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05-03-2001 Regular Meetingr ~ Jv / ~~~~; REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRD DAY OF MAY IN THE YEAR TWO THOUSAND AND ONE 1 PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice-Chairman Stan D. Clark Richard K. MacManus Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 2:00.. p.m. and delivered the invocation. The Pledge of Allegiance was delivered. 1 // Chairman Bradby indicated the following Consent Agenda included Items 1, A through G, and. asked if there were any items for removal: A. Virginia Preschool Initiative Grant B. Quarterly Report -Comprehensive Services Act C. TANF Funding D. Resolution of Gift of Eight Pagers to the Rushmere Volunteer Fire Department for Use in Providing Fire Services E. Boards and Commissions Webpage F. Mosquito Control G. April S, 2001 Regular Meeting Minutes u Supervisor Claud moved the Board adopt all items of the Consent Agenda. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5- 0) and no Supervisors voting against the motion. // Chairman Bradby called for Regional Reports. Regarding the Mayors and Chairs Caucus, Chairman Bradby reported that the topic of discussion centered on what can be done about the current 1 c~:r zo :~:~~.~o budget situation `with the State. He noted that the Mayor of Virginia Beach has stated that the Virginia Beach School $oard will come forward with part of their budget and when the State funding is .available, the City of Virginia Beach will adopt the second part of its budget. Regarding the Hampton Roads Planning District Commission, Supervisor Claud distributed a handout on the King .William Reservoir position. He noted that Colonel Carroll (Corps of Engineers) has recommended denial of the permit. He stated the final decision with the Corps of Engineers would be made in New York. He .stated the Planning District Commission previously endorsed this at its meeting in April and authorized the Chairman to sign a letter in support of this project. He reminded those in attendance that the Board of Supervisors had recently adopted its own resolution in support. Regarding the Southeastern Public Service Authority, Supervisor MacManus reported no change on the .current proposed budget impact on tipping fees. He noted a proposal from Waste Management and BFI on tipping fees is for a five (5) year period and that the SPSA Finance Committee has this under review. Regarding the Intergovernmental Relations Committee, Supervisor MacManus reported .that the meeting with the Towns of Windsor and Smithfield was beneficial and discussion centered around the Comprehensive Plan, tourism, fire and rescue procedures and consumer utility tax. .Regarding the VACo Board of Directors, Supervisor Bradshaw stated there would be a meeting this weekend. He further noted VACo would be holding its steering .committee: meetings next Friday in Richmond. // Chairman Bradby called for Transportation Matters.. Jonathan W. Hartley, Director of Planning and Zoning, presented the FY2000-2001 supplemental .allocation of VDOT Revenue Sharing Funds available for the current year. Supervisor Bradshaw recommended the Board hold ofd on any allocation at this time and wait and see what the County can afford since the funds will be coming from the unappropriated fund balance. He stated the County does. not know-where it is at this point from a financial position. Supervisor Bradby concurred with Supervisors Bradshaw's comments and stated the Board is in the budget process at this time and must be careful with its spending. iu ~~ 1 2 1 Supervisor Claud moved the Board direct staff to reply to Jim Givens' letter requesting .additional funding up to $100,000. to be allocated to the projects to be designated.. These funds would be placed in escrow with previously allocated Revenue Sharing Funds and VDOT notified that the funds would be made available upon request. The motion was defeated with Supervisors MacManus and Claud voting in favor of the motion (2-3) and Supervisors Clark, Bradby and Bradshaw voting against the motion. Mr. Hartley distributed a letter from the Town of Windsor asking that the County use such funds for two (2) projects in the Town. Supervisor Claud recommended that he be allowed an opportunity to meet with staff and representatives of the Town of Windsor to further discuss the projects and that they not be included in the current fiscal year. Mr. Hartley noted receipt of a letter dated April 18, 2001 from James C. Cleveland, District Administrator, VDOT, responding to the County's request for assistance with pre-emptive emergency signals. 1 Supervisor Claud moved the Board direct the Director of Emergency Management to meet with the Fire and Rescue Association and review what the State is going to provide, is this really what they need and what are they looking for. The motion was adopted with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Clark advised staff that the ditches along Battery Park Road are being covered up by agricultural activities. Specifically, water flows across Battery Park and Nike Park Roads in proximity to Gatling Pointe, he stated. Supervisor MacManus notified staff that the ditches along Smith's Neck Roadand James River Shores need cleaning. // Deputy Edwards briefed the Board on the submission of a grant application for the Isle of Wight TRIAD Crime Prevention program. 1 Relative to the submission of a grant application to the Department of Criminal Justice Services, Sharon Frix, Victim :Witness Coordinator, advised the Board that the. Town of Smithfield has agreed to meet the cash match to the grant and the County will not have any encumbrance on it, rather it would just be an acceptance of whatever the award funds will be. Supervisor Clark moved the Board adopt the following resolution: 3 9~or~ 20 >~ :~~~2 RESOLUTION TO AUTHORIZE SUBMISSION OF A GRANT APPLICATION AND TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES WHEREAS, the Isle of Wight County Board of Supervisors has authorized an application for funding for the Isle of Wight TRIAD Crime Prevention Program; and, WHEREAS, .grant funds in the amount of four thousand seven hundred forty eight dollars ($4,748.00), or so much as shall be received from the Virginia Department of Criminal Justice Services needs to be accepted and appropriated to the FY 2001-02 Operating Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight that grant funds in the amount of four thousand seven .hundred forty eight dollars ($4,748.00), or so much as shall be .received from the Virginia Department of Criminal Justice Services be appropriated to the appropriate line item in the FY 2001- 02 Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight is authorized to make the appropriate accounting adjustments and. to do all things necessary to give this resolution effect. The motion was adopted with Supervisors. MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no .Supervisors voting against the motion. Deputy Edwards notified the Board of a Senior Citizens Conference on June 25`h at The Smithfield Center. // Chairman Bradby called for Citizens Comments. Mark Thompson of Colosse Road addressed the Board concerning needed funds to continue work on the elevation of his home as a result of flood damage during Hurricane Floyd. Nicki Sabino of Smithfield spoke in opposition to The Children's Center being located near her residence citing the close proximity to single family homes in the area. She also questioned the Board's action responsive to The Children's Center's previous request for financial and/or in-kind support. ~l 1 4 Y: ~,, ?0 r, ::183 D Pat Clark reported on the Josiah Parker Committee. He distributed a handout from Historic St. Lukes Church. He requested the liability form which is to be provided by the County Attorney. County Attorney Crook advised he is preparing the release of liability form to be submitted to the landowner's attorney. Grace Keen thanked the Board for their monetary support for the recent tree planting and ceremony in honor of the late Congressman Sisisky. Nancy Guill of Rescue requested the County's plan for door-to-door trash collection.. She further requested the status of the Treasurer's internal audit. She suggested that pet licenses for owners of non-neutered animals be increased. She also suggested that the County investigate hiring an individual to write grant applications as these positions tend to pay for themselves. /1 Chairman Bradby called for the Community Development report ~i Pursuant to Supervisor MacManus' inquiry at the. Board's previous meeting, Mr. Hartley addressed the Board concerning the amendment to the Code of Virginia that requires local governments to report to the Commission on Local Government on the types of cash proffers which are taken in and how they are expended. Mr. Hartley notified the Board that the Planning Commission held its public hearing on the Comprehensive Plan last Thursday and had met again on Tuesday evening to review comments on the Plan. He noted the Planning Commission has recommended approval of the Plan and he requested the Board consider setting a date for its public hearing on the Plana Following discussion, the Board set its public hearing for May 31 2001 at 7:00 p.m. at the Smithfield High School Auditorium. // Chairman Bradby called for the Public Utilities report. There was no report offered for discussion by the Board. /I Chairman Bradby called for the Economic Development report. S e~~~~ 20:M.:1g4 Patrick J. Small, Director of Economic Development, requested the Board adopt the Resolution to Proclaim May 13-19, 2001 Business Appreciation Week, as contained in the agenda. Supervisor Clark moved the Board adopt the following resolution: RESOLUTION TO PROCLAIM MAY 13-19, 2001 BUSINESS APPRECIATION WEEK WHEREAS, Isle of Wight County is pleased to have a thriving base of business and industry to support the local economy; and WHEREAS, these businesses provide essential employment opportunities for the citizens of Isle of Wight County; and WHEREAS, these. businesses provide local revenues from which the .entire citizenry benefit; and WHEREAS, these businesses also make significant contributions in our communities to promote, educational opportunities -for our children and promote a variety of activities which increase the quality of life in the area; and WHEREAS, we recognize and appreciate these businesses; NOW, THEREFORE, BE IT RESOLVED THAT: The Isle of Wight County Board of Supervisors :hereby recognize our existing businesses, and by virtue of this resolution .give notice to our citizens that the businesses of Isle of Wight County are "Setting the Prosperity Standard." AND, further, that the week of May 13-19, 2001 is Business Appreciation Week in Isle of Wight County. