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08-19-1999 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE NINETEENTH DAY OF AUGUST IN THE YEAR NINETEEN HUNDRED NINETY NINE- PRESENT:. O. A. Spady, Chairman Malcolm T. Cofer, Vice-Chairman Henry H. Bradby Phillip A. Bradshaw Robert C. Claud, Sr. Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Spady called the meeting to order at .6:00 p.m. and delivered the invocation. The Pledge of Allegiance was conducted. // Chairman Spady indicated. the following Consent. Agenda included Items 1, A through H, and asked if there were any items for removal: A. Resolution to Accept. and Appropriate $160,746 From the State and Federal Governments for Various Grant Programs B. Resolution to Appropriate $33,626 From the Unappropriated Fund Balance of the General Fund for Comprehensive Services Act Expenditures C. Resolution to Accept and Appropriate $24,043 From the State and Federal Governments for Carryover Grant Programs D. Resolution to Appropriate $13,953 From the Unappropriated Fund Balance for Various Carryover Programs E. Resolution to Appropriate $3,711,102 From the .Utility Construction Fund Balance for Various Utility Projects F. .Resolution- to Appropriate $40,000 From the Unappropriated Fund Balance of the General Fund for Renovations Associated With the Year 2000 Transition 1 1 G. Delinquent Real Estate Tax Collection Monthly Report ~o~~. ~~ -.::::5?1 H. July 15, 1999 Regular Meeting Minutes [] Supervisor Cofer moved the Board adopt all items of the Consent Agenda. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Spady called for Transportation Matters. Jonathan W. Hartley, Director of Planning and Zoning, informed the Board that stag has been advised by VDOT that the County- will be receiving $483,600 in Revenue Sharing monies for. FY1999-00. Mr. Hartley stated staff would acknowledge receipt of VDOT's approval of the Revenue Sharing allocation and advise VDOT of the County's desire to be billed for projects utilizing revenue sharing funds. Supervisor Claud requested Mr. Hartley verity with the Resident Engineer the correctness of the route numbers, as contained in the Board Report in the agenda. fl Mr. Hartley briefed the Board on the Final Report on the TransAmerica Corridor Feasibility Study. He stated the best option is to build the limited access highway, He stated the Study has concluded that the greatest need is the corridor between Petersburg and Virginia Beach. Mr. Hartley noted a copy of the Study would be provided to any interested Board member, upon request. Supervisor Claud advised the Board for its information that the MPO endorsed the seven (7) regional transportation projects discussed at their meetings, which includes the Route 460 project. Mr. Hartley distributed a letter dated August 19, 1999 to the Resident Engineer from the Chairman of the Board. concerning incorporating proposed sidewalk improvements into permits required for railroad crossing improvements on Carver Road (Route 1603). He requested authorization for the Chairman to sign the letter: requesting those projects be .combined and that any approvals from Norfolk & Southern Railroad be done concurrently. 1 Supervisor Bradshaw moved. the Board. authorize the. Chairman to sign the letter prepared by staff requesting those projects be combined and that any .approvals from Norfolk Southern. Railroad be done concurrently. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in .favor of the motion (5-0) and na Supervisors voting against the motion. z ao~K 18 r~.~:-~72 Mr. Hartley noted that the quarterly meeting with VDOT is scheduled for August 23, 1999 at 2:00 p.m. at which time the. list of outstanding County projects and various other issues will be addressed.. Mr. Hartley. requested Board members advise him of their individual concerns prior to the .meeting. Mr. Hartley advised that the Resident Engineer would be attending the Board's regular meeting of September 16, 1999 for his quarterly presentation to the Board. Supervisor Bradby. requested that Mr. Hartley contact the Resident Engineer to again obtain a status report on the request for a speed limit sign on Whispering Pines Traii. ..Supervisor Bradby further requested that the grass be cut along Route 10, from Smithfield north to the County line. .County Administrator Caskey informed Supervisor Bradby that he had recently spoken with the Resident Engineer who assured him the grass would be cut by the end of the week. Supervisor Bradshaw requested that Mr. Hartley contact the Resident Engineer to again request the status of Pruden Road. // Chairman Spady called for Citizens Comments. Pat Clark requested that the Board of Supervisors and School Board approach the County's need for new schools as economically as possible so as not to impact the elderly, specifically as it relates to tax burdens. Michael Uzzell commented on setting aside containers for scrap metal for his personal use. Herb DeGroft distributed a handout entitled Virginia Public Schools: The Next Five .Years and requested that the Board consider. having John Whaley. (HRPDC) provide the Board with a brief summary overview of a demographic program and how it could potentially assist the County