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08-05-1999 Regular Meeting4:
90~n 1~7 ~r'~5J
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIFTH DAY OF AUGUST IN THE YEAR
NINETEEN HUNDRED NINETY NINE
:]
PRESENT: O. A. Spady, Chairman
Malcolm T. Cofer, Vice-Chairman
Henry H. Bradby
Robert C. Claud, Sr.
ABSENT: Phillip A. Bradshaw .
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Adminisirator~Director of
Human Resources
Carey H. Mills, Recording Secretary
Chairman Spady called. the meeting to order at 2:00 p.m. The
invocation was delivered by Supervisor Bradby.
The Pledge of Allegiance was conducted
//
Chairman Spady indicated the following Consent Agenda included
Items 1, A through D, and asked if there were any items for removal:
A. Preliminary Plat of Gatling Pointe South Subdivision,
Phase 4
B. Korean War Commemoration
C. Continued Meeting Minutes of June 30, 1999
D. Regular Meeting Minutes of July 1, 1999
Supervisor Cofer moved the Board approve all items of the Consent
Agenda. The motion was adopted with Supervisors Cofer, Bradby,. Spady
and Claud voting in favor of the motion (4-0) and no Supervisors voting
against the motion.
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Chairman Spady called for Transportation Matters.
Lyle Hornbaker, GIS Coordinator, in the absence of the Director of
Planning and Zoning, presented a request of residents to close Lakewood
Court fora neighborhood. block party on August 21, 1999. Mr. Hornbaker
stated the Sheriffs Department and various fire and rescue. departments.
9008 18 ~h:~554
were contacted, but expressed no concerns as long as emergency access
could be maintained.
Supervisor Claud moved the Board approve the request to close
Lakewood Court for a neighborhood block party, provided emergency access
is maintained during the event. The motion was adopted with Supervisors
Cofer, Bradby, Spady and Claud voting in favor of the motion{4-0} and no
Supervisors voting against the motion.
her. Hornbaker presented a Resolution of the Board of Supervisors of
Isle of Wight County, Virginia Requesting That the Pave-In-Place Concept
Be Utilized on .Certain Unpaved Roads in the County for the Board's
consideration.
Supervisor Claud moved the Board adopt the following resolution with
a con-ection io the spelling of Campbells Chapel Road:
RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT
COUNTY, VIRGINIA REQUESTING THAT THE PAVE-IN-PLACE
CONCEPT BE UTILIZED ON CERTAIN UNPAVED ROADS IN THE
COUNTY
WHEREAS, the Code of .Virginia was amended in 1997 to add
Section 33.1-70.1, establishing the Pave-In-Place program for improving
unpaved roads throughout the Commonwealth; and,
WHEREAS, the Board of Supervisors fully supports the Pave-In-Place
concept. by allowing existing roads to be improved on their present right-of--
way and alignment where traffic volumes may not warrant more substantial.
improvements typically required by today's design and construction
standards; and,
WHEREAS, the Board of Supervisors is committed to improving the
remaining sixty (60) miles of unpaved roads in Isle of Wight County in the
most expeditious and cost effective manner given available funding levels;
and
WHEREAS, the Pave-In-Place program provides an opportunity to
maintain the rural character and scenic qualities of the more remote, less
traveled, toads- of Isle of Wight County, consistent with the objectives of the
County's Comprehensive Plan; and,
WHEREAS, the Board of Supervisors recognizes that by employing.
the Pave-In-Place concept that it may require a reduction in posted speed
limits and the installation of caution signs as determined appropriate by the
VirginiaDepartment of Transportation.
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NOW; THEREFORE BE IT RESOLVED by the Board of Supervisors
of Isle of Wight County, Virginia, that the following roads be improved
under the Pave-In-Place program according to the recommendations. of the
Resident Engineer, MacFarland Neblett, stated in his attached letter dated
July 14, 1999:
Blue Ridge Trail (Rt. 600)
Pope Swamp Trail (Rt. 647)
Sandy Ridge Road {Rt. 601)
Country Way (Rt. 671)
Twin Hill Lane (Rt. 667)
Campbell's Chapel Road (Rt. 665)
Duck Town Road (Rt. 648), and
Ballard Road (Rt. 614).
