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08-01-2000 Regular Meeting soon 19 ~.::-~~fi , REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD- THE FIRST DAY OF AUGUST IN THE YEAR TWO THOUSAND PRESENT: Phillip A. Bradshaw, Chairman Henry H. Bradby, Vice-Chairman Robert C. Claud, Sr. Stan D. Clark Richard K. MacManus Also Attending:. H. Woodrow Crook,.Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant :.County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradshaw called the meeting to order at 5:00 p.m. The. invocation was delivered by Supervisor Clark. The Pledge of Allegiance was conducted. // Chairman Bradshaw called for Special Presentations. On behalf of the Central Dispatch Committee, Chief Mark Marshall briefed the Board on the Committee's findings which. identified the current responsibilities of the dispatch centers, as well as an analysis on the calls. handled by the respective dispatch centers. He noted the Central. Dispatch Committee has concluded that Emergency Medical .Services (EMS) dispatching. is a priority item and identified four (4) alternatives for further consideration to improve dispatching services in the County. Supervisor Claud requested additional time to rev_ iew the four (4) proposals in further detail. Supervisor MacManus moved the Board forward the report to the Towns of Smithfield and Windsor, as well.. as the Fire and Rescue Association for their feedback and comments. These comments are to go to the Committee for their consideration. The Comrxiittee will then develop a recommendation. for the Board's consideration that will include a financial analysis, as well as pros and cons. The recommendation is to address i immediate needs. and long-term needs. The County Administrator is directed to bring feedback to the Board at its September .meeting. The motion. was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors .voting against the. motion. 1 t T: t aooK 19 >~:947 i~ County Attorney Crook requested. a closed session under Section 2.1- 344 A7 of the Freedom of Information Act for consultation with legal counsel retained by the Board. of Supervisors regarding specific legal matters requiring the provision of legal advice by such counsel. Supervisor Clark moved the Board enter closed session for the reason stated. The motion was adopted .with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in .favor of the motion (5-0) and no Supervisors voting against .the motion. Upon returning to open session, Supervisor Bradby moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote. and in accordance with the provisions of the Virginia Freedom of Information Act; and, WI~REAS, 2.1-344.1 D of the Code of Virginia. requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted .from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening .the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE 1 AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. z _:__ u a~~h 19 ~M~~~B ~~ Supervisor Claud moved the Board amend the regular order of the agenda in order to conduct business listed under the County Administrator's report. The motion was adopted unanimously (S-0). Arthur E. .Berkley. addressed the Board on the Building Code Effectiveness Survey administered by the Insurance Services OfI•ice (ISO). He noted on a scale: from. 1-10, with one (1) being the best grade and ten (lA) the lowest rating, the County received a grading of three (3) for both commercial and residential inspections activities. Regarding the Ordinance to Amend Section 4-6, Isle of Wight County Code to Provide Fees for. the Inspection of Elevators, listed under Old Business, County Attorney Crook advised that there were State statute changes that placed the inspection of elevators under the responsibility of local Building Inspections and. that. Mr. Berkley has suggested that :the Ordinance be amended to provide a fee of $2S. Chairman Bradshaw noted that the Director of Budget and Finance has advised that $2S would not cover the time and effort to perform such elevator inspections and that the actual cost would be $38 to accommodate the cost incurred by the County. Mr. Berkley stated inspections can be .performed with the department's own personnel or the owner can be required to hire a certified inspector. He stated he has opted, due to the. -size of his department, to require owners to pay for the inspector. He stated the owners would be required to pay for the inspector, in addition to paying for the certification. Supervisor Clark moved. the .Board authorize the County Attorney to publish the notice of the Ordinance Amendment for public hearing for the Board's September 21, 2000 meeting. