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04-05-2001 Regular MeetingTt ~o~~r. 2J -,.~~123 1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTH DAY OF APRIL IN THE YEAR .TWO THOUSAND AND ONE PRESENT: Henry H. Bradby, Chairman (Arrived at 2:00 p.m.) Robert C. Claud, Sr., Vice-Chairman Stan D. Clark .Richard K. MacManus Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney - W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary In the absence of Chairman Bradby, Vice-Chairman Claud called the meeting to order at 1:00 p.m. for the purpose of conducting a work session prior to the Board's regular meeting. // 1 Anne F. Seward, Director of Budget and .Finance, presented the FY01- 02 proposed County Operating Budget in the amount of $54,658,996. She noted there were $1.0,000,000. in requested increases, of which -she took reductions. in the amount of $6,000,000, leaving $4,000,000 in requested increases from the various departments, agencies and organizations. She noted of the $4,000,000, there are approximately $2.1 million in State and Federal .grant funds that are included in the recommended expenditures.. She stated her recommendations included $2.2 million in additional recommended expenditures. She noted that she anticipates about $1.4 million in additional local revenues for next year, however, that figure has not been finalized. The Board members made the following suggestions and requests: School/County transportation study. - Supervisor Claud suggested that the line- item be deleted and that the Study be performed in-house. 1 Fire & Rescue - .Supervisor Claud. suggested. that income tax returns be utilized as a cost savings alternative for this year. VML -Supervisor Claud requested that the Director of Budget and Finance bring this amount back to the Board's attention for direction. 1 s aa~~ 2~ e~.=124 . County. Attorney -Supervisor Claud requested that the Director of .Budget and Finance bring this. amount back to the Board's attention for direction. Board of Assessor Position -Supervisor Clark requested that the Director. of Budget bring this matter back to the Board's attention for direction. . Contracted Services -Supervisor Bradshaw requested that the Director of Budget and: Finance provide the Board with a breakdown of how .much is training and how much is contract services for evaluating positions. GIS -Supervisor MacManus suggested that the Director of Budget and Finance bring this amount back to the Board's attention for direction to determine if the $21,000 can be reduced. GIS Operations -Supervisor MacManus requested that L}~le Hornbaker be invited to address the Board's questions " concerning the details of his priorities. Economic Development -Supervisor Clark requested that the Director of Economic Development contact him to discuss his request for his. Dues and Subscriptions line item. Economic .Development -Supervisor Claud requested that the :.Director of Budget and Finance provide the Board with additional information the marketing of County maps. At 1:55 p.m., Supervisor Clark moved the Board take a five (5) minute break before continuing with the regular Board meeting at ,2:00 p.m. The motion was adopted unanimously (5-0). Chairman Bradby arrived at 2:.00 p.m. and called the meeting to order. The invocation was delivered by Supervisor MacManus. " The Pledge of Allegiance was conducted. // Chairman Bradby called for Special Presentations. James. L. Eason,. President and CEO of the Hampton Roads Partnership, briefed the Board on the progress of the Partnership's activities. Dr. Patricia- Torrence, School Superintendent, presented the School Board recommended FY2001-2002 Operating Budget. 1 1 2 T•, ~~:~t, 2U r;.::~~.2~ 1 Supervisor Claud noted that the Board will. be continuing review of the County budget following the conclusion of the Board meeting tonight and would be setting a work session with the School Board to discuss the School budget later. Supervisor MacManus .moved the Board amend the regular .order of the agenda in order to hear a presentation on the GIS Needs Analysis. . Lyle D. Hornbaker, GIS Coordinator, introduced John Warwick of Finkbeiner, Pettis and Strout, Inc. and Larry Newman, Spatial. Associates who presented their findings of the GIS Needs Analysis. Frank Staley, General Manager, Charter Communications, briefed. the Board on the progress of the rebuild of the existing cable system in the County. Supervisor Bradshaw reiterated his concern that there is not a Charter office located in the County for service to residents. Supervisor Claud requested that he be provided maps of the system routes in the County. Mr. Staley advised they would be available in 30-60 days. Supervisor MacManus requested a schedule of the construction. Jay Moore and Tony Bell of Moseley, Harris & McClintock briefed the Board on their findings and recommendations of the draft study of the Facility Master Plan and Space Needs Analysis. // Chairman Bradby indicated the following Consent Agenda included Items 1, A through F, and. asked if there were any items for removal: A. FY2000/2001 Supplemental Allocation of VDOT Revenue Sharing Funds B. Fluoride 1 C. Resolution to Acc~;pt and Appropriate $500 From Anheuser- Busch Companies D. Parks and Recreation Advisory Committee E. Allocation of Surplus Pagers to Rushmere