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of .the motion (5-0) and no Supervisors voting against the motion. Mr. Small notified the Board of a Cypress Creek business golf event and reception on May 16, 2001 in recognition of Business Appreciation .Week. Mr. Small stated .the Economic Development Committee has recommended that a joint meeting between the Board of Supervisors and Economic Development Committee be set for May 17`h at 5:00 p.m. He noted enclosed in the agenda package is a proposed agenda reflecting certain issues for discussion. He stated the purpose of the meeting is to receive guidance from the Board on the Committee's purpose. 1 6 r. ;~,,,r ~~1.,:~~85 1 Supervisor Bradshaw moved the Board direct staff to schedule such meeting for May 17, 2001 at 5:00 p.m. The Director of Economic Development was requested to provide the Board with a report prior to the. meeting on how the Economic Development Committee can help the Director accomplish -his Department's mission. The motion was .adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud votin in favor of the motion (S-0) and no Supervisors voting against the motion. g Mr. Small presented a contract between the .County and V~aters Advertising for marketing and advertising services for the Board's consideration. He noted the proposed contract is for one (1) year with a clause to-renew for one (1) year. Supervisor Claud, referring to the clause "exclusive" in the contract", inquired if the County would really need to have an "exclusive agent". County Attorney Crook noted he needed additional time to review the present contract due to the number of requested changes he had made. He recommended the Board take action subject to his approval of-the contract with the noted change. 1 Supervisor Clark moved the Board authorize the County Administrator to execute the contract between the County and Waters Advertising, subject to the approval of the County Attorney, with the noted change to "non- exclusive", that the contract be for a one (1) year period. of time and contain a one (1) year option for renewal. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. Mr. Small .presented a contract between the County and Versar Greenwood for engineering services for the Board's consideration. He noted the contract would allow the County to go to contract for the design and engineering of master planning of an industrial park or other large projects. and is responsive to staff's need to be able to answer client's inquiries very quickly. He recommended the contract also be for one (1) year with a clause to renew for one (1) additional year. 1 Supervisor MacManus moved the. Board authorize the contract between Isle of Wight County and Versar Greenwood, subject to approval of the County Attorney. The contract document should contain the signature of the County Administrator and be for a one (1) year period of time with a one (1) year renewal period. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw Clark and Claud voting m favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for the Parks and Recreation report. 7 a~~~ 20 ~~:~~.86 There was no report offered for discussion by the Board. // Chairman Bradby called for the Emergency Management report. Richard O. Childress, Director of Emergency Management, presented an update of the recommended actions for disaster preparation for the Board's information. Supervisor MacManus noted the bringing of citizen participation back up to speed should be a priority before the hurricane. season and he requested that this matter be reviewed again by the beginning of July. Supervisor Clark recommended Mr. Childress begin with the Isle of Wight Citizens Association and Christian Outreach to solicit recruitment of volunteers,. i.e., shelter workers, disaster recovery task force. Supervisor Bradby offered the Rushmere Volunteer Fire Station as a place to meet to instruct volunteers on what to do in an emergency. For the Board's information, Mr. Childress .advised that an external ..defibrillator has been placed in service at the Courthouse complex with approximately seventeen (1?) persons trained in its operation. Mr. Childress noted he has received numerous requests from the Isle of Wight Volunteer Rescue to provide staffing on weekends. He stated that within his proposed budget, he recommended adding one (1) person at the Isle of Wight Rescue Squad trained in Advanced Life Support (ALS) in the .hours that currently are not covered. Following inquiry from Supervisor Bradshaw, Supervisor Clark requested Mr. Childress advise the Board as to the number of volunteers receiving tax exemptions for personal motor vehicles. Supervisor Bradshaw requested a presentation on the fire and rescue tax by district at the Board's June 7, 2001. Mr. Childress noted the Fire and Rescue Association had held its meeting last .Tuesday and suggested that because each of the organizations must now file tax reports with the Federal government that these tax reports could also be used in satisfying the Board's. requirements for reporting. Supervisor Bradshaw recommended that the tax reports be reviewed by Mr. Childress and Ms. Seward to determine if they would be adequate. Supervisor MacManus moved the Board direct Mr. Childress to evaluate whether a license fee of $1 can be collected from motor-vehicle and [J n 1 8 J~,, . 2p :~:~1~37 1 trailers to help fund the volunteer retirement program and report back to the Board. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Childress noted Fred Griffin and Associates would begin work on central dispatch..upon receiving a signed copy of the .contract with the County. Mr. Robertson briefed the Board on a recent meeting with Verizon representatives at which time. he was advised that as of December, 2002 the existing equipment located in the dispatch center will no longer be maintained or serviced by Verizon and is, therefore, in need of replacement. He advised he .has received preliminary cost estimates in the amount of $185,000 for this change out. He also noted a lease purchase.option would cost approximately $3,700 per month for a five (5) year period. He advised that afollow-up meeting is scheduled on May 17, 2001 at 10:00 a.m. at which time Verizon will provide him with updated cost estimates on the replacement the County's equipment. He noted the final cost figures are expected to be lower. // 1 Chairman Bradby called for the County Administrator's report. County Administrator Caskey referred to correspondence received from the Windsor Town Manager advising of the need for both the Windsor Town Council and the Board to authorize formally its approval for a special election to be held irr November for certain Town Council members. He presented A Resolution to Authorize A Special Election for Certain Town of Windsor Council Members in November 2001 for the Board's consideration to effectuate the Town of Windsor's request. Supervisor Claud moved the Board adopt the following resolution: A RESOLUTION TO AUTHORIZE A SPECIAL ELECTION FOR CERTAIN TOWN OF WINDSOR COUNCIL MEMBERS IN NOVEMBER, 2001 1 WHEREAS, the Town of Windsor ("Town") and the County. of Isle of Wight ("County") have entered into a Voluntary Settlement Agreement dated October 19, 2000 (the "Settlement Agreement"), which provides for the annexation of certain County territory and other matters, as authorized by Section 15.2-3400 of the Code of Virginia (1950), as amended: WHEREAS, it is .anticipated that the annexation authorized by the Settlement Agreement will take effect on July 1, 2001; and, 9 ~~r 20 ., ~1~38 WHEREAS, the General Assembly, at its 2001 Special Session I, amended Section 15.2-326 of the Code of Virginia (1950), as amended, to authorize the holding of a special election for certain members of Town Council on the Tuesday after the first Monday in November following the effective date of annexation; NOW, THEREFORE, be it resolved by the .Board of Supervisors of Isle of Wight County, Virginia, that: 1. .Pursuant to Chapter 3 of the 2001 Acts of .Assembly (Special Session I), the Board of Supervisors hereby approves the holding of a special election for members of Town of Windsor Council on the Tuesday after the first Monday in November, 2001, if the Settlement Agreement is approved by the Special Court and the annexation provided for in the Settlement Agreement becomes effective on July 1, 2001; and, 2. The Board of Supervisors of Isle of Wight County hereby requests that the Special Court approve and direct the holding of such a special election on the Tuesday after the first Monday in November, 2001. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board adopt the following resolution in the amount of $81,947.00: RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT WHEREAS,. Isle of Wight County is implementing a Hazard Mitigation Project that wilt require the demolition and subsequent debris removal of certain properties being acquired by the County; and, WHEREAS, grant funds in the amount of eighty one thousand nine hundred forty seven dollars ($81,947), or as much as shall be received from the Virginia Department of Emergency Management, needs to be appropriated to the 2000-2001 Operating Budget of Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that grant. funds in the amount of eighty one thousand nine hundred forty seven dollars ($81,947), or as much as shall be received from the Virginia Department of Emergency Management, is to be appropriated to the appropriate line item in the 2000-2001 Operating Budget of Isle of Wight County. ~~ L~ 1 10 .~. a~, . 20 ~- ~.1~~ 1 1 BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County is authorized to make the appropriate accounting. adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted. with Supervisors MacManus, Bradby,. Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Robertson distributed a copy of the elevation bids received by staff on May 1, 2001 for the Hazard Mitigation .Grant Program. He stated staff originally requested approximately $88,000 for elevation efforts, but the initial bids came in over .budget. He stated the County will, however, be able- to utilize a significant portion ($50,000 to $60,000 shifted to the elevation project) of the $82,000 the Board just appropriated in the above resolution. Supervisor Bradshaw recommended that stag' make contact with the members of Congress to request their support in this effort. Supervisor Bradshaw moved the Board defer action- on the contract until May 17, 2001 and direct staff to meet with the three (3) families and counsel and for them to make a recommendation to the Board and staff get in touch with the offices of Senators Warner and Allen and Congressman Sisisky and Scott to obtain help for these families. This item is to be placed first on the Board's agenda on May 17, 2001. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey presented for the Board's consideration a Third Amendment to the Lease Agreement with the Peninsula Metropolitan YMCA which he recommends the Board approve. Supervisor Clark moved the Board approve the Third Amendment to the Agreement of Lease with the Peninsula Metropolitan YMCA. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud. voting in favor of the motion (5-0) and no Supervisors voting against the motion. Donald M. Long, :Director of Public Works, presented a Resolution to Appropriate $65,000 From the Unappropriated Fund Balance of the General Fund for Public Works Operating Costs which he recommends the Board approve. He noted the average. monthly bill for SPSA is $71,000, however, the April bill, which is normally the highest month, is for $84,000. He stated he was originally requesting $35,000, but this request was made prior to his .receiving the April bill and. he is now requesting an additional $55,000. He further stated there are six (6) special events that Public Works will be required ~ to cover before July for. which fees are incurred by the Department for trash disposal. Supervisor MacManus noted that the Board had previously cut $9,300 for Nike Park repairs, but they are now being put into this year's budget. Mr. Long stated the observation deck will become a safety hazard if not repaired and the Nike Park exterior restaining is necessary because the longer the County puts the project off, the more it will cost the County to have it done. Supervisor MacManus stated that while he could concur with additional funds for air-conditioning, his concern was that the Director of Budget and Finance had cut this out of the budget for next year because of the tight financial condition of the County and for staff to introduce them into this year he would have a difficult time supporting the bulk of the funds being requested for repairs. He stated the. SFSA charge must be paid and he supports this portion of the request, but of the $30,000 he could only support approximately $16,000 for whatever may come up .under air conditioner expenses. Ms. Seward explained that these items were line items in this year's budget and were approved. previously by the Board. She. stated she is not sure why they were requested again for next year. Supervisor Bradshaw stated he could support the $55,000 based on the Director of Budget and Finance's comment and the SPSA tipping fees, but he can not see double dipping the same project as it should have been done and staff must be responsible for managing the County's finances. He stated other alternatives must be explored even if it means shutting the observation deck down for a year. He stated funds are tight and he intends to take a tight position on it. Ms. Seward explained that the Board previously approved these projects and they have not been done because the funds had to be utilized for routine repairs and maintenance. Mr. Long stated .because of safety issues, he would recommend that the observation deck be repaired. He stated the footbridge is not an absolute need at this time, however,. the fence replacement becomes a safety issue because the County has some responsibility in this regard. He stated he is down to $2,000 in normal repair/maintenance funds to finish the year out. He stated approximately $3,500 is needed to repair the observation deck. Supervisor Bradshaw inquired if the two (2) Towns are contributing towards the tipping fees for the events in their respective Towns and stated if not, the County should not cover these events unless they provide funding i~ 1 12 r; 1 to do so. He stated if the County is disposing of their trash, we need to ask. the Towns tb pay for their share. Supervisor Clark moved the Board adopt the following resolution, in the amended amount of $69,000: RESOLUTION TO APPROPRIATE SIXTY NINE THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR PUBLIC WORKS OPERATING COSTS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the appropriation of additional funds for anticipated Public Works expenditures during FY 2000-01 and, WHEREAS, the funds in the amount of sixty nine thousand dollars ($69,000) need to be appropriated from the unappropriated fund balance to cover anticipated Public Works expenditures for the FY 2000-01 Operating Budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that sixty five thousand dollars ($69,000) from the .Unappropriated Fund Balance of the General Fund be appropriated to the 2000-01 Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the .County Administrator of the County of Isle of Wight, Virginia is authorized to .make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The amount includes $14,000 for the observation deck repair and Nike Park exterior building restaining. The motion was adopted (4-1) with Supervisors MacManus, Bradby, Clark and Claud voting in favor of the motion and Supervisor Bradshaw voting against the motion. County Administrator Casket' presented a request from Verizon Wireless for the County to determine whether it intends to exercise its option on a tower mount. He stated staff recommends the County continue to hold its option for .space on this tower for future needs. Supervisor Bradshaw moved the Board direct staff to advise Verizon Wireless that the County intends to continue to hold .its option for space on this tower for future needs. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark .and Claud voting in favor of .the motion (5-0) and no Supervisors voting against the motion. // 13 BD?r, 20 rA:~r1;JZ Chairman Bradby called for the County Attorney's report. County Attorney Crook reported that he met with the County Administrator and reviewed. a copy of the internal audit of the Treasurer's Office and he has determined .that. the matter does. not qualify for closed session, He stated he suggested .that the County Administrator provide the Treasurer with a copy of the audit and that the Treasurer be afforded the opportunity to be present. Mrs. Seward reported that the Treasurer was provided a copy of the audit and advised of his option to be present tonight. She noted the Treasurer does not appear to be present in the audience. The Board requested staff to ask the Treasurer to be present. Staff returned and stated the Treasurer was not able to attend. Chris Toney, Partner In .Charge of Goodman and Company _ Peninsula's office, briefed the Board. on the contents of the internal audit of the Treasurer's office prepared by his office. He reported that reconciliation of bank accounts, debts, taxes receivable and revenue to the General Ledger do not appear to be performed on a timely basis. He stated .because bank reconciliation is not timely completed it appears that interest revenue is not posted to the County's General Ledger on a timely basis. As a result, the Budget and Finance Department and the Board may not be receiving accurate and timely reports of revenues, receivables and cash balances from the Treasurer which is critical for ascertaining the current fiscal health and planning the County's future. He reported the Office of the Treasurer does not appear to have a formal Policies and Procedures Manual nor a Personnel Manual. He stated the Treasurer .does not appear to be performing ongoing self-assessments of risk. He stated cash does not appear to be deposited timely which creates the risk that funds will be misplaced or stolen and it could result in loss revenue due to lost interest. He stated manual refunds appear to be issued from a separate general tax refund account. He stated that the same employees that handle cash receipts also open the mail. He stated the Treasurer appears to write off penalties and interest on certain delinquent accounts when the taxpayer has an otherwise clean payment record, however, the Treasurer does not appear to review or approve each request for write-off, rather the Treasurer has directed each Cashier to write "Per B.H.P." as the reason to remove penalties and interest. Supervisor Bradshaw asked the County Attorney how much discretion the Treasurer has to write off penalties and interest. County Attorney Crook advised the State Code gives the Treasurer the ability to waive penalties and interest when the lateness of the payment is not due to the taxpayer's fault, such as the taxpayer did not receive a bill far some reason. He stated he has advised. the Treasurer on numerous 14 ~~:~~. 2~0 .~~1~3 occasions, both verbally and in written form, when he is .allowed to waive penalties and interest dealing with specific cases. 1 Supervisor MacManus questioned if it is illegal for the Treasurer to write off penalties and interest based on a clean record. County Attorney Crook stated the practice is not in accordance with the County's .ordinance nor State statute. Mr. Toney continued with the next reportable condition noting that the Office of the Treasurer appears to charge more for non-sufficient fund checks than allowed by County ordinance. He stated it is good business practice to formally evaluate employees periodically and employees have been given increases based upon cost-of-living and not performance even though the County has provided funding .for increases with respect to the employee. He noted employees of the Treasurer do not receive performance evaluations and without such a .system,. there is not a plan for ongoing employee development. He stated employees within the Treasurer's office do not appear to receive formal training. // 1 Noting the approaching hour of 7:00 p.m., Supervisor Claud moved the Board take a short break. The motion was adopted.. unanimously (5-0). Upon returning at 7:00 p.m., Supervisor Clark moved the Board amend the regular order of the agenda in order to conduct the public hearings. The motion was adopted unanimously (5-0). Chairman Bradby called for a public hearing on the following: A. An Ordinance to Provide for the Apportionment of Members of the County Board of Supervisors for Five (5) Election Districts, to Establish Boundary Lines of the Election Districts and to Name Each Election District County Attorney Crook stated the Board previously appointed a committee of sixteen (16) citizens, including representatives of the Electoral Board, Registrar, and himself as Chairman of the Committee. He stated this proposed plan includes the least changes and keeps all the current precincts. He noted the Electoral Board has submitted a letter