01-04-2001 Regular Meetingn
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FOURTH DAY OF JANUARY IN THE
YEAR TWO THOUSAND AND ONE
PRESENT:. Phillip A. Bradshaw, Chairman
Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr.
Stan D. Clark
Richard K. MacManus
Also Attending: H: Woodrow Crook, Jr:, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
.Chairman .Bradshaw called the meeting to order at 1:00 p.m. The
invocation was delivered by Supervisor MacManus:
The Pledge of Allegiance was conducted..
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County Administrator Caskey opened the floor for nominations for
Chairman and Vice-Chairman for the year 2001.
Supervisor Claud nominated .Henry H. Bradby as Chairman of the
Board for the year 2001. Supervisor Bradshaw moved the Board close the
nominations. The motion was adopted with Supervisors MacManus,
Bradshaw, Clark and Claud voting in favor of the motion (4-0); no
Supervisors voting against it and Supervisor Bradby abstaining from.voting.
Chairman Bradby opened the floor for nominations for Vice-
Chairman.
Supervisor Bradshaw nominated Robert C. Claud, Sr: as Vice-
Chairman of the Board for the year 2001. Supervisor MacManus moved the
Board close the nominations. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw and Clark voting in favor of the motion (4-
0); no Supervisors voting against it and Supervisor Claud abstaining from
voting.
Chairman Bradby. opened .the floor for appointment of Clerk to the
Board for the year 2001.
Supervisor Claud moved the Board appoint W. Douglas Caskey as
Clerk to the Board for the year 2001. The motion was adopted .with
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Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against it.
Chairman Bradby opened the .floor for appointment of the Recording
Secretary.
Supervisor Bradshaw moved the Board appoint Carey H. Mills as
Recording Secretary to the Board for the year 2001. The motion was
adopted with Supervisors MacManus, .Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisprs voting against it.
Chairman Bradby requested the Board set its meeting schedule for the
year 2001.
Supervisor Claud moved the Board set its regular meeting schedule for
the first Thursday of each month at 2:00 p.m. and the third Thursday of each
month at 6:00 p.m with public hearings on the third Thursday scheduled for
7:00 p.m. The motion: was adopted with Supervisors: MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against it.
Chairman Bradby called for consideration of appointments to the
Committees of the Board.
The Board. members noted their desire to keep the same -Board
members on its Committees (contained in the agenda) :and that Law
Enforcement be added as a Committee with Supervisors Bradshaw and
Clark as the Board's representatives.
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Chairman Bradby called for discussion on the Comprehensive Plan.
The Board members individually made the following suggested
revisions:
Under Chapter 7.1, first paragraph, Supervisor MacManus
requested that more current information be incorporated where it
references the period between 1988 and 1992. Additionally in
this first paragraph where it references a median family income
of approximately $47,000 in the County, Supervisor MacManus
noted this figure is off by approximately $20,000.
Under :Chapter 7.7, under Table 7-7, Supervisor MacManus
asked if the Morris Creek Landing Apartments in Smithfield
should be included in the list as it is not a part of an affordable
rental housing program.
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.Under Chapter 7.5, the first full paragraph, Supervisor Bradshaw
.requested that the paragraph be further clarified on whether or
not there is a sufficient supply of rental housing for low-income
families in the County.
Under Chapter 7.9, under Housing Availability, under the first
paragraph, Supervisor Clark. requested "vacancy reservoir" be
defined. He requested that the sentence "As population grows,
the size of the vacancy reserve must also grow" be deleted.
.Under .Chapter 7.12, Supervisor Bradshaw requested that
reference be made to the Community Development .Block Grants
,being undertaken in the County.
Under. Chapter 7.14, under Manufactured Homes, Supervisor
Bradshaw requested additional detail on where the permits were
granted, i.e., if they were granted in agricultural areas which was
beyond the Board's control at the time. Provide explanation as
to why the County failed in this effort.
Under Chapter 7..15, under Indoor Plumbing/Adequate
Sanitation, Supervisor MacManus requested clarification on
what kind of technical assistance the County provides. Under
Fixed :Floor Area Ratio, where it refers to smaller homes to be
built on smaller lots, Supervisor. MacManus recommended it be
referenced back into the Zoning Qrdinance for minimum lot and
home sizes. Under Housing Code, Supervisor MacManus
requested local builders be encouraged to .use building
codes/hurricane standards. He further requested that flood zone
issues relative to housing be included. Under Self Help,
.Supervisor MacManus requested the word "funding" be changed
to "support."
