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03-01-2001 Regular Meeting REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIRST DAY OF MARCH IN THE YEAR TWO THOUSAND AND ONE PRESENT:. Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice-Chairman Stan D. Clark Richard K. MacManus Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant County Administrator/Director of ..Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 2:00 p.m. The invocation was delivered by Supervisor Claud. The Pledge of Allegiance was conducted. ~/ Chairman Bradby called for Special Presentations. Roy Budd, .Opportunities, Inc., addressed the Board concerning workforce development issues related to the County.- Keith Boyd, Eastern Shore Resource Conservation and Development, briefed the Board. on the Resource Conservation and .Development Program. He noted that a package would be presented to the Board at a later date and then submitted to the U.S. Department of Agriculture. // Chairman Bradby indicated -the following Consent Agenda included Items 1, A through J, and asked if there were any items for. removal: A. Resolution to Appropriate $145,751 From the Unappropriated Fund Balance of the General Fund to the .Isle of Wight County Schools 1 B. Resolution to Accept and Appropriate $26,495 From the State .Department of Education l a ~>>~. 20 ,N ~ 85 C. Resolution to Appropriate $100,000 From the Unappropriated Fund Balance of the General Fund for. the County Self-Funded Health Plan D. Resolution to Appropriate $75,000 From the Unappropriated Fund Balance of the General Fund for Contingency Purposes E. Resolution to Appropriate $11,515 From the CDBG Thomas, Park Fund Balance for the Zuni Hazard Mitigation Grant F. HOME Consortium Subrecipient Agreement G. Resolution to Accept and .Appropriate $1,875 From the Commonwealth. of .Virginia Department of Agriculture and Consumer Services H. County Website Statistics for 2000 1. Continued Meeting Minutes of January 26, 2001 J. Continued Meeting Minutes of January 27, 2001 Supervisor Bradshaw moved the Board approve and adopt all items of the Consent Agenda and that staff be directed to ask the School Board to provide additional information regarding wastewater closeout and HRSD connection fees contained in the first resolution. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting in .opposition to the motion. // Chairman Bradby called for Regional Reports. Regarding the Southside Mayors and Chairs, Chairman Bradby reported that the monthly meeting was cancelled. Regarding the Hampton Roads Planning District Commission, County Administrator Caskey reported that various regional issues, including internal matters, were discussed as part of HRPDC's annual working retreat. Regarding the Southeastern Public Service Authority, Supervisor MacManus reported there was significant discussion relative to .the proposed SPSA budget noting that reduced waste is being delivered to the SPSA system. He advised of the proposal to increase the tipping fee rate from $54 to $?4 and that he intends to request this proposed amount be reexamined. 2 80~~ 2O ~,~,;' 06 Regarding the Western Tidewater Regional Jail Authority, Supervisor Claud reported that routine business was discussed. ` Regarding the Western Tidewater Water Authority, Supervisor. Claud reported that the water line between Suffolk and the County is anticipated to be completed in April. Regarding the Coalition of High Growth Communities, Supervisor Claud reported that Resolution 671 was passed at the. General Assembly. // Chairman Bradby called. for .Transportation Matters. Jonathan. W. Hartley, Director of Planning and Zaning,. advised that. the signalization at New Towne. Haven Lane. is now operational. Mr. Hartley advised that VDOT wished to discuss the system of message. boards on the James River Bridge with the City of Newport News. Mr. Hartley advised that the deeds of easement for the Muddy -Cross Road right-of-way would be going out to property owners in the next couple of weeks. Mr. Hartley noted. that modifications were made to the Pruden .Road right-of--way with an ad date of July, 2001. Mr. Hartley advised that he would be providing additional information to Mrs. Guill on the design of Rescue Bridge in the next several days. Mr. Hartley noted he would meet. with the Resident Engineer regarding the status of Sugar Hill Road and request his recommendation on what improvements he would make to address the drainage issues. Supervisor MacManus requested that updates on Route 10 Business. at Smithfield Station and the Route 10/Church Street-widening projects be :included on the County's listing for project status. Supervisor Bradshaw requested the status of the roads that the County will be taking into the Rural Addition Program.. Mr. Hartley replied that he would provide the Board with such information:. Supervisor Clark requested Mr. Hartley contact Jessee Canada in the Carrollton area regarding a drainage ditch which is backing up in his yard when it rains: Supervisor Bradshaw requested. Mr. Hartley keep the Board updated on the widening of Route 460. 