07-06-2000 Regular Meeting.~.
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90.ON 19 ra;"•.3~J
REGULAR'MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SIXTH DAY OF JULY IN THE YEAR TWO
.THOUSAND
PRESENT: Phillip A. Bradshaw,' Chairman
Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr. '
Stan D. Clark
Richard K. MacManus
.Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary:
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Chairman Bradshaw called the regular meeting to order at 2:00 p.m.
The invocation was delivered by Supervisor Bradby.
The Pledge of Allegiance was conducted.
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Chairman Bradshaw called for Special Presentations
Jones Hooks, President and CEO, Hampton Roads Economic
Development Alliance (HREDA), stated that twenty-one (21) business
meetings were conducted. during the recent OPSAIL event.. He also
distributed to the Board an annual report outlining the activities undertaken
by the Alliance this past year. He stated the Alliance has. been involved with
County staff in transferring over to the County the database and software for
tracking sites and facilities. He concluded by commending the County for.
its economic development efforts.
Richard Childress,. Director. of Emergency Management, provided the
Board with a presentation on the "Lessons Learned from Hurricane Floyd".
Mr. Childress stated as a result, :the Isle of Wight: County. Task Force was
formed and attempts are underway to form a sheltering committee and
facilitate the .reestablishment of a Red Cross Chapter in the County. He
stated County communications need improvement with attention focused on
equipping the shelters with radios, the. establishment of an .emergency
shelter in Carrsville, and the provision of radio equipment for regional
communications. He .also noted that disaster preparedness for the citizens
needs to be emphasized.
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Supervisor MacManus moved -the Board direct the Director of
Emergency Management to come back with an action plan by the Board's
next meeting to demonstrate how these recommendations can be addressed.
The motion was adopted with Supervisors MacManus, Bradby, Bradshaw,
Clark .and Claud voting in favor of the motion (5-0) and no Supervisors
voting against the motion.
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Chairman Bradshaw indicated the following Consent Agenda included
Items 2, A, and asked if there were any items for removal:
June 1, 2000 Regular Meeting Minutes
Supervisor Bradby moved the Board adopt the Consent Agenda with a
.change on Page 27, paragraph 8, to read there would be an "increased
revenue" verses there would be a "savings" and on Page 23, paragraph 3 to
reflect "five (5)" years verses "three (3)" years on the Transient Occupancy
Tax. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and .Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
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Chairman Bradshaw called for Regional Reports.
Regarding .the Hampton Roads Partnership, Chairman Bradshaw
reported a meeting was held to discuss items dealing with regional studies.
He noted he had provided the County Administrator with information to be
distributed among the. Board members, including the final plan for. the Work
Force Training Initiative.
Regarding the Hampton Roads. Economic Development Alliance,
Chairman Bradshaw reported focus was centered on four (4) .prospects
during the OPSAIL event, of which two (2) appear to be interested in
:locating in the County.
Regarding the Mayors and Chairs Caucus, Chairman .Bradshaw
reported that. among the issues discussed this- month was the urban crescent
caucus, high growth and a proposed Aviation World's Fair event to be held
at the Newport News/Williamsburg Airport.
Regarding the Southside Mayors and Chairs, Chairman. Bradshaw
reported there was no meeting held in June.
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Regarding the Hampton Roads Planning District Commission,
Supervisor Claud referenced demographic information presented by John
Waley/HRPDC at the last meeting for the Board's information.
Regarding the Southeastern Public .Service Authority, County
Administrator Caskey reported that, effective August 1~, Supervisor
MacManus is .the Board's new representative and that SPSA is currently
studying- revenue structure options.
Regarding the Western Tidewater Regional Jail Authority, Supervisor
Claud reported that Leroy Bennett {Suffolk Councilman) is .the incoming
Chairman of the Authority to be installed next Wednesday.