Under Chapter 7.17, under Summary, Supervisor MacManus
requested $47,000 be corrected.
Under Chapter 8.3, under Table 8-1, Supervisor Bradshaw
requested that the Carrollton Elementary .School and the
Windsor Elementary School be included.. Supervisor Bradshaw
noted that the Carrsville Elementary School now contains more
than two (2) acres due to its expansion. Chairman Bradby
requested that the Tyler's Beach Boat Ramp be included.
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Under Chapter 8, Supervisor Claud. requested that the Director
of Parks and Recreation review the .maps.
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Under Chapter 8.6, under the. second bullet, , Supervisor
MacManus .requested that "Riverview Park" be changed to
"Nike Park.,,
Under Chapter 8.8, under the second paragraph, Supervisor
Claud requested that the Windsor Athletic Association be added.
Under the first paragraph, Supervisor Bradshaw noted the
County has taken the position that as new facilities were built
they would be jointly used to get a`betterreturn on the County's
.assets. He requested the last sentence of this paragraph reflect
that the County has a cooperative effort. Supervisor MacManus
requested that Clontz Park be added in the second paragraph.
Under Chapter 8.9, under Tables 8-4 and 8-5, Supervisor
Bradshaw requested that the tables be updated.
Under Chapter 8.14, under Implementation, Supervisor.
MacManus requested that Fort Boykin's be added as possibility
of development. of a public beach area.
Under Chapter 8.17, under Neighborhood Park Facilities in the
Hardy District, .Supervisor Claud requested "voting district" be
.replaced with "area."
Under Chapter 8.16, first paragraph, Supervisor MacManus
.requested. that Gatling Pointe South .park area bike trails be
added.
Under- Chapter 8.19, Supervisor Bradshaw requested .that the
first bullet {Promote shared use of facilities for recreation
benefits) be moved up to the first objective in the list.
Supervisor Claud moved that the Board :begin its January 18, 2001
meeting one hour early at 5:00 p.m. for continued discussion on the
Comprehensive Plan. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting against it.
Supervisor Claud moved the Board take afive-minute .recess before
continuing with the regular. order of the agenda. The motion was .adopted
unanimously (5-0). .
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Chairman Bradby called. for Special Presentations.
Paul Lee, CPA. with Robinson, Farmer, Cox Associates, presented the.
Board with the Financial Audit Report for the Year Ended June 30, 2000.
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He .stated the undesignated funds in the General Fund balance were $9.4
million. He referenced a Management Letter forwarded to the Board and
recommended the following areas be addressed: 1) Treasurer should
address posting sequences to recognize items. on a cash basis verses accrual
basis; 2) revenue classification; 3) separate ledger maintained by the Social
Services Department under Special Welfare Clients needs to be reconciled
with the County; 4) reconciliation of vehicle decal revenue; 5) bank
accounts should be consolidated;. 6) fixed assets of the County will be
required to be recorded in FY2003, including depreciation.
Supervisor Bradshaw moved the Board accept the report as received
from Robinson, Farmer, Cox, Associates and direct County staff to meet
with the Treasurer to resolve areas which need addressing (taxes set up on a
cash basis; revenue classification; ledger maintained by Social Services;
reconciliation of vehicle decal revenue;. consolidation of cash in banks; fixed
assets, including depreciation beginning in FY2003), as noted in the
auditor's Management Letter to the County Administrator. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
John Moore of Moseley, Harris & McClintock P.C. presented to the
Board for its information the findings of their initial phase of the Facility
Master Plan and Spatial Study.
Lee Tyson, the County's: Community Liaison with the Chesapeake
Bay Local Assistance Department, provided an overview of the new
regulations proposed by CBLAD for the Board's information.
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Chairman Bradby indicated the following Consent Agenda included
Items 3, A through F, and asked if there were any items for removal:
A. Resolution to Accept and Appropriate Funding From .the
Virginia Department of Motor Vehicles
B. Resolution to Accept .and Appropriate $14,500 From the Camp
Younts, Ruth Camp Campbell and Camp Foundations for Fire
and Rescue Services
C. Resolution to Accept and Appropriate $35,000 From the Camp
Younts, Camp and Ruth Camp Campbell Foundations for
Repairs at the Isle of WightlFranklin Skating Rink
D. Resolution to Accept and Appropriate $1,082,561 From the
Federal Government for School Programs
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E.. December 21,.2000 Draft Comprehensive Plan Minutes
F. December 7,.2000 Regular Meeting .Minutes
Supervisor Clark moved the Board adopt all. items of the Consent
Agenda. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against it.