3 f .. ,_ ~~~~ T•. Responding to Supervisor Claud's inquiry, County Attorney Crogk reported that he would have a deed ready on South Johnson .Avenue in the next several days. // Chairman .Bradby called for. Citizens Comments. Grace Keen invited the Board to attend a TownlCounty Meeting on March 19, 2001 at 7:00 p.m. in the Circuit Court Room entitled "Let's Talk Law Enforcement and Emergency Services." .Supervisor Bradshaw recommended that Ms. Keen look into how the State controls pay for deputies .and that she may wish to do a comparison on what other localities have. // Chairman Bradby called for the Public Utilities report. 1 1 E. Wayne Rountree, P.E., Director of Public Utilities, referenced a letter sent .out dated January 21, 2001 regarding Franklin water for the Board's information. Supervisor Claud questioned the disparity of the amount of water used and the amount of gallons per day of sewage treatment. Mr. Rountree stated the only major difference detected is that the County does receive some domestic .flow from International Paper. He advised that every three (3) to .four (4) years staff renegotiates the fees after reviewing the incoming flows. Mr. Rountree presented a request of Mrs. Otheen Ballard for a waiver of the sewer connection fee for property located within the Community Development Block Grant. area. Supervisor Claud moved the Board approve the request to allow Mrs. Otheen Ballard to connect her new house, which is to replace her existing house, to the County's sewer system for a fee of $500. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no :Supervisors voting against the motion. Mr. Rountree requested the Board's approval of a three (3) year indefinite services engineering agreement with R: Stuart Royer to review fluoride issues. 4 .' BO~i. 2U r„^r 88 Supervisor MacManus requested that Mr. Rountree: bring the specific projects back to the Board so that there is agreement on what the scope is in general terms, as :well as the cost impact. Supervisor Bradshaw stated all purchase orders .for .each specific project should be reviewed by the County Attorney .before .they are issued. Supervisor Bradshaw moved the Board. direct the Director of Public Utilities o bring all projects to the Board for review of the scope and that. all purchase orders for services be reviewed by the County Attorney prior to proceeding. and that this agreement be approved and authorize the Chairman to sign it on behalf of the County. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // .. y Chairman Bradby called for the Community Development report. Mr. Hartley presented the following application for the Board's -~ consideration: An application by Robert Swain for an exception to the Chesapeake Bay Preservation Area Ordinance o allow the. construction of a single family dwelling. in the required fifty foot (50') Resource Protection Area buffer. Located on Mariner's Circle adjacent to Moon Creek off Mariner's Pointe Lane in Gatling Pointe Subdivision... Newport Magisterial District. Tax MapfParcel Number 23F-03-012. Mr. Hartley stated the Planning Commission voted (8-0) to recommend approval of the request to the Board of Supervisors. County Attorney Crook advised the request involved a slight. encroachment and the Planning Commission's recommendation that the request be approved provided that there be no encroachment.. He further stated that certification from the surveyor .has now been provided that there will be no encroachment. - .Supervisor MacManus inquired whose responsibility it is to ensure . that the BMP is maintained. Mr. Hartley stated typically an agreement is signed by the property owner that gives staff the authority. to inspect the BMP periodically to ensure that it is being maintained by the property owner. He stated the agreement is also required to be filed in the Clerk of Circuit Court's office as a matter of,public record. 5 1 1 T; ao~~r°` 2U f.. _,~ g~ Supervisor Bradshaw inquired if staff had followed up with CBLAD to ensure that CBLAD did not have any concerns with the changes.