These improvements would be made according to the schedule and
funding levels contained in the most recently adopted Six. Year Plan .For
Secondary Roads, as may be amended annually by the Board of
Supervisors. -
BE IT FURTHER RESOLVED that the Board of Supervisors urges the
Resident Engineer to seriously consider. a reduction in pavement width to
sixteen (16) feet (unless lessor widths are already recommended) for roads
currently handling less than one-hundred. (100) vehicle trips per day as
indicated in Mr. Neblett's letter.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Mr. Hornbaker presented a request of residents for speed limits and
other signs on Ashby Way East for the Board's consideration.
Chairman Spady moved that a formal request be submitted to the
Resident Engineer. for further consideration by VDOT and that staff be
directed to prepare an appropriate resolution for the Consent Agenda for the..
Board's consideration at its next meeting. The motion. was adopted with
Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion
(4-0) and no Supervisors voting against the motion.
1
Supervisor Bradby requested the status of his earlier .request for. a
speed limit sign on Whispering Pines Trail
County Administrator Casket' advised that such a request for. signage
was initiated and he would check with Mr. Hartley, upon. his return,
regarding the status of this request and report back to the Board on the
matter.
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County .Administrator Caskey reminded the Board that VDOT's Route
260 Connector Project public hearing for location and .design has been
scheduled .for Tuesday, August T7, 1999 .from 4:00 p.m. until 7:00 p.m. at
the Camptown Park and Community Center.
County .Administrator Caskey notified the Board that. the quarterly
meeting with VDOT has been rescheduled for Monday, August 23, 1999 at
2:00 p.m. at the VDOT office in Suffolk. He requested Board members to
contact him with their individual concerns prior to this meeting.
//
Chairman Spady called for Citizens Comments..
Kurt Falkenstein, Windsor Town Manager, thanked the Board for
staffs cooperative efforts in securing a $1.25 million Community
Development Block Grant for water and sewer improvements..
//
Chairman Spady called for the Community Development report.
Mr. Hornbaker informed the Board that the Town of Windsor has been
advised that the Virginia Department of Housing and Community
Development has approved the grant application for the Windsor Railway
South/Route 258 Community Development Block Grant (CDBG) .project.
He stated the County, in conjunction .with the Town, has been. working on
the preparation of a CDBG grant which was initiated by the County in hopes
of addressing a need for public sewer in the area.. He stated the funding
commitment on the part of the County is reflected in the proposed 1999-
2000 Capital Improvements program recommended by the Planning
Commission.
Mr. Hornbaker informed the Board that he would be providing them
with a presentation on the Geographic Information System (GIS) at their
meeting in September.
//
Chairman Spady called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, presented a
resolution for engineering design services for Queen Anne's Court sewer
system for the Board's consideration..
Supervisor Claud moved the Board adopt the following resolution,
subject to the approval as to form of the County Attorney:
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Bann 18 a:~~7
RESOLUTION TO APPROPRIATE FIFTEEN THOUSAND DOLLARS
FOR ENGINEERING DESIGN SERVICES FOR QUEEN ANNE'S
COURT .SEWER SYSTEM
1
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the funding for the design of modifications to the
Queen Anne's Court sewer system; and,
WHEREAS, the funds in the amount of fifteen thousand dollars
($15,000) need to be appropriated from the Utility Construction Fund to the
1999-00 Capital Projects Budget of Isle of Wight County for the design ~of
modifications to the. Queen Anne's Court. sewer system located in :Isle of
Wight County.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that fifteen
thousand dollars ($15,000} be appropriated from the Utility Construction
Fund to the 1999-00 Capital Budget of Isle of W fight County.
BE IT FURTHER RESOLVED that the County. Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget .and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Supervisor Claud further moved that the Board approve the agreement
and authorize the Chairman to sign it on behalf of the County, subject to the
approval of the County Attorney. The motion was adopted with Supervisors
Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) arrd no
Supervisors voting against the motion.
Mr. Rountree presented .the Miss Utility Agreement for the Board's
consideration noting that the County's anticipated cost is $200-$300 per.
month. Mr. Rountree stated .funds to provide .this service are included in the
FY99-00 budget.
1
Supervisor Cofer moved the Board approve the Miss Utility
Agreement. The motion was adopted with Supervisors Cofer, Bradby, Spady
and Claud voting in favor of the motion {4-0) and no Supervisors voting
against the motion.
Mr. Rountree .requested the Board's direction in selecting the tank
shape for the Southern Development Service District (SDSD) elevated water
tank.
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Supervisor Cofer moved the Board select the HydropillarlFluted
Column tank shape. The motion was adopted with Supervisors Cofer,
Bradby, Spady and Claud voting in favor of the motion (4-0) and no
Supervisors voting against the motion.
//
Chairman Spady called for the Economic Development report.