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Chairman Bradby called for Regional Reports.
Regarding .the Hampton Roads Partnership, Supervisor Bradshaw
reported that staff had attended the meeting and that the Assistant County.
Administrator. and Director of Economic Development would be submitting
their comments on any pertinent matters discussed..
Regarding the Hampton .Roads Economic Development Alliance,
Supervisor Bradshaw reported that the Director of .Economic Development
attended the meeting.
Regarding. the Mayors and Chairs Caucus, Supervisor Bradshaw
reported that there was no meeting held in December.
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Regarding the Southside Mayors and Chairs, Assistant County
Administrator Robertson distributed A Resolution Requesting the 2041.
General Assembly to Establish a Commission to Pursue Funding for the
Construction of Improvements to Route 460 Between Suffolk and Interstate
295, as drafted by the City of Virginia Beach.
Supervisor Bradshaw moved the Board support the resolution as
presented. The .motion was adopted with Supervisors MacManus, .Bradby,
Bradshaw, .Clark and .Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Regarding the Hampton Roads. Planning District Commission,
Supervisor Claud reported that at the December meeting, .the HRPDC was
invited to become part of the Southeastern Economic Alliance to advance
the cause of rail service in the southeastern United States. He noted the
HRPDC also received a report and presentation from the Commission on
State and Local Tax Structure.
Regarding the Southeastern Public Service Authority, Supervisor
MacManus reported that there was no meeting held in December.
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Regarding the Western Tidewater Regional Jail Authority, Supervisor
Claud reported on the recent press release concerning the availability of
inmate labor force to assist with public projects.
Regarding the Western Tidewater Water Authority, Supervisor Claud
reported that only routine business was discussed. He noted that .work on
the water line in Suffolk along Route 17 is progressing on schedule.
Regarding .the International Paper Advisory Council, Supervisor
Bradshaw reported that the Council will delay .scheduling its next meeting
until a replacement for IP's Communications Manager has been selected..
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Chairman Bradby called for Transportation Matters.
County Administrator Caskey reported that VDOT has advised that it
will this. date finish the resurface work and stone to be laid along Dews
Plantation Road as previously requested by Joe Ferguson
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Chairman Bradby called forCitizens Comments.
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Arthur E. Berkley spoke in favor of the TEA 21 grant for a proposed
bikeway development in the County. He stated as a bicyclist he would
request the Board support the project. as .the return on the County's
investment would offset what would be spent in the .way of safer.
transportation for both cyclists and motorists.
Pat Clark requested the Board's support of the tutoring and reading
program within the Windsor Elementary School. He further requested that
the County include, as part of its negotiations with Charter
Communications, an educational channel for use by County residents.
William E. Laine, Sr. spoke in favor of the TEA 21 grant for a
proposed bikeway development in the County. He stated having a safe place
for cyclists is a quality of life issue and advantageous. to the citizens of the
County.
Leah Dempsey spoke in favor of the ,TEA 21 grant for a proposed
bikeway development in the .County. She noted that she has two (2)
- teenagers who like to ride their bikes and it is frustrating that .rural citizens
can not travel safely to local parks, recreation facilities or town centers
without the use of a vehicle. She stated this is a minor investment for the
County with a big return.
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Chairman Bradby called for the Community Development report.
.There was. no report offered for discussion by the Board.•
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.Chairman Bradby called for the Public Utilities report.
E. Wayne. Rountree, P.E., Director of Public Utilities, reported that the
design of the Southern Development .Service District elevated water tank,
well system and well transmission mains have been completed. He
recommended that the Board approve the low bid of PDM Water in the
amount of $1,421,000 with the wells being deleted from the contract as the
bid came in considerably higher than anticipated..,
.Supervisor MacManus inquired if consideration has been given to
break out the electrical portion of the project as well as it seemed to be
$150,000 off the engineer's estimates. He stated it may. be worthwhile for
the County to sub out the electrical portion.
Mr. Rountree stated this was discussed, however, there was no strong
support to delete the electrical portion.
. Supervisor MacManus stated most of the electrical work he assumes is
associated with the wells and, if pulled out, .would. also be a significant
savings to the County. He would ask if that .could be pulled out of the
project.
