06-10-1999 Continued Meetingt~rf
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CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE TENTH DAY OF JUNE IN THE YEAR
NINETEEN HUNDRED NINETY NINE
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PRESENT: O. A. Spady, Chairman
Malcolm T. Cofer, Vice-Chairman
Henry H. Bradby
Phillip A. Bradshaw
Robert C. Claud, Sr.
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas. Casket', County Administrator
Donald T. Robertson, Assistant to the
County AdministratorlDirector of
Human Resources
Carey H. Mills, Recording Secretary.
Chairman Spady called the meeting to order at 2:00 p.m. for the
purpose of conducting a work session on the. FY99-00 Operating Budget.
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Anne F. Seward, Director of Budget and Finance, stated the County
currently has a balanced budget of $52,265,964. She presented additional
requests and changes that, if .approved,. would increase the .budget by
approximately $700,000.
Under Economic Development, Marketing line item, Chairman Spady
and Supervisor Claud requested that Mrs. Seward place sufficient funds in
the budget to run two (2) half-page ads.
Under Industrial Development Authority, Supervisor Claud requested
Mrs. Seward place $30,291 in next fiscal year's budget for the Industrial
Park engineering contract. Chairman Spady requested Mrs. Seward to
prepare a separate resolution in the amount of $30,000 for the Board's
consideration regarding local business incentives.
Under Inspections, Chairman Spady requested Mrs.. Seward place
$1,000 in the budget for field staff shirts.
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Under Planning & Zoning, Chairman Spady requested Mrs. Seward
place $30,000 in .next year's budget for surveyor services. He further
requested she increase Planning and Zoning's budget by $13,000. for the
Comprehensive Plan and allocate $19,500 for the 911 Mapping Services.
Under Public Works, Building and Grounds, Chairman Spady
requested Mrs. Seward place funds in the amount of $4,000 in the budget
for. hand dryers.
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Under Road Improvements, Chairman Spady requested Mrs. Seward
.allocate $50,000 in the budget for Revenue Sharing.
Under Commissioner of the Revenue, Chairman Spady requested Mrs.
Seward delete the local funding for. a new position. Supervisor Cofer
requested Mrs. Seward delete $8,500 for ADP -.Reassessment Software.
Under Sheriff, Chairman Spady requested County Attorney Crook
speak with the Sheriff regarding his Special Investigation records and
include funding of $2,750 for Magistrate facilities with funding to come
from the Auxiliary Sheriff s. budget.
Under Parks and Recreation, Supervisor Cofer requested Mrs. Seward
place .funds in the amount of $5,000 for the New Year's Eve Fireworks
Program.
Under Library, Chairman Spady and Supervisor Cofer requested Mrs.
Seward reduce the Library budget by $14,000. Chairman Spady requested
Mrs. Seward inquire if the Library Board approves its budget before
submitting it to the Board of Supervisors.
.Under Local Organizations, Supervisor Claud requested Mrs. Seward
place an additional $600 in the budget for the Chamber of Commerce,
member dues.
Under County Attorney, Supervisor Cofer requested. Mrs. Seward
include $6,624 in the budget for one-third (1/3) of the cost for computer
network. and equipment upgrade.
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Following a request from Supervisor Bradby for the Board to consider
making, a contribution to .the Surry Free Clinic, Chairman Spady requested
Mrs. Seward poll other localities to see if they are contributing financially to '
the Clinic.
Under additional positions, Inspections, Chairman Spady requested
Mrs. Seward delete the requested Inspector position because the request for
the additional position was due to the projected increase of work for the
Eagle Harbor project which will not begin until next Spring.
Under Animal Control, Mr. Robertson stated an employee, who is
currently out ill, is creating a hardship on the office workload and he would,
therefore, be reviewing- the feasibility of altering working schedules. He
suggested hiring a temporary employee to assist with some of the ongoing
needs, noting this is not along-term solution to staffing.
Under.. Parks and Recreation, Supervisor Bradshaw requested Mrs..