to the Board advising that if the Board elects. to go with seven (7) districts, additional precincts are necessary. He reminded the Board that redistricting is to guarantee .the constitutional right of equal representation, i.e., one man, one vote, so the County can either have five {5) equal districts equal in population. or at-large or multiple member districts. He stated. the Committee, in reviewing the situation of the County, i.e., its characteristics, requirements of the law, decided that at-large members and multiple member districts are not as good 15 because they cause retrogression of minority representation. He stated the County has over the last thirty (30) years had one (1) minority majority district, the Hardy District. He stated if the Board elects to have seven (7) districts, there will need to be two (2) minority majority districts. Chairman Bradby called for citizens to speak in favor of or in opposition to the proposed Ordinance. Pat Clark, member of the Isle of Wight Citizens Association, stated the majority of the Association's members. favor the five (5) district proposal. James Brown, Smithfield District, inquired if the lines were drawn further into the Day's Neck area would that ensure that the Hardy District has the majority. minority so that in eight (8) to ten (10) years hence, with the suspected increase in population, that the Hardy District would still have minority participation. Allen Bradby, Hardy District, stated the Hardy District minority would have a plus five (5) zero (0) one (1) majority which will put the Hardy District in a "survival plan." Regarding the seven (7) district proposal, the Hardy District will have a minority of fifty-six (56) and Cypress Creek would have a majority of fifty (50). He stated the two (2) combined districts would have a total of 106, meaning that the Hardy District would lose 395. He recommended that the Board. approve the .five (5) district plan,. not because of race, creed, color or religious beliefs, .but because it is in the best interest of the County residents. Herb DeGroft, Hardy District, stated both plans are good, seven (7) member district and five (5) member district. Tom Gaskell addressed. the. cost from going from a five (5) member district to seven (7) members.. He stated moving to a seven (7) member district would add the cost of adding two. (2) additional Board members and additional precincts, .and its related costs. Rossie Davis, Smithfield District, stated - establishing a minority/majority plan is not going to be possible and suggested the Board begin looking at an alternate plan, because of time constraints. Thomas Finderson noted his opposition to a .seven (?) district plan.. He further stated he is against the five (5) member district because there does not appear to be sufficient minority representation in the Hardy District. He recommended- that the Day's Point area be moved into Smithfield which would move 324 mostly white citizens .out of the Hardy District and drive it up to a 56% minority district. William Bell, Secretary of the Electoral Board, pointed out that any further delay moves the County closer to a possible August 21st Primary. 16 ... 8cor 2~ .,~~1~5 Chairman Bradby closed the .public hearing and called for comments from the Board. Supervisor MacManus acknowledged the dedicated efforts of those who have worked on the proposals over the last several months. He noted there are strengths on both proposals. He pointed out that the five (5) member district option provides a reduction in- cost to the County while maintaining a strong minority district, however, this is likely to disappear before the next census is taken. He noted the seven (7) member district offers the ability to have better interaction from a Board perspective because the.County will have better representation with seven (7) Board members, as opposed to five (5) members. He recommended the .Board side with the seven (7) member district because of the possibility of greater minority representation at this time. Chairman Bradby stated he supports the five (5) member concept. Supervisor Clark stated the County must maintain a strong minority district and the two (2) five (5) district plans accomplish this concept. Supervisor Claud stated he also supports the five (5) member plan because it provides fora strong majority/minority district which is important. Supervisor Bradshaw concurred with Supervisor MacManus in the seven (7) member district concept, but when .looking at the plans, he supports the five (5) member district. He stated while the seven (7) member district provides for better representation, it also downplays .the majority/minority district. Supervisor MacManus stated he prefers the seven (7) member .district because. of minority representation. He asked the Board to entertain the suggestions of Messrs. Finderson and Bradby to make the Hardy District an even stronger majority/minority district. (adding Day's Point to the Smithfield District).. County Attorney Crook stated the Committee.. would need to look at revising the plan if we move anyone from Hardy to Smithfield due to the impacts on other districts, increasing or decreasing population figures. Supervisor Clark inquired if the Board proceeded with approving one (1) of the proposed plans, is there anything to keep the Board next year, if it decides an adjustment is needed, from adjusting it. County .Attorney Crook verified that the plans could be amended next year, as necessary. 17 B~C~r 20 ~~ :~~1~6 Supervisor Bradshaw moved the Board adopt the following Ordinance: AN ORDINANCE TO PROVIDE FOR THE APPORTIONMENT OF MEMBERS OF THE COUNTY BOARD OF SUPERVISORS FOR FIVE (5) ELECTION DISTRICTS, TO ESTABLISH BOUNDARY LINES OF THE ELECTION DISTRICTS AND TO NAME EACH ELECTION DISTRICT BE IT ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia: SECTION 1. Pursuant to authority contained in Code of Virginia, 1950, as amended, Section 15.2-1211 and Article 2.1, Chapter 3 of Title 24.2, the Election. Districts of Isle of Wight. County, Virginia are hereby created and established as set forth in this Ordinance. SECTION 2. follows:. Smithfield Election District Newport Election District Hardy Election District Windsor Election District Carrsville Election District 5,978 5,821 6,225 5,815 5,889 SECTION 3. .The boundaries of the respective Election Districts. are as set forth below: CARRSVILLE ELECTION DISTRICT Beginning at the intersection of U. S. Route 58 and the Blackwater River, the boundary line between Southampton County and Isle of Wight County; thence in a Southeasterly direction down the Blackwater River, along the boundary line between Southampton County and Isle of Wight County to the intersection of said boundary line with the- boundary line of Isle of Wight County and the City of Suffolk; thence in a Northeasterly direction along the boundary line between Isle of Wight County and the City of Suffolk to the intersection- of State Route 609 and the .boundary line of Isle of Wight County and the City of Suffolk; thence in a Northwesterly direction along State Route 609 to the intersection of State Route 609 and State Route 603; thence in a Northeasterly direction along State Route 603 to the intersection. of State Route 603 and State Route 657; thence in a Northerly. direction along State Route 657 to the intersection of State Route 657 and State Route 638; thence in a Northeasterly direction along State Route 638 to the intersection of State Route 638 and U. S. Route 258; thence in a Northerly direction .along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 645; thence in a Westerly direction along State Route 645 to the intersection of State Route 645 and State Route 646; thence in a Northerly direction along State Route 646 to the intersection of State Route 646 and State Route 644; thence in a Northeasterly direction on Route 644 to the intersection of The Election Districts with populations set forth are as 1 18 1 State Route 644 and State Route 647; .thence in a Northerly direction along State Route 647 t6 the intersection of State Route 647 and State Route 620; thence in a Northeasterly .direction along State Route 620 to the intersection of State Route 620 and an Unnamed Dirt Road on the left at 11375 Foursquare Road; thence in a Northerly and Easterly direction along said Unnamed Dirt Road to the intersection of said Unnamed Dirt Road and State Route 652, thence in a Northwesterly direction along State Route 6752 to the intersection of State Route 652 and State Route 682; thence in a Southwesterly direction along State Route 682 to the intersection of State Route 682 and State Route .681; thence in a Northerly direction along State Route 681 to the intersection of State Route 681 and State Route 625; thence in a Northerly direction along. State Route 625 to the intersection of State Route 625 and the run of .Passenger Swamp; thence in a Northerly direction along the run of Passenger Swamp to the intersection of said run and the boundary line of Isle of Wight County and Surry County; thence in a Southwesterly .direction along the boundary line between the County of Isle of Wight and the County of Surry to the intersection of said boundary line with the Blackwater River; thence in a Southerly direction down the Blackwater River to the intersection of the Blackwater. River and U. S. Route. 58, the point of beginning. WINDSOR ELECTION DISTRICT Beginning at the intersection of State Route .609 and the boundary line between the County of Isle of Wight and .the City of Suffolk; thence in a Northwesterly direction along State Route 609 to the intersection of State Route 609 and State Route. 603; thence in a Northeasterly direction along State Route 603 to the intersection of State Route 603 and State Route 657; thence in a Northerly direction along State Route 657 to the intersection of State Route 657 and State Route 638; thence in a Northeasterly direction along State Route 63.8 to the intersection of State Route 638 and U. S. Route 258; thence in a Northerly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route. 