Volunteer Fire Department F. March 1, 2001 Regular Meeting Minutes 3 BOQF 2~ fa~:'1C.U Chairman Bradby moved the Board :remove Item A, FY2000/2001 Supplemental Allocation. of VDOT Revenue Sharing.. Funds from the Consent Agenda. The motion was adopted with Supervisors MacManus, Bradby, :Bradshaw, Clark and Claud: voting in favor of the motion (5-0) and no Supervisors voting against the. motion. Supervisor Claud moved the Board approve all remaining items of the Consent Agenda with a correction on Page 10 of the minutes inserting "change the terms of where it references the IDA appointments. The motion was adopted with Supervisors MacManus, Bradby,. Bradshaw,- Clark. and Claud voting in favor of the motion (5-0} and no Supervisors voting against the motion. // Chairman Bradby called for Regional Reports. Regarding the Mayors and Chairs Caucus, Chairman Bradby reported that the meeting recently held in Williamsburg focused on concern regarding State revenues and that the County will be sponsoring the meeting in August, 2001. Regarding the Hampton Roads Planning District Commission, Supervisor Claud reported on an effort to get motorists to change their method of transportation and advised that April 20, 2001 has .been designated as Clean Commute Day in Hampton Roads. .Supervisor Claud noted that regarding the center turn lane .improvements for the Route 460 Corridor, the VDOT Commissioner .has .responded there would be no impact on the study of the Route 460 Corridor from Petersburg to Suffolk.. He noted further that representatives of the Eastern Virginia Airport Study were not present at the HRPDC meeting, as previously scheduled and that such presentation. would be made at a later time. Regarding the Southeastern.. Public Service Authority, Supervisor MacManus reported that discussion evolved around a consultant to market electric power from the power plant to increase revenues to eliminate some of the current losses being experienced by the power plant. Regarding the Western Tidewater Regional Jail Authority, Supervisor Claud reported that only routine business was discussed. Regarding the Western Tidewater Water.Authority, Supervisor Claud reported. that the next meeting would be held on April 20, 2001.. // 1 4 T•. Chairman Bradby called for Transportation Matters. 1 Jonathan W. Hartley, Director of Planning and Zoning, advised there were no transportation items for consideration by the Board. Chairman Bradby called for transportation concerns by the Board. Supervisor Bradshaw advised the Board that work has begun on certain CSX railroad crossings. He noted that he is unclear if the school system has been notified of the affected detours. Chairman Bradby called for transportation concerns of citizens, Richard Cassell of Kings Cove Way thanked the Board for its assistance in having the bushes cut down at Kings Cove Way and Route. l 7.~ In response to Mr. Cassell's expressed concern regarding the turn lane at Kings Cove Way, Supervisor Claud requested the Director of Planning and Zoning to follow-up with VDOT on this matter. 1 // Chairman Bradby called for Citizens Comments Harriet Chapman Ervin reiterated her concern with the proposed location of The Children's Center in proximity of her home. She cited noise, the location of a business in a residential area and the effect it may have on real estate values for surrounding property owners.. Leah Gottlieb,. Marketing Manager of The Children's Center, updated the Board on the actions taken over the last 30-60 days. She noted approval has been received from the Town of Smithfield regarding the relocation of the driveway to allow more space for greater .buffering between The Children's Center and surrounding residences. 1 Darren Stauffer addressed the issue of the Windsor Woods rezoning. He noted that the civic league supports the original plan of the developer. On the issue of elected representation on the Windsor Town Council, he requested that the Board join with the Windsor Town Council to grant a three (3) judge panel to move- the effective date of Windsor annexation to January 1, 2002. Clint Osborne expressed. his opposition to the Windsor Woods rezoning application.. He thanked the Board for its assistance with the 25 mph speed sign along Windsor Way. Grace Keen requested the Board's support in planting a tree in .the Riverview Memorial Garden in memory of the late Congressman Sisisky. s euaa 2U r~::~128 She noted, if approved,. the ceremony would be held at 3:00 p.m. on April 22, 2001. Nicki Sabino addressed the issue of redistricting noting her upport of a seven (7) member Board of Supervisors. She further addressed the issue - of The Children's Center and her opposition to its location in an historic area. She requested that the building be located: 30-40 feet from the fence of s -the adjoining residence. // Chairman Bradby. called for the Community Development report Mr. Hartley presented a request of Dan Turnage for an exception to the Highway Corridor Overlay District Requirement of the Zoning. Ordinance, specifically Section 4209 C 7 (paving) at 14170 Carrollton Boulevard, Carrollton, in Newport Magisterial District. Supervisor Bradshaw stated he was opposed to approving. the request for exemption .because of the precedent set by the Board previously to -- endorse the Highway