08-01-2000 Regular Meeting
soon 19 ~.::-~~fi ,
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD- THE FIRST DAY OF AUGUST IN THE YEAR
TWO THOUSAND
PRESENT: Phillip A. Bradshaw, Chairman
Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr.
Stan D. Clark
Richard K. MacManus
Also Attending:. H. Woodrow Crook,.Jr., County Attorney
W. Douglas Casket', County Administrator
Donald T. Robertson, Assistant
:.County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
Chairman Bradshaw called the meeting to order at 5:00 p.m. The.
invocation was delivered by Supervisor Clark.
The Pledge of Allegiance was conducted.
//
Chairman Bradshaw called for Special Presentations.
On behalf of the Central Dispatch Committee, Chief Mark Marshall
briefed the Board on the Committee's findings which. identified the current
responsibilities of the dispatch centers, as well as an analysis on the calls.
handled by the respective dispatch centers. He noted the Central. Dispatch
Committee has concluded that Emergency Medical .Services (EMS)
dispatching. is a priority item and identified four (4) alternatives for further
consideration to improve dispatching services in the County.
Supervisor Claud requested additional time to rev_ iew the four (4)
proposals in further detail.
Supervisor MacManus moved the Board forward the report to the
Towns of Smithfield and Windsor, as well.. as the Fire and Rescue
Association for their feedback and comments. These comments are to go to
the Committee for their consideration. The Comrxiittee will then develop a
recommendation. for the Board's consideration that will include a financial
analysis, as well as pros and cons. The recommendation is to address
i
immediate needs. and long-term needs. The County Administrator is
directed to bring feedback to the Board at its September .meeting. The
motion. was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors .voting
against the. motion.
1
t
T:
t
aooK 19 >~:947
i~
County Attorney Crook requested. a closed session under Section 2.1-
344 A7 of the Freedom of Information Act for consultation with legal
counsel retained by the Board. of Supervisors regarding specific legal matters
requiring the provision of legal advice by such counsel.
Supervisor Clark moved the Board enter closed session for the reason
stated. The motion was adopted .with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in .favor of the motion (5-0) and no
Supervisors voting against .the motion.
Upon returning to open session, Supervisor Bradby moved the Board
adopt the following resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote. and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WI~REAS, 2.1-344.1 D of the Code of Virginia. requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law,
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted .from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening .the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
1
AYES: MacManus, Bradby, Bradshaw, Clark and Claud
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
z
_:__
u a~~h 19 ~M~~~B ~~
Supervisor Claud moved the Board amend the regular order of the
agenda in order to conduct business listed under the County Administrator's
report. The motion was adopted unanimously (S-0).
Arthur E. .Berkley. addressed the Board on the Building Code
Effectiveness Survey administered by the Insurance Services OfI•ice (ISO).
He noted on a scale: from. 1-10, with one (1) being the best grade and ten
(lA) the lowest rating, the County received a grading of three (3) for both
commercial and residential inspections activities.
Regarding the Ordinance to Amend Section 4-6, Isle of Wight County
Code to Provide Fees for. the Inspection of Elevators, listed under Old
Business, County Attorney Crook advised that there were State statute
changes that placed the inspection of elevators under the responsibility of
local Building Inspections and. that. Mr. Berkley has suggested that :the
Ordinance be amended to provide a fee of $2S.
Chairman Bradshaw noted that the Director of Budget and Finance has
advised that $2S would not cover the time and effort to perform such
elevator inspections and that the actual cost would be $38 to accommodate
the cost incurred by the County.
Mr. Berkley stated inspections can be .performed with the
department's own personnel or the owner can be required to hire a certified
inspector. He stated he has opted, due to the. -size of his department, to
require owners to pay for the inspector. He stated the owners would be
required to pay for the inspector, in addition to paying for the certification.
Supervisor Clark moved. the .Board authorize the County Attorney to
publish the notice of the Ordinance Amendment for public hearing for the
Board's September 21, 2000 meeting. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (S-0) and no Supervisors voting against the motion..
