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11-04-1999 Regular Meeting800K 10 ~h~::~~ j REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FOURTH DAY OF NOVEMBER IN THE YEAR NINETEEN HUNDRED NINETY NINE PRESENT: O. A. Spady, Chairman Malcolm T. Cofer, Vice-Chairman Henry H. Bradby Phillip A. Bradshaw Robert C. Claud, Sr. Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman. Spady called the meeting to order at 2:00 p.m. Supervisor Bradby delivered the invocation. The Pledge of Allegiance was conducted. // Chairman Spady indicated the following Consent Agenda included Items 1, A through C, and asked if there were any items for removal: A. Reduction of State Sales and Use Tax on Food B. Final Plat of Gatling Pointe South, Phase 4, Battery Park Road, Route 704, Newport Magisterial District C. October 7, 1999 Regular Meeting Minutes Supervisor Bradby moved the Board adopt all items of the Consent Agenda. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. // Supervisor Cofer moved the Board amend the order of the agenda to consider the item under the County Administrator's report concerning the Virginia Hazard Mitigation Grant Program. The motion was adopted unanimously (5-0). •. ~i I --. u 1 parr ~~ -;.:~~'43 1 Mary Camp, Hazard Mitigation Program Manager, Department of Emergency Services, addressed the Board on the Hazard Mitigation Grant Program. She stated the purpose of the Program is to reduce damage and acquire property, demolish flood prone structures or elevate-and retrofit homes. She stated a finite amount of competitive grant funds are allocated per disaster which is based upon other kinds of FEMA .disaster assistance. She stated because the County has indicated an interest in. applying for such grants, FEMA staff will begin working with County staff to obtain detailed.. information. about particular homes. and begin to meet with affected property owners.. She stated FEMA will pay 75% of costs and she has asked the State Administration to help with approximately 20%. She noted in the past direct allocations from the General Assembly have been used, as well as flood funds in another State source. She informed the Board that under the "buy-out .program," when FEMA gives funds to the County to purchase properties, these properties then become the property. of the County and contain a restricted deed noting that no insurable structure can be built upon these properties again. Supervisor Bradshaw arrived at 2:04 p.m. County Administrator Caskey notified the Board. that apre-application has been submitted to FEMA and he would recommend the Board direct staff to proceed with the appropriate paperwork with the State. and FEMA to pursue such funds. Supervisor Cofer moved that staff continue with the necessary paperwork to pursue funding with FEMA. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw. and Claud voting in favor (S- 0) and no Supervisors voting against the motion. // Supervisor Cofer moved the Board return to the regular order of the agenda. The motion was adopted unanimously (5-0). // Chairman Spady called for Transportation Matters. 1 Jonathan W. Hartley, Director of Planning and Zoning, advised that Tomlin Hill Road, damaged during Hurricane Floyd, has been repaired. by VDOT and is now open to traffic. He noted repairs to Great Springs Road and Orbit Road have not yet been accomplished. Supervisor Cofer requested Mr. Hartley notify VDOT that the bulb for the red portion of the stop light is out at the intersection of Battery Park and South Church Street in Smithfield. 2 P 1g ~, , X44 Chairman ~ Spady requested Mr. Hartley notify VDOT that the bulb. in the red portion of the stop light is out at the intersection of Main Street and Church Street in Smithfield. Supervisor Claud requested that Mr. Hartley contact the VDOT Resident Engineer concerning the parameters for placing signs to share the road with bicycles. and horses on Oliver Drive and Longview Drive and inquire if there is a provision to have a sign installed to similarly share the road with farm equipment. .Regarding. his recent discussion with 'the. Resident Engineer concerning "Pave in Place" and when would be the appropriate time for the Board to begin discussing the Six Year Plan, Supervisor Claud moved the Board approve the policy to use "Pave in Place" funds wherever possible to get the roads paved sooner than they would if a 50 foot right-of--way is obtained .and direct VDOT in the upcoming Six-Year Plan to designate $250,000 in that program, as well as additional funding, to come up with $500,000 (for. a total of $750,000) and identify where the .extra funds are to come from. The .motion was adopted with Supervisor Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors. voting against the motion. Supervisor Bradshaw requested Mr. Hartley to determine from the VDOT Resident Engineer the status of the bridge at Butler Farm Road. // Chairman Spady called for Citizens Comments. There were no comments offered for discussion. // Chairman Spady called for the Community Development report. Mr. Hartley presented an outline of the County's