03-02-2000 Regular Meeting~~~~r ~ ~_~~ - ~~~
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SECOND DAY OF MARCH IN THE YEAR
TWO THOUSAND
PRESENT: Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr. (arrived at 3:45 p.m.}
Stan D. Clark
Richard K. MacManus
ABSENT: Phillip A. Bradshaw, Chairman
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
Vice-Chairman Bradby presided over the meeting in the absence of
the Chairman and called the meeting to order at 2:00 p.m. Supervisor Clark
delivered the invocation.
The Pledge of Allegiance was conducted.
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.Supervisor Bradby noted the presence of Malcolm T. Cofer and O. A.
Spady, previous members of the Board, who represented the Smithfield and.
Newport Districts, respectively.
Supervisor MacManus moved the Board adopt the following
resolution recognizing the accomplishments of Mr. Cofer:
Resolution of Appreciation
Malcolm T. Cofer
Upon the Completion of his Services to the
Isle ofWight County Board of Supervisors
Whereas, Malcolm T. Cofer served faithfully from January 1, 1992
until December 31, 1999 as a valued member of the Board of Supervisors
representing the Smithfield District; and,
Whereas, he has contributed substantially to the success of the Board's
objectives through his professional insight, broad experience and strong
leadership; and,
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Whereas, his contributions to Isle of Wight. County have materially
improved the quality of life for the citizens of Isle of Wight County; and,
Whereas, he has demonstrated his leadership through his successful
efforts to enhance the role of Isle of Wight County in addressing regional
issues,.
Now Therefore, Be It Resolved by the Isle of Wight County Board of
Supervisors that Malcolm T. Cofer be recognized and commended for his
outstanding service to the Board, and is presented this Resolution as a token
of the Board's. gratitude and esteem; and,
Be It Further. Resolved, that the Isle of Wight County Board of
Supervisors extends to Malcolm T. Cofer its best wishes for his future
endeavors and orders that a copy of this Resolution be spread upon the
minutes of this Board this .second day of March 2000.
The motion was adopted with Supervisors MacManus, Bradby and
Clark voting in favor of the motion (3-0) and no Supervisors voting against.
the motion.
Supervisor .Clark moved the Board adopt the following resolution
recognizing the accomplishments of Mr. Spady:
Resolution of Appreciation
O. A. Spady
Upon the Completion of his Services to the
Isle of Wight County Board of Supervisors
Whereas, O. A. Spady served faithfully from January 1, 1968 until
December 31, 19'75, and from January 1, 1992 until December 31, 1999 as a
valued member of the Board. of Supervisors representing the Newport
District; and,
Whereas, he has contributed substantially to the success of the Board's
objectives through his. professional insight, broad experience and strong
leadership; and,
Whereas, his contributions to Isle of Wight County have materially.
improved the quality of life for the citizens of Isle of Wight County; and,
Whereas, he has demonstrated his leadership through his successful
efforts to enhance the role of Isle of Wight County in addressing regional
issues,
Now Therefore, Be It Resolved by the Isle of Wight County Board of
Supervisors that O. A. Spady. be recognized and commended for his
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outstanding service to the Board, and is presented this Resolution as a token
of the Board's gratitude and esteem; and,
Be It Further Resolved, that the Isle of Wight County Board of
Supervisors extends to O. A. Spady its best wishes for his future endeavors
and orders that a copy of this Resolution be spread upon the minutes of this
Board this second day of March 2000.
The motion was adopted with Supervisors MacManus, Bradby and
Clark voting in favor of the motion (3-0) and no Supervisors voting against
the motion..
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Malcolm T. Cofer, Chairman of the Southeastern Virginia Public
.Service Authority (SPSA), addressed the Board regarding the latest
activities of that organization. He noted at the last SPSA meeting proposed
Operating and Capital Budgets were presented and approved for public
hearing on May 24, 2000. A tipping fee increase of $5.00 per ton is
proposed with an effect on the County of approximately $85,400, he stated..
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James Quarles, Federal Emergency Management Agency (FEMA),
addressed the Board regarding FEMA's request to the U.S. Army Corps of
Engineers. to restudy the Blackwater River as a result of flooding which
occurred in September of 1999 from Hurricane Floyd. He noted there are
increases in the proposed 100 year flood plain elevations, as cited in the
Board's staff report. It was painted out .that future development in the flood
prone areas would be affected, as well as a potential impact on the Flood
Hazard Mitigation Grant submitted by the County. He requested the Board
adopt the Study of the Blackwater River in the County's Flood Plain
Ordinance.
Doug Mosely, Virginia Department of Conservation and Recreation,
advised that the hazard mitigation projects currently proposed would not be
greatly affected.