Mr. Rountree stated staff would look at the possibility of reducing this
prior to signing the contract.
.Supervisor Bradshaw moved the Board approve the low bid, as
modified, of PDM Water in the amount of $.1,421,000 or less and to pull out
the electrical component. and authorize the Chairman to sign the
construction contracts after review and approval by .staff and the .County
Attorney with the year and one-half schedule.. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor.
of the motion (5-0) and no Supervisors voting against the motion.
Mr. Rountree presented the Southern Development Service District
water extension project for the Board's consideration and requested the
Board approve the low bid of Peters and White Construction Company in
.the amount of $308,288 which extends the water line from this tank site to
Franklin Equipment Company.. He stated his report to the Board is
inaccurate- as he indicated funds were available in the Capital Budget, but
this project and the other project will result in an approximate $150,000
shortfall requiring him to come back to the Board with an appropriations
resolution for that additional money.
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Supervisor Bradshaw moved the Board approve the low bid of Peters
and White Construction Company in the amount of $308,288 and authorize
.the Chairman to sign the construction contracts after review and approval by
staff and the County Attorney. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Mr. Rountree stated since his last monthly report on fluoride, staff has
solicited the engineering firms to .assist the County. He reported five (5)
proposals have been received and interviews scheduled for January 16,
2001. He stated staff has not yet received official word from .the Health
Department on the results of the second fluoride testing, but unofficially he
has received a report that certain systems will exceed the fluoride level and
will require some type of fluoride reduction.
Mr. Rountree stated for the Board's information the Northern
Development Service District water connections have been completed and
those new. customers advised they would be afforded the opportunity to pay
a $1,000 connection fee if such connection is made within ninety (90) days.
He noted that of the 100 notices sent, 35 properties took advantage of the
discounted connection fee. He also noted that should the 65 properties
decide in the future they would like to connect, the fee will be $3,000.
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Chairman Bradby called for the Economic Development report.
There was no report offered for discussion.
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Chairman Bradby called for the Parks and Recreation report.
There was no report offered for discussion.
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Chairman .Bradby called for the Emergency. Management report.
There was no report offered for discussion..
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Chairman Bradby called for-the County Administrator's report.
Donald T. Robertson, Assistant County Administrator/Director of
Human Resources, presented. a Resolution to Accept and Appropriate
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Funding From the Virginia Department. of Emergency Management for the
Hazard Mitigation Grant Program which he recommends the Board approve.
.Supervisor. Bradshaw moved the Board. adopt-the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE I
FUNDING FROM TEIE
VIRGINIA DEPARTMENT OF EMERGENCY MANA EMENT
.WHEREAS, citizens of the County of Isle of Wight, .Virginia were
devastated by the effects of hurricane Floyd; and,
WHEREAS, the County has been awarded funding in the amount of
six hundred .fourteen thousand four hundred fifty dollars ($614,450) by the
Virginia Department of Emergency Management; and,
WHEREAS, said funding needs to be appropriated to the FY2000-
2001. Operating Budget for Isle of Wight County.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that
the Board of Supervisors of the. County of Isle of Wight, Virginia accept and
appropriate funding in -the amount of six hundred fourteen thousand four
hundred fifty dollars ($614,450). or as much as shall be received from the
Vir inia De artment of Emer enc Mana ement to the a ro riate line item.
g P g Y g PP P
in the 2000-2001 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight is authorized to make the appropriate accounting
adjustments and to do all things necessary to give this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark. and Claud voting in favor of ,the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Bradshaw further moved the Board appropriate funding in
the .amount of $25,925 from the contingency fund for the local match. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the. motion.
Supervisor Claud requested that staff provide .the .Board with the
locations of those residences involved in the grant program.
County Administrator Caskey presented the proposed Battery Park
Nike Park Bicycle Facilities grant application and requested the Board set a
public hearing for the Board's January 18, 2001 meeting. He stated. the
grant requires a 20% Local cash or in-kind match and the bicycle.
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committee's recommendation is to .allocate the $143,000 between the Town
of Smithfield and the County.
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.Supervisor Claud stated the County is being asked to appropriate
$115,000 and the CIP Committee is reviewing a $55 million plan of which
$15 million is related to parks and.. recreation. He stated a project of this
nature fits in closer with parks and. recreation and if the County does not
have sufficient funds. to improve Nike Park, to build a central park and
develap a park in the: northwest portion of the County, he does not see this
bike plan as the top priority for parks and recreation in the County. He
stated he could not support the bike plan at this time because he does not
believe the County can afford it. He recommended that the County have a
procedure for this committee to work through the. Parks and Recreation
Department and let requests for funds come through that committee.