floodplain regulations affecting properties impacted by Hurricane Floyd for the Board's information. Mr. Hartley stated the City of Franklin is considering re- mapping the floodplain and he is attempting to obtain more information from the City as it relates to individual property owners in terms of rebuilding where they currently reside. Mr. Hartley addressed the Board on a request received by staff from FEMA regarding emergency housing for an identified six (6) County residents. He noted FEMA is suggesting the use of a temporary travel trailer to be sited on property of affected residents while repairs are being made to their homes; however, the .County currently has zoning provisions prohibiting the. use of travel trailers for any kind of living quarters. He 1 1 3 aQ~K ~ 13 ~~:::E4 stated to address this situation, he has prepared an ordinance, which the County. Attorney has reviewed, that. grants the authority to the :Zoning Administrator to work with the property- owners to site these travel trailers for periods of up to 90 days. Mr. Hartley stated a second ordinance has been prepared that would allow asingle-wide manufactured home for a period of up to one (1) year under the same criteria. County Attorney Crook recommended the Board authorize staff' to advertise the two (2) emergency ordinances for public hearings. at the Board's second meeting in December. Supervisor Bradshaw recommended Item # 1 include the County .Administrator should the Zoning Administrator not be available. Supervisor Bradshaw further recommended deleting Item #3 as those requirements currently exist. County Attorney Crook stated Items # I , 2, 4 and 5 deal with temporary accommodations while Item #3 deals with repairs to the existing structure. County Attorney Crook also recommended the Board delete Item #3. Supervisor Cofer moved the Board adopt the .following Ordinance adding the County Administrator to Item # l and deleting Item #3: AN EMERGENCY ORDINANCE TO PERMIT THE PLACEMENT OF TRAVEL TRAILERS ON PROPERTY DURING REPAIR OF A RESIDENCE DAMAGED BY HURRICANE FLOYD BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia that the Isle of Wight County Administrator and Zoning Administrator shall take all actions necessary in order to allow .the use of travel trailers as temporary housing while residents are making repairs to their residence.. Such actions shall be taken with the following conditions established: 1) Requirements of the zoning ordinance may be waived, at the discretion of the Zoning Administrator and/or County Administrator, provided the proposed transient accommodations have complied to the greatest extent practical. 2) Health Department approval of all sewer and water facilities shall be obtained prior to siting any travel trailer. 3) Such transient accommodations shall be removed within ninety (90) days, .unless specifically .extended by the .Board of Supervisors. 4 au~K 1~ ~~::~~~6 4) All County fees associated with such transient accommodations shall be waived. The motion was adopted with Supervisors Cofer, Bradby, Spady, Claud and Bradshaw voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Cofer moved the Board adopt the following Ordinance adding the County. Administrator to Item # 1 and deleting Item #3: AN EMERGENCY ORDINANCE TO PERMIT THE PLACEMENT OF TEMPORARY SINGLE-WIDE MANUFACTURED HOMES ON PROPERTY DURING REPAIR OF RESIDENCES DAMAGED. BY HURRICANE FLOYD BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia that the Isle of Wight County Administrator and Zoning Administrator shall .take all actions necessary in order to allow the use of single-wide manufactured homes as temporary housing while residents are making repairs to their residence. Such actions shall be taken with the following conditions established: 1) Requirements of the zoning ordinance may be waived, at the discretion of the Zoning Administrator and/or County Administrator, provided the proposed transient accommodations .have complied to the greatest extent practical. 2) Health Department approval of all sewer and water facilities shall be obtained prior to siting any temporary manufactured home. 3) Such temporary accommodations shall be removed within twelve (12) months, unless specifically extended by the Board of Supervisors. 4) All County fees associated with such temporary accommodations shall be waived. The motion was adopted with Supervisors Cofer, Bradby, Spady, Claud and Bradshaw voting in favor of the motion (5-0) and no Supervisors. voting against the motion. Supervisor Bradshaw moved the Board authorize staff to advertise for public hearing the two emergency ordinances at the Board's December 16, 1999 meeting. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. ID 5 90~M ~O Mr. Hartley presented a Vacation of No Access Easement for Lot 6 at the Isle of Wight Industrial Park for the Board's consideration. 1 Supervisor Cofer moved the Board follow staff's recommendation and vacate the No Access Easement and approve the Resubdivision Plat of Lot 6, Isle of Wight Industrial Park. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor (4-1) and Supervisor Bradshaw voting against the motion. Mr. Hartley presented the New Construction Program for the 2000 United States Census. He stated the County is being requested to provide the addresses of homes that. are complete with at least walls and roofs as of April 1, 1999. Mr. Hartley stated the signature of the highest elected official is required on appropriate forms. Supervisor Claud move the Board authorize the Chairman to sign the Participation Registration as the highest elected official. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board designate Lyle Hornbaker, GIS/Planner as the official liaison for the upcoming Census count. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. Lyle Hornbaker, GIS/Planner presented A Resolution of Proclamation to Declare November 19, 1999 as Geographic Information System Day 1999 for the Board's consideration. Supervisor Bradshaw moved the Board adopt the following resolution: A RESOLUTION OF PROCLAMATION TO DECLARE NOVEMBER 19, 1999 AS GEOGRAPHIC INFORMATION SYSTEM DAY 1999 WHEREAS, The management, use, and exchange of geographic information are essential for effective decision making by all governmental agencies; and WHEREAS, the County of Isle of Wight recognizes the importance of geographic data in the proper implementation of local government .and has created aCounty-wide Geographic Information System (GIS) to support that implementation; and 1 WHEREAS, there is a need to promote GIS awareness, education and technical training among various groups in Isle of Wight County to most appropriately and wisely utilize this technology, and 6 90~~ 1~ ~h.~~648 WHEREAS, the County GIS is a significant resource that should be used by the all governmental agencies, schools, and the general public to share information and increase public participation in the democratic process; and WHEREAS, Geography Awareness Week is November 15-19, 1999; and WHEREAS, the global GIS community has joined together to declare Friday, November 19, .1999. as GIS Day 1999. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County does hereby proclaim November 19, 1999, as GEOGRAPHIC INFORMATION SYSTEM DAY 1999 in Isle of Wight County. The motion. was adopted with Supervisors Cofer,. Bradby, 3pady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. // Chairman Spady called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public Utilities, stated the Board previously approved the bid and award of construction for the Queen Anne's Court sewage pump. station upgrade .and he is now recommending the Board approve ..the contract with. Peters & White. which has been reviewed by the County Attorney and approved as to form. Mr. Rountree .stated work is expected to begin-the middle of November, 1999 and end in March of 2000. Supervisor Cofer moved the Board approve the contract in .the amount of $99,732 and authorize the Chairman to sign it on behalf of the County. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw. and Claud voting in favor (5-0) and no Supervisors voting against the motion, /I Chairman Spady called for the Economic Development report. County Administrator Caskey formally introduced Patrick J. Small, the County's new Economic Development Director. Debbie J. Sivertson, Administrative Analyst, presented nine (9) proposed change orders. for the Boykin's Tavern renovation project, as recommended by Virtexco. 1 7 A~~~r. 28:,._5~~~ Paul H. Kapp, AIA, briefed the Board on the current construction progress of Boykin's Tavern. Mr. Kapp requested that the public restrain from entering the work site which is dangerous at this point in time. 1 Supervisor Cofer moved the Board approve the nine (9) change orders in the total amount of $28,799.53 as recommended by Virtexco and the architect. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (S-0) and no Supervisors voting against the motion. Chairman Spady suggested Mr. Kapp discuss with Virtexco representatives the possibility of having tours .during certain progress periods of the renovation. He further suggested that a video be prepared during the renovation of the Tavern for public perusal in the future. Ms. Sivertson briefed the Board on the historic artifacts found at Boykin's Tavern during the renovation process. Ms. Sivertson requested direction from the Board regarding a permanent oversight agency for these artifacts. Chairman Spady moved the Board appoint himself and Supervisor Cofer to meet with Museum staff to discuss the conservation of the artifacts and submit a report back to the Board. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (S- 0) and no Supervisors voting against the motion. 