Debbie J. Sivertson, Administrative Analyst, presented a Resolution to
Accept and Appropriate $290,000 in Grant .Funds From the .Department of
Historic Resources for Renovation of Boykin's Tavern for the Board's
consideration.
Supervisor Bradby moved the Board adopt the following resolution
and approve the Historic Preservation Grant Agreement:
RESOLUTION TO ACCEPT AND APPROPRIATE TWO HUNDRED
NINETY THOUSAND DOLLARS IN GRANT FUNDS FROM THE
DEPARTMENT OF HISTORIC RESOURCES FOR RENOVATION OF
BOYKINS TAVERN
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved agreements for .grant .funding to be received from the
State Department of Historic Resources for the renovation of Historic
Boykins Tavern; and,
WHEREAS, funds in the amount of two hundred ninety thousand
dollars ($290,000) or so much as shall be received needs to be appropriated
to the appropriate line item for the renovation of Historic Boykins Tavern in
the 1999-00 Operating Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the
Board Supervisors of the County of Isle of Wight, Virginia that two hundred
ninety thousand dollars ($290,000) or so much as shall be received from the
State Department of Historic Resources need to be appropriated to the 1999-
00 Operating Budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
adjustments in the budget and to do all things necessary to give this
resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
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Ms. Sivertson presented a Resolution to Accept and Appropriate
$375,000 in Grant Funds From the Federal ISTEA Program for Renovation
of Boykin's Tavern for the Board's consideration.
1
Supervisor Claud .moved the Board adopt the following resolution for
the ISTEA Agreement for Development and Administration:.
RESOLUTION TO ACCEPT AND APPROPRIATE THREE HUNDRED
SEVENTY FIVE THOUSAND DOLLARS IN GRANT FUNDS FROM
THE FEDERAL ISTEA PROGRAM FOR RENOVATION OF BOYKINS
TAVERN
WHEREAS, the Board of Supervisors of the County of Isle. of Wight,
Virginia has approved agreements for grant funding to be received from the
Federal ISTEA program for the renovation of Historic Boykins Tavern; and,
WHEREAS, funds in the amount of three hundred seventy five
thousand dollars ($375,000) or so much as shall be received need's to be
appropriated to the appropriate line item for the renovation of Historic
Boykins Tavern in the 1999-00 Operating Budget of the County of Isle of
Wight, Virginia.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the
Board. Supervisors of the County of Isle of Wight, Virginia that three
hundred seventy five thousand dollars. ($375,000) or so much as shall be
received from thee. Federal ISTEA program need to be appropriated to the
1999-00 Operating .Budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the. appropriate
adjustments in the budget and to do all. things necessary to give this
resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Paul Kapp, Architect for the Boykin's Tavern Renovation project,
briefed the Board on the scope of construction.
1
Evelyn Chandler noted she spoke with Delegate Barlow regarding the
requested $65,000 for July 1, 2000 which was vetoed by the Governor. She
stated if the Governor does not place the funds in his budget next year,. the
budget will again be amended.
Supervisor Bradby moved the Board authorize acceptance of the
revised low bid by Virtexco in the amount of $848,380, subject to the
contract being prepared, completed and approved by the. County Attorney.
7
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(It was .noted acceptance of the low bid must also be approved by -the
Commonwealth Transportation Board at its.August 19, 1999 meeting). The
motion was adopted with Supervisors Cofer, Bradby, Spady .and Claud
voting in favor of the motion (4-Q) and no .Supervisors. voting against the
motion.
//
Chairman Spady called for the Parks and Recreation report.
Alan S. Nogiec, Director of Parks and Recreation, informed the. Board
that the Department of Parks and Recreation has been. advised by the Senior
Services. of Southeastern Virginia that it intends to close. out the nutrition
program at the Camptown site on October 1, 1999 and consolidate the
participants from. the Camptown site with the Martin Luther .King site in the
.City of Franklin.
County Attorney Crook referred to a letter he received from. Mr.
Nogiec concerning the renewal of the Windsor Elementary School gym
lease. He stated the lease is due to expire between the County and the
School Board on August 7, 1999 and he is requesting the Board authorize
renewal of it.
Supervisor Cofer moved the Board authorize staff and, the County
Attorney. to .renew the lease for the Windsor Elementary School gym. The
motion was .adopted with Supervisors Cofer, Bradby, Spady and Claud
voting in favor of the motion (4-0) and no Supervisors voting against the
motion.
//
Chairman Spady called for the County Administrator's report.