645; thence in a Westerly direction along State Route 645 to the intersection of State Route 645 and State Route 646; thence in a Northerly direction along State Route 646 to the intersection of State Route 646 and State Route 644; thence in a Northeasterly direction. along .State Route 644 to the intersection of State Route 644 and State Route 647; thence in a Northerly direction along State Route 647 to the intersection of State Route 647 and State Route 620; thence in a Northeasterly direction along State Route 620 to the intersection of State. Route 620 and an Unknown Dirt Road; thence to a Northerly and Easterly direction to the intersection of said Unnamed Dirt Road and State Route 652; thence in a Southerly direction along State Route 652 to the intersection of State Route .652 and U. S. Highway 258; thence in a Northeasterly. direction along U. S. Highway 258 to the intersection of U. S. Highway 258 and the run of Champion Swamp; thence in a Southeasterly direction along the run of Champion Swamp to the intersection of said run and State Route 692; thence in a Northeasterly direction along State Route 692. to the intersection of State Route 692- and State Route 654; thence in a Northerly direction along State Route 654 to the intersection. of State Route 654 and State Route 620; thence in a Southeasterly 19 e~,;~ 20 ~~:~-1p8 direction along ~ State -Route 620 to the intersection of State Route 620 and Champion Swamp (headwater of Cypress Creek); thence in a Northerly direction along the run of Champion Swamp (headwater of Cypress Creek) to the intersection of said Cypress Creek with the Southern boundary line of the Town of Smithfield; thence in a Easterly direction along the Southern boundary line of the Town of Smithfield to the intersection of the Southern boundary line of the Town of Smithfield and Virginia Stat., Route 10; thence in a Southerly direction along Virginia State Route 10 to the intersection of Virginia State Route 10 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Southwesterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of State Route 609 and the boundary line between the County of Isle of Wight and the City of Suffolk, the point of beginning. NEWPORT ELECTION DISTRICT Beginning at the intersection of the Southern boundary line of the Town of Smithfield and Virginia State Route 10; thence in a Southerly direction along Virginia State Route 10 to the intersection of Virginia .State Route 10 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Northeasterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of said boundary line with Brewer's Creek; thence in an Easterly direction along Brewer's Creek to the intersection of Brewer's Creek and Chuckatuck Creek; thence in a Northerly direction along Chuckatuck Creek to the. intersection of Chuckatuck Creek and the James River; thence in a Northerly direction along .the James River to the intersection of the James River and the Pagan River; thence in a Westerly direction along the Pagan River to the intersection of the Pagan River and Newport Street extended; thence in a Southerly direction along Newport Street to the intersection of Newport Street and. Warwick Street; thence in a Westerly direction along Warwick Street to the intersection of Warwick Street and Todd .Avenue; thence South on Todd Avenue to the intersection of Todd Avenue and Route 704, Battery Park Road; thence in a Southeasterly direction along Route 704 to the intersection of Route 704 and the Eastern boundary line of the Town of Smithfield; thence in a Southerly and Westerly direction along the Eastern- boundary line of the Town of Smithfield to the intersection of said boundary line of the Town of Smithfield and Virginia State Route 10, the point of beginning. SMITHFIELD ELECTION DISTRICT Beginning at the intersection of the Southern boundary line of the Town of Smithfield and Virginia State Route 10; thence in an Easterly and then Northerly direction along the Southern and .Eastern boundary line of the Town of Smithfield to the intersection of said boundary line and State Route 704 (Battery Park Road); thence in a Northeasterly direction along Route 704 (Battery Park Road) to Todd Avenue in Battery Park;. thence in a Northerly direction along Todd Avenue to the intersection of Todd Avenue and Warwick Street; thence in an .Easterly direction along Warwick Street to the intersection of Warwick Stre~;t and Newport Street; 20 fin~y ?~ ;,,1~~ 1 thence in a Northerly direction. along Newport Street to the intersection of Newport Street and the Pagan River; thence in a Westerly direction along the Pagan River to the intersection of the Pagan River and the Northern boundary line of the Town of Smithfield; thence along the.Northern boundary line. of the Town of Smithfield to the intersection of said boundary-line with Virginia State Route 10 (Old Stage Highway); thence in a Southerly direction along Old Stage Highway to .the intersection of Old Stage Highway and the Pagan River; thence in a Wester}y direction along the Pagan River to the intersection of the Pagan River and Route 10 Bypass; thence in a Southerly direction along Route 10 Bypass to the intersection of Route 10 Bypass and U. S. Highway 258; thence in a Westerly direction along U. S. Highway 258 to the intersection of U. S. Highwa 258 and Route 655; thence in a Southerly direction along State Route 6 5 to the intersection of State Route 655 and the Southern boundary line of the Town of Smithfield; thence in an Easterly direction along the Southern boundary line of the Town of Smithfield to the intersection of said boundary line and Virginia State Route 10, the point of beginning. HARDY ELECTION DISTRICT n Beginning at the intersection of State Route 652 (Harry Wilson Road) and U. S. Route 258; thence in a Northeasterly direction along U. S. 258 to the intersection of U. S. 258 and the run. of Champion Swamp; thence in a Southeasterly direction along the run of Champion Swamp to the intersection of said run and State Route 692; thence in a Northeasterly direction along State Route 692 to the intersection of State Route 692 and State Route 654; thence in a Northeasterly direction. along State Route 654 to the intersection of State Route 654 and State Route 620; thence in a Southeasterly direction along State Route 620 to the intersection of State Route 620 and the run of Champion Swamp (headwater of Cypress Creek); thence in a Northeasterly direction along the said run of Champion Swamp (headwater of Cypress Creek) to the Southern boundary. line of the Town of Smithfield; thence in a Westerly direction a'.ong the Southern boundary line of the Town of Smithfield to the intersection of the Southern boundary line of the Town of Smithfield and Route 655 (Great Spring Road); thence in a Northerly direction along Route 655. (Great Spring Road) to the intersection of Route 655 and U. S. Route 258; thence in an Easterly direction along U. S. Route 258 to the intersection of U. S. Route 258 and Route 10 Bypass; thence in a Northerly direction along Route 10 Bypass to the intersection of Route 10 Bypass and the Pagan .River; thence in an Easterly direction along the Pagan River to the intersection of the Pagan River and Route 10 (Old Stage Highway); thence in a Northerly. direction along Route 10 (Old Stage Highway) to the intersection of Route l 0 (Old Stage Highway). and the Northern boundary line of the Town of Smithfield; thence in an Easterly direction along the Northern boundary line of the Town of Smithfield to the intersection of said bounds line and the Pagan River; thence in an Easterly direction along the. Pagan River to the intersection of the Pagan River .and the James River; thence in a Northerly direction along the James River to the intersection of the James River and the boundary .line between the County. of Isle of Wight and the County of Surry; thence in a Southeasterly direction along the boundary line of the County of Isle of 21 eo~~ z~,,...2~0 Wight and the County of Surry to the intersection of said boundary line with the run of Passenger Swamp; .thence in a Southerly direction along the run of Passenger Swamp to the intersection of said run and State Route 625; thence in a .Southeasterly direction along State Route 625 to the intersection of State Route 625.and State Route 681; thence in a Southwesterly direction along State Route 681 to the intersection of State Route 681 and State Route 682; thence in an Easterly direction along State Route 682 to the intersection of State Route 682 and State Route 652; thence in a Southeasterly direction along State Route 652 to the intersection of State Route 652: and an Unnamed Dirt Road on the right; thence in a Southwesterly direction along the Unnamed Dirt Road to the intersection of said Unnamed Dirt. Road and. Route 620 (Four Square Road); thence in a Northeasterly. direction along State Route 620 to the intersection of State Route 620 and State Route 652; thence in a Southerly direction along State Route 652 to the intersection of State Route 652 and U. S. Route 258, the point of beginning. SECTION 4. The magisterial districts of the County of Isle of Wight shall remain the same, but the representation on the Board of Supervisors shall be by Election District and all sections of the Code of Virginia, 1950, as amended, providing for election or appointment on the basis of magisterial districts shall be construed to provide for election or appointment on the basis of Election Districts in the County of Isle of Wight, pursuant to Section 15.2-1211 of the Code of Virginia, 1950, as amended, and such Election Districts in the County of Isle of Wight,. shall also constitute School Districts in accordance with Section 22.1-36 of the Code of Virginia, .1950, as amended. SECTION 5. Should any section or provision of this Ordinance be decided to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section and provision of this Ordinance. SECTION 6. This Ordinance shall be in full force and effect beginning May 17, 2001. The motion was adopted (3-2) with Supervisors Bradby, Bradshaw and Claud voting in favor of the motion and Supervisors MacManus and Clark voting against the motion. Supervisor Clark voted against the motion because Longview was not included and Supervisor MacManus voted in opposition because it was not a seven (7) member district. Chairman Bradby called for a public hearing on the following: An Ordinance to Provide for Precincts for the Five (5) Election Districts, to Establish Boundary Lines and Precincts, to Name Each Precinct, and to Establish a Polling Place for Each Precinct Chairman Bradby called for citizens to speak in favor of or in opposition to the proposed Ordinance. 