~~
Supervisor Claud moved the Board return to the regular order ~f the
agenda, Item I, Special Presentations. The motion was adopted unanimously
(5-0)•
Larry Wales, Financial Advisor, addressed the Board concerning the
potential funding options available for the fiscal year 2000-2001 of the
Proposed Capital. Improvements Plan. He recommended the. Board proceed
with Option # 1.
.,
3
T•.
! ~
904K~ 19 ~~~:'•~~~
.County Administrator Caskey presented a request from The Children's
Center.
Sheriff Isaacs, Board of Directors of The Children's Center, stated The
Children's Center has .received an opportunity to obtain Federal funds
earmarked for renovation projects and The Children's Center is looking for a
facility to renovate and offer services in the Smithfield area.
Barbara Mease, Executive Director of The Children's Center, briefed
the Board on the function of The Children's Center. She stated the vision
for the Smithfield area is a program that would offer the full range ~f
children services, not just. the Early Head Start program. She advised she
applied for a Head Start grant in May and was notified-last week that the
Federal government did want to enter into negotiations for expansion funds
which will increase the .number of services that can be provided.
Lori Skinner, Vice-President of the Real. Smithfield Jaycees, noted the
Real Smithfield Jaycees has done a great deal of work to the building over
the last year.
Supervisor MacManus moved the Board direct the. County Attorney
and County Administrator to work with The Children's Center and the
Jaycees in locating an appropriate property in the Smithfield area for use by
The Children's Center. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion. (5-0) and no Supervisors voting against the motion.
//
.Chairman Bradshaw indicated the following Consent Agenda included
Items 1, A through F, and asked if there were. any. items for removal:
A. School Board Federal Grant
B. Fiscal Crisis in Our Local Governments/Part 3
C. Litter Control Signage
D. June 29, 2000 Continued Meeting Minutes
E. July 6, 2000 Continued Meeting Minutes
F. July 6, 2000 Regular Meeting Minutes
Supervisor Claud moved the Board adopt all items of the Consent
Agenda. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, .Clark and Claud voting in favor of the motion {5-0) and no
.Supervisors voting against the motion.
//
Chairman Bradshaw called for Regional Reports.
4
Regarding ~ the Hampton Roads Partnership, .Chairman Bradshaw
reported that the Partnership's annual retreat would be held in September to
discuss strategic plans for the region.
Regarding the Hampton Roads Economic Development Alliance,
Chairman. Bradshaw reported that the issue ofa new area code for Hampton
Roads was discussed and the recommendation. of the Alliance is to place an
overlay on top of the current 757 area .code which will require dialers to
utilize a ten (10) digit system. He noted he would provide a copy of the
proposed resolution. to the County Administrator for further distribution to
the Board.
.Regarding the Mayors and Chairs Caucus, Chairman Bradshaw
reported that the meeting held this. past Friday included discussion on
learning standards of quality. He noted a proposal being considered is to
hire a lobbyist to attend the General Assembly. in the Fall at a fee of
$300,000. He further reported that Hampton Roads is one of the areas in the
State under consideration for a major league baseball franchise and -that the
Aviation World's Fair would be held. in Newport News in 2003.
Regarding the Southside Mayors and Chairs, Chairman Bradshaw
advised no meeting was held this month.
Regarding the Hampton Roads Planning .District Commission,
Supervisor Claud referred to the video titled "Fiscal Crisis in Our Local
Governments/Part 3" listed under the Consent Agenda for perusal by the
Board.. He advised a meeting is scheduled for Thursday and Friday by the
Virginia Coalition of High Growth Communities which he and Mr. Hartley
will be attending.
