08-30-2000 Called Joint Meeting.:
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CALLED JQINT MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS AND PLANNING COMMISSION HELD THE
THIRTIETH DAY OF AUGUST IN THE YEAR TWO THOUSAND
PRESENT: Board of Supervisors
Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr. -
Stan D. Clark
Richard K. MacManus
ABSENT: Phillip A. Bradshaw, Chairman
PRESENT: Planning Commission
Larry J. O'Bryan, Chairman
Wesley Ray Holland
J. Kevin Duck
Lawrence Pitt
Ronald York
J. C. Jenkins
Edna R. King
R. L. Walker
Judy Begland
W. Martin Jones
John Springfield
.ABSENT: None
.Also Attending: H. Woodrow Crook, Jr:, County Attorney
Donald T. Robertson, Assistant
. County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
Jonathan. W. Hartley, Director of Planning and
Zoning
Vice-Chairman Bradby of the Board of Supervisors and Chairman
O'Bryan of the Planning Commission. called the joint meeting of the Board
of Supervisors and the Planning Commission to order at 4:00 p.m.
Jonathan W. Hartley, Director of Planning and Zoning, provided a
brief overview of the status of the Comprehensive Plan. He noted the basic
objective of the Comprehensive Plan is to .reduce the size of the
development districts and target sites for economic development to enhance
the tax base.. He stated the draft Comprehensive Plan is anticipated to be
complete in early October with community .meetings held in mid-October,
public hearings in November/December of 2000 and adoption in January of
2001. He recommended the Board authorize him to hire an additional
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Planner to assist with the. updating of the ordinances upon adoption of the
Plan.
Supervisor Claud recommended Mr. Hartley develop a plan, to .include
the needs and costs, and submit it to the Board for consideration.
Concerning the issue of the Chesapeake Bay .Act and regulations,
Supervisor MacManus asked for suggestions- from the. Planning Commission
members regarding a more timely turnaround in the Comprehensive Plan.
Commissioner Pitt, noting that staff has a tremendous job on a day-to-
day basis, stated the Comprehensive Plan has been the lower priority, He
stated staffing with the Department of Planning. and Zoning is not adequate
to address the workload.
Commissioner King noted that service needs are different and the
amount of growth has driven a need for more time to be spent in the design
of the Plan in order to meet. the concerns of the citizens.
Supervisor Clark requested Mr. Hartley develop a plan on what is
needed in his office to handle the additional workload.
Commissioner Pitt noted that the current Plan addresses land use, but
a plan for roads, water, sewer and schools is needed, which. will require
additional staff time.
Supervisor 1VIacManus noted that while the Northern Development
Service District has been reduced significantly, it appears thax there are still
large spaces available for development.
Commissioner Springfield noted the Plan is driven on transportation
and utilities issues. He noted the Plan does not lay out specific timetables
and he would not recommend it do so. Regarding the size of the NDSD, he .
stated it ties into the main transportation leg through the County and the
water .system. He noted the reduction in size is adequate.
Supervisor Clark inquired if the. density is reduced as well as the
geographically area of the NDSD.
Mr. Hartley noted the density. is substantially reduced :and the range is '
not .out of order with development anticipated. over the next twenty (20)
years.
Regarding the Chesapeake Bay Act Regulations, Supervisor Clark
stated he -would like the County to be more proactive in ensuring that the
County becomes leaders in the area of environmental issues. He stated he
would like staff to review what some. of the other jurisdictions are.
implementing that are considered leaders in the State.
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Mr. Hartley stated a new methodology is needed -for delineating
wetlands. He noted the Environmental Planner is in the process of obtaining
a Masters Degree in Biology with a wetlands specialty.
Supervisor MacManus stated regarding wetlands and BMPs, Henrico
County is looking at options with smaller land BMPs. He suggested pooling
the funds instead of requiring different property owners and creating small
BMPs that are hard to maintain and manage is a way the County may want
to go in the future.
Regarding the Capital Improvements Plan process, Anne F. Seward,
Director of Budget and Finance, noted the CIP should be completed by
January, 2001.
Commissioner Begland stated the CIP can be the tool for planning for
schools and. roads because it is a five (5) year commitment of where the
County intends to make investments in those infrastructure pieces.