Supervisor MacManus moved the Board refer the draft study of the
Blackwater River to the. Planning Commission for consideration for adoption
based on the advice of FEMA. The motion was adopted with Supervisors
MacManus, Bradby and .Clark voting in favor of the motion (3-0) and no
Supervisors voting against the motion.
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Susan D. ~ Gaston, Director of Governmental Affairs, Virginia
Peninsula. Association of .Realtors, addressed the Board on the issue of
growth and infrastructure funding throughout the State of Virginia.
Supervisor MacManus stated that while the Board. does feel it needs to
work together to come up with a solution, he would like the Association of
Realtors to have a better understanding of the County's perspective. He
noted the Board is concerned that current expenses due to growth impacts.
will make homeownership for those. who currently own a home
questionable.
Supervisor Clark stated he believes high-density growth adversely
impacts. quality of life.
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Danny Carroll, Executive Director, Peninsula Metropolitan YMCA,
provided the Board .with a progress report on the Isle of Wight/Smithfield
YMCA, in addition to plans .for expansion of that facility. He presented a
proposal that- the Metropolitan YMCA develop. apublic/private partnership
to enhance and expand the facility located at the Smithfield Branch.
John Suddes requested the Board approve the development of the
expansion plans and appropriate $500,000 over a period of up to ten (10)
-years for the $2.4 million YMCA expansion. He stated the Town. of
Smithfield would also be requested to appropriate $500,000 next week at its
Town Council meeting. He stated the YMCA would be self sufficient.
through its programming and he even anticipates it to operate with. sufficient
surplus. to allow for building and maintenance reserve funds. He requested
the Board verbally commit over the next thirty (30) days to allow the YMCA
to continue its fund raising efforts with the community.
Supervisor MacManus recommended that the entrance be moved to
Cary Street because of the location of the Smithfield Branch of the Isle of
Wight County Library and Paul D. Camp Community College and that the
facility be designed to support high school swim team programs.
Noting the absence of Chairman Bradshaw and Supervisor .Claud,
Supervisor MacManus noted it would not be appropriate for the Board to
take action on the request tonight and. that it would be considered during the
upcoming budget process.
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Donald T. Robertson, Assistant to the County Administrator/Director
of Human: Resources, addressed the Board on the County's current staffing,
training, staff development activities, an upcoming salary survey and policy
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and procedure revisions,. development of an employee handbook and various
other activities within the Human Resources Department.
Supervisor Claud arrived at the meeting at 3:45 p.m.
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Supervisor MacManus encouraged Mr. Robertson. to work with the
Towns of Smithfield and Windsor in relation to computer training. He
requested that staff advise the Board for its information only on personnel
issues, rather than bring these items to the Board for approval.
Supervisor .Claud requested that within the next six (6) to nine (9)
months staff look at options and bring back recommendations to the Board
on public relations training for employees.
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Supervisor Clark noted the hour and moved the Board amend the order
of the agenda in order to hear Citizens Comments. The motion was adopted
unanimously (4-0).
Grace Keen of Newport District advised the Board that the Isle of
Wight Citizens Association, the Carrollton Civic League and the Rescue
Civic League are co-sponsoring a town meeting on March 27, 2000 at 7:00
p.m. at the Carrollton Elementary School to discuss how high density growth
impacts County wetlands. She invited interested. Board members to attend.
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Brian. Carroll, President of the Isle of Wight Rescue Squad, addressed
the Board on staffing issues within the Squad. He advised the Board that
James Burch, State Department of Emergency Services, is requesting a 24-
hour day, seven day a week schedule be provided to the Department of
Emergency Services assuring that staff is available in the squad building.
beginning next week. Mr. Burch is suggesting that the volunteers be
supplemented on a pay scale to fill any lapses in coverage until such time as
the Squad can recruit more volunteers to fill the gaps or hire sufficient
personnel to fill the vacant shifts. The Squad is required to have a plan to
Mr. Burch on a weekly basis until a schedule can be provided on a monthly
basis. He advised the Squad has not used any of the funds from July to
January of 2000, leaving sufficient funds to hire two (2) individuals in the
Squad building both night and day, and. he is requesting the Board. release
those funds to the Squad to supplement the volunteers on those vacant
shifts. Mr. Carroll distributed a proposal to the Board to supplement the
vacant positions with the volunteers.
Noting the support of the Smithfield. Town Council, .Supervisor
MacManus suggested a paid shift from midnight until 8:00 a,m. to
supplement the 8:00 a.m. until 4:00 p.m. paid shift personnel.. He .stated
there are sufficient funds in this fiscal year for such coverage.
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Supervisor Claud recommended that the Director of .Emergency
Management work with coverage in the Isle of Wight. and Windsor Rescue
Squads to provide a level of comfort to citizens.