1 22 ft ..., Upon no one offering. comment, Chairman Bradby closed the public hearing-.and called for comments from the Board. Supervisor Bradshaw moved the. Board adopt the Ordinance in accordance with the five (5) district plan, just approved by the Board` AN ORDINANCE TO PROVIDE FOR PRECINCTS FOR THE FIVE (5) ELECTION DISTRICTS, TO ESTABLISH BOUNDARY LINES AND PRECINCTS, TO NAME EACH PRECINCT,. AND TO ESTABLISH A POLLING PLACE FOR EACH PRECINCT BE IT ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia: SECTION l . Pursuant to authority contained in Code of Virginia, 1950, as amended, Title 24.2, Chapter 3, Article 3, the precincts and their respective polling places for Isle of Wight County, Virginia, are hereby created and established as set forth in this Ordinance. SECTION 2. The precincts for each election district and the polling place for each precinct shall be as set forth below: 11 Carrsville Election District Camps Mill Precinct Polling Place - Otelia J. Rainey Center Carrsville Precinct Polling Place - Carrsville Volunteer Fire Department Walters Precinct Polling Place -Walters Ruritan Building Zuni Precinct Polling Place -Zuni Ruritan Building Windsor Election District ui Windsor Precinct Polling Place -Windsor Volunteer Fire Department Orbit Precinct Polling Place -Woodland United Methodist Church Social Hall. Courthouse Precinct Polling Place -Isle of Wight Ruritan Building " Hardy Election District 23 ~~~r 20 ~~:202 .Pons Precinct Polling Place -New Pons Voting Place -11379 Whitehouse Road Smithfield, Virginia Rushmere Precinct Polling Place - Rushmere Volunteer Fire Department Smithfield Election District Smithfield Precinct Polling Place -Isle of Wight County YMCA Newport Election. District Carrollton Precinct Polling Place -Carrollton Nike Park SECTION 3. The boundaries of the respective precincts are as set forth below: CARRSVILLE ELECTION DISTRICT CARRSVILLE PRECINCT. Beginning at the intersection of U. S. Route 258 and U. S. Route 58; thence in a Northeasterly direction along U. S. Route 58 to the intersection of U. S. Route 58 and State Route 615; thence in a Southerly direction .along .State Route 615 to the intersection of State Route 615 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Northeasterly direction along the boundary. line between the County of Isle of Wight .and the City of Suffolk to the intersection of the boundary line of the County of Isle of Wight and the City of Suffolk znd State Route 610; thence in a Northerly direction along .State Route. 610 to the intersection of State Route 610 and State Route 687; thence in a Southwesterly direction along State Route 687 to the intersection of State Route 687 and State Route 611; thence in a Westerly direction along State Route 611 to the intersection of State Route 611 and U. S. Route 258; thence in a Southerly direction along U. S. Route 258 to the intersection of U. S. Route 258 and U. S. Route 58, the. point of beginning. CAMPS MILL PRECINCT Beginning at the .intersection of U. S. Route 58 and the Blackwater River, the boundary line between the County of Southampton and the County of Isle of Wight;. thence in a Southeasterly direction along the Blackwater River, the boundary line between the County of Isle of Wight and the County of Southampton, to the intersection of the said boundary line with the. boundary line i~ J 24 ..ti of the County of Isle of Wight and the City of Suffolk; thence in a Northeasterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of the boundary line of tfie County of Isle of Wight and the City of Suffolk with State Route 615; thence in a Northerly direction along State Route 615 to the intersection of State Route 615 and U. S. Route 58; thence in a Southwesterly direction along U. S. Route 58 to the intersection of U. S. Route 58 and U. S. Route 258; thence in a Northerly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 61 l ; thence in a Westerly .direction along State Route. 611 to the intersection of State Route 611 and the Blackwater River, the boundary .line between the County of Isle of Wight and the County of Southampton; thence in a Southerly direction .along the Blackwater River to the intersection of the Blackwater River and U. S. Route 58, the point of beginning. WALTERS PRECINCT Beginning at the intersection of State Route 611 and the Blackwater River, at the boundary line between the County of Southampton and the County of Isle of Wight; thence in an Easterly direction along. State Route 611 to the intersection of State Route 611 and State Route 687; thence in a Northeasterly direction along State Route 687 to the intersection of State Route 687 and State Route 610; thence in a Southeasterly direction along State Route 610 to the intersection of State Route 610 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in aNortheasterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of said- boundary line and State .Route 609; thence in a Northwesterly direction along State Route 609 to the intersection of State Route 609 and State Route 603; thence in a Westerly direction along State Route 603 to the intersection of State Route 603 and the Blackwater River, the boundary line between the County of Isle of Wight and the County of Southampton; thence in a Southwesterly direction along the Blackwater River to the intersection of the Blackwater River and State Route 611, the point of beginning. lUNI PRECINCT Beginning at the intersection of State Route 603 and the Blackwater River, the boundary line between the County of Southampton and the County of Isle of Wight; thence in a Northeasterly direction along State Route 603 to the intersection of State .Route 603 and State Route 657; .thence in a Northerly. direction along State Route 657 to the intersection of State Route 657 and State Route 638; thence in a Northeasterly direction along State Route 638 to the intersection of State Route 638 and U. S. Route .258; thence in a Northerly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 645; thence in a Northwesterly direction along State. Route 645 to the intersection of State Route 645 and State Route 646; thence in a Northerly direction along State Route 646 to the intersection of State Route 646 and State Route 644; thence in a Northerly and Northeasterly direction along State Route 644 to the intersection of State Route .644 and State Route. 647; thence in a 2S ~aeR 20 r,:r204 Northerly direction along State Route 647 to the intersection of State Route 647 and State Route 620; thence in a Northeasterly direction along State Route. 620 to the intersection of State Route 620 and an .Unnamed Dirt .Road on the -left at 11375 Foursquare Road; thence in a Northeasterly direction -along Unnamed Dirt Road to the intersection of said Unnamed Dirt Road and State Route 652; thence in a Northwesterly direction along State .Route 652 to the intersection of State Route 652 and State Route 682; thence. in a Southwesterly direction along State Route 682 to the intersection of State Route 682 and State Route 681; thence in a Northerly direction along State Route 681 to the intersection of State Route 681 and State Route 625; thence in a Westerly direction along State Route .625 to the intersection of State Route 625. and the. run of Passenger Swamp; thence along the run of Passenger Swamp in a Northerly direction to the intersection of said run of Passenger Swamp with the boundary line between the County of Surry and the County of Isle. of Wight; thence along the boundary line of the County of Surry and the County of Isle of Wight in a Southwesterly direction to the intersection of said boundary line with the Blackwater River; thence in a southerly direction along the Blackwater River to the intersection of the Blackwater River with State Route 603, the point of beginning. WINDSOR ELECTION DISTRICT WINDSOR PRECINCT Beginning at the. intersection of State Route .609 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Northwesterly direction along State .Route 609 to the intersection of State Route 609 and State Route 603; thence in a Northeasterly direction along State Route 603 to the intersection of State Route 603 and State Route 657; thence in a Northerly direction along State Route 657 to the intersection of State Route 657 and State Route 638; thence in a Northeasterly direction along State Route 638 to the intersection of State Route 638 and State Route 606;, thence in an Easterly direction along. State Route 606 to the intersection of State Route 606 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Southwesterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of said boundary line with State Route 609, the point of beginning. ORBIT PRECINCT Beginning at the intersection of the boundary line. between the County of Isle of Wight .and the City of Suffolk and State Route 606; thence in a Westerly direction along State Route 606 to the intersection of State Route 606 and State Route 638; thence in a Northeasterly direction along State Route 638 to the intersection of State Route 638 and U. S. Route 258; thence in a Northerly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 644; thence in a Southeasterly. direction along State .Route 644 to the intersection of State Route 644 and State Route 637; thence in a Southeasterly direction along State Route 637 to the Eastern intersection of State Route 637 anal i,~ r~ 26 u State Route 644; thence in a Northeasterly direction along State Route 644 to the intersection of State Route 644 and State Route 654; thence in a Southeasterly direction along State Route 654 to the intersection of State Route 654 and State Route 600; thence in a Southeasterly direction along State Route 600 to the intersection of State Route 600 and State Route 602; thence in a Southwesterly direction along State Route 602 to the Southern intersection of State Route 602 and State Route 600; thence in a Southeasterly direction along State Route 600 to the intersection of State Route 600 and Route 10; thence in a Southerly direction along Route 10 to the intersection of Route 10 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Southwesterly direction along the boundary. line between the County of Isle of Wight and the City of Suffolk to the intersection of said boundary line with State Route 606, the point of beginning. COURTHOUSE PRECINCT 1 Beginning at the intersection of State Route 10 and State Route 600; thence in a Westerly direction along State Route 600 to the intersection of State Route 600 and State Route 602; thence in a Nartherly direction along State Route 602 to the Northern intersection of State Route 602 and State Route 600; thence in a Westerly direction along State Route 600 to th,e intersection of State Route 600 and State Route 654; thence in a Northerly direction along State Route 654 to the intersection of State Route 654 and State Route 644; thence in a Southerly direction along State Route 644 to the intersection of State. Route 644 and State Route 637; thence in a Northwesterly direction along State Route 637 to the Northern intersection of State Route 637 and State Route 644; thence in a Westerly direction along State Route 644 to the intersection of State Route 644 and U. S. Route 258; thence in a Sauthwesterly direction along U. S. Route 258 to the intersection of U. S. Route 