1 // Chairman Spady called for the Parks and Recreation report. There was no report offered for discussion. JI Chairman Spady called for the County Administrator's report. .County Administrator Caskey presented a Resolution to Recognize the 50~' Anniversary of the Walters Ruritan Club for the Board's consideration. He noted he would be addressing the Walters Ruritan Club next Thursday at Kfiich time the resolution would be presented. Supervisor Bradshaw moved the Board adopt the following resolution: 1 RESOLUTION TO RECOGNIZE THE 50~ ANNIVERSARY OF THE WALTERS RURITAN CLUB V-'NFREAS, the Walters Ruritan Club was founded on March 21, 19:9; and, 8 ~o~r 18 ~~:.:~-65(l WHEREAS, the Walters Ruritan Club has been -and continues to be at the forefront of community activism in Isle of Wight County; and, WHEREAS, the Walters Ruritan .Club has .provided funding for scholarships and participated in countless projects -for the benefit of young people in Isle of Wight County; and, WHEREAS., in August 1999, the Walters Ruritan Club celebrated its 50`~ Anniversary. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED .that the Board of Supervisors of the County of Isle of Wight, Virginia recognizes and congratulates the. Walters Ruritan Club on the occasion of its 50`~ Anniversary. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, addressed the Board on the current telephone system located in the Department of Social Services which is not Y2K compliant. He stated GTE has provided the County with information on a replacement system and the .following two (2) options are available: 1) pursue a PBX. or computer based telephone system or 2) install a Centranet application. Mr. Robertson recommendedthe Board pursue the Centranet system. Supervisor Cofer moved the Board authorize staff to proceed with the Centranet system for the Department of Social Services and that funds are to be taken from the Capital Contingency Fund. The motion .was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5- 0) .and no Supervisors voting against. the motion. County Administrator Caskey presented a Resolution to Accept and Appropriate $497,792 From the United States Department of Education for the Board's consideration. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FOUR HUNDRED NINETY SEVEN THOUSAND SEVEN HUNDRED NINETY TWO DOLLARS FROM THE UNITED STATES DEPARTMENT OF EDUCATIQN WHEREAS,. the School Board of the County of Isle of Wight has received grant.. funds from the United States Department of Education for various grant projects; and, 1 1 9 9Q~r. ~J ~, ;. ~51 1 11 WHEREAS, funds in the amount of four hundred ninety seven thousand seven .hundred ninety two dollars ($497,792) need to be appropriated to the following grant line items in the 1999-00 School Operating Budget of the County of Isle of Wight, Virginia: VI-B Flow Through $ 339 831 Carl Perkins Vocational Education 71,830 Title VI 47,404 Title II Eisenhower 21,21.8 Preschool Incentive 17,509 497 792 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that four hundred ninety seven thousand seven hundred ninety two dollars ($497,792) be appropriated to the appropriate school grant line items in the 19Q9-00 Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County. Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. County Administrator Caskey presented a Resolution to Accept and Appropriate Funding From the Virginia Department of Motor .Vehicles for the Board's consideration. Supervisor Cofer moved the Board adopt the following resolution. and that such funds be allocated to the Isle of Wight Humane Society: RESOLUTION TO ACCEPT AND APPROPRIATE FUNDING FROM THE VIRGINIA DEPARTMENT OF MOTOR VEHICLES WHEREAS, Isle of Wight County. is eligible to receive one hundred twenty dollars ($120) from -the Virginia Department of Motor Vehicles Special License Plate Program; and, WHEREAS, said funds need to be accepted and appropriated to the. appropriate line item in the FY1999-2000 budget of the .County of Isle of Night. 10 NOW, THEREFORE BE iT AND IT IS HEREBY RESOLVED that the Board of .Supervisors of the County of Isle of Wight, Virginia accepts and appropriates funds in the amount of one hundred twenty dollars ($120) from the. Virginia Department of Motor Vehicles to the FY1999-2000 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is .authorized to make the .appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. County Administrator Caskey stated he has received from the Suffolk City Manager correspondence addressed to the General Assembly delegation, .Hampton .Roads CAO and officials at the Hampton Roads Planning District Commission reflecting that the Suffolk City Council has recently adopted a resolution requesting that the Virginia Crime Commission affirm local taxing authority supporting the E911 service. Chairman .Spady directed staff to follow-up and .proceed as appropriate. County Attorney Crook recommended the County conduct a study to determine how much this issue will cost the County. County Administrator Caskey presented the 2000 Legislative Priorities that he recommends the Board defer action on until after the VACo Annual Conference. County Administrator Caskey presented a draft agenda for the Board's Retreat forits consideration. Supervisor Cofer moved the Board defer the Retreat .until January of 2000 or later when the new Board members would be present. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) .and no Supervisors voting .against the motion. County Administrator Caskey advised a proposed location and date for the Town Meeting would be provided to the Board in the near future. Chairman Spady recommended the Board wait until the two (2) new Board members join the Board in January to further discuss the Town Meeting. 11 F.a~:a 13 .65? County Administrator Casket' presented a Certificate of Appreciation and collector stamps sent to the County from the United States Postal Service in recognition of the CounCy's support to the Isle of Wight Post Office by allowing it to utilize space in the Administration building during renovation to its office as a result of Hurricane Floyd. Supervisor Claud moved the Board accept the Certificate of Appreciation and the collector stamps. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey advised that the Governor has authorized State offices to close at 12:00 noon on Wednesday, November 24, 1999 for the Thanksgiving holiday. County Administrator Caskey asked if the Board wished to follow the Governor's holiday schedule for County employees. Supervisor Bradshaw moved the Board authorize County offices to close at 12:00 noon on Wednesday, November 24, 1999. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. County Administrator Caskey distributed information relative to the upcoming VACo Annual Conference for the Board's reference. County Administrator Casket' noted .the arrival of the new County flags. Mr. Robertson briefed the Board on the emergency. communications meeting last week noting that the technicians from Gately Communications and Commercial Radio will take another look at the equipment now in place. He stated one potential solution identified is to convert the telephone line .from the existing copper line to a fiber-optic line. He stated in .order to accomplish this, some of the equipment at the Smithfield dispatch office will need to be transitioned from analogue to digital equipment. He stated the outcome of the meeting is that the Town of Smithfield will move in thus direction. Supervisor Cofer stated because the Town is talking about having to spend additional funds to upgrade its system that he would move that the Board direct staff to meet with representatives from the Town of Smithfield to discuss having-one central dispatching. system in the County. The motion was adopted with Supervisors Cofer, Bradby, .Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved to direct the County Administrator to extend the committee and look at evaluating .and establishing one County- maintained department for all emergency E-911 calls. The. motion was 12 9o~h 18.::::-654 adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor (5-0) and no Supervisors voting against the motion. // Chairman Spady called for Old Business. Supervisor Claud requested staff include the resolution concerning the Crepe Myrtle in the Board's November 18, 1999 agenda. // Chairman Spady called for New Business. Supervisor Claud moved the Board designate $750,000 as reserved funding for economic development and $750,000 for parks and recreation from the unappropriated fund balance. .The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of .the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud stated at a meeting on November 12, 1999, -the Virginia .Coalition of High Growth Communities would be discussing the advantages of having a lobbyist at the next General .Assembly session to represent the interest ofcommunities. He stated if it is the general feeling. of the Board, he would bring back to the Board the Mission Statement listing the legislative priorities. Supervisor Claud noted that the Coalition would be handling the hiring of the lobbyist. Supervisor Bradshaw moved that the Board ask the Historical Architectural Review Committee, through the direction of the County Administrator, that after Boykin's Tavern is renovated and the use of the building is determined,, that. a library be established, if it is an appropriate use, in Boykin's Tavern (tape library room) to maintain the tapes of the Board meetings for .public listening. The motion was adopted with Supervisors. Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. County Administrator Caskey stated as a result- of damage to properties associated with Hurricane Floyd, he has .received calls from the public requesting the County to waive permit fees for repairs .associated with the storm. Supervisor Bradshaw moved the Board direct staff to waive fees in relation to damages incurred by Hurricane Floyd and related flooding. The motion was adopted with Supervisors Cofer, .Bradby,. Spady, Bradshaw .and Claud voting in favor (5-0) and no .Supervisors voting- against the motion. // 1 13 g~~,, 1~ .;::555 Chairman Spady called for Appointments. There were no appointments offered. // 1 Chairman Spady called for the County Attorney's report. County Attorney Crook stated at the request of the County Administrator he has prepared a resolution for tax abatement for damaged buildings. He noted the Commissioner of the Revenue is present to address the Board regarding the potential loss of revenue to the County, Gerald H. Gwaltney, Commissioner of the Revenue, stated he was supplied a list containing approximately 52 County parcels which represents approximately $22,000 annually in tax abatement, assuming. the struc±ures are completely inhabitable. County Attorney Crook stated the resolution, as prepared, reads "the State has authorized the County to provide for the abatement of levies on buildings which are destroyed or damaged by happenings beyond the control of the owner," and it could be amended to stipulate "residential buildings." 