.Richard O. Childress, Director of .Emergency .Management,
recommended that two (2) individuals be assigned to .the station at all times
and that it would be best to have the two (2) personnel on from the- midnight
to 8:00 a.m. shift. He noted there is sufficient interest within current
staffing to place one individual on needed .nights begin advertising far
additional personnel as the County works towards full coverage. Addressing
Supervisor Clark's inquiry on the process for getting back a revoked license,
Mr. Childress stated he has received assurances from the State that there is
no license revoking process underway and that the State is making sure that
the .coverage is there and. the obligation is being met and that the County is
working towards what is needed to address staffing deficiencies. He stated
if coverage is needed, the County could also hire a private ambulance
service to cover needed hours which guarantees that another company is
.mandating that they will cover the other hours.
Supervisor MacManus moved the Board authorize the addition of two
(2) paid rescue individuals for coverage appropriate for the Isle of Wight and
Windsor Rescue Squads by using current adequate funds. The motion was
adopted with .Supervisor MacManus, Bradby, Clark and Claud voting in
favor of the motion (4-0) and no Supervisors voting against the motion.
Supervisor MacManus requested that staff provide to the Board a
recommendation on a nominal fee schedule for both fire and rescue
throughout the County to help reduce significantly the number of
inappropriate or nuisance calls.
Supervisor Claud recommended that the recommendation of staff for
the fee schedule include the provision that those who can not afford to pay
would not have to pay.
Supervisor MacManus moved that staff develop a fee schedule for the
Board's consideration that provides a standardized nominal fee for both fire
and rescue departments. He noted staff could do the groundwork by looking
at other Hampton -Roads communities and bring the proposals to the .rescue
squads and fire department to determine their comments so that there can be
a uniform policy countywide.. The motion was adopted with Supervisors
MacManus, Bradby, Clark and Claud voting. in favor of the motion (4-0) and
no Supervisors voting against the motion.
Mr. Carroll requested support of the rescue squad .from the Town and
County to the press for inappropriate editorials.
Supervisor MacManus requested -staff .come back with a program
recognizing the volunteer fire and rescue units in the County.
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Responding to Supervisor Clark's concern that there will be gaps in
coverage until the permanent personnel are hired, the Captain of the Isle of
Wight Volunteer Rescue Squad stated there is a possibility that gaps in
coverage may occur as there could be multiple calls simultaneously.
Supervisor Clark stated he does not want this type of incident to reoccur and
he supports the hiring of additional personnel to fill any gap in coverage.
Supervisor Clark moved that the Board provide the necessary funding
and authorize the Director of Emergency Management and the President of
the Isle of Wight Volunteer Rescue Squad to bring in paid personnel until
there is .full coverage on-board. Following discussion, he withdrew his
motion and requested that they get together to address any gaps until the
permanent personnel are hired.
Mr. Robertson advised the Board that it could .not provide
compensation to those individuals and. allow them to maintain their status as
volunteer, however, the Board could provide small stipends to those
individuals and allow them to maintain their volunteer status that would
cover their cost of transportation to and from the station and any incidental
costs they may incur as a result of their volunteer services. He noted the
Board could also contract out with a service for a temporary .and specified
time to provide. coverage during those times when there is a lack of
coverage.
Supervisor Clark moved that the Board authorize the Director of
Emergency Management the contracting ability to hire, as needed over the
next 90 days, a private rescue squad contractor to fill any gaps of coverage
in the Isle of Wight Rescue Squad and the Windsor Rescue Squad. The
motion was adopted with Supervisors MacManus, Bradby, Clark and Claud
voting in favor (4-0) and no Supervisor voting against the motion.
Mary Alexander and Dawn Morris of Edgewood Estates requested the
Board take action to stop the plans of the. developer of the Norsworthy tract
to widen the roadway through Edgewood Estates, O'Meara Drive. Ms.
Alexander recommended the developer proceed through surrounding
farmland which will not impact as many residents.
Mr. Hartley stated the proposed access by the developer is through
O'Meara Drive although there are zoning issues which must be first resolved
on the Norsworthy tract. itself. He stated he has not received any detailed
information from the developer on his intentions. with .the project and he has
set up a meeting with the County Attorney to discuss the zoning and the
access issues. He stated a preliminary master plan would be presented to the
Board for its input. He also stated a water quality impact assessment. is
required and he has indicated to the developer that until the zoning issues
are resolved he will not go any further with the project.
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Supervisor -Clark requested Mr. Hartley .carefully review the project. as
there are public safety and quality of life issues involved. and keep him
informed as the process develops.
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Supervisor Claud moved the Board return to the regular .order of the
agenda. The motion was adopted unanimously (4-0).
