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10-01-1998 Regular Meeting.: II 1 1 f eooK ~ 18 Face159 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD .THE FIRST DAY OF OCTOBER IN THE YEAR NINETEEN HUI~IDRED NINETY EIGHT PRESENT: Robert C. Claud, Sr., Chairman Malcolm T. Cofer O. A. Spady Phillip A. Bradshaw Henry H. Bradby Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator- Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Claud called the meeting to order at 2;00 p.m. Supervisor Bradby delivered the invocation. The Pledge of Allegiance was delivered. // Chairman Claud called for Special Presentations. Chairman Claud recognized Sherry Atwood and presented her with. a resolution. recognizing her accomplishments in the Lions Club. Supervisor Cofer moved the-Board adopt the following resolution: RESOLUTION TO RECOGNIZE THE ACCOMPLISHMENT OF MS. SHERRY ATWOOD WHEREAS, Mrs. Sherry Atwood is a resident of the County of Isle of Wight, Virginia; and, WHEREAS, Mrs. Atwood is currently serving her first .term as a . District Go•,crt~r~* for Diarict 14 of the Lions Club through June 30, 1999; and, WHEREAS, the Lions Club promotes civic improvements, education, and health with specific emphasis on serving the blind and visually disabled; and, WHEREAS, the Board of Supervisors of the County of Isle of Wight wishes to recognize Mrs. Atwood's accomplishments. 1 R 9001( 18 FAGEIV~ NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia recognizes and congratulates Mrs. Sherry Atwood for her accomplishments in the Lions Club. The motion was adopted by the following vote: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Dr. Jerome J. Friga and L. T. Parker, .Paul D. Camp Community College, requested the Board appropriate a sum of $150,000 in FY1999- 2000 to cover site improvements at the proposed Regional Workforce Development Center located at .the Paul. D. Camp Community College/Franklin campus. Supervisor Cofer. noted the requested sum would be placed in next ` year's proposed Capital Budget. Linda H. Porter, Office on .Youth Coordinator, made her annual presentation to the Board regarding ongoing activities within the Office on Youth department. Supervisor Bradshaw moved the Board direct Donald Robertson to review Ms. Porter's .program and provide a recommendation to the Board on the community service program offered by her office. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against.. // Chairman Claud indicated the following Consent Agenda included Items 1, A through C, and asked if there were any items for removal A. Appropriation of Funds -Comprehensive Plan Update B. Merger of National Benefit Plans/VICARE Employer Groups C. September 3, 1998 Regular Meeting Minutes Chairman Claud noted the Board had previously taken action on Item (A) Comprehensive Plan Update and requested the appropriation of funds be removed from the Consent Agenda. Supervisor Bradby moved the Board adopt the Consent Agenda, as amended. The motion was adopted unanimously (5-0). // Chairman Claud called for Transportation Matters.. 2 GOOK ~O rdGf~6~ Jonathan W. Hartley, Director of Planning and. Zoning, presented a request from Windsor High School to close North .Court Street, A Street, Duke Street and Church Street in the Town of Windsor for the .purpose of conducting a Homecoming Parade on October 9, 1998. Chairman Claud moved the Board approve the request of Windsor High School to close the streets specified located in the Town of Windsor for the Homecoming parade. Staff was directed to communicate such approval by the Board to Windsor High School and the Virginia Department of Transportation. The motion was adopted as follows:. Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Mr. Hartley presented a request fora "Watch for Children" sign from the residents of Titus Creek Estates to be installed on Titus Court (Route 2025). Mr. Hartley noted that because he had not yet received a petition that he requested the residents circulate to ensure. neighborhood support he would recommend the Board table consideration of the request. Mr. Hartley referred to correspondence received from the. VDOT Resident Engineer regarding residents' desire to have Holly Point Way paved. Mr. Hartley noted the Resident Engineer has advised the residents that Holly Point Way needs to be added to the County's Six-Year Plan. Supervisor Bradby moved the Board place Holly Point Way on the Candidate List for the Six-Year Secondary Road Plan. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Mr. Hartley distributed a copy of the Revised 1998-99 Construction Allocation for Six-Year Improvements to Interstate, Primary, and Urban Roads listing the projects in the .County for the Board's perusal. Supervisor Cofer moved the Board authorize Supervisor Spady and the Director of 1}lar~nirr~ and Zoning to schedule a meeting with the District Administrator, Resident Engineer and other appropriate VDOT representatives to discuss the Rescue Bridge project, finalize the time frame and make a recommendation to the Board. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. 1 Supervisor Spady moved the Board direct staff to forward a letter from Chairman Claud to VDOT noting the County's dissatisfaction that Route 258 is the County's primary project but is not included in VDOT's Plan and ask that it be incorporated on the list. A copy of the letter is to also be sent to individual members of the Commonwealth Transportation Board. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion {5-0); none voting against. 3 .