, 2001. Mr. Hartley distributed to the Board copies of the Executive Summary of the Hampton Roads Regional Transportation Plan. // Chairman Bradby called for Citizens Comments. Marjorie Keeling, Isle of Wight Historical Society, addressed the Board concerning a request for a designated room at Boykin's Tavern for the use by the Society. Pat Clark .addressed the Board on compliance of the X975 Memorandum of Agreement for the Eagle Harbor Subdivision. 1 1 Sharon Hart .requested that the density for the farmland at the end of Sugar Hill Road be decreased. She requested that parcel #27 remain zoned residential instead of the requested commercial to deal with. congestion in that area and in keeping with the surrounding residential land. Pat Anderson of Carrollton addressed the Board concerning prior comments made at the Board's May 31, 2001 regarding the Comprehensive Plan public hearings and someone questioning her qualifications to speak to the Board and the Planning Commission members. She stated she owns ten (10) acres in the County and two (2) homes in Hampton and she finds it offensive that she is considered an outsider. Sonny. Hines requested that his property be left in the ro osed Newport Development Service District. p p Thomas Fnderson addressed a possible error made to the Ea Harbor Master Plan in 1997 changing the apartments to single famile residences. Y Mary Alexander requested the Board support the Ragged Island Creek nomination as an exceptional waterway. // Noting that the individuals signed up under Citizens Comments .have , s all spoken, Chairman Bradby called for the Community Development report. Mr. Hartley presented the issue of the nomination of Rag ed Island Creek as an Exceptional Waterway. He reported that staff has been advised 8 a~%~ 2(1 ;~~?gp that it has until July 30, 2001 to respond. He recommended the Board allow staff to proceed with preparing an analysis of whether the nomination is consistent with the County's Comprehensive Plan and present it to the Board at its first meeting in July. Supervisor MacManus requested that staff explain how- the designation of an exceptional waterway might provide additional protection over the current rules in the County's zoning ,ordinances and Chesapeake Bay Act. ordinances. County Attorney Crook stated there have been point source discharges in Cypress Creek, Jones Creek, Brewers Creek and the Pagan River, none of which were approved by this Board, but rather controlled by the State. By making Ragged Island an exceptional waterway, the Board is endorsing the concept that the State not allow point source discharges. He stated. expanded sewer service has allowed -the County to decrease the need for point source discharges in many areas. Supervisor Clark moved the Board table the matter and direct staff to place this item on the Board's July 5, 2001. agenda to allow staff additional time to conduct a review. Staff is to invite Patricia Jackson and John Garlock to address this matter with the Board at that meeting. The motion was adopted with Supervisors MacManus, Bradby, :Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for the Public Utilities report. Supervisor Claud stated representatives from New Haven and Campbells Church were present at the Board's previous meeting on the Comprehensive Plan and referred to an inability to connect to public water. He requested staff provide the Board with a report on this issue. Supervisor Claud moved the Board request staff to report on why residents along New Towne Haven Lane and Campbells Chapel Road can not get public water. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor of the motion (5-0) and no Supervisors voting against. the motion. t/ Chairman Bradby called for the Economic Development .report. Brooke Hardin, Economic Development Research Specialist, presented a Resolution Approving .the Issuance of Industrial Development Revenue Bonds. 9 t'. iw lJ r:, 1 Supervisor MacManus moved the Board adopt the following resolution, as presented: RESOLUTION APPROVING THE. ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (Peninsula Metropolitan YMCA Project) WHEREAS, the Industrial Development Authority of Isle of Wight County (the "Authority") has considered the application of Peninsula Metropolitan YMCA, a Virginia .non-profit 501(c)(3) corporation (the "Borrower"), to the Industrial Development Authority of the City of Poquoson (the "Issuer") for the issuance of the Issuer's. industrial development .revenue bonds in an amount not to exceed $10,000,000 (the "Bonds"), for the acquisition, construction renovation and equipping of three family recreational facilities (collectively, the "Projects") to be located at 7827 Warwick Boulevard in the City of Newport News, Virginia; 1200 Hampton Highway in York County, Virginia; and 259 James Street in Isle of Wight County, Virginia, and has held a public hearing thereon on May 14, 2001; and. WHEREAS, the Authority has requested the Board. of Supervisors of Isle of Wight County, Virginia (the "County") to approve the issuance of