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Vice-Chairman Bradby indicated the following Consent Agenda
included Item 2, A and B, and asked if there were any items for removal:
A. Resolution to Accept and Appropriate $158,235.45 From the
United States Department of Education
B. -February 3, 2000 Regular Meeting Minutes.
Regarding Item A, County Administrator Caskey distributed a revised
resolution in the amount of $162,235.45 which reflects a $4,000 grant. from
the Virginia Commission of the Arts for the Board's consideration.
Supervisor MacManus moved the Board adopt the .revised. resolution.
The motion was adopted with Supervisors MacManus, Bradby, Clark .and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Upon recommendation from County Attorney Crook, Supervisor Clark
moved the Board. adopt the February 3, 2000 regular meeting minutes. The
motion was adopted with Supervisors MacManus, Bradby, Clark and Claud
voting in .favor of the motion (4-0) and no Supervisors voting against the
motion.
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Supervisor Bradby called for Transportation Matters.
Mr. Hartley .requested the Board allocate $500,000 in .matching funds
for the VDOT Revenue Sharing Program. He noted the County received
$583,600 in matching funds last year.
Supervisor Claud moved the Board allocate $500,000 in matching
funds for the FY99 Revenue Sharing ,Program and authorize the Chairman
of the Board to sign the enclosed letter of intent to the Secondary Roads
Engineer. The motion was adopted with Supervisors MacManus, Bradby,
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Clark and Claud voting in .favor of the .motion (4-0) and no Supervisors
voting against the motion.
Mr. Hartley stated the Preallocation Hearing for the primary road
system in the County will be held in the Suffolk- District on April 6, 2000.
He requested the Board advise him on its priorities to be included at the
Preallocation Hearing.
Supervisor Claud suggested the resolution to be submitted for the
record at the Preallocation Hearing incorporate emphasis on the Route 260
Connector Project. On Item 2, he further suggested that the wording be
changed to reflect "construction of dedicated left-turn lanes on Route 460
from Route 258 to .the. existing eastern corporate limits of the Town of
Windsor."
Supervisor Clark inquired about the. status. of making the turn: lane at
Kings Cove safer. He noted that is an unsafe intersection and he would like
staff to request VDOT to review the matter. He requested this be added. as
#3 in the resolution as a study item.
Mr. Hartley advised the private attempt to expand the turn lane had
fallen through and he is not aware of anything VDOT has done to expand
the turn lane. He advised that staff has requested that "congested area"
signs be installed before the intersection and VDOT has indicated this has
been approved. Mr. Hartley advised he would incorporate the comments of
Supervisors Claud and Clark and place the proposed resolution under the
Consent Agenda for action by the Board at its next meeting.
Mr. Hartley advised the Board. that VDOT has notified staff that
Magnolia Place, East Magnolia .Court, West Magnolia Court and Harbor
Ridge, in addition to a section of Gatling Pointe South Parkway. are ready for
inclusion in the State System Secondary Road. He requested the Board
adopt the resolution included in the agenda.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION OF THE BOARD OF SUPERVISORS
OF ISLE OF WIGHT COUNTY, REQUESTING ADDITION OF CERTAIN
ROADS IN GATLING POINT SOUTH SUBDIVISION INTO. THE
. SECONDARY SYSTEM OF STATE HIGHWAYS
WHEREAS, the streets of Magnolia Place, East Magnolia Court, West
Magnolia Court and Harbor Ridge, in addition to a section of Gatling Pointe
South Parkway are shown on plats recorded in the Clerk's Off ce of the
Circuit Court of Isle of Wight County; and,
WHEREAS, the .Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements
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established in accordance with secondary road. policies and the, Subdivision
Street Requirements of the. Virginia Department of Transportation and Isle
of Wight County Subdivision. Ordinance relating to acceptance of streets
into the. State's Secondary Road System.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors
of Isle of Wight County,. Virginia, that this Board requests the Virginia
Department of Transportation. to add the streets of Magnolia Place, .East
Magnolia .Court, West Magnolia Court and Harbor .Ridge, in addition to a
section of Gatling Pointe South Parkway to-the Secondary System of State
Highways, pursuant to Seetion 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements,
BE IT FURTHER RESOLVED, this Board guarantees a clean and
unrestricted right-of-way, as described, and any necessary- easements for
cuts, fills and drainage, and
!, BE IT FURTHER RESOLVED, that a certified copy of this resolution
be .forwarded to .the Resident Engineer for the Virginia Department of
.Transportation.
The motion was adopted with Supervisors MacManus, Bradby, Clark
and Claud voting in .favor of the motion (4-0) and no Supervisors voting
against the motion.
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Supervisor Bradby moved the Board take a five (5) minute break.