Corridor Overlay District. He stated the Board has previously .denied other requests for exceptions and he believes. citizens have to be treated the same no matter who they are or where they live. Dan Turnage addressed the Board and requested that his request be aPProved. Supervisor Bradshaw moved the Board deny the request of Dan Turnage. The motion was defeated (1-4) with Supervisor Bradshaw voting in favor of the motion and Supervisors MacManus, Bradby, Clark and. Claud voting against the motion. Supervisor Clark moved the Board approve the request as proffered with the two (2) year bonding provision. The. motion was adopted (4-1) with Supervisors Claud, Bradby, MacManus and. Clark voting in favor of the -motion and Supervisor Bradshaw voting against the motion. Mr. Hartley advised that the Planning Commission has set a public hearing on the Draft. Comprehensive Plan for April 26, .2001 at .7:00 p.m. He noted that copies of,the Plan would. be provided to the individual Board members, as well as the various libraries, tomorrow, U Chairman Bradby called. for the Public Utilities report. There was no report offered for discussion by the Board. 1 6 r // Chairman Bradby called for the Economic Development report. There was no report offered for discussion by the Board. // Chairman Bradby. called for the Parks and Recreation report. Alan S. Nogiec, Director of Parks and Recreation, advised that the Smithfield Town Council had approved the Special, Use Permit for The Children's Center with the suggestion that the building be moved as far as possible from the adjoining residential property. Supervisor MacManus moved the Board accept Plan "J" as an amendment to what was approved previously by the Board as meeting Smithfield's needs and the concerns of residents appearing before the Board. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for the Emergency Management report Richard O. Childress, Director of Emergency Management, presented a Resolution to Appropriate $37,000 From the Unappropriated Fund Balance of the General Fund for Cleanup of Fuel Oil Leaked From the Underground Storage Tank Located Behind the Administration Building for the Board's consideration. Supervisor MacManus moved the Board adopt the following resolution and authorize the County Administrator to sign the proposed change. order: RESOLUTION TO APPROPRIATE THIRTY-SEVEN THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR CLEANUP OF FUEL OIL LEAKED FROM THE .UNDERGROUND STORAGE TANK LOCATED BEHIND THE ADMIl~TISTRATION BUII.DING WI~REAS, the County has contracted for the assessment and abatement of a leak of fuel oil from an underground storage tank into the soils behind the administration building; and, 7 aoc~r, 27 ~r.:-1:~0 WHEREAS, ..the Virginia bepartment of Environmental Quality has mandated that the scope of the cleanup be expanded to include. further monitoring of the site and abatement of the contaminate; .and, WHEREAS, funds in .the amount of thirty-seven thousand dollars ($37,000) need to be appropriated from the Unappropriated Fund Balance of the General Fund to the 2000-2001 Operating Budget in order to fund this cleanup. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirty- seven thousand dollars ($37,000) from the Unappropriated Fund Balance of the General Fund be appropriated to the 2000-2001 Operating Budget. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight,. Virginia is authorized. to make the appropriate accounting adjustment _in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) anal no Supervisors voting againstthe motion. Mr. Childress presented a change order for the Carrsville Volunteer Fire .Department. expansion for parking bumpers for. the Board's consideration. Supervisor Bradshaw moved the Board approve the Change .Order. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Responding to an inquiry by .Supervisor Bradshaw, Mr. Childress advised that the original agreement .with the City of Franklin is being renegotiated. Referring to a previous discussion with Mr. Sustaire who. required Advanced Life Support, Supervisor. Clark. requested Mr. Childress to review the documentation of the emergency. He noted his desire to have Advanced Life Support (ALS) personnel available to respond in emergency situations in the County at all times. Supervisor MacManus noted the need for quarterly meetings with the individual fire and rescue units by staff and the Board. // Chairman Bradby called for the County Administrator's report. 8 •t ~' County Administrator Caskey presented a Resolution to Recognize April 22-28, 2001 as National County Government Week for the Board's consideration. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO RECOGNIZE APRIL 22-28, 2001 AS NATIONAL COUNTY GOVERNMENT WEEK WHEREAS, County government traces its roots to the English shire of a thousand years ago, serving as the citizen's local government voice since its inception; and, .WHEREAS, when the federal government was formed, the framers of the Constitution chose to provide states with the freedom to create county .governments. Early state constitutions conceptualized the importance of county government and its dual value to both the state and federal governments; and, WHEREAS, changes in structure and greater autonomy from the states, rising revenues and stronger political accountability have ushered in a new era for county governments as they begin the 21 ~` century; and, VVf~REAS, technology plays a huge role in our lives today, bringing about changes in nearly everything that we do. Counties are using technology to improve the delivery. of services and communication to citizens; and, WHEREAS, in the past, county governments seized opportunities and met challenges that confronted them. Today, county. governments continue to be the citizen's local government voice and are the governments of the future providing solutions that bring communities together; and, WHEREAS, in recognition of the .leadership, innovation and. valuable service provided by our nation's counties. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the week of Apri122-28, 2001 be recognized as National County Government Week in Isle of Wight County. The .motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claude voting in favor of the motion (5-0) and no Supervisors voting against the motion. 9 a~ai 20 ~~ ~~.:32 Supervisor $radshaw further moved that staff be directed to work with the Events Committee to enhance activities for Government Week, if not this year, then in the future. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and :Claud voting in favor of the motion (5-0) and. no Supervisors voting. against the motion. County Administrator Casket' presented proposed changes to the: Guidelines for Citizens Comments for the Board's consideration.. Supervisor Bradshaw moved the Board accept the amended wording of the guidelines contained in the.. agenda.. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Charles W. Phelps, Sheriff, presented a Resolution. to Authorize Submission of A Grant Application and to Accept and Appropriate Funds .From the Virginia. Department of Motor.. Vehicles for the Board's consideration. He stated with the possibility of purchasing a speed awareness radar: trailer the County will have the capability of responding to the numerous complaints about speeders in their community. He requested that the Board match the funding of this grant. Supervisor Claud moved the Board authorize staff to make application • for the. grant with no local matching funds and that the County review later the possibility for local funds for manpower. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mrs. Seward. presented Request for Proposals for the upcoming 2002 assessment services. She noted only two (2) proposals were received and interviews were conducted. She. stated staff recommends the Board contract with the .number one (1) recommended .vendor, Blue Ridge Appraisal Company, at $12 per parcel. Supervisor MacManus moved the Board authorize staff to conduct final negotiations with Blue Ridge Appraisal Company for the 2002 reassessment to include the .acquisition of the MASI appraisal. software implementation. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion.. Supervisor Bradshaw moved the Board establish a Board of Assessors, one (1) from each election district. The motion was adapted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Donald T. Robertson, Assistant- County Administrator/Director of Human. Resources, presented the Amendment to the Charter Agreement 10 ~~~„ 2~l ~~-;-1`33 designating Qpportunities, Inc. of Hampton Roads (formerly SVJTA) as the entity to operate on .the County's behalf in workforce development activities. Supervisor Bradshaw moved the Board .approve acid authorize .the Chainman to sign the Amendment to the Charter Agreement for Opportunity, Inc. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Debbie J. Sivertson, Administrative Analysis, presented informational brochures for the Departments of Planning and Zoning and Inspections. She noted the brochures will be printed in-house and distributed to various locations throughout the County. Preservation Alliance of Virginia County. Administrator Caskey advised the Board that the Preservation Alliance of Virginia advised that the County would be the recipient of the Preservation Award at this year's' .conference for .the work done with Boykin's Tavern. Supervisor Claud moved the Board pay expenses for Evelyn Chandler and.Debbie Sivertson's attendance at the Preservation Alliance of Virginia: The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey noted he had one (1) matter for closed session later in the meeting. // Chairman Bradby called for the County Attorney's report. County Attorney Crook requested the .Board approve the purchase of the property for the flood reclamation project involving Diane Ashland. Supervisor Bradshaw moved the Board approve the Deed and authorize the Chairman to sign it on behalf of the County, effective March 30, 2001. The motion was adopted with Supervisors. MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. County Attorney Crook presented a plat vacation involving GEM 460 Associates I, LLC to vacate the existing street in the industrial park. Supervisor Claud moved the Board approve the resolution to vacate. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, 11 B~JC~K ~0 ~K'~34 ~~ Clark and Claud voting in favor of the, motion (5-0) and no Supervisors voting against the motion. F Donald M. Long, Director of Public Works, noted that a survey is being completed to determine if the lot size and 'shape at the Butler Collection. site are adequate. He advised if not, the property owner would be approached and additional land requested. County Attorney Crook distributed a map illustrating five (5) districts which the Redistricting Committee recommends. unanimously and which provides a 55% minority district,. which is the Hardy District. He stated the second is to move Longview. into the .Newport District. He advised the Electoral Board members were in favor of eliminating Camps Mill Precinct because of the small number of voters and the inability to get poll workers at .that polling place and the. remaining precincts will remain as they are today. He distributed. a second set of maps illustrating seven (7) districts with one (1) minority district. He stated minorities constitute 28% of the County. The County has had 20% minority representation with the five (5) member districts... He stated if the Board goes with seven (7) districts and only have ...one (1) minority district,. then the County has retrogressed to a much .lesser percentage of representation of minorities. He then presented a plan for seven (7) election districts with two (2) minority majority:.districts. He requested permission from the Board for authorization to publish the redistricting ordinances and maps for public hearing. He further requested the Board select the plan(s) it wants published for public hearing. Supervisor Clark moved the Board publish for public hearing only the five (5) district plan for the May 17, 2001 meeting. The motion was adopted (3-2) with. Supervisors Bradby, Claud and Clark voting in favor of the motion and Supervisors Bradshaw and MacManus voting. against the .motion. Supervisor MacManus noted he voted against the motion because he wants all the options to be considered by the public.. Supervisor Bradshaw noted his reason for voting against the motion was the same as Supervisor MacManus in that he wanted .the public to be able to vote on all the options. County Attorney Crook asked the Board if it wanted him to comment on the question raised earlier that the .Windsor annexation not .take place until January 1, 2002. Supervisor Claud. suggested the Board not take .action until after the Windsor Town Council meeting next Tuesday so that it can go back and review -the pros and cons of delaying annexation an additional. six (6) months. 12 .: e ~~ ~ a~~~, 2~ .,x-135 Bradby called for Old Business. Su ervisor Bradshaw requested that the Director of ~ Economic Develop ent discuss upon the return a joint meeting with the Economic Develop ent Committee. Su ervisor Bradshaw noted the Board had requested the School Board provide a Board with additional information regarding the. waste water closeout nd HRSD connection fees for the Windsor School, but to date, the Board ha not received any information. In egards to the request of Grace Keen to have a tree planting in honor of he late Congressman Sisisky, Supervisor Claud moved the Board grant pe fission and funding to purchase and plant a tree in honor of the late Con ressman Sisisky. The .motion was adopted with Supervisors MacMan s, Bradby,. Bradshaw, Clark and Claud voting in favor. of the .:motion (5 0) and no Supervisors voting against the motion. Su rvisor MacManus moved that the Spatial Needs .Study be turned over to th .Building and Grounds Committee to evaluate the- priorities of the space nee sand subsequent recommendation to the Board. The motion was adopted ith Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor. of the motion {5-0) and no Supervisors voting against the motion. Su rvisor MacManus requested the County Attorney to investigate, evaluate and report back to the Board information for the Board's considers ion as to what the density change from the original platting of Windsor oods is from a legal standpoint. The motion was adopted with Supervis rs MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the mo ion (5-0) and no Supervisors voting against the motion. Co my Attorney Crook .advised that the Director of Budget and. Finance rought to his attention that the E-911 Ordinance adopted by the Board in reased the fee up to $3.00, but doesn't really state $3.00. He stated he has prepared an amendment which has been advertised for the Board's pril 19, 2001. meeting. Sup rvisor Clark moved the Board authorize the County Attorney to advertise the E-911 Ordinance. with an increase in the rate to $3.00. The motion w adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Clain voting in ~ favor of the motion (5-0) and no .Supervisors voting against th motion. Co my Administrator Caskey stated he recently forwarded to the Board a 1 tter he received from the Newport News City Manager concerning 13 1 BOnf 20 ~~ ~'~•~6 the King William Reservoir requesting support from neighboring jurisdictions. within the Hampton Roads region to .request .the .Corps of Engineers reconsider its position to oppose the King William. Reservoir as a regional project. He presented a draft .letter to .the .:Board for its consideration authorizing the Chairman to forward the letter. Supervisor Claud .moved the Board approve and authorize the Chairman to sign the letter on behalf of the Board. The motion was adopted (3-2) with Supervisors Bradby, Claud and MacManus voting in favor of the motion and Supervisors Bradshaw and Clark voting against the motion. Supervisors Bradshaw and Clark noted their .opposition to becoming involved in this issue at this point in time. Mr. Robertson addressed the Board concerning a legislative alert requesting that the County contact Senator Warner to request his support of an amendment by Senator. Tom .Harkin in regards to several billion dollars over the next ten (10) years into the Workforce Investment Act. Supervisor Bradshaw moved the Board authorize the Chairman to sign the letter to Senator Warner in support of the Amendment by Senator .Tom Harkin on behalf of the Board.