- Supervisor Clark pointed out that there has been no Water Quality .Impact Assessment done. ~. Supervisor Bradshaw inquired how- many exceptions have been granted on this piece of property. Mr. Hartley stated a variance to the setback from the front property line was granted by the Board of Zoning Appeals to allow him to comply with the 50 foot buffer requirement of the Chesapeake Bay Preservation Area Ordinance. Supervisor Bradshaw stated .according to staff's report, there have been two (2) exceptions to the Chesapeake Bay Preservation Area Ordinance granted in the past for this property. William Riddick, Attorney, stated that the property owner had a Water Quality Impact Analysis prepared before he redesigned the house. He stated the property owner. can not build his home without temporarily encroaching in the 50 .foot buffer, however, he has proffered that he will return it to its original vegetative condition.. Supervisor Bradshaw stated he could not support the application because of the number of exceptions and changes. He stated he does not have a clear understanding of what he is voting on, what the home looks like and what will. be required of the property owners. Supervisor MacManus moved the Board approve the request contingent on the .house being shifted completely outside of the 50 foot Resource Protection Area Buffer, the. disturbed portion being returned to its original vegetative condition and proper administering of the site's BMPs. The motion was .adopted with Supervisors MacManus, Bradby, Clark and Claud voting in favor of the motion (4-1) and Supervisor Bradshaw voting against the motion. Mr. Hartley referenced comments of the Planning Commission on the newly proposed Development Service Districts and the Draft Comprehensive Plan, contained in the Board's agenda package. Supervisor Bradshaw expressed a concern with the comment .from CBLAD which states .the County's Draft Comprehensive Plan has not addressed any of the six (6) inconsistencies. Mr. Hartley stated he has discussed. the inconsistencies with Tony Redman of Redman, Johnston and Associates and they have a meeting with a representative of CBLAD next week to go over the list. Mr. Hartley 6 .. 9n~~r 2Q r~:~~ ~0 offered to update the Board after the meeting to advise how these items will- be addressed. . . Supervisor Clarkreiterated his request to Mr: Hartley to provide him with a copy of James City County's Comprehensive Plan. Mr. Hartley responded he would provide him with a copy. Supervisor MacManus moved the Board direct staff to .proceed with meeting with CBLAD on March. 8, 2001 to .discuss the comments of CBLAD and provide a report to the Board on March 15a' and any subsequent correspondence on this matter. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark -and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board direct staff to request the Planning Commission move forward and schedule a public hearing for the Comprehensive Draft .Plan on its meeting date in April or other special meeting .date in April. and forward same to the Board so that the Board can decide when it .wants to advertise for a public hearing. The motion was. adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion ` 1 i, // Chairman Bradby called for the Economic Development report. Patrick J. Small, Director of Economic Development, presented a Community Development Block Grant (CDBG) Agreement for the Board's consideration to partially. fund certain infrastructure improvements associated with the development of the Shirley T. Holland Commerce Park. 1 Supervisor Claud .moved the Board approve the Agreement and authorize the Chairman to sign it. The motion was .adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against 'the motion. Mr. Small recommended the Board change the terms of office for Franklin E. Hall, James M. Reynolds, Robert D. Harris, Branch Lawson and Norman F. Carr, Jr. Supervisor MacManus moved the appointment of five (5) members of the Economic Development Committee (one (1) from each district) be advanced from May, 2002 to May, 2001 to provide for staggered terms. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the. motion (5-0) and no Supervisors voting against the motion. 1 90!x( ,; ~~ ''n' 'J~ 1 Mr. Small presented the Economic Development Strategic .Plan for the Board's consideration. He requested. that .the Board .direct staff to incorporate the priorities and .attendant actions from the .Plan into. the economic development element of the Comprehensive Plan and in other places throughout the Comprehensive Plan, as appropriate. Supervisor Claud moved the Board receive the Strategic Plan for Economic Development and direct staff to incorporate the Priorities .for Economic Development and attendant actions from the plan into the economic development element of the Comprehensive Plane and in other places throughout the Comprehensive Plan, as appropriate. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Small stated the Economic Development Committee was reconstituted in 1998, but has .never held a meeting with the Board of Supervisors. He stated the members of the Committee are requesting an opportunity to meet publicly with the Board. 1 Supervisor Bradshaw moved to direct .the Director.. of Economic Development come back with a timeframe and general agenda for a joint meeting between the Committee and .the Board of Supervisors one (1) hour prior to one of the Board's regular meetings. The .motion was adopted with Supervisors MacManus; Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved that .staff and those citizens involved. be presented with a resolution at a future .meeting for their efforts in the telephone-calling plan: The motion was adopted with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor. of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for the Parks and Recreation report. Alan S. Nogiec, Director of Parks and Recreation, presented a contract for the Central .County Park Master Plan for the Board's consideration. 