.Supervisor MacManus .agreed that the County is in a very tight
financial .situation at this time, but what is being proposed is a 16% inkind
match. He stated the County is looking at possibly. amending the CIP to
address an expenditure in the range of $50,000 to $60,000 for fiscal years
2001/2002 and 2002/2003. He stated what the Board is endorsing tonight is
only to approve the public hearing. to receive comments from the citizens
which he believes is appropriate. He stated this is merely. requesting a grant
and there is no promise that the grant will be awarded the County and even
if awarded, the Board must determine if the amounts fit into the CIP and
financial situation at that time. He stated the Board will have the ability to
deny the bike plan if the County's financial position is as tight. as it appears
it maybe, but at the. same time it gives the Board time to do some planning.
He stated he believes it is appropriate to continue moving forward and let
the public speak on the matter.
Supervisor Bradshaw stated the resolution distributed today states that
the Town of Smithfield is supporting only 4% of the required local match
which comes to $6,000 which increases the match of the County. He stated
the schools will be requesting additional funding for teachers' salaries and
the Board will have to take a position at some time and this is not a primary
priority of this Board at this time.
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Supervisor Clark stated that Supervisors Claud and Bradshaw's
concerns can be addressed during the grant process because the allocation of
funds is not being requested today, but approval so that the grant application
can move forward.
.Supervisor MacManus stated the resolution does state 4% of the total
locality, but as Attorney Riddick, who is present and who was present at the
Town Council .meeting, .will indicate, the Town Council did concur to
provide the 4% of total funding which would be 20% of the locality funding.
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Chairman Bradshaw. stated he would prefer to see .this in writing
because he does not have the trust factor there to take it on a handshake.
Supervisor MacManus moved the Board authorize a public hearing for
the Board's January 18, 2001 meeting for consideration of the grant
application. The motion was adopted (3-2) .with Supervisors MacManus,
Bradby and Clark voting in favor of the .motion and Supervisors Bradshaw
and Claud voting against the motion.
Donald M. Long, .Director of Public Works, requested the Board
authorize funding for afull-time custodial position for daytime hours. He
stated currently there are four (4) part-time custodial positions that work at
night, but skilled laborers within his department are being requested to
respond to emergencies: during the day that would typically fall under the
guidelines of custodial work. He stated in July, he will be requesting that all
custodians become .full-time and split their working hours so that they are
not working entirely in the. evenings to better serve the personnel at .the
County.
Supervisor -Bradshaw stated the majority of businesses today have
gone to eliminating their custodial staff and utilizing contract services which
eliminates administration, personnel and benefits. involved with full-time
employees. He noted it might be better for Mr. Long to redefine the duties
of his department and come back with a recommendation on what could be
contracted on the inside and determine if some of these other duties may
warrant arr additional Public Works employee.
Supervisor Bradshaw directed that the. Director of Public. Works meet
with the County .Administrator to review the organizational make-up of the
Department of Public Works and to perform a job .analysis to review the
efficiency of the Department (evaluation of the Department and the duties
involved..).
Supervisor. Claud moved that the. Public Works Director,. along with
staff, in order to deal with immediate needs, be directed to hire apart-time
custodial until the .end of this fiscal year and that the funds come from the
contingency fund. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting against the motion.
In preparation of -the Board's retreat, County Administrator Casket'
distributed a profile as provided by the Board's facilitator and. requested
each Board member complete .and return to him by January 11, 2001. He
noted that the facilitator would be meeting .individually with each Board
member prior to the retreat.
Supervisor Claud moved that the Board cancel its regular meeting
scheduled for February 1, 2001 due to a conflict with the
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VACo/VML/Legislative Day in Richmond. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion and no Supervisors voting against the. motion.
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County Administrator Caskey .reminded the Board of its Town
Meeting scheduled for February 10, 2001 from 10:00 a.m. until 12:00 noon
at the Carrsville Elementary School.
County Administrator Caskey reminded the Board of the Legislative.
Breakfast scheduled for 8:00 a.m. tomorrow at the Smithfield Center.
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Chairman Bradby called for the County Attorney's report.