in school issues. Stan Clark, read a letter on behalf of Robin Land, requesting the Board delay any school. construction decisions at this time and perform an additional trend analysis. Thomas Fenderson presented enrollment and capacity figures for County schools. He noted the School Board's request for $26,000,000 is ..premature and suggested rezoning students to other schools at this point in time. 3 800K 10 ~<~, ~7,] Lisa Jones addressed the issue of displaced students (6`-' graders) in the County who are presently attending school in the old Windsor Elementary School. She stated these students are expected to learn at the same level as other students while being bused back and forth to the Windsor High School. She stated these students' needs are not adequately being addressed and she suggested either increasing the size of the present middle school by adding an addition or building a middle school. // Chairman Spady called. for the Community Development report. Mr. Hartley presented for the Board's. consideration a resolution on the direction and objectives of the Virginia Coalition of hligh Growth Communities. He briefed the Board on the August 2, 1999 mooting in which there was a consensus that jurisdictions have broad legal authority .and that it is important to have economically .viable communities that offer a high quality of life. He stated there was also a lengthy discussion about the issue of .growth and the revenues that can be derived from growth and the pros and cons discussed about cash prot~'ers and impact fees. He stated at the meeting there. was expressed interest in continuing discussion after the Coalition meets. Supervisor Claud moved the Board adopt the following resolution and that it be faxed to the Chairman of the Coalition: RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA ON THE DIRECTION AND OBJECTIVES OF THE VIRGINIA COALITION OF HIGH GROWTH COMMUNITIES WHEREAS, Isle of Wight County has experienced increasing rates of growth over the past two decades, reaching 1.8% during the 1990's; and, WHEREAS, this growth has adversely affected the ability of the County to provide those services expected by both .existing and new residents, including the need. for sewer and water, additional schools, and increased. County support for Fire and Rescue services; and, WHEREAS, the County has implemented a variety of tools available under the Code of Virginia to manage growth, and will continue to expand and refine those tools, as necessary; and, WHEREAS, the Board of Supervisors, through their representative Robert C. Claud, Sr.; has participated in the Virginia Coalition of High Growth Communities since its organization in January. 1998.. 4 Ba~M 18 ~~.~574 -NOW, THEREFORE BE IT RESOLVED by the Board of.Supervisors that the Coalition is encouraged to establish a mission statement as an organization that can clearly guide the activities and. agenda of the Coalition. It is suggested that this mission statement be directly related to the capacity, tools:. and funding sources available to local jurisdictions to achieve balanced and sustainable growth. BE IT FURTHER RESOLVED that .the. Board of Supervisors encourages the Coalition to work with the real estate and development community, and other key stakeholders, in developing a consensus, with. particular attention to the following three areas: • Unfunded Mandates - Maintaining the local capacity to .undertake .long range planning is something many jurisdictions find difticult due, in part, to unfunded mandates (such as Chesapeake Bay Preservation Act, Storm Water Management requirements, etc.}. Establishing. and protecting that capacity is critical if the tools already available are to be utilized. • Erosion of .Local Discretion -Maintaining the tools local.. jurisdictions. have and advocating maximum local flexibility over local planning and zoning documents and ordinances should be a primary objective. Despite "Dillon's Rule", a great deal of latitude is available to Virginia localities under existing statutes. However, the constant revision of those statutes is eroding that local discretion (i.e. revision for manufactured homes, right to farm, vested rights, prohibition on special use permits for residential uses, etc.). • Growth Related Revenues -Supporting and advocating the creation of local sources of revenues directly related to new growth and development sufficient to meet the. capital needs should be a high priority. New capital needs associated with growth should .not be borne by existing taxpayers. New developmec~t should contribute its "fair share". This .resolution. is to be presented to the Virginia Coalition of High Growth Communities at their meeting on August 26, 1999. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. Mr. Hartley noted there would be a Comprehensive Plan Committee community meeting on August 24, 1999 at 7:00 p.m. at the Carrsville Elementary School and at the .Carrollton Elementary School on August 25, 1999 at 7:00 p.m. 1 1 5 Ro~K ~ 18 ..~57~ Mr. Hartley noted there would be a Geographic Information Systems (GIS) presentation by staff at the Board's September 2, 1999 meeting. 