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06-30-1999 Continued Meetingao~w 18 r~~:' c? ~~ CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTIETH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED NINETY NINE PRESENT: O. A. Spady, Chairman Malcolm T. Cofer, Vice-Chairman Henry H. Bradby .Phillip A. Bradshaw .Robert C. Claud, Sr. Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary ...Chairman Spady called the meeting to order at 6:00 p.m. for. the purpose of conducting a work session on the FY99-00 Operating Budget. // Anne F. Seward, Director of Budget and Finance, stated available revenues in the amount of $52,422,636 have been amended to include additional revenues from the State Compensation Board for salary increases and additional interest income. She noted before the Board are the amendments discussed at the Board's June 10, 1999 work session, with one modification pertaining to the Comprehensive Plan. She explained that the County was in a position to pay a portion of the $13,000. for the. update of the Comprehensive Plan in next year's budget this year. She stated the total amendments approved by the Board at its June 10, 1999 work session are in the amount of $331,941 and with those amendments the required balancing from the Unappropriated Fund Balance is .$163,230. Regarding the Surry Free Clinic, Chairman .Spady requested. Supervisor Bradby provide the Director of Budget and Finance with information pertaining to the contributions from the various localities and the numbers that they serve from. those localities. Chairman Spady further requested Supervisor Bradby provide Mrs. Seward with a budget of the Surry Free Clinic. Under .Public Utilities, Chairman Spady and Supervisor Claud suggested. approval of the Utility System Worker position and salary up to $22,425 and the Utility System Foreman position and salary up to $31,250. Chairman Spady requested Ms. Seward allocate $18,000 for vehicles for the two (2) positions. Regarding the Director of Public Utilities' request for equipment, Chairman Spady stated there is not a sufficient volume of water meters, at this time that will accept the touch read meters to justify the- cost r_ 1 ~, 9oen ~ 18 ~ra-521 ~'~ of $9,500. Chairman Spady requested that further information regarding the system, to include a demonstration, be provided to the Board next year. Chairman Spady requested Mrs. Seward allocate $2,500 for the requested trailer backhoe, but suggested she not spend more than .$3,000 before coming back to the Board. Chairman Spady requested Mrs. Seward allocate $5,000 for road safety equipment. Under Planning and Zoning, Supervisor Claud and .Supervisor Bradshaw requested Mrs. Seward delete funding for the Environmental Planner grant position this year, however, staff was requested to continue its efforts to obtain a grant. In the interim, the required functions of this position would be absorbed by the other positions within the Department. Supervisor Bradshaw requested Mrs. Seward include funding in the amount of $34,988 for the Planner position; $27,075 for the Secretary position; and, $5,234 for the three (3) regrades within the Department of Planning and Zoning. Regarding the Director of Social Services' request for a phone system, Supervisor Cofer requested Mrs. Seward remove .$40,000 at this time. Mrs. Seward recommended .the Board allow the funds to roll over into the County's fund balance and appropriate any necessary. funds next year, as needed. 1 Under Fire and Rescue, Chairman-Spady requested Mrs. Seward place $140,000 in the budget for the Isle of Wight Rescue Squad. Supervisor Cofer noted he would meet with Brian Carroll regarding the Isle of Wight Rescue Squad's phone bill and the recruitment and retention program. Supervisor Bradshaw requested Mrs. Seward increase the Windsor Rescue Squad's line item to $70,000. Regarding .the Smithfield Volunteer Fire Department, Supervisor Claud requested Mrs. Seward keep their budget at $37,375 and add $9,000 for a total of $46,375 with the stipulation-that the additional funding is earmarked for new recruits. Regarding the Fire and Rescue billing for the. City of Franklin, Supervisor Cofer moved the Board authorize Mrs. Seward to transfer $13,875 from the contingency funds for the 1998-99 year. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (S-0) and no Supervisors voting against the motion. Regarding the Walter Cecil Rawls Library, Supervisor Cofer requested Mrs. Seward reinstate "carryover" funds cut on June 10, 1999 in the amount of $14,000. ~- I Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, addressed the .Board on the Emergency Services Coordinator position description. Mr. Robertson. stated the requested. adjustments to the position description have been incorporated per the. Board's direction regarding the minimum requirements dealing with fire 2 eo~~ 18 r~'.~~? related .training. Mr. Robertson stated it -was the feeling of the. Fire and Rescue Association that because this individual is not going to be a Fire Chief, and he or she will not be required or expected to participate in any fire incident, that the Fire Fighter I or Fire. Fighter II requirement is not a necessity. What is needed, however, is someone. with more of an administrative feel .for how fire departments and emergency services operations in general should operate such as someone with experience and education equivalent to a Bachelor's Degree in .Fire Services Administration. He stated he did not include a Bachelor's Degree because this may exclude some very qualified individuals who have experience in the field, but that do not necessarily have a college degree. Mr. Robertson stated he included information that does .reference the fire. services administration coursework. Supervisor Cofer moved the Board approve the job description for the Emergency Services Coordinator position and authorize staff to advertise to fill the position: The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw suggested the County Attorney review the Franklin Rescue Agreement. He noted a $75 charge, per .call, has been charged per individual. He suggested that several individuals may have been transported on one call. County Attorney Crook recommended the Board rescind its earlier motion to pay the bill and give him an opportunity to review the agreement with Mrs. Seward before the bill is paid by the County. Mrs. Seward presented for the Baard's consideration a total Operating Budget in the amount. of $52,959,433 which includes. an appropriation from the fund balance in the amount of $536,797. Supervisor Cofer moved the Board adopt the Operating Budget for FY99-2000 in the amount of $52,959,433. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board. adopt the E-9.11 Budget in the amount of $195,000 for FY99-2000. The motion was adopted .with Supervisors Cofer, Bradby, Spady, Bradshaw and C and voting in favor of the motion (5-0) and no Supervisors voting against the motion. Supervisor Bradshaw moved the Board adopt the. following ordinance at the same rates as last year: AN ORDINANCE TO IMPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY, VIRGINIA FOR FISCAL 3 809K ~~ ... ~,,•_J YEAR JULY 1, 1999 THROUGH JUNE 30, 2000 ADOPTED THE 30TH DAY OF JUNE, .1999 BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of the County of Isle of Wight, Virginia, to-wit: (1) That there is hereby levied for the fiscal year beginning July 1, 1999, a tax of $.072 per one hundred dollars of assessed valuation on all taxable real estate, .and all real and personal property of public service corporations in accordance with Section 58.1-2606 of the.Code of Virginia, as amended; (2) That there is hereby levied for the .fiscal year beginning July 1, 1999, a tax of $0.95 per one hundred dollars of assessed valuation on machinery and tools used in manufacturing, mining, processing and re- processing businesses as .defined in Section 58.1-3507 of the Code of Virginia, as amended; (3) That there is hereby levied for the fiscal year beginning July 1, 1999, a tax of $0.91 per one hundred dollars of assessed valuation on farm machinery and implements as defined in Section 58.1-3505 of the Code of Virginia, as amended; (4) That there is hereby levied for the fiscal year beginning July 1, 1999, a tax of $l .OO per one hundred dollars of assessed valuation on boats, watercraft and aircraft as defined in Section 58.1-3506 of the Code of Virginia, as amended; (5) That there is hereby levied for the fiscal year beginning July 1,1999, a tax of $0.32 per one hundred dollars of assessed valuation on watercraft, including vessels and ships, weighing five tons or more, excluding privately owned pleasure boats and watercraft used for recreational purposes only; (6) That there is hereby levied for the fiscal year beginning July 1, 1999, a tax of $4.40 per one hundred dollars as defined and classified in Sections 58.1-3500, 58.1-3501, .58.1-3502, 58.1-3503, 58.1-3504 and 58.1-3506 of the Code of Virginia, except that all household goods and- personal effects as defined and classified. in Section 58.1-3504 are exempt from said levy; (7) That there. is hereby levied for the fiscal year. beginning July 1, 1999, a tax of one-half of one percent of water companies, and heat, light and power companies accruing from business in the County of Isle of Wight, Virginia pursuant to Section 58.1-3731 of the Code of Virginia, as amended, however, in the case of telephone companies, charges for long distance telephone calls. shall be included in gross receipts for purposes of license taxation. 4 ao~K 1~ ~ti-5?4 BE IT FURTHER ORDAINED AS FOLLOWS: (a) That all proceeds received from the fiscal year beginning July 1, l 999, from the County general tax rate levies, from other local revenue, from Federal -and State funds and supplements and from all other funds and sources for general County functions and purposes, including public schools and public welfare, be credited to the General Revenue Fund of this County, and, when and if appropriated by the Board of .Supervisors of this County, shall be used for such functions and purposes and to defray the charges and expense of said bounty and all necessary charges incident to or arising from the execution of the lawful authorization. of the Board of Supervisors of this County; (b) That lump sum appropriations are hereby made on an annual basis for the fiscal year beginning July 1, 1999, from the General Revenue Fund to the funds and for the separate items, categories, functions and purposes as shown and indicated in the budget adopted by the Board of Supervisors on June 30, 1999. (c) .That the County Administrator is hereby authorized to make all expenditures in payment of all lien items in said budget at any time during the fiscal year in any amounts so long as amounts are not greater than the amount available in the fund for such item or category and. said County. Administrator is hereby authorized to make line item transfers within. categories and from category to category so long as .said transfers of line items are within. said budget and do not exceed the funds available for such purpose. (d) That all encumbered funds which are earmarked for specific projects which are not expended during the current fiscal year will be carried over as encumbered funds for said projects for the ensuing years unless said encumbrances are removed by action by the Board. of Supervisors. (e) That the Treasurer of Isle of Wight County is hereby authorized and directed to transfer to the indicated appropriate "funds" in the aforesaid Budget estimates from the General Revenue .Fund, from time to time, as monies became available,. sums equal to but not in excess of the appropriation herein made to such "funds" for the functions and purposes therein indicated from the. General Revenue Fund for the period covered by this appropriation ordinance. (f) That the Treasurer of Isle of Wight County is hereby authorized to honor and pay all warrants and to pay out funds from the various "funds" indicated in said Budget estimates for any contemplated .expenditure for which .funds have been made available and appropriated for such contemplated expenditures. D u 1 5 BQJK iV ~n~:r~~~ (g) That this Ordinance be entered in the Minutes of this Board. of Supervisors .and that copies hereof certified by the Clerk of this Board, be furnished the Treasurer of this County.. The motion was adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion (5-0) and no Supervisors voting against the motion. // County Administrator Caskey stated staff has prepared a resolution for the Board's consideration concerning the VRS 50/30 program. Chairman Spady stated he does not believe anyone should retire at age 50 and moved the Board not enter into the VRS 50/30 Program. The motion was defeated with Chairman. Spady voting in favor of the motion. (1-4) and Supervisors Cofer, Bradby, Bradshaw and Claud voting against the motion. // Supervisor Cofer moved the Board adjourn. The motion was adopted unanimously (5-0). O. A. dy, Ch 6