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion.. ~~ Supervisor Claud moved the Board return to the regular order ~f the agenda, Item I, Special Presentations. The motion was adopted unanimously (5-0)• Larry Wales, Financial Advisor, addressed the Board concerning the potential funding options available for the fiscal year 2000-2001 of the Proposed Capital. Improvements Plan. He recommended the. Board proceed with Option # 1. ., 3 T•. ! ~ 904K~ 19 ~~~:'•~~~ .County Administrator Caskey presented a request from The Children's Center. Sheriff Isaacs, Board of Directors of The Children's Center, stated The Children's Center has .received an opportunity to obtain Federal funds earmarked for renovation projects and The Children's Center is looking for a facility to renovate and offer services in the Smithfield area. Barbara Mease, Executive Director of The Children's Center, briefed the Board on the function of The Children's Center. She stated the vision for the Smithfield area is a program that would offer the full range ~f children services, not just. the Early Head Start program. She advised she applied for a Head Start grant in May and was notified-last week that the Federal government did want to enter into negotiations for expansion funds which will increase the .number of services that can be provided. Lori Skinner, Vice-President of the Real. Smithfield Jaycees, noted the Real Smithfield Jaycees has done a great deal of work to the building over the last year. Supervisor MacManus moved the Board direct the. County Attorney and County Administrator to work with The Children's Center and the Jaycees in locating an appropriate property in the Smithfield area for use by The Children's Center. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion. (5-0) and no Supervisors voting against the motion. // .Chairman Bradshaw indicated the following Consent Agenda included Items 1, A through F, and asked if there were. any. items for removal: A. School Board Federal Grant B. Fiscal Crisis in Our Local Governments/Part 3 C. Litter Control Signage D. June 29, 2000 Continued Meeting Minutes E. July 6, 2000 Continued Meeting Minutes F. July 6, 2000 Regular Meeting Minutes Supervisor Claud moved the Board adopt all items of the Consent Agenda. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, .Clark and Claud voting in favor of the motion {5-0) and no .Supervisors voting against the motion. // Chairman Bradshaw called for Regional Reports. 4 Regarding ~ the Hampton Roads Partnership, .Chairman Bradshaw reported that the Partnership's annual retreat would be held in September to discuss strategic plans for the region. Regarding the Hampton Roads Economic Development Alliance, Chairman. Bradshaw reported that the issue ofa new area code for Hampton Roads was discussed and the recommendation. of the Alliance is to place an overlay on top of the current 757 area .code which will require dialers to utilize a ten (10) digit system. He noted he would provide a copy of the proposed resolution. to the County Administrator for further distribution to the Board. .Regarding the Mayors and Chairs Caucus, Chairman Bradshaw reported that the meeting held this. past Friday included discussion on learning standards of quality. He noted a proposal being considered is to hire a lobbyist to attend the General Assembly. in the Fall at a fee of $300,000. He further reported that Hampton Roads is one of the areas in the State under consideration for a major league baseball franchise and -that the Aviation World's Fair would be held. in Newport News in 2003. Regarding the Southside Mayors and Chairs, Chairman Bradshaw advised no meeting was held this month. Regarding the Hampton Roads Planning .District Commission, Supervisor Claud referred to the video titled "Fiscal Crisis in Our Local Governments/Part 3" listed under the Consent Agenda for perusal by the Board.. He advised a meeting is scheduled for Thursday and Friday by the Virginia Coalition of High Growth Communities which he and Mr. Hartley will be attending. 1 Regarding the Southeastern .Public Service Authority, County Administrator Casket' reported that. the election of new. SPSA officers was held on July 26, 2000. He noted that Conley Phillips is the Chairman and Charles Whitehurst is the Vice-Chairman of SPSA. He stated discussion involved .the feasibility of SPSA submitting an RFP to the Virginia Peninsula Public Service Authority for recycling services. "He advised SPSA staff. did receive direction from the SPSA Board to establish along-term financial plan and also to proceed with an existing company on-site at the Suffolk regional landfill to find new customers to utilize surplus methane gas. He further advised that authorization for reconstruction of three (3) remaining boiler units at the RDF plant had been given by the SPSA Board. Regarding the Western Tidewater Regional Jail Authority, Supervisor Claud noted routine business was conducted ~at the, meeting. Regarding the Western Tidewater Water Authority, Supervisor Claud reported that the Authority did not meet in July, but a meeting is .scheduled for later in August. 5 .: ~. BDQR 1J >ti~351 Regarding the International Paper Advisory Council, County Administrator Casket' reported that no meeting was held. 1 Regarding the Local Government Officials Conference, Chairman Bradshaw advised that the Conference would be held in Charlottesville on August 13a` and 14`x. // Chairman Bradshaw called for Transportation Matters. Supervisor Claud noted he has not yet had an opportunity to meet. with the Town of Windsor regarding its request to increase the Town's funds from $15,000 to $20,000 annually for additional projects in the Town. Supervisor Claud moved the Board. table consideration of the request until such time as the Board considers the Six-Year Plan. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Hartley referred to correspondence received from MacFarland Neblett dated July 24, 2000 advising that VDOT does not recommend that the existing unposted speed zone on Route 64,1 (Colosse Road) be reduced at this time. Chairman Bradshaw requested Mr. Hartley forward a copy of the correspondence to J. C. Jenkins, Planning Commission member. Mr. Hartley referred to correspondence received from James C. Cleveland dated July 26, 2000 regarding maintenance of drainage outside VDOT .rights-of--way. Supervisor Claud suggested staff include this issue in the County's legislative package to be submitted to the General Assembly. in the Fall. He directed staff to set up a meeting between the Board of Supervisors and the Commonwealth Transportation Board (Porter, Prettyman, Folkes) in the Fall to discuss the issues mentioned tonight. 1 Mr. Hartley referred to a letter from MacFarland Neblett dated July 27, 2000 advising that the County's additional funding under the Revenue Sharing Program to be matched by VDOT has been reduced to $49,851. Mr. Hartley referred to a letter from J. T. Mills, VDOT, advising that the. Commonwealth Transportation Board has approved Candidate Build Alternative #9 as the location of the- proposed. I-64 Hampton Roads Third Crossing project. 6 ~o~~ 1~ ,ti~~~2 Supervisor MacManus noted a meeting would be held on August 7a` at 10:00 a.m. on the Cypress Creek Connector project with VDOT. He noted that Town of Smithfield representatives would also be present. Supervisor Bradby requested Mr. Hartley take appropriate action to have the. hole filled with stone -under the driveway at the church in Rushmere and. to arrange a meeting with the VDOT Resident Engineer, if ' necessary. Mr. Hartley advised that the VDOT Resident Engineer would be present at the Board's August 17, 2000 meeting for his quarterly presentation to the .Board. He .further noted that he would provide a summary of the meeting with VDOT officials held yesterday for the Board's information. Mr. Hartley advised that. VDOT would be forwarding a second request to the homeowners who have not removed their encroachments along Sugar Hill Road. // Chairman Bradshaw called for Citizens Comments. Brian Carroll, Isle of Wight .Volunteer Rescue Squad, requested the Board allow the two (2) volunteer rescue squads in the County an opportunity to meet with the Committee which prepared the Central Dispatch report. He noted he would like an opportunity to_comment on the pros and cons of the recommendations presented. The Board acknowledged the need for the Fire and Rescue Association ', to review the information and to decide how. it should proceed in responding ~! to the Board. ,~ Michael Alexander presented statistical data and addressed the Board concerning compliance with the Chesapeake Bay Preservation: Area Act. Chairman Bradshaw noted staff would study the information presented. Pat Clark addressed the Board concerning drawings for the proposed .bridge in Rescue (Route 704). Chairman Bradshaw suggested. Mr. Clark attend the next Board of Supervisors meeting to address his concerns with the VDOT Resident Engineer. He further suggested Mr. Clark meet on-site with the Resident Engineer and that Mr. Hartley could assist him in setting up such a meeting. II 7 ~~ B~J~R 19 ~h;~-~73 Chairman Bradshaw called for the Community Development report. Mr. Hartley provided the Board with a presentation of the remediation work .which has taken place on the Norsworthy property . in the Resource Protection Area for the Board's information. Chairman Bradshaw requested the County. Administrator place in the Board's agenda a letter received from Thomas Finderson regarding the Just- in-Time Planning Grant (Flood. Reclamation Project). He requested the Director of Public Utilities .address the issue. regarding the Zuni water system. E. Wayne Rountree, P.E., Director of Public Utilities, stated to drill individual wells would mean revoking the permit that the State Health Department has issued to the County. Secondly, if this is done and the Board decides it wants to spend the .money to drill those wells, it is his opinion that the grant money could not be used to dri1135 individual wells. Thirdly, if the Board decides. it wants to drill the wells, to go to 35 individual lots and .try to find a suitable site on each lot to drill a well, the Board would have to deal-with local Health Department separation of septic tanks on these lots and adjacent lots. He stated he is not sure this is a viable option for the Board. to consider drilling individual wells around a rehabilitating water system. Supervisor Claud stated the citizens' request is that the housing needs be addressed first and, if there are funds left over, these would be used for improvements to the water system. Mr. Hartley. stated the existing water system, while it needs improvement, is providing water. He advised of a community meeting on August 8, 2000. at Windsor Elementary School at 7.:00 . p.m. and a public hearing scheduled for the Board's meeting of August 17, 2000. Thomas. Finderson suggested having eight (8) houses on one (1)-well which is comparable to the system in Rescue which functions well. Chairman Bradshaw acknowledged the process is underway and noted a public hearing will be held at its August 17, 2000 meeting.. Mr. Hartley referred to a letter dated August. 