1 // Chairman Spady called for the Public Utilities report. Mr. E. Wayne Rountree, P.E., Director of Public Utilities, presented Change Order #1 for fifteen (I5) additional feet of boring on the elevated water tank located in the Bartlett area. .Supervisor Cofer moved the Board approve Change Order #1 for the NDSD Elevated Water Tank to install approximately fifteen (IS) feet of additional casing pipe under Route 258. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Mr. Rountree briefed the Board on a letter dated. August 6, 1999 received from the Department of Environmental Quality concerning the County landfill and noted he would be returning to the Board with additional details. He stated staff has not yet properly evaluated the letter and is in the process of working with SPSA on the landfill closure concept. // 1 Chairman Spady called for the Economic Development report. Debbie J. Sivertson, Administrative Analyst presented a request for archeological excavation at Boykin's Tavern for the Board's consideration. She explained the excavation would not surpass a time period of two (2) to four (4) days during the months of August or early September. She noted any artifacts found would remain the property of .the County. She pointed out that while there is a minimal risk inherent with any excavation project, a discovery of great historical importance .may impact construction implementation. Ms. Sivertson presented a Memorandum of Understanding which. specifies that the County will not allow any delays for the Board's consideration. County Attorney Crook stated he had minor changes and would request that if the Board approves the Memorandum of Understanding, it do so subject to the changes recommended by the County Attorney. 1 Supervisor Bradshaw moved the Board approve the. Memorandum of Understanding subject to changes by the County Attorney and authorize the Chairman to sign it on behalf of the County to approve the excavation project with the stipulation that such activities shall. not in any way interfere with or delay the on-site renovation work by the. County's contractor and 6 99~IS 1'J 'ti Cr~ 1.\.J that the Board reserves the right to determine a date of completion of all such excavation work. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // At 7:00 p.m., Supervisor Cofer moved the Board amend the .regular order of the agenda in order to conduct the public hearings. The motion was adopted unanimously (5-0). // Chairman Spady called for a public hearing on the following: The application of Miles D. & Carrie F. Blow Estate for a change in zoning classification from NC-R2 to RAC, Rural Agricultural Conservation, lots 72 and 73, on Pocahontas Avenue, Jamestown Subdivision, in Windsor Magisterial District. The purpose of the application is for the permanent location of a single-wide mobile home.- Chairman Spady called for .persons to speak in favor of or in opposition to the application. Mary and Cynthia Blow requested the Board approve the application. Chairman Spady closed the public hearing and called for comments from the Board. Supervisor Bradshaw moved the Board approve the application of Miles. D. & Carrie F. Blow. .The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw. and Claud voting in favor of the motion (5- 0)-and no Supervisor voting against the motion. Chairman Spady called fora public hearing on the following:. The application of Ernestine W. Slade and Robert S. Blaine, for a change. in zoning classification from RAC, Rural Agricultural Conservation C-LC, Conditional Light Commercial, .325 acre of land located at 5500 Old Stage Highway in Hardy Magisterial District. The purpose of the application is for sale of bait and tackle and other retail.. sales as conditioned. Chairman Spady. called for persons to speak in favor of or in opposition to the application. 1 7 9~~h 1U '„~.eJ ! 1 William Riddick, attorney representing the applicants, distributed written proffers containing a minor change .from those submitted at the Planning Commission meeting. He stated there was a concern expressed at the Planning Commission .meeting that the sale of these items not be extended to the outside, with the exception of the fruits. and vegetables. He stated the accessory apartment is already a permitted use in the light commercial district. He stated the building has not been used for some time and his client is requesting the Board approve the application. Chairman Spady closed the public hearing and called for comments from the Board. Supervisor- Bradby moved the Board approve the application of Ernestine W. Slade and Robert S. Blaine. The. motion was adopted .with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisor voting against the motion. Chairman Spady called for a public hearing on the following: The application of Walter E. Banks and John S. and Katherine E. Edwards for a change... in zoning classification from NC-R-3, NC Townhouse Residence District to C-RAC, Conditional Rural Agricultural Conservation, 3.328 acres of land located on the east side of Smith's Neck Road (Route. 