02-05-2000 Continued Meeting9!11. 1~ ~.~,,~ 4l/
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE. FIFTH DAY OF FEBRUARY IN THE
YEAR TWO THOUSAND
PRESENT: Phillip A. Bradshaw, Chairman.
Henry H. Bradby, Vice-Chairman
.Robert C. Claud, Sr.
Stan D. Clark
Richard K. MacManus
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Arthur E. Berkley, Superintendent of Inspections
Ludford T. Creef, III, Director of Public Works
Patrick J. Small, Director of Economic Development
Jonathan W. Hartley, Director of Planning and
Zoning
Alan S. Nogiec, Director of Parks and Recreation
Donald T. Robertson, Assistant to the
County Administrator/Director of
Human Resources
E, Wayne Rountree, P.E., Director of Public Utilities
Anne F. Seward, Director of Budget and Finance
Diane Howard, Director of Tourism
Debbie Sivertson, Administrative Analyst.
Chairman Bradshaw called the continued meeting to order at 8:30 a.m.
in the Smithfield Foods Corporate Headquarters located in Smithfield,
Virginia. He welcomed all in attendance and inquired from each Board
member their expectations from the retreat.
Supervisor Bradby noted his desire. for the County to take appropriate
actions in areas best for the County in whole.
Supervisor Claud requested interaction with the individual
Department Heads with the ultimate establishment of goals.
Supervisor Clark requested a perspective on where the County is
presently and where it intends to go.
Supervisor MacManus noted that for Department Heads to be
successful, the Board needs. to know what is needed by staff He asked how
the Board can help each department be successful.
.Chairman Bradshaw requested staff provide vision and direction and
development of long-range plans/opportunities to communicate.
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County Administrator Caskey provided a brief overview. of the agenda
and the general format for meeting the Board's objectives for the retreat.. He
noted the County's goal is to serve the public, its customers.
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Under Organization,. :Chairman Bradshaw called for regional
committee appointments by the Board.
Supervisor MacManus suggested that Malcolm T. Cofer serve out his
current year as the Southeastern Public Service Authority (SPSA) Chairman
through July,. 2000 and that a new Board representative be designated
several months prior (i.e., April/Nlay) to observe the SPSA meetings and
gain insight into SPSA operations and formal appointment of a
representative to replace Mr. Cofer would be effective August 1, 2000.,
Supervisor MacManus indicated an interest in serving. The Board directed
Mr. Cofer and the County Administrator to provide a monthly. report to the
Board
Supervisor Claud moved the Board appoint Supervisor Clark to the
Western Tidewater Regional Jail Authority, replacing O. A. Spady. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the motion (S-0) and no Supervisors voting
against the motion.
Supervisor Claud moved the Board appoint Supervisor MacManus to
fill the unexpired term of O. A. Spady on the Western Tidewater Water
Authority: The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, .Clark and Claud .voting in favor of the motion (S-0) and no
Supervisors voting against the motion.
Under Board Committee appointments, Chairman Bradshaw
recommended the following appointments and other directives relative to
committees of the Board of Supervisors:
Investment Committee -Supervisor Claud
Windsor Annexation Committee -Chairman Bradshaw and
Supervisor Claud, County Attorney, County Administrator
Buildings and Grounds Committee -Supervisors Clark and
Claud
Personnel Committee - Vice-Chairman Bradby and Chairman
Bradshaw
Parks and Recreation Committee -Vice-Chairman Bradby and
Supervisor Claud
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Franklin Water System Committee - no longer needed
Windsor Sewer Committee - no longer needed
CIP Committee - to be undertaken by Budget and Finance
Committee
Economic Development Committee - no longer needed
Supervisor MacManus moved the Board adopt the Committee
structure .for. the year 2000. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (S-0) and no Supervisors voting against the motion.
The Board further noted that the County Treasurer should be
encouraged to provide the monthly financial reports to the Board members
-and that Supervisor Claud and the Budget .and Finance Director should
schedule a meeting with the Treasurer to further discuss.
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.Supervisor MacManus .moved the Board direct County staff to develop
a plan. to incorporate a County web site to have all agenda information-
available for public, that staff develop an electronic agenda to be used by the
public and that staff meet with School Board personnel to convey similar
needs and to have such plan completed and available for implementation by
the end of the calendar year. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the
motion (S-0) and no Supervisors voting against the motion.
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The Board members agreed not to change the current meeting dates
and times for the Board meetings. "
Chairman Bradshaw made a motion to direct the Planning and Zoning
Director to simplify his department's public notices for land use applications
due to difficulty in understanding the wording of such notices by the public.
The motion was adopted with Supervisors MacManus, Bradby, Bradshaw,
Clark and Claud voting. in favor of the motion (S-0) and no Supervisors
voting against the motion.
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County Administrator Caskey addressed the issue of the future of the
County. He noted that the County residency is increasing and the necessary
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changes require additional staffing to meet the expectations of residents. He
noted a need for financial resources, as well as long-term planning -for new
office space. He noted an emphasis on customer service, quality of life and
funding to schools.