1, 2000 from William H. Riddick, III,: requesting that the Windsor Woods Subdivision application be tabled to the Board's September 21, 2000 meeting. .Supervisor Clark moved the. Board table consideration of the Windsor Woods Subdivision .application until the Board's September 21, 2000 meeting as requested and that the developer be responsible for notifying HO~n ~:.J ~~`~•a~4 concerned residents in the Windsor Woods Subdivision,. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the .motion (5-0) and no Supervisors voting. against the motion. // .Chairman Bradshaw called for the Public Utilities report. Mr. Rountree noted he did not have a report for the Board, but did have a litigation matter for closed session later in the meeting. // Chairman Bradshaw called for the Economic Development report. Mr. Small noted he did not have a report for the Board, -but he would request a closed session. relative to a prospective business siting later in the meeting.. /I Chairman Bradshaw called for the Parks and Recreation report. County Administrator Caskey noted there was no report. // Chairman Bradshaw called for the. County Administrator's. report. Debbie J. Sivertson, Administrative Analyst, advised the Board that the County has received. $140,000 in additional grant funding from the Department of Historic Resources. and $160,000 from VDOT for the renovation of Historic Boykins Tavern. She stated the current available funds are $156,456 for furnishings and parking areas. She requested the Board .approve the .State DHR Agreement. and the resolution from the Department of Historic Resources, as contained in the agenda. Supervisor Claud moved the Board approve the State DHR Agreement for $75,000 in FY2000-2001 funding for the Boykin's Tavern Project. The motion was adopted with Supervisors MacManus, Bradby; Bradshaw, Clark and Claud voting in favor of the motion. (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED FORTY THOUSAND DOLLARS IN -GRANT FUNDS FROM THE 9 .~ ~~~~~ ~~ .r~~~~~5 DEPARTMENT OF HISTORIC RESOURCES FOR THE RENOVATION OF HISTORIC BOYKINS TAVERN WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved agreements for grant fundng'to be received from the State Department of Historic Resources for the renovation of Historic Boykins Tavern located in the County of Isle of Wight; and, WHEREAS, the funds in the amount of one hundred forty thousand dollars ($1.40;000) need to be appropriated to the appropriate line item in the 2000-01 Capital Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY .RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one. hundred forty .thousand dollars ($140,000) received from the State Department of Historic Resources need to be appropriated to the appropriate line item in the 2000-01 Capital Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in .favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED SIXTY THOUSAND DOLLARS IN GRANT FUNDS FROM THE .FEDERAL TEA-21 PROGRAM FOR THE RENOVATION OF HISTORIC BOYKINS TAVERN WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved agreements for grant funding to be received from the Federal TEA-21 program for the renovation of Historic Boykins Tavern located in the. County of Isle of Wight; and; WHEREAS, the funds in the amount of one hundred sixty thousand .dollars ($.160,000) .need to be appropriated to the .appropriate line item in the 1999-00 Capital Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one hundred sixty thousand dollars ($160,000) received from the Federal TEA- 10 21 program need to be appropriated to the appropriate line item in the 1999- 00 Capital Budget of the County of Isle of Wight, Virginia. BE ,IT FURTHER. RESOLVED .that the County. Administrator of the County of Isle of Wight, Virginia is .authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. • Supervisor Claud moved. the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE DONATED FUNDS FROM THE ISLE OF WIGHT COUNTY HISTORIC SOCIETY - BOYICINS TAVERN INITIATIVE FUND FOR THE HISTORIC BOYKINS TAVERN CONSTRUCTION PROJECT WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received donations from the Isle of .Wight County Historic Society -Boykins Tavern Initiative Fund for the renovation of the Historic Boykins Tavern Project located in the County of Isle of Wight; and, WHEREAS, .the funds in the amount of one hundred seven thousand nine hundred eleven dollars ($.107,911) need to be appropriated to the appropriate line item in the 1999-00 Capital .Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one hundred seven thousand -nine hundred eleven dollars ($107,911) received from the Isle of Wight County Historic Society -Boykins. Tavern Initiative Fund for the Historic Boykins Tavern Renovation Project be appropriated to .the appropriate line item in the 1999-00 Capital Budget of the County of Isle of Wight, Virginia.. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give -this resolution effect. The motion .was adopted with Supervisors. MacManus, .Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no .Supervisors voting against the motion. Evelyn D. Chandler presented the proposed Post Dedication Development Site Plan for Boykins Tavern. She stated a parking lot is 11 .•. gpr,x 1~ ,~-'357 proposed for the. front of the facility, as well as to the rear, at an approximate cost of $32,600. She presented an illustration of the proposed. fencing for the facility at approximately $20,000 and window. treatments for the second floor at a cost of $1,750. She stated she will be reimbursing the County $1,041 requested earlier to pay for the curtains downstairs. She stated there will be six (6) rocking chairs. located on the front porch at a cost of about $1,200 and floors of five (5) rooms will be resanded. She .presented a sample of a brochure of which she. intends to have .10,000 printed at a cost of $1;871. She stated it was suggested that the brick work be brought further out from the 1762 porch and that door sweeps. need to be placed on the upstairs and downstairs doors. She stated of the $156;456 in funds, there will be approximately $100,0001eft to provide appropriate furnishings. Supervisor Claud. moved the Board endorse the concept as presented by Mrs. Chandler and that she work in conjunction with the Historical Society in acquiring the furniture and related furnishings, follow all County purchasing requirements and processes to have the work accomplished and keep the Board informed. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting againstthe motion. Lyle Hornbaker, Information .Services Coordinator, provided an analysis of the Web Site Summery Report, to include other detailed reports, for the Board's information. Supervisor Clark moved the Board adopt the following resolution: RESOLUTION TO RECOGNIZE AUGUST 19, 2000 AS NATIONAL HOMELESS ANIMALS' DAY WHEREAS, the overpopulation ofour nation's most popular animals, dogs and cats, results in the euthanization of millions of animals each year in shelters across the- United States; and, WHEREAS, the only reason for taking these healthy, adoptable animals' lives is that there .are many animals born and too few families to adopt them; and, WHEREAS, the crisis of dog and cat overpopulation can be resolved by having dogs and cats spayed or neutered and by having citizens adopt pets from the local animal shelter; and, WI~REAS, irresponsible pet ownership results in the proliferation, and ultimately in the euthanization of homeless animals. NOW, THEREFORE, BE IT AND IT IS .HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight that August 19, 12 9o~K 19 r~.:~~~8 2000 be recognized as National Homeless Animals' Day in Isle of .Wight County. BE TT FURTHER. RESOLVED that the public be encouraged to consider adopting a homeless animal from a local animal shelter and to .provide responsible, humane care for all domesticated animals: The motion was adopted .with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board adopt the fallowing resolution: RESOLUTION, TO APPROPRIATE EIGHTY FOUR THOUSAND TWO HUNDRED SEVENTY NINE DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR REPAIRS TO THEPRUDEN VOCATIONAL CENTER WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved funding for repairs to the Pruden Vocational Center, and, WHEREAS, the funds in the amount of eighty four thousand two hundred .seventy nine dollars ($84,279) need to be appropriated to the appropriate line item in the 2000-01 School .Capital Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eighty four thousand two hundred seventy nine dollars ($84,279) for repairs to the. Pruden Vocation Center be appropriated to the appropriate line item in the 2000-01 School Capital Budget of the Countyof Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County. of Isle of Wight, Virginia is authorized to make. the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Bradby, Bradshaw, Clark and Claud voting in favor of the motion (4-0) and no Supervisors voting against the. motion. Supervisor MacManus was absent for the vote. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ESTABLISH A POLICY GOVERNING ISLE OF WIGHT COUNTY CAPITAL PARTICIPATION IN VOLUNTEER FIRE AND RESCUE ORGANIZATION PROJECTS 13 ,: VVI~REAS, the Isle of Wight County Board of Supervisors has established a policy. governing the participation of Isle of Wight County. Capital Funds in requested projects of the various Volunteer Fire and Rescue Organizations located throughout the County of Isle of Wight; and WHEREAS, the following policy is to be complied with for all future requested Capital Projects requiring the funding participation of the-Isle of Wight County Governing Body. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the .Board of Supervisors of Isle of Wight County, Virginia, that the .following procedures be made policy and read as follows: 1. All requests for capital funding participation must be presented by the individual Fire and Rescue .Department to the Fire and Rescue Association and receive a recommendation for funding to include an amount and proposed timetable for submission in the Capital Improvements Plan (CIP). D 2. All requests for submission in the CIP shall be presented to the CIP Subcommittee of the Planning Commission by the President of the Fire and Rescue .Association and the Director of Emergency Management. 3. The .adopted Capital Improvement Plan does not constitute funding approval by the. Board of Supervisors. As such, all projects. approved in the CIP must be funded by an appropriation in the Capital Budget prior to project implementation. 4. The County shall act as purchasing agent for all County .funded Fire and Rescue projects with project management to be performed jointly by the individual Fire .and Rescue :organization and the Director of Emergency Management. 5. .The County shall maintain ownership of all County funded Real Estate projects and 'insure same on the County's Property and Casualty Insurance Policy. The motion was adopted with Supervisors Bradby, Bradshaw, Clark and Claud voting in favor of .the motion (4-0) and no Supervisors voting against the motion. Supervisor MacManus was absent for the vote. Richard O. Childress, Director of Emergency Management, reported .there. -are :currently 40 part-time employees at the .various volunteer .fire departments and rescue squads.. He also distributed to .the Board a pamphlet entitled Address Your Communities Flood Problems for its perusal. 14 Donald T. ~ Robertson, Assistant County Administrator/Director of Human Resources, briefed the Board on the method and programs by which mosquitoes are controlled within surrounding localities. He noted that staff from York County has offered to advise County staff about the pros and cons of their program, as well as the cost. Chairman Bradshaw requested staff to proceed, determine -the best course of action and advise the Board accordingly. .' County Administrator Caskey noted the Board previously requested staff to look into the feasibility of developing. information brochures for the Planning and Zoning and Inspections Department to assist the public. Ms. Sivertson recommended the Board authorize staffto use the James City County approach with producing copies in individual sheets. in-house at a minimal cost. Supervisor MacManus moved the Board direct staff to make the information available to the. libraries and other various agencies, include the information on the County's web site and purchase over-the-counter trays for display of information: The funds are to be taken from the contingency account. The motion was .adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradshaw called for the County Attorney's report. County Attorney :Crook stated he did not have any matters for public discussion, but noted he did have matters requiring closed, session later in the meeting. // Chairman Bradshaw called for Old Business Regarding Mrs. Keen's earlier request for a waiver of building rental fees, Chairman Bradshaw referred to information contained in the agenda from staff that the. County maintain the fee schedule policy for rental of recreational buildings and facilities. Supervisor Clark moved to withdraw his previous request for waiver of certain fees for .rental of recreational buildings and facilities. The motion was adopted with. Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. i 1 15 T'. 9o~K 19:;;~~~fi1 1 Regarding the issue of guidelines for citizen commentary, drafted by the County Attorney, Supervisor Clark moved the Board .adopt the Guidelines, as .drafted by the County Attorney, to be effective October 1, 2000 and that such information be included with Board agendas for the first 90 days period, as well as prominently, displayed at the podium. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. ~i Regarding Disclosure Statements, County Attorney Crook noted that he has not met with all the affected persons on the various Boards and Commissions for their comments although he had received some. comments from individual members. Supervisor Clark. moved. the Board table. consideration of the matter until the County Attorney has had an opportunity to meet with the various Board and Commissions affected. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. 1 1 Regarding the issue of the wooden beam from the old mill site, Chairman Bradshaw moved the Board direct Museum staff to meet with the appropriate .conservation personnel relative to the feasibility of having. the wooden beam(s) preserved and stored and that the County Administrator be directed to contact Joe Ferguson to advise the action of the Board. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud voting in favor of the motion ~(5-0) and no Supervisors voting against the motion. Mr. Hartley presented the revised Capital Improvements .Program for FY2001-2005 and noted the copy .contained in the agenda reflects the changes in the staff report. Mr. Hartley distributed a revision dated July 31, 2000 which includes additional modifications on page 5, "Other Services of Funding for Parks and Recreation 2000-2001" which was deleted and on page 7, vehicles in the out years under Public Utilities has been deleted and 2003-2004 of the central water main, phase II has been incorporated under the Department of Economic. Development, as well as bonding funds. Supervisor Claud moved the Board adopt the revised Capital Improvements Program for FY2001-2005, based on the revision of July 31, 2000. The motion was. adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion.. Chairman Bradshaw moved the Board direct staff to develop a press release to be published in the Smithfield Times and the Tidewater News stating the. position of the Board on the County seal as stated at~ the Board's July 20, 2040 meeting. The motion was adopted with Supervisors t 16 so~K 1~ ~K,:~362 MacManus, Bradby, Bradshaw, .Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Responding to an inquiry from Chairman Bradshaw, County Administrator Casket' notified the Board that a meeting with the Charter Communications General Manager has been scheduled .for August 9, 2000 at 9:00 a.m. Supervisor Clark moved the Board direct staff to forward to the Chesapeake Bay Local Assistance Department the Eagle Harbor Water Quality Impact Assessment for their comments and report back to the Board on the assessment. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark-and Claud voting in favor of the motion (5-0) and. no Supervisors voting against the motion. // Chairman Bradshaw called for New Business. Supervisor Clark moved the Board request staff to contact the Chesapeake Bay Local Assistance Department to request implementation review and technical. assistance for the Comprehensive Plan revisions. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. d Regarding .tracking dates .for release of the census. information, Chairman Bradshaw moved the Board direct the County Attorney and County Administrator begin to formulate the .process to accomplish. redistricting (what the options are and what has been used in the past) based on the 2000 census. Such information should be brought to the Board at its October meeting.. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and-Claud voting in favor of the motion (5-0) and ' no Supervisors voting against the motion. // Chairman. Bradshaw called for Appointments. Supervisor Bradby moved the.. Board reappoint Charles W. White, representing the Hardy District, to the Wetlands Board.. The motion was adopted unanimously (5-0). . Supervisor Bradby moved the Board appoint Charlie R. Smith, representing the .Hardy District, to the Social Services Board. The motion was adopted unanimously (5-0). 17 f; ~ ~ Chairman Bradshaw moved the Board direct staff to delete the Southeastern Virginia Job Training Agency from the Appointments Page. The motion was adopted unanimously (5-0). fl // Mr. Hartley requested a closed session under Section 2.1-344 A7 of the Freedom of Information .Act concerning advice of counsel on a legal matter. County Attorney Crook requested a closed .session under Section 2:1- 344 Al of the Freedom of Information Act concerning a personnel matter. County Administrator Caskey requested a closed session .under Section 2.1-344 Al of the Freedom of Information Act concerning two (2) personnel matters.. Mr. Small requested a closed session under Section 2.1-344 AS of the Freedom of Information Act concerning a prospective industry siting where there has been no previous announcement. Mr. Rountree requested a closed session under Section 2.1-344 A7 of the Freedom of Information .Act concerning advice of counsel on a .matter involving potential litigation. Supervisor MacManus moved the Board enter closed session for the reasons stated. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. Upon returning to open session, Supervisor Bradby moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING .WHEREAS, the Board of Supervisors. has convened a closed meeting on this date pursuant to an afFirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, 1 WHEREAS; 2.1-344.1 D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to .the -best of each member's knowledge, (i) only public business .matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution .applies, and (ii) only such public business matters as were identified 18 in the .motionconvening the closed .meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Bradshaw requested the County Administrator work with staff in an effort to streamline the meeting process, i.e., to include more items under the Consent Agenda and that staff not reiterate what is already covered in the Board's agenda reports. // At 11:05 p.m., Supervisor Bradby moved .the Board adjourn. The motion was adopted unanimously (5-0). hill' A. Bradshaw, Chairman