665), between Titus Creek Drive and Titus Court, in Newport Magisterial District. The purpose of the application is for the permanent location of a Class A (triple-wide) mobile home. Chairman Spady called for persons to speak in favor of or in opposition to the application. William Riddick, attorney representing the applicants, distributed pictures of the proposed triple-wide mobile home and stated it is consistent with the area in which other mobile homes are located. Chairman Spady closed the public hearing and called for comments from the Board. Supervisor Cofer moved the Board approve the application of Walter. E. Banks and John S. and Katherine E. Edwards. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisor voting against the motion. Chairman Spady called for a public hearing on the following: An Ordinance to Amend Chapter 7, Fire Protection, Article I, of the Isle of Wight County Code by Adding Section 7-1.2, An Ordinance Allowing Junior Fire Fighters 8 BOOK 1V ~i+:'r~ 1 V County Attorney Crook stated the proposed Ordinance allows for junior firefighters sixteen (16) years of age or older and was requested by the Carrsville Volunteer Fire Department and provided by statute. Chairman Spady called for persons to speak in favor of or in opposition to the Ordinance. Upon no one appearing, Chairman Spadyclosed the public hearing and called for comments from the Board. Supervisor Bradshaw moved the Board adopt the following Ordinance: AN ORDINANCE TO AMEND CHAPTER 7, FIRE PROTECTION, ARTICLE 1, OF THE ISLE OF WIGHT COUNTY CODE BY ADDING SECTION 7-1.2, AN ORDINANCE ALLOWING JUNIOR FIREFIGHTERS WHEREAS, the General Assembly of Virginia. has adopted an Act embodied in Section 40.1-79.1 of the Code of Virginia of 1950, as amended, that any County, City ar Town-may authorize by Ordinance any person 16 years of age. or older with .parental or guardian approval. to work with or participate in activities of a volunteer fire company subject to certain conditions; and, WHEREAS, the Carrsville Volunteer Fire Department has requested -the Board of Supervisors of Isle of Wight .County, Virginia, to adopt such an Ordinance which will help them to maintain a Junior Firefighter Program; and, WHEREAS, the Board of Supervisors of Isle of -Wight County, Virginia, as the governing body thereof, deems it to be in the best interests of the citizens of said Caunty to encourage Junior Firefighting Programs conducted by the Volunteer Fire Departments of said County as a means of training and providing for recruits to the Volunteer Fire Departments. NOW,. THEREFORE, BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia, that Chapter 7. .FIRE PROTECTION .Article I. In General, of the Isle of Wight County Code be amended by adding thereto the following: Section 7-1.2 A. .The. Board of Supervisors of Isle of Wight County, Virginia-does hereby authorize by Ordinance any person 16 years 'of age or older, with parental or guardian approval, to work. with or participate fully. in all activities of a Volunteer Fire Company, provided such person has obtained certification under National 9 earn 18 -n~:~57~ Fire Protection Association 1001, Level One, Firefighter Standards, as administered by the Department of Fire Programs. 1 B. Any trainer or instructor of such persons .mentioned in Subsection A. of this Ordinance and any member of a paid or volunteer fire company who supervises any such person shall be exempt from the provisions. of Section 40.1-103 of the Code of Virginia when engaged. in activities of a Volunteer Fire Company, provided that the Volunteer Fire Company or the governing body has purchased insurance which provides coverage for injuries to or the death of such persons and their performance of activities under the Ordinance. The motion was adopted with Supervisors Cofer, Bradby, Spady,. Bradshaw and Claud voting in favor of the motion (5-0) and. no Supervisor voting against the motion. // Supervisor Cofer moved the Board return to the regular order of the agenda. The motion was adopted unanimously (5-0). // Chairman Spady called for the County Administrator's report. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, briefly outlined issues discussed during the most recent meeting of the Fire and Rescue Association. I-Ie stated the issue of whether or not the part-time personnel would be employed by the County or other agencies has been resolved in that the Cou~lty would actually employ these individuals, but they would report to the volunteer agencies. 1-fie stated the Town of Smithfield has agreed to partner with the County in this effort and contribute funding in the amount of $b0,000 to be used cooperatively with the County's $75,000 to create a pool of funding to be used for the cost of personnel and the purchase of the necessary uniforms and equipment. Supervisor Cofer moved the Board .authorize staff to proceed with .the hiring of part-time fire and rescue personnel. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. 1 .County Administrator Caskey requested the Board begin the process of scheduling its annual Retreat, to include the topics of focus. He stated staff has requested the opportunity to brief the Board. on the activities within the various departments at the Board's Retreat. 