Upon returning to open session, he called for the Community Development
report.
Mr. Hartley notified the Boardthat the County has been advised that it
is a recipient of shoreline- improvement funds in the amount of $51,000 from
the Virginia Department of Conservation and Recreation for the Tylers
Beach Boat Harbor bulkhead. He recommended the Board adopt the
resolution included in the agenda in order to .move forward with pursuing.
other funds..
Vice-Chairman Bradby moved .the Board adopt .the following
resolution:
RESOLUTION TO REQUEST THE ASSISTANCE OF THE U.S. ARMY
CORPS OF ENGINEERS UNDER SECTION 14 OF THE FLOOD
CONTROL ACT OF 1946 TO ADDRESS EMERGENCY STREAMBANK
AND SHORELINE PROTECTION AT TYLER'S BEACH BOAT
HARBOR
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W~iEREAS, the Tyler's Beach Boat Harbor .was established in 1966
by the U.S. Army Corps of Engineers as a public boat harbor for use by
commercial fisherman working the lower James River and has subsequently
been improved by the Virginia. Department of Game and Inland Fisheries
with a public boat ramp and parking area; and,
WHEREAS, the Boat Harbor is experiencing shoreline erosion
including the deterioration of the existing bulkhead and wharf which
provides the means for off-loading commercial vessels;. and,
WHEREAS, funding has been made available to Isle of Wight County
to address this shoreline erosion problem through the Virginia Water Quality
Improvement Fund; and,
WHEREAS, these-funds were requested to replace the deteriorated
bulkhead with a functionally equivalent timber structure and stabilize the
shoreline adjoining the bulkhead,. with matching funds and in-kind services
from the Army Corps of Engineers.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors.
of Isle of Wight County, Virginia, that assistance is requested from the U.S.
Army Corps of Engineers to conduct investigations and studies to determine
the feasibility of developing an Emergency Shoreline Protection project at
Tyler's Beach Boat Harbor under authority provided by Section 14 of the
Flood Control Act of 1946, as amended.
The investigation will consist of a Planning and Design Analysis.,
(PDA) and construction. The County of Isle of Wight, through the Water
Quality Improvement Fund Grant, can provide their share of the project
implementation costs..
BE IT FURTHER RESOLVED that it is understood that if it is found
feasible and advisable to develop. an Emergency Streambank and Shoreline
Protection project at Tyler's Beach Boat Harbor, the Isle of Wight .County
Board of Supervisors would be required, before construction commences, to
.enter into a contractual agreement that it will provide such items of local
cooperation as may be prescribed by the Secretary of the Army.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia, is hereby directed to transmit three copies
of this resolution to the District Engineer of the Norfolk District, U.S. Army.
Corps of Engineers, 803 Front Street, Norfolk, Virginia, 23510-1096.
The motion was adopted with Supervisors MacManus, Bradby Clark
and Glaud voting in favor of the motion (4-0) and no Supervisors voting
against the motion.
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Lyle. Hornbaker, Geographic Information System Planner/Coordinator
submitted a request for an increase in a line item. budget in .the amount.. of
$13,500 for the digital orthography. He stated the increase includes
additional products and services.-
Supervisor MacManus moved .the Board accept the recommendation
of staff and allocate $13,500 from the Capital Contingency Fund and to
authorize execution of the Agreement with Overman Associates. The
motion was adopted with Supervisors MacManus, Bradby, Clark and Claud
voting in favor of the motion (4-0) and no Supervisors voting against. the
motion.
Mr. Hartley noted Rebecca Savino addressed the Board at its previous
meeting regarding the creation of a Citizens Advisory Committee to assist
with the Eagle Harbor project. He stated after meeting with Mrs. Savino,
there was no mention of creating such a Committee.
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Supervisor Bradby called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, requested the
Board approve the Memorandum of Understanding for the Regional Ground
Water Mitigation Program contained in the agenda- which reinstitutes the..
mitigation program for an additional five (5) years.
Supervisor MacManus noted he would like for the Towns of
Smithfield and Windsor to be included in the Program and either covered
under the Isle of Wight membership or that staff. contact them to see if they
have a need to be included. He stated if there is a need for some. type of
mitigation program, information concerning this should be forwarded to the
Towns so that they can take the-appropriate actions to become a member.
Mr. Rountree noted he would check with the Towns to determine if
they. have such a mitigation program.
Supervisor Clark moved the Board approve the. Memorandum of
Understanding reinstituting the Regional Ground Water Mitigation Program
for an additional five. (5) years. The motion was adopted with Supervisors
MacManus, Bradby, Clark and Claud voting in favor of the motion (4-0) and
no Supervisors voting against the motion.
Mr. Rountree recommended the Board approve the logo as submitted
by staff for the elevated water storage tank.
