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01-07-2000 Regular Meeting'1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SEVENTH DAY OF JANUARY IN THE YEAR TWO- THOUSAND PRESENT: Henry H. Bradby Phillip A. Bradshaw Stan D. Clark Robert C. Claud, Sr. Richard K. MacManus Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County AdministratorlDirector of Human Resources Carey H. Mills, Recording Secretary County Administrator Caskey called the meeting to order at 5:00 p.m. for the purpose of conducting the Board's organizational meeting. Supervisor Bradby delivered the invocation. The pledge of allegiance was delivered. // County Administrator Caskey opened the floor for nominations for Chairman and Vice-Chairman for the year 2000. Supervisor Claud nominated Phillip A. Bradshaw as Chairman of the Board for the year 2000. Supervisor Bradby moved the Board close the nominations. The motion was adopted with Supervisors MacManus, Bradby, Claud and Clark voting in favor of the motion (4-0) and Supervisor Bradshaw abstaining from voting on the matter. Chairman Bradshaw opened the floor for nominations for. Vice- Chairman. Supervisor Claud nominated Henry H. Bradby as Vice-Chairman of the Board for the year 2000. Supervisor MacManus moved the Board close. the nominations. The .motion was. adopted with Supervisors MacManus, Claud, Bradshaw and Clark voting in favor of .the motion (4-0) and Supervisor Bradby abstaining from voting on the matter. Chairman Bradshaw opened the floor for appointment of Clerk to the Board for the year 2000. BO~h 1;J >~ "~ l12 Supervisor Bradby moved the Board appoint W. Douglas Casket' as Clerk to the .Board for the year 2000. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Chairman Bradshaw opened the floor .for appointment of the. Recording Secretary.. Supervisor Claud moved the Board appoint Carey H. Mills as its Recording Secretary for the year 2000. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion. (S-0) and no Supervisors voting against the motion. Chairman Bradshaw requested the Board set its meeting schedule. Supervisor MacManus moved the Board set the first Thursday of each month at 2:00 p.m. -and the third Thursday of each month at 6:00 p.m. with public hearings to .commence at 7:00 p.m. on the third Thursday. He requested that the meeting schedule be reviewed at the Board's retreat in consideration of potential changes.. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark .and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion.. Chairman Bradshaw acknowledged newly elected Supervisors Clark and MacManus and presented each with a County pin. Chairman Bradshaw recommended appointments to the Committees of the Board Committees and other regional appointments be deferred until the Board's retreat to allow additional time for the two (2) new Board members a better understanding of the. purposes of the Board Committees.. Chairman Bradshaw called for consideration of a date for the Board's retreat. Supervisor Clark moved the Board set February 5, 2000 as its retreat date beginning at 8:30 a.m. at Smithfield Foods Corporate Headquarters. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark' and .Claud voting in favor of the motion (5-0} and no Supervisors voting against the motion.- Supervisor MacManus requested staff .invite the appropriate school representatives to provide the Board with a presentation on the education of the school system. County Administrator Casket' noted that a presentation from the County's Director of Emergency Services would also be added to the agenda of the Board's retreat. U 1 2 Supervisor MacManus requested staff invite a representative from the Sheriff's Department to provide a brief overview (15 minutes) at: the Board's retreat. 1 Supervisor Claud noted the number one priority should be presentations from the County's Department. Heads and that the presentations from the School Board and Sheriff's Department .should be included in the latter part of the Board's agenda. Chairman Bradshaw recommended Boazd organizations and committees and the Board's meeting schedule. should be listed first on the agenda. Chairman Bradshaw requested that Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources be the facilitator at the retreat. Chairman Bradshaw requested County Administrator Caskey forward a copy of the latest strategic planning information to Supervisors Clark and MacManus. Chairman Bradshaw moved the Board set the date for the Town meeting on January 27, 2000 at Hardy Elementary School at 7:30 p.m. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. 1 1 Chairman Bradshaw recommended staff begin the Town Meeting .with brief introductory comments concerning the state of the County. Supervisor Clark moved the Board direct the County Administrator to take appropriate action to install an additional .speaker in the back of the Board Room. The motion ~~-as adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and. Claud voting in favor of the motion (5-0) and no Supen~isors voting against the motion. Supervisor Clark moved the Board ,direct the County Administrator to im-i:e an appropriate representative from Falcon Cablevision to brief the Board on cable ser<~ice in general at the Board's January 20, 2000 meeting. Tl:e motion u~as adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud `•oting in favor of the motion (5-0) and no Supervisors voting against tree motion. Chairman Bradshaw moved that the Board direct the County Administrator and Counter Attorney to provide the Board with pertinent information concerning the current franchise agreement with Falcon Cablevision prior to the January 20, 2x00 meeting and that staff' place an ap~propri.ate notification in the nev:spapers notifying the public.. that the Board will b~e meeting v;ith a representative of Falcon at its January 20, 2~~~J meting. The motion was adapted .with Supervisors MacManus, Bradby, Bradshaw, Clark anal Claud voting in favor afthe motion (5-0) and na Supervisors voting .against the motion. 3 eons 1~ ~~.~ (~4 .County Attorney Crook requested a closed session under Section 2.1- 344 A7 of the Freedom. of Information Act -for .advice of counsel and staff relative to industry siting and expansion in the County. Supervisor Claud moved the Board enter closed session for the reason stated. The motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Upon returning to open session, County Attorney Crook noted for the record that Chairman Bradshaw excused himself from the closed session and did not participate in the discussion of the closed session matter. Supervisor Claud moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by this Board of Supervisors. that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors. hereby certifies that, to the best of each member's knowledge, (i) only public. business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the. motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: MacManus, Bradby, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 1 ABSENT DURING MEETING: 0 The motion was adopted with Supervisors MacManus, Bradby, Clark. and Claud voting in favor of the motion (4-0) and Supervisor Bradshaw abstaining from voting on the motion. 1 4 ii ~ncK 1~~ ., :.- 05 County Attorney Crook notified .the Board that he .has been in communication with Mays and Valentine, Counsel for the Town of Windsor, which will file the annexation documents with the Commission on Local Government at a meeting in South Hill, Virginia on Monday, January 10, 2000 at 10:00 a.m. He noted he has been requested to be present to respond to questions from the Commission on Local Government. and he plans on attending the meeting. County Attorney Crook invited the County Administrator to attend the meeting with him, as well. // Supervisor Clark moved the Board adjourn at 6:00 p.m. The- motion was adopted unanimously (5-0). _~ Ph' p A. Bradshaw, Chairman W. Dou key, Cle 5