1
Regarding the Southeastern .Public Service Authority, County
Administrator Casket' reported that. the election of new. SPSA officers was
held on July 26, 2000. He noted that Conley Phillips is the Chairman and
Charles Whitehurst is the Vice-Chairman of SPSA. He stated discussion
involved .the feasibility of SPSA submitting an RFP to the Virginia
Peninsula Public Service Authority for recycling services. "He advised SPSA
staff. did receive direction from the SPSA Board to establish along-term
financial plan and also to proceed with an existing company on-site at the
Suffolk regional landfill to find new customers to utilize surplus methane
gas. He further advised that authorization for reconstruction of three (3)
remaining boiler units at the RDF plant had been given by the SPSA Board.
Regarding the Western Tidewater Regional Jail Authority, Supervisor
Claud noted routine business was conducted ~at the, meeting.
Regarding the Western Tidewater Water Authority, Supervisor Claud
reported that the Authority did not meet in July, but a meeting is .scheduled
for later in August.
5
.:
~.
BDQR 1J >ti~351
Regarding the International Paper Advisory Council, County
Administrator Casket' reported that no meeting was held.
1
Regarding the Local Government Officials Conference, Chairman
Bradshaw advised that the Conference would be held in Charlottesville on
August 13a` and 14`x.
//
Chairman Bradshaw called for Transportation Matters.
Supervisor Claud noted he has not yet had an opportunity to meet. with
the Town of Windsor regarding its request to increase the Town's funds
from $15,000 to $20,000 annually for additional projects in the Town.
Supervisor Claud moved the Board. table consideration of the request
until such time as the Board considers the Six-Year Plan. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
Mr. Hartley referred to correspondence received from MacFarland
Neblett dated July 24, 2000 advising that VDOT does not recommend that
the existing unposted speed zone on Route 64,1 (Colosse Road) be reduced
at this time.
Chairman Bradshaw requested Mr. Hartley forward a copy of the
correspondence to J. C. Jenkins, Planning Commission member.
Mr. Hartley referred to correspondence received from James C.
Cleveland dated July 26, 2000 regarding maintenance of drainage outside
VDOT .rights-of--way.
Supervisor Claud suggested staff include this issue in the County's
legislative package to be submitted to the General Assembly. in the Fall. He
directed staff to set up a meeting between the Board of Supervisors and the
Commonwealth Transportation Board (Porter, Prettyman, Folkes) in the Fall
to discuss the issues mentioned tonight.
1
Mr. Hartley referred to a letter from MacFarland Neblett dated July 27,
2000 advising that the County's additional funding under the Revenue
Sharing Program to be matched by VDOT has been reduced to $49,851.
Mr. Hartley referred to a letter from J. T. Mills, VDOT, advising that
the. Commonwealth Transportation Board has approved Candidate Build
Alternative #9 as the location of the- proposed. I-64 Hampton Roads Third
Crossing project.
6
~o~~ 1~ ,ti~~~2
Supervisor MacManus noted a meeting would be held on August 7a` at
10:00 a.m. on the Cypress Creek Connector project with VDOT. He noted
that Town of Smithfield representatives would also be present.
Supervisor Bradby requested Mr. Hartley take appropriate action to
have the. hole filled with stone -under the driveway at the church in
Rushmere and. to arrange a meeting with the VDOT Resident Engineer, if '
necessary.
Mr. Hartley advised that the VDOT Resident Engineer would be
present at the Board's August 17, 2000 meeting for his quarterly
presentation to the .Board. He .further noted that he would provide a
summary of the meeting with VDOT officials held yesterday for the Board's
information.
Mr. Hartley advised that. VDOT would be forwarding a second request
to the homeowners who have not removed their encroachments along Sugar
Hill Road.
//
Chairman Bradshaw called for Citizens Comments.
Brian Carroll, Isle of Wight .Volunteer Rescue Squad, requested the
Board allow the two (2) volunteer rescue squads in the County an
opportunity to meet with the Committee which prepared the Central
Dispatch report. He noted he would like an opportunity to_comment on the
pros and cons of the recommendations presented.
The Board acknowledged the need for the Fire and Rescue Association ',
to review the information and to decide how. it should proceed in responding ~!
to the Board.