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Under Departmental Presentations, Planning and Zoning, Supervisor
MacManus made a motion for the Board to schedule a meeting for. purposes
of considering growth control issues and strategic. direction. The motion was
adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud
voting in favor of the motion (5-0) and no Supervisors. voting against the
motion.
The meeting would be conducted as a continued meeting of the
Board's February 17, 2000 regular meeting and would be scheduled for
February 22, 2000 at 8:30 a.m. to 12:00 p.m. in the Board Room to include
the County's Planning Consultant.
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Following a ten (10) minute break, the Board continued with a
presentation from Patrick J. Small, Director of Economic Development.
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Supervisor Claud moved the Board endorse. the concept of a reward
based system for new business investment recommended by the Economic
Development Director. The motion was adopted .with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting.. in favor of the
motion (5-0) and no Supervisors voting against the motion.
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Under Departmental Fresentations, Public Utilities, E. Wayne
Rountree, P.E., Director of Public Utilities, recommended that public
utilities remain on hold relative to any future. utility expansions until such
time as comprehensive planning and economic development strategies have
been endorsed by the Board.
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Supervisor MacManus moved the Board .direct the Public Utilities
Department. to incorporate a utility fee rate study in the upcoming operating
budget to be completed in the early part of next fiscal year and that such rate
study include an analysis of regional. utility rates. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
Chairman Bradshaw further suggested that staff formulate a strategic
plan. for removing debt for utility infrastructure so that Public Utilities may
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become self sufficient. Supervisor MacManus noted that this should be a
part of the proposed utility rate study.
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Under Departmental Presentations, .Public Works, the -Board directed
the County Administrator and Public Works Director to formulate a strategic
plan forthe maintenance and washing of all County vehicles as a function of
a central garage capability to include public school vehicles.
The Board directed the County Administrator and Public Works
Director to formulate a plan for the maintenance of all public buildings,
including public schools..
The Board directed that staff look into the feasibility of adding fuel-
dispensing locations for. County vehicles for efficiency. of use. The Budget
and Finance Director noted the need to consider a credit card system for
gasoline purchases as an alternative to adding new fuel dispensing sites.
The. Board directed staff to formulate along-term strategy for a storage
building.
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Under Departmental Presentations, Parks and Recreation, the .Board
requested the Parks and Recreation Director to prepare a proposal for
creating a task force to study the recreational and park site needs in the
Hardy District and to include review of a long-term objective of creating a
public beach access area at Tyler's Beach.
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Under Departmental Presentations, Tourism, Supervisor MacManus
suggested the Board endorse the concept of a hotel in conjunction with the
proposed Smithfield Conference Center, as described by the Tourism
.Director. It was further noted that a feasibility study of such a proposal
..would be warranted.
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Under Departmental Presentations, Inspections, there were no actions
or directives taken.
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Under Departmental Presentations, Emergency Services, the Board
requested staff move forward with resolving the status of the consultant
services for improvements to the radio telecommunications system.
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The .Director of Emergency Management was requested to make
contact with the Carrollton VFD so that a meeting can be arranged with the
Department's officers and personnel, as necessary.
The Board acknowledged the need to develop a "plan of action" far
emergency services for presentation in several months at a daytime Board
meeting. Such plan would include. issues of central dispatching, volunteer
retention and incentives, equipment, etc.
Supervisor MacManus moved the Board appoint Supervisor Clark as
the Board's representative to the Fire and Rescue Association for 2000. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud voting in favor of the .motion (5-0) and no Supervisors voting
against the motion.
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Under Overview by the School Superintendent, there were no actions
or directives taken.
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Under Overview by the Sheriff, Supervisor MacManus moved the
Board endorse the concept of the Sheriff refurbishing his departmental
vehicles and purchasing four (4) new vehicles, provided procurement and
purchasing parameters meet the concurrence of the Budget and Finance
Director and the County Attorney. The motion was adopted with
Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor
of the motion (5-0) and no Supervisors voting against the motion.
Vice-Chairman Bradby moved the Board appoint Chairman Bradshaw
and Supervisor. MacManus to serve on a Law Enforcement Committee
which would routinely meet with Sheriff Phelps. The motion was adopted
with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in
favor of the motion (5-0) and no Supervisors voting against the motion.
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Under Old/New Business.
Chairman Bradshaw requested that all County employees .who
contributed to the efforts associated with Hurricane Floyd and Y2K be
provided recognition in the form of a jacket being presented to them.
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It was noted that the staff. reports for Human Resources and Budget
and Finance would be provided at upcoming regular meetings of the Board.
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At .5:18 p.m., Supervisor Bradby moved .the Board adjourn. The
motion was adopted unanimously (5-0).
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/Phil ' A. Bradshaw, Chairman
W. Dou as skey, Cler
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