Regarding the Western Tidewater Water Authority, Supervisor Claud
reported discussions are continuing to point out the advantages for the Cities
of Chesapeake and Portsmouth becoming part of the Authority.
Regarding the International Paper. Advisory Council, Chairman
Bradshaw. noted there was no report from the Director of Economic
Development.
Supervisor MacManus noted ' he did .attend .the VACo Steering
Committee on education and the recommendation from VACo was to rule
down the recommendation to a single entity with the focus this year on
unfunded mandates by the State Legislature.
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Chairman Bradshaw: called for Transportation Matters.
Jonathan W. Hartley, Director of Planning and Zoning, presented a
Resolution Establishing the- Recommendations of the .Board of Supervisors
of Isle of Wight County, Virginia. for the 2000 Commonwealth
Transportation Board and Virginia Department of Transportation Planning
and Programming Meeting for the Board's consideration.
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Supervisor MacManus moved the Board make a change on Page 2 to
reflect "construction of a connector highway system in the Smithfield area
for the relocation of Route 258 south of Route 10." The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor (5-0) and no Supervisors voting against the motion.
Supervisor Claud referred to a request of the Windsor Town Council
to add to the Six Year Plan a newly constructed road between Route 258 and
Buckhorn Road- (Route 610).: He .stated this should generate interest and
possible support from Norfolk Southern. and he would suggest a meeting
with. the Town of Windsor and VDOT to explore options for. funding.
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Supervisor Claud moved that the Board allow him to meet with staff
and a committee of the Town of Windsor to review other options and that he
wo 1
u d re ort back
to the Board. The
P motion was ado ted with Su ervi
sors
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MacManus, Bradby, Bradshaw, Clark .and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
Mr. Hartley noted receipt of the following correspondence pertaining
to transportation issues:
Letter dated June 28, 2000 from Donald G. Curnutte, Jr. in
opposition to a traffic signal. on Brewer's Neck Boulevard and
New Towne Haven Lane.
Mr. Hartley noted the quarterly meeting with VDOT has been
rescheduled to July 31, 2000 at 2:00_ p.m. in Suffolk. He noted the issue of
the trafEc light, as well. as the drainage issue in the Central Hill area brought
up by Supervisor Bradby, would be a part of the discussion.
Mr. Hartley noted a public. hearing is scheduled for August 1, 2000 on
the Jones Creek Bridge project :from 4:00 p.m. until 7:00 p.m. at the
Carrollton Elementary .School.
Grace Keen requested .the status of the James River Bridge ,turn
around.
Mr. Hartley advised he would .follow up with the City of Newport
News on the matter.
.Grace. Keen requested Mr. Hartley contact VDOT to request certain
improvements to the roadway shoulders along Route 258 to better enable
postal carriers to deliver mail.
R. L. Walker thanked the Board for its assistance and requested staff
to continue in its efforts to address the drainage in the: Central Hill area.
Chairman Bradshaw requested the news reporters in attendance to
report to the public that the Board. has no intentions of making changes to
the County seal.
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Chairman Bradshaw called for Citizens Comments.
Tommy Caldwell spoke in support of the expansion of the YMCA.
Sharon Hart presented a petition containing 227 signatures requesting
the Planning Commission, the Department of Planning and Zoning and the
Board to come into compliance with the Chesapeake Bay Preservation Act
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by: 1) adhering to and enforcing the 100 foot Resource Protection Area for
all new construction around wetlands areas, streams and. tidal shores in the
County; 2) ceasing to allow encroachment into the 100'. Resource Protection
Area for the construction of houses on lots platted prior to October 1, 1989
where sufficient buildable area exists outside of the Resource Protection
Area for such structure; 3) to approve the hiring of an Environmental
Planner. due to the rapid, high density growth now approved and impacting
wetlands.
Supervisor Clark moved the Board direct staff to perform a thorough
investigation for each allegation and report back to the Board in thirty (30)
days with a recommendation on the validity of the allegations.. The motion
was adopted with Supervisors MacManus, .Bradby, Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
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Chairman Bradshaw called for the Community Development report.