~.. euo~ 18 FaGr16? .Supervisor Bradshaw requested Mr. Hartley to follow-up_and get in writing from the Resident Engineer VDOT's intention to install. a right turn lane at the intersection of Route 258/58. Mr. Hartley .notified the .Board that the public hearing on the Six-Year Secondary Road Plan is scheduled for October 15, 1998. Additional information will be forthcoming noted Mr. Hartley, // Chairman Claud called for Citizens Comments. Thomas Fenderson, resident on Sugar Hill Road, requested the Board investigate why there.. was a significant change in the dollar amounts encompassed in the Tischler Study. Natalie Bradby, Chairperson for the Commission on Aging, requested the Board allocate a sum of $250 for the 55 Alive Driving Program scheduled for the month of November. Supervisor Cofer moved the Board authorize a sum of $250 for the 55 Alive Driving Program to come from the Contingency Fund. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. :Branch. Zawson requested the Board revisit the issue of the requirement that all new lots utilize adoor-to-door solid waste refuse collection by a duly authorized and franchised collector as determined by the Board. Mr. Lawson also expressed concern relative to the time requirements between the submittal of preliminary and final subdivision plats. Supervisor Bradshaw moved the Board refer to staff and the County Attorney Mr. Lawson's concerns with trash collection .and that clarification, as well as a recommendation, be provided to the Board. ,The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw .and Spady voting in favor of the .motion (5-0); none voting against. I/ Chairman Claud called for the Community Development report Mr. Hartley presented the Jamestown/Camptown CDBG Comprehensive Community Development. (CCD) ProjectBudget for the Board's consideration. Supervisor Bradshaw moved the Board adopt the CCD Budget, as presented. The motion was adopted as follows: Claud, Cofer, Bradby, 1 4 / I euoM ~ 18 rAGf~Ue~ Bradshaw and Spady voting in favor. of the motion (5-0); none voting against. 1 Supervisor Bradshaw moved the Board authorize the Chairman to sign the contracts submitted for three (3) consulting -firms for the Jamestown/Camptown CDBG project subject to the approval of the County. Attorney. The motion was adopted as follows: Claud, Cofer,. Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against, Mr. .Hartley presented the Jamestown/Camptown CDBG Comprehensive Community Development. Project -Housing Rehabilitation Program Design for the Board's consideration. Supervisor Bradshaw moved the Board adopt the Jamestown/Camptown CDBG Comprehensive Community Development Project -Housing Rehabilitation Program Design and appoint the County Administrator to execute individual housing rehabilitation contracts on the County's. behalf following review and approval by the County Attorney. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. 1 Mr. Hartley presented the following additional information received by his office, pertaining to the Eagle Harbor rezoning: • Letter from Dr. Jane T. York,. Superintendent of Schools, dated- .September 22, 1998, transmitting the School board's comments on proffered conditions: • Letter dated September 25, 1998 from William Cashman,. Langley and McDonald, confirming their review and approval of the Traffic Impact Analysis revised as of August 1998. • Copy of the Fiscal Impact Analysis of Proposed Rezoning: Eagle Harbor dated September 22, 1998 by Tischler & Associates. Supervisor Cofer requested. a bulleted list be comprised .detailing the major differences in the Tischler report as compared to Tischler's prior fiscal analysis. 1 Chairman Claud moved the Board direct staff and the County Attorney to meet with the representatives of East Wesf Partners to discuss reducing the. County's -risk in case commercial development does not occur as projected. The .motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. 5 1o4K 18 %ar~164. // Chairman Claud called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public Utilities, stated bids were received on the first of three phases of the Windsor sewer project. He , recommended the Board .award the contract to Mid Eastern Builders, Inc. contingent upon the review and approval of the County Attorney and that the Board appropriate $2.3 million from the bond issue proceeds. Chairman Claud moved the. Board approve the contract with Mid Eastern Builders, Inc. in the amount of $2,159,109 subject to the County Attorney's approval and adopt the following resolution: RESOLUTION TO APPROPRIATE TWO MILLION THREE HUNDRED THOUSAND DOLLARS FROM THE UTILITY CONSTRUCTION FUND FOR THE WINDSOR VACUUM SEWER PROJECT WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has. approved the project funds for the Windsor Vacuum .Sewer Project for the County of Isle of Wight; and, WHEREAS, the funds in the amount of two million three hundred thousand dollars ($2,300,000) need to be appropriated from the Utility Construction Fund to the 1998-99 Capital Projects Budget of Isle of Wight County forthe installation of approximately 20,000 linear feet of gravity and vacuum sewer to ..serve the northwestern portion of the Town of Windsor located in Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that two million three hundred thousand dollars ($2,300,000) be appropriated from the Utility Construction Fund to the 1998-99 Capital Budget of Isle of Wight County. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. .The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Mr. Rountree requested the Board authorize the use of funds from within the Department of Public Utilities' budget to subsidize the Capital Budget funds for the purchase of the 80 KW generator at a cost of $20,775. 