10 ao~K 18 r~:~580 Chairman Spady suggested the Board hold its Retreat during the months of November or December.. Chairman Spady further suggested that the various departments could brief the Board on activities within their departments at the Board's first regular meetings in the month. Supervisor Bradshaw recommended the Board's Retreat should include growth and economic development issues as topics of discussion.. County Administrator Caskey stated staff would be bringing the issue of the 2000. legislative priorities. to the Board for its discussion and consideration at its future meetings, County Administrator Caskey recommended. the Board consider. setting a work session on the 1999-00 Capital Budget. The Board noted its desire to hold a work session on August 31, 1999 at 4:00 p.m. in .the Board Room concerning the 1999-00 Capital Budget. Chairman Spady requested staff to invite Dr. Jane T. York and Dr. Alexander Decker. County Administrator Caskey distributed a report indicating that the Metropolitan Planning Organization (MPO) has endorsed the package of major transportation projects previously presented to the Board. Dr. Jane T. York, School Superintendent, presented to the Board the FY2000-2004 Capital improvement Program (CIP) recently adopted by the School Board. She stated she would also. be requesting funding for two (2) of the items on the CII', as follows: Item (4) the new northern elementary .school opening in the year 2001, built for 600 students, .infrastructure for 750, at an approximate cost of $9.6 million; .and, Item (8) a new centrally located middle school opening in the year 2002,. built .for 800 students, infrastructure for 900, at an approximate cost of $16.1 million. She stated based on figures released yesterday from the State, in three (3) of four (4) core high school subject areas, the County exceeded the State average in SOL (Standards of Learning) testing. She stated the reasons for the requested two (2) projects tonight is due to the potential for growth and inadequate facilities. Supervisor Cofer stated there are currently approximately 250 seats available (at the Windsor. Elementary School) and because of this he could not support the School Board's request tonight. He stated had rezoning taken place six (6) months ago and the School Board done their job, the Board of Supervisors would not be considering this request tonight. Supervisor Bradshaw asked Dr. York what could be done in the short- . term to make the old. Windsor Elementary School comfortable for the students while still maintaining academic standards. 1 ~o~K~ 18 ~~:-581 Dr. York stated she is hesitant to provide .the Board with concrete figures, but the school is in need of a new roof which would cost between $500,000 and $600,000. She stated new technology. is also needed at this facility to make it comparable to other schools, as well as new carpet and painting. Dr. York. noted the infrastructure is also in poor condition. Supervisor Bradshaw stated he could not endorse this proposal because of the .magnitude of the debt that would be incurred with the County and he .believes other possibilities should be evaluated. at this time. He stated if the current building can be utilized for additional years, while maintaining the academics, then the Board should consider doing this. Dr. York stated there is no reason why restructuring cannot take place for the sake of space, however, compromises would have to be made, as well as retrofitting of the classrooms if there is to be a comparable program throughout the County. Supervisor Claud stated he could not support the request as presented. tonight from the School Board as he does nat believe it is fiscally responsible as there are facilities that can accommodate the need for additional spaces for students for a period of time. He stated regarding the middle school, he wishes to review all options of the County and as long. as the Board can assure that all students in the County have the same opportunity for equal. education then he is willing to look at any option to accommodate that. Supervisor Bradby stated the citizens are responsible for the tax increase if the Board approves funding for additional schools .and he would hope that the School Board would present another plan that would be more economically feasible for the residents of the County. Supervisor Cofer stated there will be a need for new schools down the road and the Board would. be shortsighted if it does not at least allow some funding in the Capital Improvements Program, perhaps over the next two (2) years. Chairman Spady stated he could not support the plan as proposed by the School Board tonight.. Chairman Spady stated he is aware of the overcrowding in the southern and northern ends and he would request that John Whaley be invited to attend a Board meeting to discuss what Mr. Whaley's program entails and what he thinks the school population will be. Supervisor Bradshaw moved the Board deny the request of the School Board for the two (2) projects as .submitted by the School Board for the elementary and middle school and direct that it be discussed during the Board's CIP work session on August 31, 1999 at 4:00 p.m. in the Board Room. The motion was adopted with Supervisors Cofer, Bradby,. Spady, 12 ao~K 18 ,h:582 Bradshaw and Claud .voting in favor of the motion (5-0) and no. Supervisors voting against the