,~
Michael Alexander presented statistical data and addressed the Board
concerning compliance with the Chesapeake Bay Preservation: Area Act.
Chairman Bradshaw noted staff would study the information
presented.
Pat Clark addressed the Board concerning drawings for the proposed
.bridge in Rescue (Route 704).
Chairman Bradshaw suggested. Mr. Clark attend the next Board of
Supervisors meeting to address his concerns with the VDOT Resident
Engineer. He further suggested Mr. Clark meet on-site with the Resident
Engineer and that Mr. Hartley could assist him in setting up such a meeting.
II
7
~~ B~J~R 19 ~h;~-~73
Chairman Bradshaw called for the Community Development report.
Mr. Hartley provided the Board with a presentation of the remediation
work .which has taken place on the Norsworthy property . in the Resource
Protection Area for the Board's information.
Chairman Bradshaw requested the County. Administrator place in the
Board's agenda a letter received from Thomas Finderson regarding the Just-
in-Time Planning Grant (Flood. Reclamation Project). He requested the
Director of Public Utilities .address the issue. regarding the Zuni water
system.
E. Wayne Rountree, P.E., Director of Public Utilities, stated to drill
individual wells would mean revoking the permit that the State Health
Department has issued to the County. Secondly, if this is done and the
Board decides it wants to spend the .money to drill those wells, it is his
opinion that the grant money could not be used to dri1135 individual wells.
Thirdly, if the Board decides. it wants to drill the wells, to go to 35
individual lots and .try to find a suitable site on each lot to drill a well, the
Board would have to deal-with local Health Department separation of septic
tanks on these lots and adjacent lots. He stated he is not sure this is a viable
option for the Board. to consider drilling individual wells around a
rehabilitating water system.
Supervisor Claud stated the citizens' request is that the housing needs
be addressed first and, if there are funds left over, these would be used for
improvements to the water system.
Mr. Hartley. stated the existing water system, while it needs
improvement, is providing water. He advised of a community meeting on
August 8, 2000. at Windsor Elementary School at 7.:00 . p.m. and a public
hearing scheduled for the Board's meeting of August 17, 2000.
Thomas. Finderson suggested having eight (8) houses on one (1)-well
which is comparable to the system in Rescue which functions well.
Chairman Bradshaw acknowledged the process is underway and noted
a public hearing will be held at its August 17, 2000 meeting..
Mr. Hartley referred to a letter dated August. 1, 2000 from William H.
Riddick, III,: requesting that the Windsor Woods Subdivision application be
tabled to the Board's September 21, 2000 meeting.
.Supervisor Clark moved the. Board table consideration of the Windsor
Woods Subdivision .application until the Board's September 21, 2000
meeting as requested and that the developer be responsible for notifying
HO~n ~:.J ~~`~•a~4
concerned residents in the Windsor Woods Subdivision,. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the .motion (5-0) and no Supervisors voting. against the
motion.
//
.Chairman Bradshaw called for the Public Utilities report.
Mr. Rountree noted he did not have a report for the Board, but did
have a litigation matter for closed session later in the meeting.
//
Chairman Bradshaw called for the Economic Development report.
Mr. Small noted he did not have a report for the Board, -but he would
request a closed session. relative to a prospective business siting later in the
meeting..
/I
Chairman Bradshaw called for the Parks and Recreation report.
County Administrator Caskey noted there was no report.
//
Chairman Bradshaw called for the. County Administrator's. report.
Debbie J. Sivertson, Administrative Analyst, advised the Board that
the County has received. $140,000 in additional grant funding from the
Department of Historic Resources. and $160,000 from VDOT for the
renovation of Historic Boykins Tavern. She stated the current available
funds are $156,456 for furnishings and parking areas. She requested the
Board .approve the .State DHR Agreement. and the resolution from the
Department of Historic Resources, as contained in the agenda.