the Bonds by the Issuer to comply with Section 147(f)(2) of the Internal Revenue Code of 1986, as amended, and proposed final Treasury regulations issued thereunder; and WHEREAS, a copy of the. Issuer's resolution approving the issuance of the Bonds, and a copy of the Authority's- resolution recommending. approval of the Bonds by the Board of Supervisors subject to terms to be agreed upon, and a record of the public hearings held .thereon has been filed with the County Executive; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA: 1. The Board of Supervisors of Isle of Wight County, Virginia, approves the issuance of the Bonds by the Issuer for the benefit of the Borrower, to the extent of and as required by Section 147(f)(2) of the Internal Revenue Code. 2. The approval of the .issuance of the Bonds, as .required by Section 147(f)(2) of .the Internal Revenue Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower, and the Bonds shall provide that neither the County, the City of Poquoson, the Authority nor the Issuer shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the .taxing .power of the 10 Commonwealth,. the County, the City of Poquoson, the Authority or the Issuer shall be pledged thereto, This Resolution shall take effect immediately upon its adoption. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, .Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the. motion. Mr. Hardin stated he has received a request from the general contractor and the developer on the Cost Plus project, for the temporary reduction in speed limit to 45 mph along US Route 460 in front of the .Shirley T. Holland Commerce Park. He noted it would be September before the turn lanes and traffic signals are installed and concerns have been expressed with increased truck traffic to and .from the site. Supervisor Claud moved the .Board authorize staff to request VDOT reduce the speed limit to 45 mph on a temporary basis during the construction of the Cost Plus .project. The .motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Attorney Crook presented the CDBG agreement with the State for the Shirley T. Holland Industrial Park for application for funding for road improvements, water tank and other items the. County applied for which needs approval and authorization for the County Administrator to sign. He stated he has reviewed the agreement and recommends approval. Supervisor Claud moved the Board approve the CDBG agreement.and authorize the County Administrator to sign it on behalf of the County. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting- in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for the Parks and Recreation report. Alan S. Nogiec, Director of Parks and Recreation, presented a request for approval of a change order for the Jones Creek fishing pier/floating dock. He stated the existing pilings were intended to be used for the floating dock and they were in the. wrong location. He stated the request is to pull out some of the pilings and move the floating dock out closer to the channel. He stated this is being .covered under the VMRC grant. Supervisor Bradshaw inquired who made the mistake. 11 ~~:~. ~ ?~1 ~.~ ?S3 Mr. Nogiec stated the original design was by Rountree & Associates. He stated the new contractor used the old specifications and did not perform a physical inspection. Supervisor MacManus moved the Board authorize the Change Order to Hampton Roads Contracting, Inc. for a total of $2,637.00. The motion was adopted (4-1) with Supervisors MacManus, Bradby, Clark and Claud voting in favor of the motion and Supervisor Bradshaw voting against the motion. i~ Chairman Bradby called for the Emergency-Management report. Richard O. Childress, Director of Emergency Management, .reported that County-paid ALS staffing is being provided to the Isle of Wight Volunteer Rescue Squad on weekends. Chairman Bradby inquired about the status of the hook-up of the generator at the Rushmere Volunteer Fire Department. Mr. Childress noted there have been problems with the switchover box located in the station and he is waiting for the change order to come from the generator supplier so that the generator can be hooked up. Supervisor MacManus stated the Smithfield Town Council has discussed the Isle of Wight Volunteer Rescue Squad. In this regard, he would recommend that certain coverage requirements be discussed by the Intergovernmental Relations Committee. Supervisor Claud inquired if the Central Dispatch Committee has held any meetings. Mr. Childress reported that .the Committee previously met with the County's consultant and is currently awaiting the consultant's draft report. He noted the consultant anticipates being ahead of schedule on this publication. Mr. Childress briefed the Board on the cost associated with providing ALS coverage countywide. He recommended the addition of one (1) ALS provider during the evening hours at the Isle of Wight Rescue Squad and as- needed on the weekends at an approximate annual cost of $42,000. Mr. Childress stated regarding. the feasibility of enacting a $1.00 license per motor vehicle for volunteer fire fighters and rescue fighters pension fund, the Treasurer and Director of Budget and Finance recommend delaying the matter because the personal property tax incentive still exists. 