1 Supervisor Bradshaw requested the Commissioner of the Revenue to further research the damaged property at International Paper and its potential loss of revenue to the County. County Attorney Crook distributed a copy of the resolution to be placed in the Board's November 18, 1999 agenda. Supervisor Bradshaw requested the County Attorney to change the six (6) month period to a longer period of time. // Supervisor Claud requested a closed session under Section 2.1-344 A7 concerning a advice of counsel on a specific legal matter. U County Administrator Caskey requested a closed session under Section 2.1-344 AS concerning.. a .prospective business or industry or the expansion of an existing business or .industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community and under Section 2.l - 344 A3 concerning consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real .property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. l4 90~K 10 ~z.;'6~6 .County Attorney Crook requested a closed session under Section 2.1- 344 A3 concerning consideration of the acquisition of real property. for a public ,purpose, or of the disposition of publicly held real property, where discussion in an open meeting .would adversely affect the .bargaining position or negotiating strategy of the public body; under Section 2.1-344 A7 concerning consultation with legal counsel and briefings by staff members or .consultants pertaining to actual or probably litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of .legal advice by such counsel; under .Section 2.1-344 A7 concerning consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probably litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel; and under. Section 2.1-344 A7 concerning two (2) matters regarding consultation with legal counsel and briefings by staff members or consultants pertaining to actual or .probably litigation, where such consultation or briefing in open meeting .would. adversely affect .the negotiating or litigating posture of the public body and consultation with legal counsel employed or retained by a public. body regarding specific legal matters requiring the provision. of legal advice by such counsel. Chairman Spady requested a closed session. under Section 2.1 344 Al concerning a personnel matter. Supervisor Bradby moved the Board enter closed session for the reasons stated. The motion was adopted with. Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Upon returning to open session, Supervisor Cofer moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; .NOW, THEREFORE, BE IT RESOLVED that the. Board of Supervisors hereby certifies that, to the hest of each member's inowledge, (i) only public 1 1 15 90~~, ~~ .: ::-.657 business. matters lawfully exempted from open. meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. 1 VOTE AYES: Cofer, Bradby, Spady, Bradshaw and Claud NAYS: D ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board approve the variance for the W. M. Camp, Jr. Subdivision plat of Parcels 1, 2 and 3 (plat dated July 12, 1999) to waive the requirements of Section 16.1-35 of the. Isle of .Wight County .Water Ordinance. and Section 14-59 of the Isle of Wight. County Sewer Ordinance which requires that the subdivider hook up to County- provided water and sewer which is not available or that the subdivider put in water and sewer and convey it to the County, conditioned upon that these lots or residences on these lots connecting to public water and sewer when, and if, it becomes available, and this be noted on the subdivision plat so that the owners will be made aware. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and- Claud voting in favor of the motion (5- 0) and no Supervisors voting against the motion. Mrs. Seward distributed a memo from the Superintendent of Inspections dated November 4, 1999 relative to the water damage incurred at the Carrollton Public Library due to Hurricane Floyd. She noted FEMA is assisting staff with costs outside of what insurance .covers. In the process of repairing damaged insulation within the walls, the Public Works stag requested the Superintendent of Inspections review the anchor bolts. Mrs. Seward stated the Superintendent of Inspections has identified problems with major .structural issues with the Library which will postpone the reopening date of the Library which has already. been .closed for six (6) weeks. 1 Chairman Spady reported on his recent visit to Salt Lake City with the Hampton Roads Chamber of Commerce.. He .recommended it would be worthwhile for the County to send representatives to attend future meetings. 16