Mr. Hartley presented an .application of Wilson Turner for a waiver of
the subdivision requirement for on-site sewage disposal.
County .Attorney Crook .stated he has reviewed the request and
recommends the Board approve the application,. but that the Board require a
recorded deed of easement for the septic tank and drainfield so that any
future purchaser will be aware of this matter.
Supervisor Bradby .moved the Board approve the request with the
following conditions:
1) ..Recorded Deed of Easement
2) The sewage disposal system shall be approved by the
Health Department
3) An easement shall be established for all components of the
sewage disposal system that are located off site. These
easements shall be integrated and conveyed with .the lot
served by the system.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Mr. Hartley presented for the Board's consideration the Flood
. Reclamation Housing Project Planning Grantauthorizingthe expenditure of
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funds which would be reimbursed through the grant if, and when, the
County receives the grant.. "
.Supervisor Claud moved the Board authorize the County
Administrator to execute the County's request for prior authorization and
appropriate additional funds in the amount of $7,500.00 from the
contingency fund. The motion was adopted with Supervisors MacManus,
Bradby, Bradshaw, Clark and Claud .voting in favor of the motion (5-0) and
no Supervisors voting against the motion.
Mr. Hartley presented changes in the new sewage handling and:
disposal regulation that was adopted Statewide. He presented. a resolution
for the Board's consideration.
Supervisor Claud moved that the Board take additional time to review
the resolution and get more information as it relates to the County. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in .favor (5-0) and no Supervisors voting against the
motion.
Supervisor Claud further moved that staff be directed to obtain
additional information regarding sewage disposal regulations and to invite
an appropriate VDH or VACo representative to address the Board on this
issue. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor (5-0) and no Supervisors voting
against the motion.
Mr. Hartley noted that the Coalition of High Growth Communities
would be holding a two (2) day meeting in August (August 3~ and 4`~~ in
Loudoun County. Supervisors Claud and Clark.. noted an interest in
attending.
Mr. Hartley distributed information on the public .meetings :for the
Comprehensive Plan Update scheduled for July 17~', 18a' and 19a' in
Windsor, Carrsville and Carrollton, respectively.
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Chairman Bradshaw called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, presented a
request from Robert D. Brugh for connection to the Smithfield sewer system
because of a failed septic tank. He stated he had met with the Smithfield
Town Manager who is in agreement, if both the Smithfield Town Council
and the Board of Supervisors approves, that a joint resolution be prepared to
allow.all homes in this immediate area to connect to the Town's water and
sewer system under the Town's out-of--town water and sewer rates.
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Supervisor Clark moved the Board authorize the County Attorney to
meet with the Smithfield Town Attorney and develop an appropriate
resolution for consideration by the County and the Town. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud
voting in favor of the motion (5-0) and no Supervisors voting against the
motion.
Supervisor MacManus advised the Board that the matter was voted on
by the Smithfield Town Council and approved (4-2) last evening. He noted
that the two (2) votes in opposition were because during the annexation the
Commission on Local Government had strong words to the Town of
Smithfield for providing services outside the Town boundaries and offering
amenities of the Town, and then not annexing this area later.
Mr. Rountree requested the Board authorize the Chairman to sign a
letter dated March 31, _2000 from the City of Virginia Beach concerning the
proposed fire hydrant in Walters.
Supervisor Claud moved the Board authorize the Chairman to sign the
March 31, 20001etter received from the City of Virginia Beach. The motion
was. adopted with .Supervisors MacManus, Bradby, Bradshaw, Clark and
Claud voting in favor and no Supervisors voting against the motion.