Supervisor MacManus moved the Board approve the logo as
submitted by staff for the elevated tank. The motion was adopted with
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Supervisors . MacManus, Bradby, Clark and Claud voting in favor of the
motion (4-0) and no Supervisors voting against the motion.
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Supervisor Bradby called for the Economic Development report.
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Patrick J. Small, Director of Economic Development, briefed the
Board on his recent trip to Toronto, as well as plans to visit Europe during
late March and Dallas in April.
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Supervisor Bradby called for the Parks and Recreation report.
Alan S. Nogiec, Director of.Parks and Recreation, proposed a task
force be established to address the needs of the residents in the Hardy
District regarding a recreational facility in that area of the County.. He noted
Elwood Whitley has volunteer to Chair the task force and he would suggest.
that the committee already established in the Hardy District be the members
of the proposed task force. He advised he would bring the individual
members names back to the Board in the near future for appointment by the
Board.
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Supervisor Clark stated before a decision can be made regarding the
expansion to the existing YMCA, additional information from the YMCA,
Paul D. Camp Community College and Mr. Nogiec is needed before the
Board can make an informed decision on the YMCA's reQuest.
County Administrator Caskey advised the Board that Dr. Jerome
Friga, President of Paul D. Camp Community College, noted during an
earlier meeting that the college is also .interested in the opportunity to
expand.
Mr. Nogiec pointed out that any expansion of the building would also
impact the surrounding park facility and its amenities.
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Supervisor Bradby called for the County Administrator's report.
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County Administrator Casket' presented a resolution recognizing Girl
Scout Week for the Board's consideration. He noted the resolution would
be presented formally to the Girl Scouts who will be present at the Board's
March evening meeting. He further noted the Girl Scouts have indicated an
interest in leading the Board in the Pledge of Allegiance at that meeting, as
well.
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Supervisor Maclliianus moved the Board adopt the following
resolution:
RESOLUTION TO RECOGNIZE
NATIONAL GIRL SCOUT WEEK
WHEREAS, Girl Scouts of America is an organization that was
founded on March l2, 1912; and,
WHEREAS, over 1,000,000 young ladies between the. ages of 5 -- 18
participate in Girl Scouts of America; and,
WHEREAS, 265 .young ladies in Isle. of Wight County regularly
participate in Girl Scouts of America; and,
WHEREAS, the week of March 12-18, 2000 is recognized as National
Girl Scout Week.
NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED that
the Board of Supervisors. of the County of Isle of Wight, Virginia recognizes
March 12-18, 2000 as Girl Scout Week in Isle of Wight County.
The. motion was adopted with Supervisors MacManus, Bradby, Clark
and .Claud voting in favor of the motion (4-0) with no Supervisors voting
against the motion.
In regards to the proposed telecommunications tower at the Public
Works compound to be erected by American Tower. Corporation, County
Administrator Casket' stated the Director of Emergency Management has
been approached to inquire what. interest the. County has in the color scheme
of the proposed. tower. He suggested the Board: remain with the red and
white color scheme of the existing tower.
.Supervisor .MacManus moved the Board approve the existing color
scheme of red and white. The motion was adopted. with Supervisors
MacManus, Bradby, Clark and Claud voting. in favor of the motion (4-0)
with no Supervisors voting against. the motion.
County Administrator Casket' presented a resolution for consideration
by the .Board regarding the Pesticide Container Recycling Program.
Supervisor Clark moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE
ONE THOUSAND ELGHT HUNDRED SEVENTY FIVE DOLLARS
FROM THE COMhZONWEAL~'H OF VIRGINIA
DEPARTMENT OF AGRICULTURE. AND.CONSUMER SERVICES
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WHEREAS, the County of Isle of Wight, Virginia has received a grant
from the Commonwealth of Virginia Department of Agriculture and
Consumer Services for continuation of the Pesticide Container Recycling
Program; and,
WHEREAS, the funds in the amount of one thousand eight hundred
seventy five dollars ($1875) from the Commonwealth of Virginia need to be
appropriated to the Pesticide Container Recycling Program Line item in the
FY2000-01 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that one
thousand eight hundred seventy five dollars ($1875) or as much as shall be
received from the Commonwealth of Virginia Department of Agriculture
and Consumer Services be appropriated to the Pesticide Container
Recycling Program line item in the FY2000-O1 budget of the County of Isle.
of Wight.
BE IT FURTHER RESOLVED that the County Administrator of
the County of isle of Wight, Virginia is autlu~rired to make the
appropriate accounting adjustments in the budget for this grant and to
do all things necessary to give this resolution effect.
The motion was adopted with Supervisors MacManus, Bradby, Clark
and Claud voting in favor of the motion (4-0) with no Supervisors voting
.against the motion.