12 Mr. Childress presented fire and rescue tax by district information from Accommack County to the Board for its consideration. He offered to continue reviewing and gathering additional information on the issue. Supervisor MacManus moved that staff provide a presentation on a proposed user's fee concept at either the Board's first meeting in July or August. The motion was adopted with Supervisors MacManus, Bradby, :Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Childress presented a Resolution to Recommend to the Virginia Office of Emergency Medical Services that .the Implementation of the Proposed Changes to the Rules and Regulations be Delayed by One (1) Year for the Board's consideration. He stated he is not in favor of creating the delay on the .rules and regulations because the final draft of the rules and regulations have not been published. Supervisor Bradshaw stated his position is to go forward asking them to delay it now because it is his understanding that the draft version is available and localities within the State have received it. Mr. Childress stated a second revision to the draft regulations is being posted on the web site for access to the public, however, there is yet a third revision to be formalized and posted. Supervisor Bradshaw stated this is more reason to ask for the delay instead of enacting. it January 1, 2001. He stated this is not the only issue being dealt with and it will nit be an easy document to interpret to see how it impacts the localities. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO RECOMMEND TO THE VIRGINIA OFFICE OF EMERGENCY MEDICAL SERVICES THAT THE IMPLEMENTATION OF THE PROPOSED CHANGES TO THE RULES AND REGULATIONS BE DELAYED BY ONE (1) YEAR WHEREAS, the Virginia Department of Health, Office of Emergency Medical. Services, (EMS), is in the process of revising the Virginia EMS Regulations; and WHEREAS, version 2 of the draft .regulations consists of 6 parts and nearly 300 pages of text (with version 3 to be released soon); and WHEREAS, it has been expressed by the Virginia Office of EMS that the new regulations shall be effective as of January 1, 2002; and J 1 1 13 ~ ~P.1 ~ ~~~:r. ,~.,,iJ ~ ~~tJ .WHEREAS, it is the responsibility of county (and local) government to provide emergency medical services to its citizens; and WHEREAS, that on the surface many of the well-intended proposed rules and regulations are more applicable to urban areas that have more resources from which to draw and are often more compact geographic areas; and WHEREAS, it is believed that. many small and rural jurisdictions may be unaware of the changes proposed in the newest version of the nearly 300 pages of draft regulations and thus do not .have sufficient time to address many required changes and any budgetary adjustments by January I, 200; NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, by the Board- of Supervisors of the County of Isle of Wight, Virginia that we urge the effective date of the EMS Rules and Regulations be delayed at least one year until January 1, 2003. BE IT FURTHER RESOLVED, by the Board of Supervisors of the County of Isle of Wight,. Virginia that we appreciate efforts by the Virginia Office of EMS to keep our emergency medical services systems modern, effective and efficient; however the Virginia Office of EMS should always remember that such public services are funded within the means of our several communities across the Commonwealth. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Childress presented correspondence from W. L. Black Associates, the contractor cleaning up the diesel fuel at the .back of the County Administrator's.. of~cce. He noted any funds expended can be recouped. from the Underground Storage Tank fund by the Department of Environmental Quality with the exception of the $500 deductible. Noting .the upcoming hurricane season, Supervisor MacManus inquired about the work on the Windsor Middle School generator. Mr. Childress stated work on the generator has been completed, as well as the work at Smithfield High School. Cots and blankets are currently in place and waiting for storage cabinets to arrive so they can be reallocated to the individual shelter. schools. Supervisor Clark inquired if the County has 24 hour ALS .coverage in any of the rescue squads. Mr. Childress replied the County does not have any County staff providing ALS coverage. He stated. up to this point, staff has been working 14 ao~~; 2~1;;.;:.?s6 with the, schedules of the individual squads to insure that there are ALS personnel available at the rescue squad. He noted the volunteers have devices located at their homes so that when a call comes in they can respond to a call. County Attorney Crook stated he personally witnessed Mr. Childress' expertise this morning when a person had an attack of some sort in General District Court. He stated Mr. Childress took care of the situation beautifully until the ambulance arrived to take. the person to the hospital. // Chairman Bradby called for the County Administrator's report. County Administrator Caskey requested the Board authorize the opening of a single bid for the U.S.DA. Summer Program. Supervisor Clark moved the Board authorize the opening of the single .bid to facilitate the Summer Lunch Program. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Robertson presented a request from a family in need of HOME funds in the amount of $12,000 to close on a home loan within the Town of Smithfield at the Main .Street Baptist Church. He noted the Board previously granted approval of the projects and directed staff to work with them to bring the projects to fruition. Supervisor Clark moved the Board approve the request for down payment assistance. The motion was adopted with Supervisors MacManus, Bradshaw, Clark and. Claud voting in favor of the motion (4-0); no Supervisors voting against the motion; and Chairman Bradby abstaining from voting on the matter stating that he sits on the Board of Directors. Anne F. Seward, Director of Budget and .Finance, stated the schools have. had a performance audit that has brought certain items to their attention. In this regard, staff is recommending approval of a resolution for the outstanding purchase orders that are always in place by June 30, 2001 noting that the Board needs to take action to reappropriate these funds. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SIX HUNDRED FIFTY FOUR THOUSAND .NINE HUNDRED FOUR DOLLARS FROM THE SCHOOL OPERATING UNAPPROPRIATED FUND BALANCE FOR SCHOOL .CARRYOVER PURCHASES D 1 15 ~... ~~.. ~~ .. ?~7 WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the appropriation of carryover funds to the School Board for obligations not paid at June 30, 2000 and,- WHERAS, the funds in the amount of six hundred fifty four thousand nine hundred four dollars ($654,904) need to be appropriated to cover approved expenditures from the school operating fund balance at June 30, . 2000 for obligated expenditures incurred in the FY 2000-01 Operating. Budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by :the Board of Supervisors of the County of Isle of Wight, Virginia that six hundred fifty four thousand nine hundred four dollars ($654,904) from the School Operating Fund Balance be .appropriated to the 2000-01 School Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED Ghat the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud. voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE ONE MILLION NINE HUNDRED THIRTY THREE THOUSAND SEVEN HUNDRED NINETY FIVE DOLLARS FROM THE FEDERAL AND STATE GOVERNMENT FQR SCHOOL PROGRAMS WHEREAS, the School Board of the .County of Isle of Wight has received grant funds from the Federal and State Departments of Education for grant projects; and, WHEREAS, funds. in the amount of one million nine .hundred thirty three thousand seven hundred- ninety five dollars ($1,933,795) need to be appropriated to the following grant line items in the 2000-01 School Operating Budget of the County of Isle of Wight, Virginia: Carl Perkins Vocational Education Goals 2000 Cafeteria Fund Textbook Fund $ 3,495 55,3.00 1,600,000 275,000 1 9.3,795 16 a~n ?J ~-. ?~8 NOW, THEREFORE, BE IT AND. IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that. one million nine hundred thirty three thousand seven hundred ninety five dollars ($1,933,795) be appropriated to the. appropriate school grant line items in the 2000-O1 Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Debbie. J. Sivertson, Administrative Analyst, presented a request from the Historical Society for use of Boykin's Tavern Room #9 for storage of their historical documents. Supervisor MacManus moved the Board approve the request. The motion was adopted with. Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0} and no Supervisors voting .against the motion, County Administrator Caskey presented a resolution to accept and appropriate grant funds from the Commonwealth of Virginia Department of Juvenile Justice Services responsive to a grant application. Supervisor Clark moved the Board adapt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDS FROM THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF JUVENILE JUSTICE SEKVICES WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the development and submission of an application for a Delinquency Prevention and Youth Development .Act .grant to the Commonwealth of Virginia Department of Juvenile Justice Services; and, WHEREAS, funds in the amount of twenty six thousand three hundred seventy-five dollars ($26,3.75) or as much as shall be received. from the Commonwealth of Virginia Department of Juvenile Justice Services need to be appropriated to the appropriate line item in the 2001-2002 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of-Isle of Wight, Virginia that funds in the amount of twenty six .thousand three hundred seventy-five dollars u 17 ($26,375), or as much as shall be received from the Commonwealth of Virginia Department of Juvenile Justice Services be appropriated to the appropriate line item in the 2001-2002 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all .things necessary to give this resolution effect. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey stated VACo is .beginning its efforts for its 2001 Legislative Program and is requesting any input available by the County be submitted prior to July 2, 2001. Supervisor Claud moved staff provide copies of the County's Legislative Package from last year for the Board's review and include this on the Board's agenda for its July 5, 2001 meeting for consideration. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey reminded the Board that the County. picnic will be held on Saturday from 10:00 a.m. until .5:00 p.m. at Nike Park. // Chairman Bradby called for the County Attorney's report. County Attorney .Crook. presented three (3) flood reclamation land acquisitions (Drake, Elley, Bailey) for the Board's consideration in -the amounts of $93,000, $133,000 and $60,000, respectively. He noted all three (3) are scheduled far closing before the end of the month. Supervisor Bradshaw moved. the Board. approve the.. property acquisition and authorize the Chairman to sign the deeds and closing documents on behalf of the County. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. On the subject of elevation of flood properties contract, County Attorney Crook stated the Board approved the contract previously, but placed it on hold until today when the Board approved it again. He requested a motion to issue the notice to proceed. 18 Supervisor Bradshaw moved the Board issue the notice to proceed for the three (3) elevation projects. The motion was adopted with Supervisors MacManus, Bradby, $radshaw, Clark. and Claud voting in favor of the motion (5-0) and no Supervisors voting- against the motion. County Attorney Crook reported that he has prepared and sent the deed for Yellow Rock Road to the landowner's attorney. County Attorney Crook presented the proposed amendment to -the water agreement between the Town of Smithfield and Isle of Wight County to provide water for the Battery Park community ~ which he had received from the Town Attorney. Mr. Rountree explained that. the original water agreement was part of the Smithfield annexation agreement. Last year there was an amendment to the water portion. of that agreement for the master meter to be located at Turner Drive. County Attorney Crook stated he distributed copies of the agreement to the Board .and the Director of Public Utilities with the request that he review and provide his comments. Mr. Rountree stated Item #5 deals with Town concern about water quality and requires the County to install a back flow preventer in the Gatling Pointe and Battery Park water systems. He stated the installation of aback fow preventer on bulk systems is prohibitively expensive and is not necessary as check valves in systems provide the same purpose.. There is currently in place a check valve in the master meter at the Town limit and staffneeds to discuss this again with the Town and get the provision deleted. He recommended the Board table action on the agreement until these remaining points on the revision have been resolved with the Town of Smithfield. Supervisor MacManus concurred with staff addressing action item #5 on the water agreement with the Town of Smithfield and report back to the Board. Regarding the request of Roger Glover for a connection fee waiver, County Attorney Crook stated the County's current water and sewer ordinances require a subdivider to extend the County water and sewer within a service district. He stated he met with the Director of Public Utilities to discuss the request and he obtained ordinances from. other jurisdictions in the area. Upon review, he and the Director of Public Utilities agreed to propose an amendment to the water and sewer ordinances to state that all subdivisions of five (5) lots or less shall not be .required to extend County systems to the property. 19 ~~_„ ~ 2~ ~~ :271 Supervisor Clark moved the Board authorize staff to advertise the ordinance for the Board's July l9, 2001 meeting. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. L County Attorney Crook distributed information from .the Commissioner of Revenue regarding the Eagle Harbor project to the Board for its information. He stated the request was made to the Commissioner of Revenue by him at the Board's direction concerning the history of the " property's taxation. He stated the property owned by Eagle Harbor has never been assessed under land use and, therefore, there is no roll-back assessment. He stated the assessments were based on the zoning of the property which is undeveloped commercial and residential. and as plats for individual. lots are recorded, the land assessments will increase as improvements are added.. He stated since 1972, the -two (2) parcels have been assessed $23 l ,937.62 in real estate taxes. The taxes for the current year are $13,762.80. County Attorney Crook stated he had two (2) matters for closed session later in the meeting. // Chairman Bradby called for Old Business. 