Vice-Chairman Bradby asked how the County can impose mandatory
proffers in the Plan.
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County Attorney Crook stated the Board can not turn down a
development for a lack of proffers only and the Planning Commission has
repeatedly impressed upon developers that the County wants .proffers .and
wants them in accordance with the Tischler Study. He stated if the Planning
Commission and the Board can. establish a policy of what the County is
looking for in the way of proffers, then the County can get .sufficient
proffers. He recommended that developers be referred to staff and counsel.
to negotiate proffers.
Mr. Hartley distributed a handout from .Hanover and Chesterfield
Counties relative to adopted policies on proffers.
Regarding the issue of the Planning Commission schedule,
Commissioner O'Bryan noted that the Planning Commission voted by
majority vote to remain with the same meeting schedule. He noted he polled
citizens that attend the Commission meetings regularly and the majority like
the current meeting schedule due to other activities being held in the
evenings. He noted that when the Commission meetings run late, because
they begin at 2:00 p.m., the meetings do not run late into the night.
Commissioner Holland stated he has not .seen that meetings held at
2:00 p.m. deter citizens from attending. He noted that when. controversial
issues are discussed, the room is full. He :noted. the role. of the Commission
is to advise the.Board of Supervisors and by meeting in the afternoon, this
gives people who can't come at night a chance to attend the meeting.
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Commissioner Walker asked the Board why it wants the Commission
to change its meeting schedule. He stated the time and dates for the
meetings are set by the Planning Commission as provided for in the Code of
Virginia and he would recommend keeping this schedule.
Commissioner York noted that there may be times when it is
impossible for a person to attend a meeting and when this happens he gives
a list of signatures on a petition as much creditability as someone standing at
the podium.
Commissioner King noted that in the past the Commission has had
very long .meetings which could. happen again when.. dealing with
comprehensive planning and other plans to guide decision making.
Commissioner Janes stated he preferred the afternoon, but he did not
have a problem with a change in the meeting schedule.
Commissioner-Pitt stated attorneys representing clients have to come
to the meetings. He stated there are .other subcommittee meetings held with
citizen involvement on the Comprehensive Plan and Capital Improvement
Plan outside of the normal schedule. and. he would prefer the current meeting
schedule.
Commissioner Jenkins asked if there has been a public request for the
change in times of the meetings.
Chairman Bradby stated .citizens have advised the Board that they
would have attended: the Commission meeting but could not due to work
schedules.
Supervisor MacManus stated the Planning Commissioners are
servants to the public. He noted that he has received concerns that people
could not. address the Commission .about their concerns because of daytime
work schedules. He stated surrounding growing communities have
benefited from having night-time hours. He stated he is disappointed that
the Commissioners have chosen to keep their regular meeting schedule
because he believes the community will be better served by night meetings.
Supervisor Clark stated the people that don't attend day meetings are
'the growing population of this County. He stated the people entering the
County are day-time .workers that commute and can not attend meetings
during the day. He suggested the Commission consider an alternative of .
every other month going to an evening meeting and see if there is not more
participation.
.Commissioner Springfield.. stated the main emphasis should be what
the citizens' want. He suggested perhaps meeting at 4:00 p.m. or holding a
referendum.
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Regarding public comments, Commissioner Pitt stated the role of the
Planning Commission is to advise- the Board. ofSupervisors and he feels that
people with concerns should take them to the Board for evaluation which
could either act on the matter or return it to the Planning Commission for
recommendation.
Commissioner Begland stated she would value residents coming
forward with comments about the business being conducted.
Under other matters, Commissioner .Pitt- stated in-ground heat and
cooling systems are a tremendous waste of resources and he would suggest
further study of this issue.
Mr. Hartley stated the Health Department issues. permits for
withdrawal of the water, however, they do not regulate about how the water
is discharged..
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Supervisor MacManus .stated he would support any investigation the
Planning Commission may want to make into this issue looking. at other
local communities and any modification to the Zoning Ordinance.
There being no further business for- discussion, the Board -and the
Planning Commission adjourned their joint meeting at 5:45 p.m.
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P ip A. Bradshaw, Chairman