Anne F. Seward, Director of Budget and Finance, presented the matter
of a proposed County Policy and Procedures Manual for the Board's
consideration.
Supervisor Claud. moved the Board authorize the. Director of Budget
and Finance to move forward with a contract for the compilation of a County
Policy and Procedures Manual in the amount. of $3,000 to $5,000. The
motion was adopted with Supervisors MacManus, Bradby, Clark .and Claud
voting in favor of the motion (4-0) and no Supervisors voting against the
motion.
County Administrator Caskey presented a request from the Isle of
Wight Academy to use the Courthouse property for the purpose of an Easter
Egg Hunt.
Supervisor MacManus moved the Board approve the request of the
Isle. of Wight Academy. He noted these types of requests in the future
should be placed under the Consent Agenda. The motion was adopted with
Supervisors MacManus, Bradby, Clark and Claud voting in favor of the
motion (4-0) and no Supervisors voting against the motion.
15
County Administrator Caskey presented a request from the Olden
Days Festival Committee to use the .parking lot across from the Paul D.
Camp Community College on Saturday and Sunday, .May 27th and May
28th.
Supervisor MacManus moved the Board approve the request of the
Olden .Days Festival Committee. He noted these types of requests in the
future should be placed under the Consent Agenda. The motion was adopted
with Supervisors MacManus, Bradby, Clark. and Claud voting in favor of the
motion (4-0) and no Supervisors voting against the motion.
County Administrator Caskey distributed .correspondence received
from VACo relative to an upcoming conference on the Workforce
Investment Act on March 1 ~, 2000.. He requested Board .members
interested in attending should contact his office.
County Administrator noted a copy of the video entitled A Fiscal
Crisis in Hampton Roads. would be circulated among the Board members for
viewing..
//
Vice-Chairman Bradby called for Old Business.
There was no old business offered for discussion by the Board.
//
Vice-Chairman Bradby called for New Business.
Supervisor Claud stated the individual Board members were mailed a
copy of an agreement addressing water needs which were discussed at the
recent Water Authority meeting with the City of Suffolk. He noted the •
County previously recognized that the only water. source it had .was the
Carisbrooke well and the two (2) smaller wells at Benns Church. He stated
in looking at long-term needs the Authority was the most practical way to go
and the County inquired if Suffolk would be willing to enter into an
agreement with the County whereby Suffolk would sell 1,000,000 gallons. of
water per day to the County, which resulted in the agreement for Board
consideration today. The construction costs are estimated to be $1.8 million
dollars of which the County's share. is $1.3 million with Suffolk's share at
$500,000. The contract calls for the .water to be at $2.88 per 1,000 gallons
and the annual increase to the County will be based on the cost of service to
provide it to the County.. He noted he is confident that the agreement-gives
the County the: protection it needs. He stated when the County extended its
waterline down Route 17, there was concern about being able to extend the
line until the fluoride level was completed. He stated the County advised
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the Health ,Department at that time that it was looking at the Water
Authority as a source in the future.
County Attorney Crook stated Suffolk's water is treated surface water
which is a better quality water than what the County can offer. He stated the
only reason the Health Department. allowed the County to -use the
Carisbrooke water was the County's assurance that it was going to buywater
from the City of Suffolk. He stated he recommends the Board approve the
proposed agreement.
Supervisor MacManus stated there is currently a capital investment~of
$6.5 million already in the ground with an additional $1.3 million to be
added to that total with the connector project. He noted in the past that there
was a developer that wanted to move forward with a water system, but the
Board of Supervisors at that time wanted to hold off because there was a
potential loss of revenue of approximately $350,000. He stated because it
will be several years into the future before the County has growth tools to
protect it, then he has a concern with having water in the pipe. He
suggested that.. a single hook-up fee be established in the County with a
public hearing on the matter at the Board's second .meeting in April which
would provide a significant revenue source to offset .some of the capital
improvement. He proposed that the County's water ordinance be modified
to have. extensions entirely at the developer's cost. He stated he would .like
some evidence that the County can get some financial protection .when it
puts the water in the line and he would suggest tabling the matter until
action is taken on .the items he has suggested.
Noting. that the Water Authority meets again on March 17, 2000,
Supervisor Claud moved the Board. table consideration of the matter until
the Board's March 16, 2000 meeting. .The motion .was adopted with
Supervisors MacNlanus, Bradby, Clark and Claud voting in favor of the
motion (4-0) and no Supervisors voting against the motion.
Supervisor MacManus moved the Board. direct staff to prepare a draft
ordinance for the .Board's review and consideration. The motion was
adopted with Supervisors MacManus, Bradby, Clark and Claud voting in
favor of the motion (4-0) and no Supervisors voting against the motion..