1 Regarding the matter of the internal audit of the Treasurer's. Office, Supervisor Bradshaw noted the Treasurer has responded in writing to the audit rather than discuss the letter in a public meeting. Supervisor Bradshaw. moved the Board direct .the Personnel Committee (Supervisors Bradshaw and Bradby), in conjunction with the County. Administrator and County Attorney, to meet with. the Treasurer to review the audit report and provide a letter with his- comments and report back to the Board at a later time. The motion was adopted .with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Clark moved the Board direct staff to forward a copy of the Treasurer's response to Goodman & Company for their comments. on the letter and that a report. by staff be provided back to the Board at its July 5, 2001 meeting. The motion was adopted with .Supervisors MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting. against the motion. 1 Responding to Supervisor MacManus' request for a status report of Charter Communication increasing its rates, County Attorney Crook reported on a recent .meeting. with Charter Communications. He noted Sharon Stallings is the new General Manager and she has agreed to provide 20 the County with the information requested previously. He stated the build- outJrebuild is in progress in the Franklin and Windsor areas.; however, the Smithfield area has been delayed. He noted Ms. Stallings is planning to address the Board at its July 5, 2001 meeting and will provide specific answers regarding Supervisor MacManus' inquiry about the rollout schedule. Supervisor MacManus requested Mr. Hartley provide him with a list of Planning Commission members who have as yet received certification or registered for training. Regarding comments made by Pat Clark and Thomas Finderson under Citizens Comments this evening, Supervisor Clark moved. the Board request a response from the County Attorney and Mr. Hartley to the comments of Pat Clark and Thomas Finderson regarding the 1974 memorandum of agreement, specifically as it relates to the apartments aspect and the implications of the linkage between Eagle Harbor and Founders Point. The. motion was adopted with Supervisors MacManus, Bradby,. Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for New Business. Supervisor Clark stated it has come to his attention .that vehicles are driving out on Ragged Island causing damage to the surrounding marshlands. In this regard, Supervisor Clark moved .the Board request staff to investigate who is responsible for monitoring the roadway leading to Ragged Island and to follow through with conveying the Board's concerns as to its. use so as to ensure that there is no damage to this area. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board direct staff to contact Betty Pulley regarding new committee members. Staff is to report back to the Board with recommendations for such Committee membership. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board direct. staff to come back with the issues the Board has need to discuss with the City of Franklin so that staff may set up another meeting with the City of Franklin and the Board can proceed to appoint a committee to meet with them to discuss County issues. 21 r ~. ~7 :. X73 .~ The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. 1 County Administrator Casket' submitted a letter from Richard L. Turner dated June 5, 2001 regarding a request to the Board to adopt a resolution in support of JoAnn Falletta's ten (10) years of leadership of the Virginia Symphony. Chairman Bradby moved the Board direct staff to place the request in the Board's June 21, 2001 agenda .for consideration by the Board. The motion was adopted. with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for Appointments. Supervisor Bradshaw moved the Board appoint Robert Alphin to the. Board of Assessors. The motion was adopted unanimously (5-0). Supervisor Claud moved the Board .appoint Cecil Rhodes to .the Bicycle and Pedestrian Facilities Committee. The motion was adopted unanimously (5-0). /I Supervisor Claud moved the Board take a five (S) minute recess.. The motion was adopted unanimously (5-0). // Upon returning to-open session, Chairman Bradby noted the Board had a request for an individual to .address the Board under Citizens Comments. Nancy Guill of Rescue addressed the Board and inquired why Eagle Harbor is being allowed to develop when a Master Plan has` not. yet been approved for the project. // County Attorney Crook requested a closed session under Section 2.1- 344 A3 of the Freedom of Information Act for consultation with staff concerning acquisition of property for public purposes where public disclosure would jeopardize the County's bargaining position and under 22 Beer ?~1...