Donald T. Robertson, Assistant to the County Administrator/Director
of Human Resources, presented a proposal for paid fire and. rescue
personnel.
Supervisor Cofer recommended the Board proceed now with paid
personnel as residents are incurring no response situations. He further
recommended that fire and rescue hire and pay their own personnel at this
point in time.
Supervisor. Bradby recommended the County release the funds in
order to do what is necessary to get the kind of rescue service needed in the
Count}.
Supervisor Claud agreed that while there is a need for paid personnel,
he feels strongly that these individuals should be County employees: He
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6o~n ~ 18 ~;:-:~561
.stated this is the beginning and to change the process down the road would
make it more difficult.
Chairman Spady appointed Supervisors .Cofer and Claud to a
committee to meet with the Town's Fire and Rescue Committee to discuss
the issues.
Chairman Spady moved. the Board direct staff to correspond with the
Smithfield Town Manager or Mayor noting that the County is interested in
proceeding with paid personnel and that the Board supports a Committee of
Supervisors Cofer and Claud to meet with the Town's Committee and other
appropriate agencies to discuss in detail how paid personnel will be
implemented. The motion was adopted with Supervisors Cofer, Bradby,
Spady and Claud voting in favor of the motion (4-0) and no Supervisors
voting against the motion.
County Administrator Caskey. stated Grace Keen had previously
recommended that the Board give consideration to forming an "Events
Committee" to focus on volunteer recognition and be a standing committee
to deal with events throughout the calendar year. In this regard, Mr. Caskey
stated he has prepared an outline of what was discussed in his meeting with
Grace Keen and Betty Pulley.
Grace Keen stated an Events Committee would assist with volunteer
recognition and other special events throughout the calendar year.
Chairman Spady suggested there be two (2) representatives from each
election district.
Supervisor Claud moved the Board support the establishment of an
Events Committee consisting of two (2) representatives from each election
district with the duties as outlined in staffs report. The motion was adopted
with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the
motion (4-0) and no Supervisors voting against the motion.
County Administrator Caskey noted this matter would be included in
the Appointments Page of the. Board's agenda. for its consideration at a
future meeting.
Chairman Spady responded to questions of Michael Uzzle regarding a
recent letter the Director of Public Works sent to Michael Uzzle concerning
scavenging at trash collection sites.
County Administrator Caskey presented for the Board's consideration.
a Resolution to Appropriate $90$,705 for Various Capital Projects to the
1999-00 Capital Budget.
9
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Supervisor Claud stated there is $12,000 in the 1998-99 Capital
Budget for the Mass Casualty Trailer and he would recommend" adding the
$12,000 into the $908,705 resolution under consideration today.
Supervisor Cofer moved the Board adopt the following amended
resolution to include $12,000 for a mass casualty trailer and that the Budget
and Finance Director review the specifications for a generator and put it out
for RFP:
RESOLUTION TO APPROPRIATE NINE HUNDRED TWENTY
THOUSAND SEVEN HUNDRED FIVE DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND
FOR VARIOUS CAPITAL PROJECTS
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved funding for various capital projects as listed below ;
and,
WHEREAS, the funds in the amount of nine hundred twenty thousand
seven hundred five dollars ($920,705) need to be appropriated to the
appropriate line items in the 1999-00 Capital Budget of the County of Isle of
Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that nine
hundred twenty thousand seven hundred five dollars ($920,705) designated
for the following purposes be appropriated to the appropriate line item in the
1999-00 Capital Budget of the County of Isle of Wight, Virginia.