Supervisor Claud moved the Board approve the State DHR Agreement
for $75,000 in FY2000-2001 funding for the Boykin's Tavern Project. The
motion was adopted with Supervisors MacManus, Bradby; Bradshaw, Clark
and Claud voting in favor of the motion. (5-0) and no Supervisors voting
against the motion.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED
FORTY THOUSAND DOLLARS IN -GRANT FUNDS FROM THE
9
.~
~~~~~ ~~ .r~~~~~5
DEPARTMENT OF HISTORIC RESOURCES FOR THE RENOVATION
OF HISTORIC BOYKINS TAVERN
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved agreements for grant fundng'to be received from the
State Department of Historic Resources for the renovation of Historic
Boykins Tavern located in the County of Isle of Wight; and,
WHEREAS, the funds in the amount of one hundred forty thousand
dollars ($1.40;000) need to be appropriated to the appropriate line item in the
2000-01 Capital Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY .RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that one.
hundred forty .thousand dollars ($140,000) received from the State
Department of Historic Resources need to be appropriated to the appropriate
line item in the 2000-01 Capital Budget of the County of Isle of Wight,
Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in .favor of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED
SIXTY THOUSAND DOLLARS IN GRANT FUNDS FROM THE
.FEDERAL TEA-21 PROGRAM FOR THE RENOVATION OF HISTORIC
BOYKINS TAVERN
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved agreements for grant funding to be received from the
Federal TEA-21 program for the renovation of Historic Boykins Tavern
located in the. County of Isle of Wight; and;
WHEREAS, the funds in the amount of one hundred sixty thousand
.dollars ($.160,000) .need to be appropriated to the .appropriate line item in the
1999-00 Capital Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that one
hundred sixty thousand dollars ($160,000) received from the Federal TEA-
10
21 program need to be appropriated to the appropriate line item in the 1999-
00 Capital Budget of the County of Isle of Wight, Virginia.
BE ,IT FURTHER. RESOLVED .that the County. Administrator of the
County of Isle of Wight, Virginia is .authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion. •
Supervisor Claud moved. the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE DONATED FUNDS
FROM THE ISLE OF WIGHT COUNTY HISTORIC SOCIETY -
BOYICINS TAVERN INITIATIVE FUND FOR THE HISTORIC BOYKINS
TAVERN CONSTRUCTION PROJECT
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received donations from the Isle of .Wight County Historic
Society -Boykins Tavern Initiative Fund for the renovation of the Historic
Boykins Tavern Project located in the County of Isle of Wight; and,
WHEREAS, .the funds in the amount of one hundred seven thousand
nine hundred eleven dollars ($.107,911) need to be appropriated to the
appropriate line item in the 1999-00 Capital .Budget of the County of Isle of
Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that one
hundred seven thousand -nine hundred eleven dollars ($107,911) received
from the Isle of Wight County Historic Society -Boykins. Tavern Initiative
Fund for the Historic Boykins Tavern Renovation Project be appropriated to
.the appropriate line item in the 1999-00 Capital Budget of the County of Isle
of Wight, Virginia..
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
-this resolution effect.
The motion .was adopted with Supervisors. MacManus, .Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
.Supervisors voting against the motion.
Evelyn D. Chandler presented the proposed Post Dedication
Development Site Plan for Boykins Tavern. She stated a parking lot is
11
.•.
gpr,x 1~ ,~-'357
proposed for the. front of the facility, as well as to the rear, at an approximate
cost of $32,600. She presented an illustration of the proposed. fencing for
the facility at approximately $20,000 and window. treatments for the second
floor at a cost of $1,750. She stated she will be reimbursing the County
$1,041 requested earlier to pay for the curtains downstairs. She stated there
will be six (6) rocking chairs. located on the front porch at a cost of about
$1,200 and floors of five (5) rooms will be resanded. She .presented a
sample of a brochure of which she. intends to have .10,000 printed at a cost
of $1;871. She stated it was suggested that the brick work be brought
further out from the 1762 porch and that door sweeps. need to be placed on
the upstairs and downstairs doors. She stated of the $156;456 in funds,
there will be approximately $100,0001eft to provide appropriate furnishings.