1 Supervisor Claud moved the Board authorize the additional work to be performed, not to exceed $6,000. The motion was :adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Nogiec presented a Licensing Agreement between the County and the Southampton Assembly for activities at the Isle of Wight/Franklin Skating Rink for the Board's consideration. 8 I aoeF, 20 ~N;~ ~2 Supervisor Bradshaw moved -the Board approve the Agreement. and authorize the Chairman to sign the Agreement. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor. of the .motion {5-0) and no Supervisors voting. against the motion. // County Attorney Crook stated. the Board, at its last meeting, authorized him to proceed with .the negotiation of a contract with Program Management, Inc. and he has prepared a contract with them for the Board's approval which he presented to the Board members. Supervisor Bradshaw moved the Board .approve and authorize the Chairman to sign on behalf of the .County the contract. between the County. and Program Management, Inc.. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board allow citizens involved in the Hurricane Floyd flood disaster to address the Board at this time. The motion was adopted with Supervisors MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mark Thompson of Colossee Road addressed the Board regarding funding for the surveying and .engineer required to do the load studies on the soil. He requested the Board allow Program Management, Inc. to move ahead in an expeditious manner... // Chairman Bradby called for the Emergency Management report. Mr. Childress reported. that there has been a three (3) week delay on the tower construction located at the Public Works complex: Mr. Childress displayed a sign directing citizens to emergency shelters and noted that a number of such signs are anticipated to be erected in the near future. Mr. Childress noted completion of ;the Carrsville Volunteer Fire Department .expansion is .near, however, the project may be delayed if anticipated snow develops next week. Mr. Childress noted the RFPs for central dispatch consultants have been received and reviewed and that the Committee will soon begin. the interviewing process. 9 f: t ~~~~t. 2~ r~::~ ~3 Mr. Childress noted that seven (7) or eight (8) temporary wells "would be dug at the rear of the Courthouse related to the heating oil remediatian project. He further noted there is currently no timeline for completion. of this project. Supervisor Claud requested. Mr. Childress forward a copy of the " members of the Central Dispatch Committee to him.. // Chairman Bradby called for the County Administrator's report. Arthur. E. Berkley, .Superintendent of Inspections, reported that the County has maintained its 1997 survey rating of three (3) for residential and three (3) for commercial on the Building Code Effectiveness Survey by the insurance service organization. It was further noted this is a very good rating within the region. County Administrator Casket' stated included in the Board's agenda is staff's recommendation on how to proceed in implementing a system of proposed bicycle and pedestrian trails. Supervisor MacManus moved the Board adopt the recommended strategy and appoint a committee consisting of one (1) representative from the Chamber of Commerce, five (5) citizens (one (1) from each election district), one representative from. Parks and Recreation, one (1) representative from the Parks and Recreation .Advisory Committee, one (1) representative from Planning and "Zoning staff, one (1) representative from public safety .and one {1) VDOT representative. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Gary Herrmann, .Superintendent of Building and Grounds/Public Works, presented a request to authorize the Department of Public Works to utilize funds from apre-existing appropriation of $50,000 that was designated for paving activities associated with. the Courthouse complex and use these funds to replace the cooling tower located. in the Social Services Building. Supervisor Bradshaw moved the Board authorize Public Works to utilize an amount not to exceed $40,000 to replace the cooling tower in the .Social Services Building. The remaining $10,000 could be available for any paving necessary at a future date. The motion was adopted. with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. 