Mr. Rountree stated when the Board previously authorized the
Windsor sewer project. and the $500 per. unit connection fee, the Board
.made an exception for three (3) mobile home parks. because of the number
of units and the amount of money involved in the payment of connection
fees.. He stated .the County has received communication from. the Property
Manager of the Windsor Court Apartment complex, whose sewer connection
fee would be :$32,000 for 64 units, requesting. that the County also allow
them to pay their sewer connection fee over a two (2) year period with the
provision that they be connected. to the County's system and become
monthly paying customers by August 31, 2000.
Supervisor Clark moved the Board approve the request that the
Windsor Court Apartments sewer connection fee be paid over a two (2) year
period provided that at least one-half be paid prior to May 15, 2001 with the
remainder to be paid prior to May 15, .2002 -and the total sewer connection
be completed prior to August 3l, 2000. The. motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion..
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Chairman Bradshaw noted the presence of Dr. Patricia Torrence, the
Isle of Wight County Schools' new Superintendent.
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Dr. Torrence noted. her efforts to visit each district with each
respective Board of Supervisors member.
The Board requested her to contact each member individually to set up
a mutually agreeable time. for visiting the individual schools in the County.
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Chairman Bradshaw called for the Economic Development. report.
Patrick J. Small, Director_of Economic .Development noted that a
meeting would be held at the Windsor Elementary School the following
Monday concerning the Economic Development strategic planning process.
Mr. Small presented for the Board's consideration a revised copy of
the County's proposed Incentive Policy.
Supervisor MacManus moved that the section of the .policy that
stipulates a yield of at least one new "full-time equivalent" employment
opportunity per $1,000 in incentive funds provided by ..the County be
amended to reflect that an emphasis will be placed on the creation of higher
wage jobs. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor (5-0) and no Supervisors voting
against the motion.
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Chairman Bradshaw called for. the Parks and Recreation report
Alan S. Nogiec, Director of Parks and Recreation, presented Phase II
of the Jones Creek boat ramp project. He stated the floating dock was not
included at the time the actual boat ramp was constructed due to a lack of
funding. He stated a permanent restroom facility, as well as the
development of a fishing pier was' also delayed at that time. He advised that
staff' has made application to the Virginia Marine Resources Commission.
(VMRC) to utilize some of the funds from the Salt Water Fishing License
fund which has beenapproved by the Advisory Committee. In this regard,
he requested the Board authorize the. County Administrator to sign the Joint
Use Permit Application.
Supervisor Clark moved the Board authorize the County Administrator
to sign the Joint Use Permit Application, subject to the review of the County
Attorney. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor and no Supervisors voting
against the motion.
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Supervisor Bradby noted a desire to meet with Mr. Nogiec concerning
the possibility of a permanent restroom facility being provided at Tyler's
Beach.
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Supervisor Claud complimented Mr. Nogiec on the information guide
recently circulated..
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Chairman Bradshaw called for the County Administrator's report.
County Administrator Casket' stated the Board followed the prior
recommendation of its Beautification Committee and authorized the
dedication of a sitting bench to the memory of former Supervisor Joel C.
Bradshaw, Jr. in recognition of his many years of service to the County.
Subsequent to that, the Beautification Committee has. further recommended
that the second bench be dedicated in honor of Supervisor Henry H. Bradby.
He stated in this regard are two (2) separate resolutions included m the
agenda for the Board's consideration.
Supervisor Claud moved the Board adopt the fallowing resolution:
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RESOLUTION OF DEDICATION
IN MEMORY OF
JOEL C. BRADSHAW, JR.
WHEREAS, Joel C. Bradshaw, Jr., served as a valued member of the
Board. of Supervisors representing the Carrsville District of Isle of Wight
County, Virginia from January 1, 1976 until December 31, 1993; and,
WHEREAS, former Supervisor Bradshaw was a tireless advocate of
agricultural, educational and recreational programs; and,
WHEREAS, the Board of Supervisors desires to memorialize the
legacy of former Supervisor Bradshaw in the form of a sitting bench placed
in front of the Courthouse Complex.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia dedicates a
bench to the memory of former Supervisor Joel C. Bradshaw, Jr.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor (5-0) and no Supervisors voting
against. the. motion....