Supervisor Claud. moved the Board endorse the concept as presented
by Mrs. Chandler and that she work in conjunction with the Historical
Society in acquiring the furniture and related furnishings, follow all County
purchasing requirements and processes to have the work accomplished and
keep the Board informed. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting againstthe motion.
Lyle Hornbaker, Information .Services Coordinator, provided an
analysis of the Web Site Summery Report, to include other detailed reports,
for the Board's information.
Supervisor Clark moved the Board adopt the following resolution:
RESOLUTION TO RECOGNIZE
AUGUST 19, 2000 AS
NATIONAL HOMELESS ANIMALS' DAY
WHEREAS, the overpopulation ofour nation's most popular animals,
dogs and cats, results in the euthanization of millions of animals each year in
shelters across the- United States; and,
WHEREAS, the only reason for taking these healthy, adoptable
animals' lives is that there .are many animals born and too few families to
adopt them; and,
WHEREAS, the crisis of dog and cat overpopulation can be resolved
by having dogs and cats spayed or neutered and by having citizens adopt
pets from the local animal shelter; and,
WI~REAS, irresponsible pet ownership results in the proliferation,
and ultimately in the euthanization of homeless animals.
NOW, THEREFORE, BE IT AND IT IS .HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight that August 19,
12
9o~K 19 r~.:~~~8
2000 be recognized as National Homeless Animals' Day in Isle of .Wight
County.
BE TT FURTHER. RESOLVED that the public be encouraged to
consider adopting a homeless animal from a local animal shelter and to
.provide responsible, humane care for all domesticated animals:
The motion was adopted .with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Supervisor Claud moved the Board adopt the fallowing resolution:
RESOLUTION, TO APPROPRIATE EIGHTY FOUR THOUSAND TWO
HUNDRED SEVENTY NINE DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR
REPAIRS TO THEPRUDEN VOCATIONAL CENTER
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved funding for repairs to the Pruden Vocational Center,
and,
WHEREAS, the funds in the amount of eighty four thousand two
hundred .seventy nine dollars ($84,279) need to be appropriated to the
appropriate line item in the 2000-01 School .Capital Budget of the County of
Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that eighty
four thousand two hundred seventy nine dollars ($84,279) for repairs to the.
Pruden Vocation Center be appropriated to the appropriate line item in the
2000-01 School Capital Budget of the Countyof Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County. of Isle of Wight, Virginia is authorized to make. the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (4-0) and no Supervisors voting
against the. motion. Supervisor MacManus was absent for the vote.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO ESTABLISH A POLICY GOVERNING ISLE OF
WIGHT COUNTY CAPITAL PARTICIPATION IN VOLUNTEER FIRE
AND RESCUE ORGANIZATION PROJECTS
13
,:
VVI~REAS, the Isle of Wight County Board of Supervisors has
established a policy. governing the participation of Isle of Wight County.
Capital Funds in requested projects of the various Volunteer Fire and
Rescue Organizations located throughout the County of Isle of Wight; and
WHEREAS, the following policy is to be complied with for all future
requested Capital Projects requiring the funding participation of the-Isle of
Wight County Governing Body.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the .Board of Supervisors of Isle of Wight County, Virginia, that the
.following procedures be made policy and read as follows:
1. All requests for capital funding participation must be presented by the
individual Fire and Rescue .Department to the Fire and Rescue
Association and receive a recommendation for funding to include an
amount and proposed timetable for submission in the Capital
Improvements Plan (CIP).
D
2. All requests for submission in the CIP shall be presented to the CIP
Subcommittee of the Planning Commission by the President of the
Fire and Rescue .Association and the Director of Emergency
Management.
3. The .adopted Capital Improvement Plan does not constitute funding
approval by the. Board of Supervisors. As such, all projects. approved
in the CIP must be funded by an appropriation in the Capital Budget
prior to project implementation.