10 BQ~r 2J rA~:' ~4 County Administrator Caskey suggested April 5, 2001 as a tentative date for the Board's first work session on the budget. County. Attorney Crook advised the Board that by statute: the School Board budget is to be adopted by the Board of Supervisors by May 1 ~. Supervisor Claud moved that the April 5, 2001 Board meeting begin at 1:00 p.m. and at the conclusion of the meeting. that the. Board proceed with a budget work session. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors. voting against the motion. County Administrator Caskey invited the Board to attend an Environmental Issues Conference on April 25, 2001 through Apri127, 2001. He noted a similar conference would be held. on environmental issues in November, .2001. Supervisor Bradshaw requested Mr. Caskey provide him with a copy of the brochure. // Chairman Bradby_called for the County Attorney's report. County Attorney Crook stated he and the Director of Planning and Zoning met with counsel for Windsor Woods at the direction of the Planning Commission. He stated there is a request to the Board of Supervisors to vacate the existing. plat before anything else is done. He stated Attorney Riddick has prepared the ordinance and. is requesting that the Board authorize the publication for public hearing of the ordinance. Supervisor Claud moved the Board authorize the County Attorney to advertise the request for vacation of the plat for public hearing by the Board at its .April 19, 2001 meeting.. The motion was adopted with Supervisors MacManus, Bradby, Clark and. Claud voting in favor of the motion (4-1) and Supervisor Bradshaw voting against the motion. County Attorney Crook stated he had several matters for closed session later in the meeting. // Chairman Bradby called for Old Business. Resolution of the Board of Supervisors of Isle of Wight County, Virginia on the Route 260 Connector (Tabled February 15, 200.1) Mr. Hartley stated he has encouraged the. VDOT Resident Engineer to .address the situation with the VDOT ,Traffic Engineering Department. He stated there might be a problem with turning movements based on the right- i 11 i .~. a~.~~ 2~ -~:- ~5 of-way available and VDOT believes that the right turning movement can be widened off of Lees Mill onto Route 58. He stated a .sentence has been added to the Resolution. on the second page that states that should any temporary improvements be necessary at the intersection of Route 58 and Route 616, it is the County's understanding that appropriate improvements will be made by VDOT. ,. Supervisor Bradshaw expressed a concern with detouring of the traffic because it is not a safe intersection now. Mr. Hartley stated based on Supervisor Bradshaw's comments, he would ask the Resident Engineer to meet with them out there. County Attorney Crook offered a correction on the first page "that said Board of Supervisors" needs to be added in place of the word "the." Supervisor Bradshaw moved the Board adopt the following resolution as presented by the Director of Planning and Zoning and based on the County Attorney's review and approval and his amendment and that the County voice its concerns over the safety of the proposed detour routes and that. Supervisor Bradshaw will meet with Mr. Hartley and the Resident Engineer at that location: RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA ON THE ROUTE 260 CONNECTOR WHEREAS, the Isle of Wight County Board of Supervisors has supported the completion of the Route 260 Connector between Route 58 Bypass and Route 258 for over two decades through Resolutions requesting or in support of funding from the Commonwealth Transportation Board; and,. WHEREAS, the County has. needed this critical transportation link to accommodate existing industrial traffic to and from industrial users in the Camptown area, including International Paper and Franklin Equipment; and, WHEREAS, the critical. nature. of the need has been compounded by the prohibition of through trucks in the City of Franklin; and, WHEREAS, this construction project will serve as an important improvement supportive of future economic development in the southern portion of Isle of Wight County. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that said Board of Supervisors is in full support of the .construction of the remaining portion of the Route 260 12 aoc,a 2~ ,ti,.~ ~6 connector. for a length of 1.67 miles. and at an estimated cost of $11.5 million. BE IT FURTHER RESOLVED. that the Board of Supervisors is appreciative of all of the efforts of the Virginia Department of Transportation and the Commonwealth Transportation Board in their support of this project through continuous adversity. posed by the environmental constraints along the corridor and particularly appreciative of the General Assembly in their financial support of this project. BE IT FURTHER RESOLVED that the Boazd. of Supervisors supports the proposed temporary detour'of traffic on Route ;1603 during construction at the northern end of the project with the understanding that local access to the existing businesses will be maintained during the hours of .operation of those businesses. In addition, should additional temporary improvements be necessary. at the intersection of Route. 