Paul D. Camp Community College
Regional Workforce Development Center $.150,000
Public Works
Renovation -Human.-Resource Building 26,200
Rushmere Volunteer Fire"Department
Pumper Tanker 305,071
Carrollton Volunteer Fire Department
Replacement Tanker 52,500
Response Vehicle 20,000
Carrsville Volunteer Fire Department
Building Expansion 130,000
Generator 45,000
Smithfield Volunteer Fire Department
Brush Truck 28,934
Windsor Volunteer Fire. Department
Fumper/Tank Replacement (2) T6,000
Isle of Wight Volunteer Rescue Squad
Remount Ambulances (3) 50,000
Windsor Volunteer Rescue Squad
1
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,Ambulance
Mass Casualty Trailer
18 -~::5fi3
85,000
12,000
920 705
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with .Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FIVE I-IUNDRED
THOUSAND DOLLARS FOR SCHOOL TEXTBOOK FUNDS
WHEREAS, the School Board of the County of Isle of Wight has
received funding for the. School Textbook Fund; and,
1
WHEREAS, the funds in the amount of five hundred thousand dollars
($500,000) need to be appropriated to the appropriate Line item in the 1998-
99 budget of the. County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that five
hundred thousand dollars ($500,000) be appropriated to the 1998-99 School
Board budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to .make the appropriate
accounting adjustments in the budget and to do all. things necessary to give
this resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Chairman Spady moved the Board adopt the follotiving resolution:
1
RESOLUTION TO ACCEPT AND APPROPRIATE FIFTY FIVE
THOUSAND EIGHT HUNDRED SEVENTEEN DOLLARS IN DONATED
FUNDS FOR 1998-99 CONSTRUCTION PROJECTS
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received donations for community improvements and
9ooK 18 ~„:~564
construction of the Windsor Library, Carrollton Library and the Boykins
Tavern Project located in the County of Isle of Wight; and,
WHEREAS, the funds in the amount of fifty five thousand eight
.hundred seventeen dollars ($55,817) need to be appropriated to the
appropriate line items in the 1998-99 Capital. Budget of the County of Isle of
Wight, Virginia.
.NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that fifty
five thousand eight hundred seventeen dollars ($55,817) received from the
following organizations for the noted. projects be .appropriated to the
appropriate line item in the 1998-99 Capital Budget of the County of Isle of
Wight, Virginia..
Donation Received: For: Amount:
Friends of the Carrollton Library new facility $43,292.00
Friends of the Windsor Library addition 10,000.00
Isle of Wight Historical Society Boykins Tavern 2,524.64
55 816:64
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting. adjustments in the budget and to do .all things necessary to give
this resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE SIXTEEN
THOUSAND DOLLARS FROM THE UNITED STATES DEPARTMENT
OF EDUCATION-
WHEREAS, the School Board of the County of Isle. of Wight has
received grant funds for the Tidewater Summer Regional Governor's School
for Science & Technology from the United States Department of Education;
and
WHEREAS, the funds in the amount of sixteen thousand dollars
($16,000) need to be appropriated to the appropriate line item in the 1999-
00 school operating. budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the "County of Isle of Wight, Virginia that
sixteen thousand dollars ($16,.000) be appropriated for the Tidewater
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9ooR 18 ,,:.:565
Summer Regional Governor's School for. Science & Technology line item in
the 1999-00 operating budget of the County of Isle of Wight.
1
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the. appropriate
accounting adjustments. in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
County Administrator Caskey presented the regional transportation.
projects to the Board, as recommended to the .Metropolitan Planning
Organization (MPO) by the Chief Administrative Officers. Mr. Caskey
stated the MPO is requesting the region's respective governing bodies'
review and provide input.
Chairman Spady requested Supervisor Claud to include Route 460 in
his discussions with the MPO.
1
County Administrator Caskey stated under the provisions of the
Virginia Water and Waste Authorities Act, SPSA has a fifty (50) year life
limitation, set to expire in .the year 2023. County Administrator. Caskey
reviewed the draft legislation which was forwarded to member communities
for comment with the Board.. The Board provided general direction to
Supervisor Cofer, the County's representative to the SPSA Board of
Directors.
County Administrator Caskey. presented guidelines drafted. by staff to
address requests for funding sponsorship for the Board's consideration.
Chairman Spady recommended that a minim. of twenty percent (20%),
rather than the stated .ten percent (10%) of Isle of Wight citizen participation
be demonstrated by the organization requesting funding.
Chairman Spady moved the matter. of guidelines for funding
sponsorship be tabled until Supervisor Bradshaw has the opportunity to
comment on the matter. The motion was adopted with .Supervisors. Cofer,
Bradby, Spady and Claud voting in favor of the motion (4-0) and no
Supervisors voting against the motion.
1
County Administrator Caskey distributed a letter dated July 30, 1999
from himself to Supervisor Bradshaw which. addressed improved site
lighting at the Carrsville Convenience Center.
Chairman Spady moved the Board authorize the installation of lights
by Community Electric. Cooperative for the Carrsville Convenience Center,
13
as presented,. and. to .proceed with similar lighting at the Wrenns Mill.
Convenience Center. The motion was adopted .with .Supervisors Cofer,
Bradby, Spady and Claud voting in favor of the motion (4-0) .and no
Supervisors voting against the motion.
Mr. Robertson distributed a copy of the public advertisement for the
position of Director of Economic Development which was. placed last. week
in several newspapers. He noted sixteen (l6) responses have been received
to date and that the closing date for the position is August 27, 1999.