4. The County shall act as purchasing agent for all County .funded Fire
and Rescue projects with project management to be performed jointly
by the individual Fire .and Rescue :organization and the Director of
Emergency Management.
5. .The County shall maintain ownership of all County funded Real Estate
projects and 'insure same on the County's Property and Casualty
Insurance Policy.
The motion was adopted with Supervisors Bradby, Bradshaw, Clark
and Claud voting in favor of .the motion (4-0) and no Supervisors voting
against the motion. Supervisor MacManus was absent for the vote.
Richard O. Childress, Director of Emergency Management, reported
.there. -are :currently 40 part-time employees at the .various volunteer .fire
departments and rescue squads.. He also distributed to .the Board a pamphlet
entitled Address Your Communities Flood Problems for its perusal.
14
Donald T. ~ Robertson, Assistant County Administrator/Director of
Human Resources, briefed the Board on the method and programs by which
mosquitoes are controlled within surrounding localities. He noted that staff
from York County has offered to advise County staff about the pros and cons
of their program, as well as the cost.
Chairman Bradshaw requested staff to proceed, determine -the best
course of action and advise the Board accordingly. .'
County Administrator Caskey noted the Board previously requested
staff to look into the feasibility of developing. information brochures for the
Planning and Zoning and Inspections Department to assist the public.
Ms. Sivertson recommended the Board authorize staffto use the James
City County approach with producing copies in individual sheets. in-house at
a minimal cost.
Supervisor MacManus moved the Board direct staff to make the
information available to the. libraries and other various agencies, include the
information on the County's web site and purchase over-the-counter trays
for display of information: The funds are to be taken from the contingency
account. The motion was .adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
//
Chairman Bradshaw called for the County Attorney's report.
County Attorney :Crook stated he did not have any matters for public
discussion, but noted he did have matters requiring closed, session later in
the meeting.
//
Chairman Bradshaw called for Old Business
Regarding Mrs. Keen's earlier request for a waiver of building rental
fees, Chairman Bradshaw referred to information contained in the agenda
from staff that the. County maintain the fee schedule policy for rental of
recreational buildings and facilities.
Supervisor Clark moved to withdraw his previous request for waiver
of certain fees for .rental of recreational buildings and facilities. The motion
was adopted with. Supervisors MacManus, Bradby, Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
i
1
15
T'.
9o~K 19:;;~~~fi1
1
Regarding the issue of guidelines for citizen commentary, drafted by
the County Attorney, Supervisor Clark moved the Board .adopt the
Guidelines, as .drafted by the County Attorney, to be effective October 1,
2000 and that such information be included with Board agendas for the first
90 days period, as well as prominently, displayed at the podium. The motion
was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
~i
Regarding Disclosure Statements, County Attorney Crook noted that
he has not met with all the affected persons on the various Boards and
Commissions for their comments although he had received some. comments
from individual members.
Supervisor Clark. moved. the Board table. consideration of the matter
until the County Attorney has had an opportunity to meet with the various
Board and Commissions affected. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
1
1
Regarding the issue of the wooden beam from the old mill site,
Chairman Bradshaw moved the Board direct Museum staff to meet with the
appropriate .conservation personnel relative to the feasibility of having. the
wooden beam(s) preserved and stored and that the County Administrator be
directed to contact Joe Ferguson to advise the action of the Board. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark.
and Claud voting in favor of the motion ~(5-0) and no Supervisors voting
against the motion.
Mr. Hartley presented the revised Capital Improvements .Program for
FY2001-2005 and noted the copy .contained in the agenda reflects the
changes in the staff report. Mr. Hartley distributed a revision dated July 31,
2000 which includes additional modifications on page 5, "Other Services of
Funding for Parks and Recreation 2000-2001" which was deleted and on
page 7, vehicles in the out years under Public Utilities has been deleted and
2003-2004 of the central water main, phase II has been incorporated under
the Department of Economic. Development, as well as bonding funds.