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County Attorney Crook presented an amendment to the license
agreement .that he prepared for the Darden collection site which he
recommends the Board approve and authorize the Chairman to sign.
Supervisor Clark moved the Board approve and authorize .the
Chairman to sign the amendment to the. license agreement for the collection
site.. The motion was adopted (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor and no Supervisors voting
against the motion.
County Attorney Crook presented an amendment to the contract
between the County and Monette Tnforrnation Systems (MIS) that he
prepared .which he recommends the Board approve. He stated the
amendment extends. the contract through June 30, 2001 at a fixed monthly
compensation or at a fixed hourly rate if the County chooses to do so.
Supervisor Bradshaw moved the Board approve the amendment to the
contract with MIS. The motion was adopted (5-0) with .Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor and no
Supervisors voting against -the motion.
County Attorney Crook noted that he had several matters for closed
session later in the meeting.
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Chairman Bradby called for Old Business.
.Supervisor MacManus inquired about the status of the meeting with
VIMS relative to Jones Creek.
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Mr. Hartley advised. that he and .Supervisor Clark have a meeting
scheduled. next week on-site to discuss the No Wake Zone .and that
information will be forthcoming.
Supervisor MacManus inquired if Mr. Hartley has been able to arrange
for URS Greiner to .meet with the Board to discuss water quality for Eagle
Harbor.
Mr. Hartley advised that he will invite the consultant to attend the
Board's January 18, 2001 meeting.
County Administrator Caskey presented a request by the Carrollton
Public Library for allocation of funds. for the purpose of upgrading the
children's program from -part-time to full-time and advised that input had
been received from the Superintendent of Schools.
Supervisor Bradshaw moved the. Board direct staff to place the request
on the Board's .agenda for its January 18, 2001 meeting. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor ofthe motion (5-0) and no Supervisors voting against the
motion.
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Chairman Bradby called for New Business.
Regarding Pat Clark's request for consideration of an education
..channel with Charter Communications, County Attorney Crook stated that
he believed the County's request for such a channel is included in the
agreement and that it must be done by a particular date, but that he would
review the agreement to ensure an educational channel is incorporated.
Supervisor Clark requested that -the County Attorney provide the
Board with a status report on Yellow Rock Road.
County Attorney Crook reported that there have been no new
.developments on the matter.
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Chairman Bradby called for. Appointments.
Supervisor MacManus moved the Board reappoint Anne B. Martin,
representing the Smithfield District, to the Commission on Aging.. The
motion was adopted unanimously (5-0).
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Supervisor MacManus moved the Board reappoint Ida B. Kerney,
representing the. Smithfield District, to the Commission on Aging. The
motion was adopted unanimously (5-0).
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Supervisor Bradshaw moved the Board reappoint Richard O. Childress
to the Tidewater Emergency .Medical. Services Council, Inc. The motion
was adopted unanimously (5-0).
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County Attorney Crook requested a closed session under Section 2:1-
344 Al of the Freedom of Information Act for Board discussion with
counsel concerning a personnel matter. and under Section 2.1-344 A7 for
consultation with legal counsel concerning a probable litigation matter.
Ms. Small requested a closed session under Section 2.1-344 AS and
2.1-344 A7 concerning two (2) contractual matters requiring advice of
counsel where public disclosure .would affect the bargaining position of the
County.
Chairman Bradshaw moved the Board enter closed session for the
reasons stated. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and
no Supervisors voting against the motion.
Upon returning to open session, Supervisor Claud. moved the Board
adopt the following resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, .the Board of Supervisors .has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
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WI~REAS, 2.1-344.1D of the Code of Virginia requires a certification
by this Board of Supervisors that such closed .meeting was. conducted in
conformity with Virginia law;
NOW,-THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed. in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as-were identified
in the motion convening. the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
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AYES:. MacManus, Bradby, Bradshaw, Clark and Claud
NAYS: 0
ABSENT DURING. VOTE: 0
ABSENT DURING MEETING: 0
The motion. was adopted with- .Supervisors MacManus, Bradby,
Bradshaw, Clark. and Claud voting in favor of the motion. (5-0) and no
Supervisors voting against the motion, '
Supervisor Claud moved the Board approve the proposed .agreement
:with K. W. Poore and Associates for technical assistance. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
//
Supervisor Bradshaw moved the Board adjourn at 4:45 p.m. The
.motion was adopted unanimously (5-0).
. /`y`'
u°~ry H. dby, Chairman
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