58 and Route 616 to accommodate truck-turning movements, it is the County's understanding ..that the. appropriate improvements will be made by VDOT. The motion was adopted with Supervisors MacManus, Bradby, _ Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor MacManus moved the Board direct the Director of Budget and Finance and the County Administrator to meet with Attorney William Riddick and Town Manager, Peter Stephenson, tomorrow to provide clarity to the draft Tourism Agreement. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no.Supervisors voting against the motion. Bill Hopkins, Town: of Smithfield, provided. the Boazd with .updated information he received earlier in the afternoon. regarding The Children's Center. Alan S. Nogiec, Director of Planning and Zoning, recommended he meet with the Building and Grounds .Committee to review the information t as it relates to a design issue. Supervisor Bradshaw moved the Board to direct staff to move forwazd with Plan #B for The Children's Center and that it be presented to the Smithfield Planning Commission (to approve based on recommendation of the Building and Grounds Committee to meet with the Director of Parks and Recreation after this meeting.) The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // 13 i a~,~f~ 2~ ,~~;~ 97 Chairman Bradby called for New Business.. Expressing his concern with BMP maintenance and periodic reports and in an effort for staff to provide control with BMPs, Supervisor MacManus moved the Board provide direction to staff to develop guidelines for the monitoring and inspection of BMPs to ensure they continue to meet their original design (so as to provide mitigation.) Staff is to report back to . the Board on this matter in six (6) months. The motion was adopted with. Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradby called for Appointments.. Supervisor Claud moved the Board appoint William A. Brady, Jr. to the Central Dispatch Committee. The .motion was adopted unanimously (5- 0). Supervisor Claud moved the Board reappoint Ruth Hartsfield to the Commission on Aging. The motion was adopted unanimously (5-0). Supervisor Bradby moved the Board reappoint Judy Begland to the Planning Commission. The motion was. adopted unanimously (5-0). Supervisor Clark moved the Board appoint Leah Dempsey to the Bike Plan Committee. The motion was adopted unanimously (5-0). // County Attorney Crook requested a closed session under Section 2.1- 344 A3 of the Freedom of Information Act concerning advice of counsel and staff to discuss. four (4) real estate acquisition matters where public disclosure would adversely affect the negotiating position of the County. County Attorney Crook requested a closed session under Section 2.1- 344 A7 of the Freedom of Information Act concerning a matter for advice of counsel regarding probable litigation. Supervisor Clark requested a closed session under Section 2.1-344 A 1 of the Freedom of Information Act concerning two (2) personnel matters for discussion and under Section 2.1-344 A3 concerning advice of staff and counsel on .areal- estate matter .where public disclosure. would affect the County's bargaining .position. Mr. Robertson requested a closed session under Section 2.1-344 Al of the Freedom of Information Act concerning consultation with staff regarding a personnel matter. 14 eo~f, 20 >M- ~-8 ..Supervisor. Bradshaw moved the Board enter closed session for the reasons stated. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Upon returning to open session, Supervisor MacManus moved the. Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened aclosed meeting on this date pursuant to an affirmative recorded vote and in .accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was .conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors. _ hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully .exempted from .open meeting requirements by Virginia law were discussed. in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. . VOTE .AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 . The motion was adopted .with Supervisors MacManus, Bradby, Bradshaw,. Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board appropriate funds for the option on land discussed in closed. session. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, .Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Clark moved to form a Josiah Parker Memorial Committee consisting of Pat Clark, Thomas Finderson, Debbie Sivertson and the 15 i 1 ~. ,i 11 County Attorney. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the .motion (5-0) and no Supervisors voting against the motion. . // At 6:35 p.m., Supervisor Bradshaw moved the Board adjourn. The motion was adopted unanimously (5-0). ,~ ti~-liy H radby, Chairman