Chairman Spady requested the Board address the issue. of the
proposed water agreement for the purchase of water from the Town of
Smithfield.
Supervisor Cofer stated commercial and industrial development .will
not be attracted to areas without fire suppression and water lines .and for this
reason the Board should approve the agreement to have water and fire
suppression in place so that commercial. and industrial businesses can move
into the County.
Chairman Spady moved the Board .approve the proposed water-
agreement for the purchase of water from the Town of Smithfield on behalf
of the County. The motion was adopted with Supervisors Cofer, Bradby,
Spady and Claud voting in favor of the motion (4-0) and no Supervisors
voting against the motion.
//
Chairman Spady called for Old Business.
Supervisor Claud addressed the Board on the recent meeting held with
representatives from the Builders and Realtors Associations on August 2,
1999 in which land use issues and concerns of the County. in attempting to
manage growth were discussed. He noted issues to be discussed at the
Coalition of High Growth Communities meeting will be presented and
discussed at a future meeting with this group, yet to be scheduled.
Responding to Supervisor Claud's request for a status report
concerning a recent problem with radio equipment for the rescue agencies,
Mr. Robertson addressed the Board on damage to communications
equipment caused by a recent electrical storm. Mr. Robertson noted a
temporary solution for incoming calls has been made with the Sheriff's
.Department and that permanent equipment, has been ordered and should be
installed in the. near future..
Supervisor Claud recommended the Board consider some form of
back-up in the future for the rescue squads.
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Chairman Spady called for New Business.
There was-no new business offered for discussion.
1
//
Chairman Spady called for Appointments.
Supervisor Cofer moved the Board appoint W. Douglas Caskey as a
Director on the Tourism Board. -The motion was adopted unanimously (4-
0).
I/
Chairman Spady called for the County Attorney's report.
County Attorney Crook presented a Resolution to Appropriate
$27,852 From the Unappropriated Fund Balance of the General Fund to the
Industrial Development Authority for the Board's consideration.
Supervisor Cofer moved the Board. adopt the following resolution:
11
RESOLUTION TO APPROPRIATE TWENTY SEVEN THOUSAND
EIGHT HUNDRED FIFTY TWO DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO
THE INDUSTRIAL DEVELOPMENT AUTHORITY
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved a contribution to the Industrial Development
Authority to be used to enhance economic development within the. County
of Isle of Wright, Virginia; and;
WHEREAS, the funds in the amount of twenty seven thousand eight
hundred fifty two dollars ($27,852) needs to be appropriated to the
appropriate line item in the 1999-00 Industrial Development Fund Operating
Budget of the County of Isle of Wight, Virginia:
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that twenty
seven thousand eight hundred fifty two dollars ($27,852) designated for the
enhancement of economic development within the County of Isle of Wight,
Virginia be appropriated to .the 1999-00 Industrial Development Fund
Operating Budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
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.accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted with Supervisors Cofer, Bradby, Spady and
Claud voting in favor of the motion (4-0) and no Supervisors voting against
the motion.
//
County Attorney Crook requested an executive session under Section
2.1-344 A7 of the Freedom of Information Act for consultation with legal
counsel and briefings by staff members pertaining to actual or potential.
litigation or other specific legal matters requiring the legal advice of counsel;
under Section 2.1-344. A3 concerning contract negotiations involving
property and. services; and, under Section 2.1-344 A 1 concerning a
personnel matter.
County. Administrator Caskey requested an executive session under
Section 2.1-344 AS concerning a potential economic development prospect
involving the potential acquisition. of property.
Supervisor Cofer moved. the Board enter executive session. for the
..reasons stated. The motion 'was adopted with Supervisors Cofer, Bradby,
Spady and Claud voting in favor of the motion (4-0) and no Supervisors
voting against the emotion.
Upon returning to open session, Supervisor Cofer moved the Board
:adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions ofthe Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, 'I'HEREFURE, BE IT RESOLVED. that the Board of Supervisors
hereby certi-fees that, to the best of each .member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this certification
resolution applies, and (ii) only such public business matters as :were identified
in the .motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors.
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1
16
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1
1
VOTE ea~~ rK::
AYES: 4
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1
The motion .was adopted -with Supervisors Cofer, Bradby, Spady arid
Claud voting in favor of the motion (4-0) and no Supervisors voting against the
motion.
At 5:15 p:m., Supervisor. Cofer moved the. Board adjourn. The motion
was adopted unanimously (4-0).
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