25$ and State Route 645; thence in a Northwesterly direction along State Route 645 to the intersection of State Route 645 and State Route 646; thence in a Northerly direction along State Route 646 to the intersection of State Route 646 and State .Route 644; thence in a Northerly direction along State Route 644 to the intersection of State Route 644 and State Route 647; thence in a .Northerly direction along State .Route 647 to the intersection of State Route 647 and State Route 620; thence in a Northeasterly direction along State Route 620 to the intersection of State Route 620 and State Route b52; thence in a Southerly direction along State Route 652 to the intersection of State Route 652. and U. S. Route 258; thence in a Northerly direction along U. S. Route 258 to the intersection: of U. S. Route 258 and the run of Champion Swamp; thence in a Southeasterly direction along the run of Champion Swamp to the intersection of Champion Swamp and State Route 692; .thence in a Northeasterly direction along State Route 692 to .the intersection of State Route 692 and State Route 654; thence in a Northerly direction along State Route 654 to the intersection of State Route 654 and State Route 620; thence in a Southeasterly direction along State Route 620 to the run of Champion Swamp (headwater of Cypress Creek); thence along the run of Champion Swamp (headwater of Cypress Creek) to the intersection of the Southern boundary line of the Town of Smithfield; thence in an Easterly direction along the Southern 27 r lJ boundary line of the Town of Smithfield to the intersection of said boundary line with Virginia Route 10; thence in a Southerly direction along Virginia Route 10 to the intersection of Virginia Route 10 and State Route 600, the point of beginning. HARDY ELECTION DISTRICT PONS PRECINCT Beginning at the intersection of State Route 627 and the boundary line between the County. of Isle of Wight. and the County of Surry; thence in a Southerly .direction along State. Route 627 to the intersection of State Route 627 and State Route 626; thence in a Southeasterly direction along State Route 626 to .the intersection of State Route 626 and State Route 678; thence in a Northeasterly direction along State Route 678 to the intersection of State Route 678 and State Route 10 (Old Stage Highway); thence in a Southerly direction along State Route 10 (Old Stage Highway) to the intersection of State Route 10 (Old Stage Highway) and State Route 10 Bypass; thence in a Southerly direction along Route 10 Bypass to the. intersection of .Route 10 Bypass and U. S. Route 258; thence in a Southwesterly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 655; thence in a Southerly direction along State Route 655 to the run of Champion Swamp (headwater of Cypress Creek); thence along the run of Champion Swamp (headwater of Cypress Creek) Southwest to the. intersection of said run with. State Route 620; thence in a Northwesterly direction along State Route 620. to the intersection of State Route 620 and State Route 654; thence in a Southerly direction along State Route 654 to the intersection of State Route 654 and State Route 692; thence in a Southwesterly direction along State Route 692 to the intersection of State Route 692 and the run. of Champion Swamp; thence in a Northwesterly direction along the run of Champion Swamp to the intersection of the run of Champion Swamp and U. S. Route 258; thence in a Southwesterly direction along U. S. Route 258 to the intersection of U. S. Route 258 and State Route 652; thence in a Northerly direction along State Route 652 to the intersection of State Route 652 and State Route 620; thence in a Southerly direction along State Route 620 to the intersection of State Route 620 and an .Unnamed Dirt Road to the right at 11375- Foursquare Road; thence in a Northerly and Northeasterly direction along said Unnamed Dirt Road to the intersection of said Unnamed Dirt Road and State Route 652; thence in a Northwesterly direction along State Route 652 to the intersection of State Route 652 and. State Route 682; thence in a Westerly direction along State Route 682 to the intersection of State Route 682 and State Route 681; thence in a Northerly direction along State Route 681 to the intersection of State Route 681 and State Route 625; thence in a .Northerly direction along State Route 625 to the intersection of State Route 625 and the run of Passenger Swamp; thence in a Northerly direction along the run of Passenger Swamp to the intersection of the run of Passenger Swamp with the boundary line between the County of Isle of Wight and the County of Surry; thence in a Northeasterly direction along the boundary line between the County of Isle of Wight .and the County of Surry to the intersection of said boundary line with State. Route 627, the point of beginning. 11 1 28 grr~ ~~ ~;r~~7 RUSHMERE PRECINCT U 1 Beginning at the intersection of the boundary line between the County of Isle of Wight and the County of Surry with. State .Route 627; thence in a Southerly. direction along State Route. 627 to -the intersection of State Route 627 and State Route .626; thence in a Southeasterly direction along State Route 626- to the intersection of State .Route 626 .and State Route 678; thence in a Northeasterly. direction along State Route 678 to the intersection of State Route 678 and State Route 10 (Old Stage Highway); thence in a Southerly direction along State Route. 10 (Old Stage Highway) to the intersection of State Route 10 (Old Stage Highway) and State Route 10 Bypass; thence in a Southerly direction along Route 10 Bypass to the intersection of Route 10 Bypass and Pagan River; thence in an Iasterly direction along the Pagan River to the intersection of the Pagan River and State -Route 10 (Old Stage Highway);. thence in a Northeas~erly direction along Route. l0 (Old Stage Highway) to the intersection of Route 10 (Old Stage Highway) with the Northern boundary line of the Town of Smithfield; whence in an Easterly direction along the Northern boundary line of the Town of Smithfield to the intersection. of said Northern .boundary line and the Pagan River; thence. in an Easterly direction along the Pagan River to the intersection of the Pagan River and the James River; thence in a Northerly direction. along the James River to the intersection of the James River and the boundary line .between the County of Isle of Wight and the County of Surry; thence in a Southwesterly direction along the boundary line between the County of Isle of Wight and the County of Surry to the intersection of said boundary line with State Route 627, the point. of beginning. SMITHFIELD ELECTION DISTRICT SMITHFIELD PRECINCT 1 Beginning at the intersection of the Southern boundary line of the Town of Smithfield and Virginia State. Route 10; thence in an Easterly and then Northerly direction along the Southern and Eastern boundary line of the .Town of Smithfield to the intersection of said boundary line and State Route 704 (Battery Park Road); thence in a Northeasterly direction along Route 704 (Battery Park Road) to Todd Avenue in Battery Park; thence in a Northerly direction along Todd Avenue to the intersection of Todd Avenue and Warwick Street; thence in an Easterly .direction along Warwick Street to the intersection of Warwick Street and Newport Street; thence in a Northerly direction along Newport Street to the intersection of Newport Street and the Pagan River; .thence in a Westerly direction along the Pagan River to the intersection of the Pagan River and the Northern boundary line of the Town of Smithfield; thence along the Northern boundary line of the Town of Smithfield to the intersection of said boundary line with Virginia State Route 10 (Old Stage Highway); thence in a Southerly direction along Old Stage Highway to the intersection of Old Stage- Highway and the Pagan River; thence in a Westerly direction along the Pagan River to the intersection of the Pagan River and Route iD Bypass; thence in a Southerly direction along Route 10 Bypass to the intersection of Route 10 Bypass and U. S. Highway 258; thence in a Westerly. direction along U. S. Highway 258 to the intersection of U. S. Highway 258 and 29 ~.'1: I: 20 i~,1r~OV Route 655; thence in a Southerly direction along State Route 655 to the intersection of State Route 655 and the Southern .boundary line of the Town of Smithfield; thence in an Easterly direction along the Southern boundary line of the Town of Smithfield to the intersection of said boundary line and Virginia State Route 10, the point of beginning. NEWPORT ELECTION DISTRICT CARROLLTON PRECINCT .Beginning at the intersection of the Southern boundary line of the Town of Smithfield and Virginia State Route 10; thence. in a Southerly direction along Virginia State Route 10 to the intersection of Virginia State Route 10 and the boundary line between the County of Isle of Wight and the City of Suffolk; thence in a Northeasterly direction along the boundary line between the County of Isle of Wight and the City of Suffolk to the intersection of said boundary line. with Brewer's Creek; thence in an Easterly direction along Brewer's Creek to the intersection of Brewer's Creek and. Chuckatuck Creek; thence in a Northerly direction along Chuckatuck Creek to the intersection. of Chuckatuck Creek and the James River; thence in a Northerly direction along the James River to the ..intersection of the James River and the Pagan River; thence in a Westerly direction along the Pagan River to the intersection of the Pagan River and Newport .Street. extended; thence in a Southerly direction along Newport Street to the intersection of Newport Street and. Warwick Street; .thence in a Westerly direction along .Warwick Street to the intersection of Warwick Street and Todd Avenue; thence South on Todd Avenue to the .intersection of Todd Avenue and Route 704, Battery Park Road; thence in a Southeasterly direction along Route 704 to the intersection of Route 704 and the Eastern boundary line of the Town of Smithfield; thence in a Southerly and Westerly direction along the Eastern boundary line of the Town of Smithfield to the intersection of said boundary line of the Town of Smithfield and Virginia State Route 10, the point of beginning. SECTION 4: Pursuant to authority contained in Section 24.2-712 of the Code of Virginia, 1950, as amended, there is hereby established a Central Absentee Voter Precinct at the Courthouse of Isle of Wight County, Virginia, for the purpose of receiving, counting and recording absentee ballots cast in the County in all elections. SECTION 5. The Secretary of the Electoral Board shall notify by mail no later than fifteen (15) days prior to the next general, special or primary election, all registered voters whose precinct and/or polling place has been changed by the provisions of this Ordinance. SECTION 6. Should any section or provision of this Ordinance be decided to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section and provision of this Ordinance. I~~ i~ 30 9 J:i Jl .ITV r~~.