motion. County Administrator Casket' distributed to the individual Board. members a "Local Officials Guide to the Virginia .Freedom of Information Act," prepared by Roger C. V'Jiley, reflecting .the latest changes, effective July I, 1999, for their perusal and future reference. County Administrator Casket' requested the .individual Board members contact him or Carey Mills regarding their interest in attending the upcoming annual VACo Conference, scheduled for November, 1999. // Chairman Spady called for Old Business. The application of Sheila B. Epperly and William R. Bryant, Jr. for a Special Use Permit to utilize a travel trailer/camper during the summer months and otherwise store at 14460 Burwells Bay Road, Smithfield in Hardy Magisterial District. (Tabled July 15, 1999j. 1Vlr. Hartley stated following the Board's meeting. on July 15, 1999, staff contacted the 1-lealth Department which indicated a concern that while there may a septic system located on the premises, until the Health Department actually determines where it is located and how big it is and what it serves, the Health Department will not be able to approve it for a .camper trailer or any other use. He distributed a copy of a fax transmittal. received this date from the l-lealth Department stating that regardless of the ownership and need for easements, the function of the system is something that will need to be proven in the field by uncovering what is presently there so that the Health Department can assure that what is there .will properly function. Chairman Spady stated he could not support the .request which is an exception to the County's ordinance that allows travel trailers anywhere other than a mobile home or camper park. Supervisor Bradby stated the travel trailer would. not be permanently placed in this location and would .only be used in the summer months and removed the remainder of the year. Chairman Spady moved the-Board deny the application of Sheila B. Epperly and William R. Bryant, Jr. The motion was adopted with Supervisors Cofer, .Spady, Bradshaw .and Claud voting in favor of the motion (4-1) and Supervisor Bradby voting against the motion. Chairman Spady called for Guidelines for Requests for Funding. Sponsorship. 1 1 13 9OQK 1~J ~~~''S0~ County Administrator Caskey noted the Board previously tabled consideration of the matter until Supervisor Bradshaw had an opportunity to comment. 1 Supervisor Claud moved the Board approve the criteria for funding sponsorship. .The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // Chairman Spady called for New Business. There was no new business offered for discussion by the Board. // Chairman Spady called for Appointments. Supervisor Bradshaw moved the Board appoint Betty Pulley representing the Carrsville District on the Events Committee. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board reappoint Elaine .Butler representing the Carrsville District for an additional five (~) .year term on the Board of Building Appeals. Her teen will expire in July of 2005.. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint Carson Whitley, to fill the unexpired teen of Joel C. Bradshaw, Jr., representing the Carrsville District on the Industrial Development Authority. Mr. Whitley's term will expire in April of 2000. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint Stella Bradshaw, to fill the unexpired term of Lee W. Smith, Sr. on the Paul D. Camp Community College Board. Mrs. Bradshaw's teen will expire in June of 2002. The motion was adopted unanimously (5-0). // 1 Chairman Spady called for the County Attorney's report. County Attorney Crook noted that all his matters for. the Board are closed session matters. // 14 9(l~r, 18 ;M;:~584 County .Administrator Casket' requested a closed. session under Section 2.1-344 A3 of the Freedom of Information Act for advice of counsel concerning. two (2) matters. regarding acquisition and/or use of properly for public .uses and under Section 2.1-344 AS for consultation with staff concerning a potential. economic development prospect locating in the County. County. Attorney Crook requested a closed session under Section 2.1- 344 Al for advice of counsel and staff concerning two (2) personnel matters and under Section 2.1-344 A3 concerning negotiations ..for acquisition of property for public uses. Chairman Spady requested a closed session under Section 2.1-344 Al for consultation with staff and legal counsel concerning a personnel matter: Supervisor Cofer moved the Board take aten-minute recess. The motion was adopted unanimously (5-0). Supervisor Bradby moved the Board enter closed session for the reasons stated. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Upon returning to open session, Supervisor Cofer moved .the. Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the. Board of Supervisors has. convened a closed meeting on .this date pursuant to an aflinnative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting .was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certif es that, to the best of each .member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution: applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Cofer, Bradby, Spady, Bradshaw and Claud 15