Seward include $28,438 in the budget for the Senior Recreation Leader
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position. Supervisor Claud requested Mrs. Seward include $3,573 in the
budget for the Open Gym Supervisor position.
Under Planning and Zoning, Mrs. Seward recommended the Board
readdress its fee structures for zoning. She noted she will be forwarding a
chart to the Board in the near future for its consideration. Supervisor
Bradshaw requested Mr. Hartley provide the Board with his plan for
reorganization which includes the responsibilities for these new positions
and regrades.
Under Museum, Registrar, Supervisor Cofer requested Mrs. Seward
delete the funds in the amount of $26,250 for the Registrar's position.
Under Public Utilities, Supervisor Bradshaw requested the Director of
Public Utilities provide the Board with an organizational chart, to include
the responsibilities for the new positions.
Under Regrades/Reclassifications/Salary Supplements, County
Administration, Supervisor Cofer requested Mrs. Seward include $18.,506 in
the budget for the reclassification of Administrative analyst from .part-time
to full-time.
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Under Parks and Recreation, Chairman Spady requested Mrs. Seward
delete $4,306 for overtime for maintenance. staff. Chairman Spady
requested Mrs. Seward include $1,077 additional funding for Docents for
extended hours and holidays.
Under Commissioner of Revenue, Supervisor Cofer requested Mrs.
Seward delete $1,136 to supplement salary of County funding part-time
position to raise the rate from $6.41 to $7.00.
Under Treasurer, Supervisor Cofer requested Mrs. Seward delete
$4,811 to regrade the position of Deputy Treasurer.
Under CEBLAD, Mrs. Seward was requested to hold off until the
County discusses funding for this position with the Chesapeake Bay Local
Assistance Department,
Under Public Works, Administration, Mrs. Seward noted she would be
correcting an error on her part to the salaries in the amount of $587.
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Under Fire and Rescue, Supervisor Bradshaw requested a copy of the
bill .from the City of Franklin for emergency services.. Chairman: Spady
requested Mr. Robertson bring the Board a more defined job description for
the Coordinator position. Supervisor Cofer requested Mrs. Seward amend
the budget to reflect the funding for the Coordinator position, .including
fringe benefits.
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Under the disbursement for Franklin, Chainman Spady requested Mrs.
Sewazd include these funds in the budget ($12,000 annually) and pursue the.
insurance issue. She noted she would leave .this in the budget and .come
back to the Board for supplemental funds later. Supervisor Cofer requested
Mrs. Seward place $50,000 for the Coordinator's position, to include fringe,
and $75,000 for Fire and Rescue paid staff. She was further requested to
increase the Fire and Rescue contributions to 15% over last year. a
Concluding her presentation on the budget, Mrs. Seward .noted she
would Prepare a summary of today's meeting for the Board's direction.
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Under the Capital Improvements Plan, Supervisor Bradshaw requested
County Attorney Crook to investigate whether or not the Carrsville
Volunteer Fire Department owns the easement.
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Supervisor Bradshaw moved the Board approve the Administrative
Agreement for ISTEA and authorize the Chairman to sign it on behalf of the
County for the Boykin's Tavern renovation project. The motion was
adopted with Supervisors Cofer, Bradby, Spady, Bradshaw and Claud voting
in favor of the motion and no Supervisors voting against the motion.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO DESIGNATE
JUNE 19, 1999 AS JUNETEENTH
WHEREAS, President Abraham Lincoln issued the Emancipation
Proclamation effective January 1, 1863, for the purpose of freeing all
African-Americans in territories still at war; and,
WHEREAS, Juneteenth, the oldest African-American celebration in
the .United States commemorating the signing of "the Emancipation
Proclamation of 1863 and freedom for all Americans was first celebrated on
June 19, 1865; and,
WHEREAS, the cities and counties of Hampton Roads played a
unique role in .southern history and that southern history embraces the
legacies of many culture and their contributions to the riches of the past and
the vitality of the fuh~re; and,
WHEREAS, the Juneteenth Festival is a regional event that celebrates
a shared heritage, reflecting the fact that diversity is the foundation of strong
communities.