Supervisor Claud moved the Board adopt the following. resolution:
RESOLUTION OF DEDICATION
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IN HONOR OF
HENRY H. BRADBY
WHEREAS, Henry H. Bradby has served as a valued member of the
Board of Supervisors representing the Hardy District of Isle of Wight
County since January 1, 1976; and,
WHEREAS, Supervisor Bradby, the first African-American elected to
serve as a member of the Isle of Wight County Board of Supervisors, is
celebrating his twenty-fifth year of public service as a member of the Board;
and, .
WHEREAS, the Board of Supervisors desires to honor the service of
Supervisor Bradby in the form of a sitting bench placed. in front of the
Courthouse Complex.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia dedicates a
bench in honor of Supervisor Henry H. Bradby.
The .motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and. Claud voting in favor (5-0) and no Supervisors voting
against the motion.
County Administrator Caskey requested the Board consider an
appropriate date for a formal dedication ceremony.
The Board noted that a formal ceremony. would be held prior to the
Board's July- 20, 2000 meeting and that staff coordinate the event, as
appropriate.
County Administrator Caskey presented a Resolution to Accept and
Appropriate $450,000 For School Textbook Funds. for the Board's
consideration.
Supervisor Clark moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FOUR HUNDRED
FIFTY THOUSAND DOLLARS FOR SCHOOL TEXTBOOK FUNDS
WHEREAS, the School Board of the County of .Isle of Wight has
received funding for the School Textbook Fund; and,
WHEREAS, the funds in the amount of four hundred fifty thousand
dollars ($450,000) need to be appropriated to the appropriate line item in the
1999-00 budget of the County of Isle of Wight, Virginia.
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NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that four
hundred fifty thousand dollars ($450,000) be appropriated to the 1999-00
School Board budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give.
this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor (5-0) and no Supervisors voting
against the motion.
Chairman Bradshaw called for a briefing by the Director of Emergency
Management.
Mr. Childress offered nothing further to report.
County Administrator Caskey presented a proposed Change. Order for
the Boykin's Tavern .renovation for the installation of screens over the
various chimneys to prevent access by small animals and birds.
Chairman Bradshaw. moved the Board approve the change order as
recommended by VIRTEXCO Corporation and the Architect in the amount
of $908.53. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor (5-0) and no Supervisors voting
against the motion.
County Administrator .Caskey presented fuel bids from three (3)
vendors which School .Board staff recommends the Board accept the low
mark-up bid from Griffin Oil anal Propane Company.
Supervisor Clark moved the Board accept the low mark-up bid .from
Griffin Oil and Propane Company for fuel services: The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor (5-0) and no Supervisors voting against the motion.
Donald Robertson, Assistant to the County Administrator, Director of
.Human Resources, stated pursuant to the Board's previous action, various
neighboring localities were polled. with regard to compensation rates of
Planning Commission members. He noted.. these rates are included in the
Board's agenda for consideration.
Following Chairman Bradshaw's recommendation to increase
compensation from $50 to $75, not to exceed $150 per month, Supervisor
MacManus stated he would like the Planning Commission to begin meeting
din the evenings to better serve the citizens.
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Supervisor MacManus moved the Board increase compensation for the
Planning Commission to $75, not to exceed $150 per month, and that the
Planning Commission begin to conduct their meetings in the evening hours,
preferably beginning no earlier than 6:00 p.m. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud.votng in
favor (5-0) and no.Supervisors voting againstthe motion.
Mr. Robertson addressed the Board concerning the provision of voice
mail service which would allow citizens the opportunity to leave. messages
when offices that they are trying to contact are either closed or on the phone.