~r~O~J SECTION 7. This Ordinance shall be in full force and effect beginning May 17, 2001. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. In recognition of the previous action taken by the Board, there was no action taken on An Ordinance to Provide for the Apportionment of Members of the County Board of Supervisors .for Seven (7) Election Districts, to Establish Boundary Lines of the Election Districts and to Name Each Election District. // Supervisor Claud moved the Board approve the School Bard .budget for FY01-02 in the amount of $40,989,803, which represents a 3% increase in the local funding portion. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. // Supervisor Bradshaw moved the Board continue. with the presentation from. representatives of Goodman .and Company relative to the internal audit on the Treasurer's Office.. The motion was adopted unanimously (5-0). // County Attorney Crook noted. that Supervisor MacManus, earlier in the meeting, inquired if it was legal for the Treasurer to make refunds. At that time, he advised that the practice is not in accordance with the County's ordinance or State statute. In that regard, he would prefer to change his response to the Treasurer's non-compliance with the State statute and the County's ordinance as above of discretion, rather than illegal act. Mr. Toney continued regarding employees not receiving formal training, it appears that none of the employees, including the Treasurer himself, attended training on Personal Property tax relief which was offered by the State. He .stated the process for creating posting sequences to the accounting system does :not provide an audit trail. He stated manual journal entries do not appear to be consistently documented. He stated accounts do not .appear to be reconciled on a timely basis. He stated cash disbursements do not appear to be allocated to individual funds throughout the year. He stated there. is no evidence of supervisory review of work performed by employees. He stated there is no .evidence that the Treasurer reviews the completed bank reconciliation, accounts. receivable reconciliation, delinquent tax reconciliation, or other work. performed by his staff He 31 a~~~ 2~ ~r: 2~.D stated the. auto ~ decal inventory included duplicate numbers and motorcycle decals. duplicated auto decal numbers. He stated .overtime work does n appear to be carefully recorded for employees. He stated all .employees within the Treasurer's office are treated as exempt. He stated the Treasurer maintains leave records (annual and .sick leave) for staff on his work computer. He stated cash drawers should be closed out and reconciled and collections deposited at the end of each business .day. He stated the skating rink .account are not moved into the operating ac countcon la regular basis. He stated the. Treasurer does not appear to provide leadershi and direction to his staff He stated the Treasurer does not appear to be adhering to the County's internet authorized use policy. Supervisor Bradshaw stated the Treasurer should be given the liberty of addressing the Board and suggested that the County Attorney, the Coun Administrator and the Director of Budget and Finance meet with the Treasurer and review the report and come up with a plan of action and recommendations as to how to move forward. Supervisor Clark stated the public has a right to know the amount of penalties and interest that have been waived over the last eight (8) years. He noted the Treasurer should be charged with providing this information to the Board verses hiring an individual. He stated there should be a procedure in place that allows the Board to be notified each month as interest and penalties are waived. Supervisor Clark moved the Board request the Treasurer to notify the Board on a monthly basis each time he waives penalty and interest and a reason provided for each situation. (He subsequently withdrew his motion). Supervisor MacManus moved staff indicate with a formal letter from the Chairman to the Treasurer that the Board requests a corrective action plan be presented to the Board in person by the Treasurer on how he will remedy every material weakness and reportable condition identified in the report before the Board at the Board's June 21, 2001 meeting and that the Treasurer be invited to the Board's May 17, 2001 meeting to publicl acknowledge that he has received. the report and is formulating such an action plan. The Board is looking for immediate action on interest and penalty last. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud .voting in favor of the motion. (5-0) and no Supervisors voting against the motion. Supervisor MacManus moved the Board set a public hearing on the Comprehensive Plan draft for May 31, 2001 at 7:00 p.m. at the Smithfield High School Auditorium. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. Supervisor Bradshaw left the meeting and did not return. 1 32 p~,. 2~ ~,:: ?1~ 1 Supervisor MacManus requested that the matter of advertising the at- large School Board members at the same time as the Smithfield District be placed on the Board's May 31, 2001 agenda. Supervisor MacManus moved .the Board have a continued Board meeting at 6:00 p.m, on June 28, 2001 (from its regular meeting on June 21, 2001) for addressing the County's Budget and School Board appointments. The motion was adopted with Supervisors MacManus, Bradby, Clark and Claud voting in favor of the motion (4-0); no Supervisors voting against the motion and Supervisor Bradshaw absent for the vote. // Chairman Bradby called for Old Business. Supervisor MacManus requested the County Attorney provide the Board with a report in the future on the status of the second Charter Communications fee increase in less than one (1) year with no improvement in service. 1 Supervisor Clark also asked the County Attorney to ensure that the County is receiving the same channels as the City of Suffolk. The County Attorney is to follow-up with Charter. Supervisor. MacManus inquired. about the status of the Smithfield Water Agreement and requested the County Attorney follow-up, Supervisor Claud, responding to Nancy Guill's comments under Citizens Comments, advised any County resident can have their trash picked up at their street and all new subdivisions can have door-to-door pick-up of trash, but this is done at the homeowner's expense with BFI Supervisor Clark, responding to comments made by Nicki Sabino under Citizens Comments, explained the $200,000 match for The Children's Center is part of the grant money. He requested that staff communicate with Ms. Sabino to advise what action the Board took on the matter and advise that the County is not spending any local funds on The Children's Center. // Chairman Bradby called for New Business. Supervisor MacManus noted the Town of Smithfield is leasing. communications space on their water. tanks and he suggested -the Director of Public Utilities investigate this as a potential source of revenue for the County. 33 B~~~r ~® rt;::: ~1~ Supervisor MacManus requested staff to contact the Sheriff's Department to determine if a law enforcement grant for funding of a police officer/school resource officer is a viable option for the County. Staff is to follow-up with the Town of Smith~ield. Supervisor MacManus requested staff to ensure that the Town of Smithfield has received a copy of the groundwater withdrawal letter from DEQ concerning a proposed 8% increase in groundwater withdrawal by Smithfield Foods. Supervisor Clark requested the County Attorney to review the matter of an agricultural use tax regarding Eagle Harbor and report back to the Board. County. Administrator Caskey distributed information brochures for the Department of Planning and Zoning and Inspections Department for the. Board members' use. He noted the brochures will also be placed at various locations within. the Courthouse and at the libraries. /1 Chairman Bradby called for Appointments. Supervisor Bradby moved the Board appoint Charles White to the Board of Assessors. The motion was adopted (4-0). Supervisor Bradby moved the Board reappoint Alvin Wilson to the Board of Zoning Appeals. The motion was adopted (4-0). Supervisor Bradby moved the Board reappoint Robert D. Harris to the Economic Development Committee. The motion was adopted (4-0). // County Attorney Crook requested a closed session under Section 2.1- 344 Al of the Freedom of Information Act for discussion of a personnel matter for probable litigation and under Section 2.1-344 A3 for consultation with staff regarding negotiations for acquisition of property where public disclosure could adversely affect the County's bargaining position. Mr. Small requested a closed session under Section 2,1-344 A3 of the Freedom of Information Action regarding citing of prospective businesses where there has not been any public disclosure previously. Supervisor Clark requested a closed session under Section 2.1-344 A7 of the Freedom of Information .Act regarding probable litigation and under Section 2.1-344 A3 regarding negotiations for acquisition of property where public disclosure could adversely affect the County's bargaining position. 1 34 f. 1 Supervisor Clark moved the Board enter closed session for the reasons stated. The motion was adopted with Supervisors MacManus, Bradby, Clark and Claud voting in favor of the motion. (4-0) and no Supervisors voting against the motion; and Supervisor Bradshaw absent for the vote. Upon returning to open session, Supervisor MacManus moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions. of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; Ll NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best. of each member's knowledge,. (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: MacManus, Bradby, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 1 1 The motion was adopted with Supervisors. MacManus, Bradby, Clark and Claud voting in favor of the motion (4-0); no Supervisors voting against the motion; and Supervisor Bradshaw absent for the vote. // The Board set its next work session for May 31, 2001 at 6:00 p.m. for the purpose of holding a .budget work session prior to the public hearing on the Comprehensive Plan. 35 s~oK 20 ~ ~ -?14 Supervisor Clark moved the Board adjourn .its meeting. The motion .was adopted unanimously (4-0). Henry H. Bradb ,Chairman u). W. Dougl key, Cl i~ 1