//
Supervisor Bradby called for Appointments.
Betty Pulley, member of the Events Committee, addressed the Board
concerning recommended appointees to the Events Committee. She
distributed a list of recommended individuals for the Events Committee.
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Supervisor Claud moved the Board appoint Charlotte Scott to the
Events Committee representing the Windsor District. The. motion was..
adopted unanimously (4-0).
Vice-Chairman Bradby moved. the Board- appoint Laura Redlin to the
Events Committee representing the Hardy District. The motion. was adopted
unanimously (4-0).
Vice-Chaiman Bradby moved the Board appoint Janet Robertson to
the Events Committee representing the Hardy Iistrict. The motion was
adopted unanimously (4-0).
Supervisor Clark moved the Board appoint Mary Patrick to the Events
Committee representing .the Newport District. The motion was adopted
unanimously (4-0).
Supervisor Claud moved the Board appoint W. L. Jones, replacing H.
Cecil Eley, Jr. on the Economic Development Committee. The motion was
adopted unanimously (4-0).
Supervisor • Claud. moved for. the .appointment of Supervisor
MacManus, to .replace Malcolm T. Cofer, as a voting .member on the
Chamber of Commerce. The motion was adopted unanimously (4-0).
//
Vice.-Chairman Bradby called for the County Attorney's report.
County Attorney Crook reported to the Board that he met with the
Daughtrey family and the contract was signed on the Carrsville .property
acquisition. He noted the closing should occur within the next thirty (30)
. days. He advised he would bring the Deed to the .Board .for approval in
April.
County Attorney Crook reported that he met with the Sheriff and the
Budget. and Finance Director concerning the proposal of the Sheriff on the
restoration of vehicles. He stated the Sheriff is seeking other capable
vendors that can do the same work rather than just having the one that he
mentioned do the repairs.
County Attorney Crook .advised he is researching the Public
Procurement Act and the history of the County. relative to the central
purchasing policy adopted by the County in 1975 in light of Supervisor
MacManus' suggestion that the Board have- the County agent do the
purchasing. and the interviewing .and delegate that authority rather than have
it come before the Board. He stated the report is not yet ready, but he would
have it ready for the Board soon.
1
1
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County Administrator Caskey noted .the Central Dispatch Committee
had met yesterday and would be .providing a comprehensive analysis of the
issue and. the options by the Board's second meeting in April.
1
County Attorney Crook reported that the Board approved American
Tower to construct the new communications tower located. on County
property. He stated Sprint has a Conditional: Use Permit .and agreed that
American Tower could build the tower as long as Sprint has space on the
tower. He .further stated Sprint has not heard .anything from American
Tower guaranteeing Sprint space on this tower and he has .corresponded
with American Tower regarding their inability to work with Sprint. He
noted American Tower is negotiating a nationwide agreement between
Sprint and American Tower. He noted he had advised American Tower that
if they do not do what they. are. suppose to do then their agreement with the
County will be in jeopardy.
Responding to Supervisor Clark's inquiry about the status of the issue
concerning motor vehicle decals, County Attorney Croak stated he has
contacted the Treasurer who reported to him in writing that other localities
are doing it and he does it because DMV does it. He stated the Treasurer
has taken the position. that the County is not suppose to charge more than
DMV and if DMV is only charging half price then the County should only
charge half price. County Attorney Crook stated the matter is not resolved
at this time.
f]
//
Patrick Small requested a closed session under Section 2.1-344 A3 of
the Freedom of Information Act concerning advice of counsel regarding
acquisition of property where discussion in arr open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body.
Supervisor Clark moved the Board enter .closed. session for the reason
stated. The motion was adopted with Supervisors MacManus, Bradby,
Clark and Claud voting in favor of the motion. (4-0) and no Supervisor
voting against-the motion.
Upon returning to open session, Supervisor Clark moved the Board
adopt the following resolution:.
CERTIFICATION QF CL4SED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
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WHEREAS, 2,1-344, l A of the Code of Virginia requires a certification.
by this Board of Supervisors that such closed meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from .open meeting requirements.. by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) :only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: (MacManus, Bradby, Clark and Claud)
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: (Bradshaw)
The motion was adopted with Supervisors MacManus, Bradby, Clark
and Claud voting in favor of the motion (4-0) and no Supervisor voting
against the motion.
!J
Supervisor Clark. requested staff to advise individuals making a
.presentation to the Board will be allowed .five (5) minutes only for their
presentation.
//
At 7:30 p.m., Supervisor Claud moved the Board adjourn. its meeting..
The motion was adopted unanimously (5-0).
>~
ip A.-Bradshaw, Chairman
.~
W. oug as skey, Cle
J
20