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NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board "of Supervisors of the County of Isle of Wight, Virginia that June
19, 1999 be designated as Juneteenth in Isle of Wight County.
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The motion was adopted with Supervisors Cofer, Bradby, Spady,
Bradshaw and Claud voting in favor of the motion and no Supervisors
voting against the motion.
Supervisor Claud moved the Board adopt the following resolution:
RESOLUTION TO DESIGNATE JUNE 18-24, 1999 .
AS COAST GUARD AUXILIARY AWARENESS WEEK
WHEREAS, the United States Coast Guide Auxiliary was formed by
an act. of Congress on June 23, 1939 for the express purpose of supporting
the United States Coast Guard and Recreational Boating Safety; and,
WHEREAS, these volunteers, formerly known as the Coast Guide
Reserve, spent many hours during World War. II patrolling and protecting
the shores and coastline of America; and,
WHEREAS, the United States Coast Guard Auxiliary now numbers in
excess of 34,000 volunteer members; and,
WHEREAS, in 1988, the United States Coast Guard Auxiliary
donated many .hours of service to their. country on land, on water and in the
air, with a financial value of service to our nation of some 37.5 million
dollars, assisting almost 13,000 boaters in distress on our nation's waters,
saving 445 lives, and educating over 215,000 recreational boaters; and,
WHEREAS, the United States Coast Guard Auxiliary serves side by
side with the United States Coast Guard in stations and aboard Coast Guard
vessels, active in all missions except law enforcement and national defense;
and,
WHEREAS, during sixty years of continuous .service to their country
they have upheld the finest American tradition. of voluntary public service. i
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that June
18-24, 1999 be designated as Coast Guard. Auxiliary Awareness Week in
Isle of Wight County.
The motion was adopted with .Supervisors Cofer, Bradby, Spady,
Bradshaw and Claud voting in favor of the motion and no Supervisors
voting against the motion.
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County Attorney Crook requested an executive session under Section
2.1-344 A3 for two (2) .items concerning .advice of counsel regarding
acquisition of property for public purposes and under Section 2.1-344 A7
concerning a matter of potential litigation requiring advice of counsel.
:Supervisor Bradshaw moved the Board enter executive session for the
reasons stated. The motion was adopted with: Supervisors Cofer, Bradby,
Spady, Bradshaw and Claud voting in favor of the motion and no
Supervisors. voting against the motion.
Upon returning to open session, Supervisor Cofer moved the Board
adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the. Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and. in accordance
with the provisions. of the Virginia .Freedom of Information Act; and,
WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED .that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully. exempted from open meeting. requirements by
Virginia law were discussed in the executive .meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE , ~
AYES:. (Cofer, Bradby, Spady, Bradshaw and Claud)
NAYS: 0
ABSENT DURING VQTE: 0
ABSENT. DURING MEETING: 0
The motion was adopted with Supervisors Cofer, Bradby, Spady,
Bradshaw and Claud voting in favor of the motion and no Supervisors voting
against the motion.
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Chairman Spady stated the County has been requested to contribute to
the proposed Civic Center located in Smithfield and the Town of Smithfield is
inquiring what amount the County is willing to contribute over the next three
years.
Supervisor Cofer moved the County endorse and add to the Capital
Improvement Plan three (3) .equal payments over a three (3) year period of
$170,000 (total of $510,000) to the Civic Center to be built in the park on
North Church Street in Smithfield. The motion was adopted with Supervisors
Cofer, Bradby, Spady, Bradshaw and Claud voting in favor of the motion and
no Supervisors voting against the motion.
County Administrator Casket' noted he would contact .the Smithfield
Town Manager to invite him to the Board's first. meeting in July to brief the
Board on the proposed Civic Center.
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At 5:15 p.m., Supervisor moved the Board adjourn. The motion was
adopted unanimously (5-0).
O. A. dy, Chairman
W. Dou askey, Cl