Supervisor Claud moved the Board adopt the revised Capital
Improvements Program for FY2001-2005, based on the revision of July 31,
2000. The motion was. adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion..
Chairman Bradshaw moved the Board direct staff to develop a press
release to be published in the Smithfield Times and the Tidewater News
stating the. position of the Board on the County seal as stated at~ the Board's
July 20, 2040 meeting. The motion was adopted with Supervisors
t
16
so~K 1~ ~K,:~362
MacManus, Bradby, Bradshaw, .Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Responding to an inquiry from Chairman Bradshaw, County
Administrator Casket' notified the Board that a meeting with the Charter
Communications General Manager has been scheduled .for August 9, 2000
at 9:00 a.m.
Supervisor Clark moved the Board direct staff to forward to the
Chesapeake Bay Local Assistance Department the Eagle Harbor Water
Quality Impact Assessment for their comments and report back to the Board
on the assessment. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark-and Claud voting in favor of the motion (5-0) and.
no Supervisors voting against the motion.
//
Chairman Bradshaw called for New Business.
Supervisor Clark moved the Board request staff to contact the
Chesapeake Bay Local Assistance Department to request implementation
review and technical. assistance for the Comprehensive Plan revisions. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (5-0) and no Supervisors voting
against the motion.
d
Regarding .tracking dates .for release of the census. information,
Chairman Bradshaw moved the Board direct the County Attorney and
County Administrator begin to formulate the .process to accomplish.
redistricting (what the options are and what has been used in the past) based
on the 2000 census. Such information should be brought to the Board at its
October meeting.. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and-Claud voting in favor of the motion (5-0) and '
no Supervisors voting against the motion.
//
Chairman. Bradshaw called for Appointments.
Supervisor Bradby moved the.. Board reappoint Charles W. White,
representing the Hardy District, to the Wetlands Board.. The motion was
adopted unanimously (5-0). .
Supervisor Bradby moved the Board appoint Charlie R. Smith,
representing the .Hardy District, to the Social Services Board. The motion
was adopted unanimously (5-0).
17
f;
~ ~
Chairman Bradshaw moved the Board direct staff to delete the
Southeastern Virginia Job Training Agency from the Appointments Page.
The motion was adopted unanimously (5-0).
fl
//
Mr. Hartley requested a closed session under Section 2.1-344 A7 of
the Freedom of Information .Act concerning advice of counsel on a legal
matter.
County Attorney Crook requested a closed .session under Section 2:1-
344 Al of the Freedom of Information Act concerning a personnel matter.
County Administrator Caskey requested a closed session .under
Section 2.1-344 Al of the Freedom of Information Act concerning two (2)
personnel matters..
Mr. Small requested a closed session under Section 2.1-344 AS of the
Freedom of Information Act concerning a prospective industry siting where
there has been no previous announcement.
Mr. Rountree requested a closed session under Section 2.1-344 A7 of
the Freedom of Information .Act concerning advice of counsel on a .matter
involving potential litigation.
Supervisor MacManus moved the Board enter closed session for the
reasons stated. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud voting in favor of the motion (S-0) and
no Supervisors voting against the motion.
Upon returning to open session, Supervisor Bradby moved the Board
adopt the following resolution:
CERTIFICATION OF CLOSED MEETING
.WHEREAS, the Board of Supervisors. has convened a closed meeting on
this date pursuant to an afFirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
1
WHEREAS; 2.1-344.1 D of the Code of Virginia requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law,
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to .the -best of each member's knowledge, (i) only public
business .matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution .applies, and (ii) only such public business matters as were identified
18
in the .motionconvening the closed .meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Claud
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
//
Chairman Bradshaw requested the County Administrator work with
staff in an effort to streamline the meeting process, i.e., to include more
items under the Consent Agenda and that staff not reiterate what is already
covered in the Board's agenda reports.
//
At 11:05 p.m., Supervisor Bradby moved .the Board adjourn. The
motion was adopted unanimously (5-0).
hill' A. Bradshaw, Chairman