• The motion was .adopted (5-0) with Supervisors. MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion and no Supervisors voting against the motion. County Administrator Caskey requested the Board sets its public. hearing for the .School Board budget. Supervisor Claud moved the Board set a public hearing for the School Board budget as presented at the Board of Supervisors meeting today on April 19, 2001. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion and no Supervisors voting against the motion. // Chairman. Bradby called for New Business. There was no new business offered for discussion by the .Board. // Chairman Bradby called for Appointments. Supervisor MacManus moved .the Board appoint Quincy Gilliam, representing the Smithfield District, to the Bicycle and Pedestrian Facilities Committee. The motion was adopted unanimously (5-0). 14 L i .-, Supervisor Claud moved the Board appoint James M. , Reynolds, representing the Windsor District, on the Economic .Development Committee. The motion was adopted unanimously (5-0). Supervisor Clark moved the Board appoint Branch. Lawson, representing the Newport District, on the Economic Development Committee. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved. the Board appoint Norman F. Carr, representing the Carrsville District, on .the Economic Development Committee. The motion was .adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint Carol Rhodes on the Family Assessment .and Planning Team. The motion was adopted unanimously (5-0). ' Supervisor Bradshaw moved the Board .appoint James A. Randolph (Planning and Zoning) on the Hampton Roads Transportation Technical Committee, replacing Lyle D. Hornbaker. The motion was adopted unanimously (5-0). // Noting the lateness of the hour, Supervisor Claud moved the Board set a budget work session at 8:00 a.m. on Tuesday, .April 17, 2001. The Director of Emergency Management, the Director of Public Utilities and the .Information Services Coordinator are requested to be present. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Supervisor Bradshaw requested a closed session .under Section 2.1- 344 Al of the Freedom of Information Act concerning a personnel matter and under Section 2.1-344 A7 concerning advice of counsel on a legal matter requiring advice of counsel. Supervisor Clark requested a closed session under Section 2.1-344 A7 of the Freedom of Information Act concerning advice of counsel on a legal matter requiring advice of counsel. Supervisor Claud requested a closed session under Section 2.1-344 A7 of the Freedom of Information Act concerning a contractual matter requiring advice of counsel. 15 C BOQK ~~ :~r1•,S County Administrator Casket' requested a closed session under Section 2.1-344 A 1 of the Freedom of Information Act concerning a personnel matter. Supervisor MacManus requested a closed session. under Section 2.1- 344 A3 of .the Freedom of Information Act concerning citing of a perspective business.. County Attorney. Crook requested a closed session under Section 2.1- 344 Al of the Freedom of Information Act concerning a personnel matter; under Section 2.1-344 A7 concerning two (2) matters of probable litigation for advice of counsel; and, .under Section 2. I-344: A7 concerning contractual negotiations requiring advice of counsel. Supervisor Clark. moved the Board .enter closed session for the reasons stated. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw Clark and Cl d t' f f h 5 0 d r~ au vo ing m avor o t e motion (-) an no Supervisors voting against the motion. Upon returning to open session, Supervisor Claud moved the .Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closedmeeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW,.THEREFORE, BE IT RESOLVED.that the Board of Supervisors hereby. certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and {ii) only such .public business matters as were identified in the motion convening the .closed meeting were heard, .discussed or considered by the Board of Supervisors. VOTE -AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 16 .. .. 1 1 1 !'. ABSENT DURING MEETING: 0 The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Supervisor Clark moved that the Board revisit the issue of the redistricting plans submitted for advertisementand that the Board advertise for public hearing all proposals presented by the Redistricting Committee for the same date and time. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Supervisor Claud moved the Board continue its meeting .until April 17, 2001 at 8:00 a.m. for the purpose of having a budget work session. The motion was adopted unanimously (5-0). Henry H. radby, Chairman W. Dougl Ca ey, Cler