He .recommended that while he is not advocating this service for every
office, there. are certain offices that should have this available to them in
order to be more effective. He stated he .has found that different
organizations are charged different rates from GTE and he will contact GTE
to determine why these rates are not offered to the County.
Supervisor Clark moved the Board -authorize the provision of voice
mail service where deemed appropriate. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
(5-0) and no Supervisors voting against the motion.
Supervisor MacManus recommended that the County Attorney's
Report be moved up before Old Business on a routine business.
Supervisor MacManus moved that the County Attorney's report be
moved before "Old. Business" on a routine basis.. The motion was adopted
with Supervisors. MacManus, Bradby, Bradshaw, Clark and Claud. voting in
favor (5-0) and no Supervisors voting against the motion.
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Chairman Bradshaw called for the County Attorney's report.
County Attorney Crook distributed a proposed ordinance for
Disclosure Statements for the Board's consideration.
Supervisor Claud requested the County Attorney distribute the
Disclosure Statement information .along with a letter of explanation to all
committees and boards that will be affected by adoption of the proposed
ordinance.
..County Attorney Crook distributed a copy of a proposed Ordinance to
Amend Section 4-6 of the Isle of Wight County Code to .Provide Fees for
Inspections of Elevators. He explained that the Superintendent of
.Inspections has requested an amendment to the ordinance because they are
now required to perform unlimited inspections.
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Chairman Bradshaw requested a list of all elevators in .the County and
directed the County Attorney to invite the .Superintendent of Inspections to
the Board's first .meeting in August to further .address the Board on this
issue.
County Attorney. Crook presented a contract for the Community
Development Block .Grant with. Dewberry & Davis for the Board's'
consideration. He stated he has reviewed the contract and all requested
changes he made have been made.
Supervisor MacManus moved .the. Board approve the contract with
Dewberry & Davis, as amended by the County Attorney. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark. and Claud
voting in favor (5-0) and no Supervisors voting against the motion.
County Attorney Crook .presented the Flood Reclamation contract
which is also part of the Community Development Block Grant for the
Board's consideration. He stated he has. approved it as to form and he
recommends the Board approve it.
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Supervisor Claud .moved the Board approve. the contract as presented
by the County Attorney. The. motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor (5-0) and
no Supervisors voting against the motion.
County Attorney Crook distributed a copy of the Citizens. Comments
Guidelines which he has revised and which contains input provided from the
individual Board members.
Supervisor Clark .moved the Board defer action until the Board's
August 3, 2000 meeting for further review. The motion, was adopted with
Supervisors MaeManus, Bradby, Bradshaw, Clark and Claud voting in favor
(5-0) and no Supervisors voting against the motion.
Supervisor Clark requested a .brief update on the title work being
undertaken with regards to Yellow Rock Road.
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County Attorney Crook reported that the. trustee for the property that is
known as Macklesfield has, at his request, offered to convey that right-of-
way to the County by deed. He noted he would bring back the deed for this
private right-of--way for the Board's consideration.
Chairman Bradshaw inquired about the status of Charter
Communications.
County Attorney Crook reported that in a past meeting with Charter's
new General Manager he pointed out.. that in the agreement Charter was not
authorized to charge fees to the County that were in excess of those charged
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in the city from which the service was extended, which is now the City of
Sut~olk. He advised that he was provided- with fees charged for the County
versus those charged in the City of Su#~'olk. He noted there is a meeting
scheduled with Randall Lee and Frank Staley, the new General Manager,
tomorrow.
Chairman Bradshaw noted he is still receiving complaint calls from
citizens who are dissatisfied with the level of service provided and he
requested that County Attorney Crook pass this along to the new General
Manager.
Supervisor MacManus pointed out that the Town of Smithfield does
have a separate franchise agreement and is experiencing the same types of
problems, He asked that the Town. Managers for Smithfield and Windsor be
included in the meeting to illustrate a unified front across the County.