~~74 Section 2.1-344 A7 for advice of counsel concerning a matter involving probable litigation. Supervisor Bradshaw requested a closed session under Section 2.1- 344 A 1 of the Freedom of Information Act concerning a personnel matter. Supervisor Clark requested a closed session under Section 2:1-344 A7 of the Freedom of Information Act for advice of counsel concerning a matter involving probable litigation. Supervisor MacManus requested a closed session under Section 2.1- 344 A l of the Freedom of Information Act concerning a personnel matter. Supervisor Bradshaw moved the Board enter closed session for the reasons stated. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no .Supervisors voting against the motion. Upon returning to open session, Supervisor Claud moved the Board adopt the following resolution: CERTIFICATION OF CLOSED. MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia taw; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters .lawfully exempted from open meeting requirements by Virginia law were discussed in .the closed meeting to which this certification resolution applies, and (ii) only. such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board. of Supervisors. VOTE AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 1 23 20 ,: ~ ? 75 The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Supervisor Bradshaw announced that Jane March, Habitat for Humanity, sent a memorandum to the Board through the County Administrator requesting the Board participate. in the Golf Tournament at Cypress Creek on June 11, 2001. He stated he would recommend the Board authorize an advertisement be placed in the booklet at a cost of $125. Supervisor Bradshaw moved the Board participate as a silver package sponsor ($125.00) in the Habitat for Humanity Golf Classic. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for discussion on the Comprehensive Plan. Supervisor Bradshaw moved to eliminate the area .west of Cypress Creek and restore the Benns Church Development Service District as designated in the April, 2001, draft of the Comprehensive -Plan. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against. the motion. Supervisor Claud moved that the Founders. Point property be included in the Northern Development Service District. The motion was adopted (4- l) with Supervisors MacManus, Bradshaw, Bradby and Claud voting in favor of the motion and Supervisor Clark voting against the motion. Supervisor Clark moved to delineate the Northern Development Service District as extending from Reynolds Road then behind the platted lots on Chapman's Lane and then out to Jones Creek. The motion was adopted (4-1) with Supervisors MacManus, Bradby, Bradshaw and Clark voting in favor of the motion and Supervisor. Claud voting against the motion. Supervisor Clark moved to have the Northern Development Service District come to the Spady property at .the .end of Ramos Way, then. follow Brewers Creek tributary to New Towne Haven Lane, and along the Kirk property to meet the boundary shown on the April, 2000 .draft of the Comprehensive Plan. The motion was adopted with Supervisors MacManus, 24 Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0} and no Supervisors voting against the motion.. Supervisor Bradshaw moved to change the land use in the Camptown Development Service District as follows: All areas south and east of the Jamestown community to Lee's Mill Pond would be Planned Industrial, including the scattered lots and former school site; the area just north of the Jamestown community and south of Route 58 designated as Residential Estates would be Planned Industrial; and, the areas north. of Route 58 and east of North Lynn Road presently designated for residential would be Planned Industrial, with the exception of Belmont Terrace and the church on Piney Grove St., which would both remain Suburban Residential. The motion was adopted by Supervisors MacManus, Bradshaw, .Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud .moved that east of the limits of Windsor, property across from industrial park, change to Suburban Estates. The motion was adopted with Supervisors MacManus, Bradshaw,. Bradby, Clark .and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor MacManus moved that the corridor along Route 258 be mixed use, with the surrounding area in the Development Service District designated for Suburban Estates. The motion was adopted (4-1) with Supervisors MacManus; Bradby, Clark and Claud voting in favor of the motion and Supervisor Bradshaw voting against the motion. Supervisor Claud moved that, for the Founders Point property, the land use designation be Suburban Residential. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Clark moved that Parcel #27 be commercial as recommended by the Planning Commission. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. .Supervisor MacManus moved the Yeoman and Turner properties be mixed use with Business & Employment on the south side directly adjacent to Route 10. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud .voting in favor. of the motion (5-0) and no Supervisors voting against the motion. Supervisor MacManus moved the Board rename the combined development area the Newport Development Service District. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and 1 1 ~R,, ~ ?~ .. X77 Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. D Supervisor MacManus moved the Board establish a team from the Planning Commission for editing purposes before the document is printed. The Plan will be considered again by the Board on June 21, 2001 for approval so that it may then be forwarded to CBLAD. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for discussion on the FY2001-2002 Operating Budget. The Board directed that the following be accomplished: Supervisor MacManus moved the Board direct staff; in conjunction with the County Attorney, to provide defensible. water and sewer rates which closely reflect the County's true costs. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board direct staff to review the water and sewer connection fees and the other fees in association with water and sewer rates and disposal fees and provide the Board with a recommendation. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) .and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board direct the County Administrator and Director of Public Utilities to develop a master plan regarding water and sewer to present to the Board outlining capital investments, include each water system and how the County will spend capital on it over the next ten (10) years. Such report is to be made to the Board at its August 2, .2001 meeting. The motion was adopted with Supervisors MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion 1 Mrs. Seward presented a request from Sheriff Phelps .for overtime funding. She stated the request is to redirect $10,000 from- the traffic line item to routine deputy needs for. overtime. Supervisor Clark moved the Board approve $10,000 for overtime of routine deputy services versus trafjfiic deputy services. The motion was. adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud 26 8~r~ ~~ ~,,,. ~70 voting in favor of the :motion (5-0) and. no Supervisors voting against the. motion. Relative to the excerpt included in the Board's package last week regarding the County Code referencing the tax exemption for environmental equipment,. Mrs. Seward recommended revising the ordinance to require that the exempt equipment be reported to .the Commissioner of Revenue. Supervisor .Bradshaw stated the State allots the exemption and the Commissioner. of theRevenue can obtain information .pertaining to this from the State. // Ms. Seward stated included for discussion is a general summary pertaining to the Capital Improvements Program .(CIP) which includes amendments pursuant to her discussions with the Director of Economic Development Director which .reduced the County's commitments in the area of economic development for the Shirley T. Holland Commerce Industrial Park, the new Central Development Service District industrial park and the Southern Development Service District industrial park. She recommended these changes to the Board. She stated the last page of the general summary is a summary of the bonds required for the entire CIP. which includes the revised figures for the space needs. Supervisor Bradshaw stated he first wants to see how the financial side will be structured for the five (5) years and what the revenues are because in this five (5) year plan, the County will also experience a reassessment, and at the end of this Capital, there will be another reassessment. Supervisor Bradshaw stated he is interested in knowing what the County is already committed to in the current and next .year's CIP. He stated the Board is committed to the CIP on the economic development and utility sides, but the rest of the CIP the Board needs to discuss and decide if these projects should move-forward at this time or be delayed a year. He requested Mrs. Seward to provide projections on the revenue side. Mrs. Seward stated the County will need .additional revenues to cover. this and there are a number of factors she will have to make assumptions on her part. Supervisor MacManus suggested the Board ask Mrs. Seward and staff to put together what kind of revenue stream would be needed to support the CIP.. He stated the Board had discussed changing the reassessment process time periods and the Board has yet to provide staff any direction. He stated Supervisor Bradshaw is assuming the next reassessment is four (4) years away, but other options in this regard have been discussed. 27 g~~ ~ ?0~ .. •27~ 1 1 1 Responding to Supervisor Bradshaw's inquiry. on when she can provide the Board with this information, Mrs. Seward stated she needs to evaluate all the other things she must accomplish right now with year-end closing and the new year beginning. She stated the auditors are coming in next week, but she would provide the Board with this information as quickly as possible. I/ At 9:30 p.m., Supervisor Clark moved the Board adjourn its meeting. The motion was adopted. unanimously (5-0). Henry H. Bradby, Chairman