Supervisor MacManus moved that the Towns of Windsor and
Smithfield be contacted and invited to attend the meeting set for July 7,
2000. The motion was.. adopted with Supervisors MacManus, Bradby,
Bradshaw, .Clark and Claud voting in favor (5-0) and no Supervisors voting
against the motion.
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Chairman Bradshaw called for Old Business.
Supervisor MacManus inquired if the County Attorney has had an '
opportunity to meet with the architect/engineer on the Windsor sewer
overruns.
County Attorney .Crook noted. he would discuss the matter in closed
session later in the meeting as it involves potential litigation.
Supervisor MacManus inquired about the status of the report from
Chief Marshall on the Central Dispatch Committee.
County Administrator Caskey noted .that additional input is needed
from Chief Marshall.
Supervisor MacManus moved the Board defer a report .from the
Central Dispatch Committee until the Board's August 3, 2000 meeting.. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor (5-0) and no Supervisors. voting against the
motion.
Supervisor MacManus requested the status of the request of Joe
Ferguson for use ofthe wooden beam removed from the old mill site..
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County Administrator Caskey noted that Debbie Sivertson has. spoken
with representatives. from the State Historic Resources Department and she
has offered to take ..picture and, .forward to the State to determine if they
would .help in attempting to establish any historic value of that piece of
timber.
The Board noted that. if it did not hear back from the Historic Society
by the Board's August meeting, it would take the matter into its own hands.
Supervisor Clark advised that he has noticed that citizens in the back
of the room. appear to have difFiculty hearing the Board. Supervisor Claud
moved the. Board direct staff to explore alternatives with the audio system to
increase: the ability to communicate with the citizens in attendance. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in .favor (5-0) and no Supervisors voting against the
motion.
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Chairman Bradshaw called for New Business.
There .was no new business offered for discussion.
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Chairman Bradshaw called for Appointments.
Supervisor Bradby moved the Board .reappoint Herb DeGroft to the
Isle of Wight Substance. Abuse Advisory Council. The motion was adopted
unanimously (5-0).
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County Attorney Crook requested a closed session under Section 2.1-
344 A7 of the Freedom of Information Act. concerning. advice of counsel on
legal matters requiring advice of counsel and under Section 2.1-344 A7
concerning advice of counsel concerning a potential. litigation matter.
County Administrator Caskey requested a closed session under
Section 2.1-344 A7 of the Freedom of Information Act concerning a matter
of potential litigation requiring advice of counsel and under Section 2.1-344
Al concerning two (2) personnel matters.
Mr. Hartley requested a closed session under Section 2.1-344 A7 of
the Freedom of Information Act concerning a matter of potential .litigation
requiring advice of counsel and staff
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Chairman~Bradshaw requested a closed session under Section 2.1-344
Al of the Freedom of Information Act concerning three- (3) personnel
matters.
Mr. Small requested a closed session under Section 2.1-344 A3 of the
Freedom of Information Act concerning three (3) prospective business
negotiations.
Supervisor Clark moved the Board enter closed session for the reasons
stated. The motion was. adopted with Supervisors MacManus, Bradby,
Bradshaw,: Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
Upon returning to open session, Supervisor Claud moved the Board
adopt- the following resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded. vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open .meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed .meeting were heard, discussed or
considered by the. Board of Supervisors.
VOTE
AYES: MacManus, Bradby,- Bradshaw and Claud
NAYS: 0
ABSENT DURING VOTE: 1
ABSENT DURING MEETING: 0
The motion was adopted (4-0) with Supervisors MacManus, Bradby,
Bradshaw and Claud voting in favor of the motion (4-0) and no Supervisors
voting against the motion. Supervisor Clark leff the meeting during closed
session and did not return to the meeting.
1
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Supervisor Bradby moved the Board adjourn its meeting at 7:05 p.m.
The: motion was adopted unanimously (4-0).
P ip A. Bradshaw, Chairman
W. Dougl key, Cler
t
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