1 6 eao~ ~ 18 .~r~165 1 Supervisor Cofer moved the Board authorize the use of funds from within -the Department of Public Utilities Budget to subsidize -the Capital Budget funds for the purchase of the 80 KW generator at a sum of $20,775 with additional money coming from within the Department of .Public Utilities' Capital Budget. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Mr. Rountree stated he .has received official notification from. the Hampton Roads Sanitation District that the County's revenues exceed its interest obligation on the Smithfield sewer line project and thus the County is not required to pay any interest. Mr. Rountree noted he had two (2) matters for executive session later in the. meeting. // Chairman Claud called for the Economic Development report. Lynn P. Harris, .Director of Economic Development, stated a second public hearing will be held by the Board of Supervisors at its October l5, .1998 meeting. to satisfy the requirements of the Community Development. -Block Granw (C,DRG~ i`, an Economic Development Open Submission Grant to assist ao exiting. industry with expansion. The total cost of the project is ,approximately $ l ,346,000, leaving a balance of $646,000 local commitment to the project. Ms. fIarris noted she had several matters for. executive session later in the meeting. // Chairman Claud called for the County Administrator's report.. County Administrator Caskey presented a request. for hunting privileges from Dan Taylor to lease the wooded area behind the courthouse. 1 County Attorney Crook .advised against the Board approving the request citing non-governmental use and thus potential liability on the part of the County. Supervisor Bradby moved the Board deny the request of Dan.Taylor to lease the wooded area behind the Courthouse for hunting- purposes for his immediate family and two brothers. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. '7 eooK 18.arr166 Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE CARRYOVER FEDERAL AND. STATE GRANT FUNDS WHEREAS, the School Board of the County of Isle of Wight has received carryover grants from the Federal and State Governments; and, WHEREAS, the funds in the amount of two hundred sixty four thousand eight hundred ninety dollars ($264,890) need to be appropriated to the appropriate line items in the 1998-99 operating budget of the County of Isle of Wight, Virginia.. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that two hundred sixty four thousand eight hundred ninety dollars ($264,890) be appropriated to the following line items in the 1998-99 operating budget of the County of Isle of Wight: Federal: Title II $ .14,696..65 Title I 29,783.98 Preschool Incentive 10,742.56 Educational Interpreter 3,296.00 Goals 2000 (FY 96) 791.38 Goals 2000 (FY 9?) 902.68 Title IV 3,181.61 Title VI 2,281.60 Title VI-B 50,314.99 Carl Perkins Vocational 13,611.54 State: Technology Initiative .Grant $ 135,286.77 BE IT FURTHER .RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Casket' presented staffs recommendation that the bid award for liability insurance for the Isle of Wight/Franklin Skating Rink be made to RSA Insurance Group at $3,762.50. Supervisor Bradshaw moved the Board accept the bid received from RSA Insurance Group at $3,762.50, The motion was adopted as follows: 1 1 8 Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. County Attorney Crook suggested staff review with the County insurance agent the possibility of adding a rider on the County's general liability policy to include the skating rink. County Administrator Caskey presented a request from the Natural Resource Conservation Service (NRCS) to extend its lease agreement of one (1) year to September 30, 1999 maintaining the current lease rate of $9.23 per sq. ft. County Administrator Caskey asked. County Attorney Crook to investigate the possibility of adding an additional clause to the contract regarding the ability of the County to relocate these offices to another site within the same building if the County determines it is appropriate to locate a County .office into this space. County Administrator Caskey also suggested adding a termination clause into the agreement that could be exercised by the County. i Supervisor Spady moved. the Board authorize the County Administrator and County Attorney to prepare a modified lease for consideration by~11'~t:S. A clause is to be added that gives the County flexibility to relocate MRCS staff to other suitable office space and to add a termination clause on the County's behalf. The motion .was adopted as follows: Claud, Cofer, Bradby, Bradshaw. and-Spady voting in favor of the motion (5-0); none voting against. County Administrator Caskey presented a .revised list of legislative priorities reflecting the issues recommended by the Board for inclusion in the County's 1999 Legislative Priority List. Supervisor Cofer moved the Board approve. the revised list reflecting those issues recommended for inclusion in the County's 1999 Legislative Priority List. The list is to also be sent to VACo for reference by its steering committee. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, requested the Board's consideration of revisions to the County's. current, Personnel Policies and Procedures related to sexual harassment and funeral leave. County Attorney Crook requested additional time to review the matter in light of a recent U:S. Supreme Court decision. Supervisor Bradshaw moved the Board refer. the sexual harassment policy to .the County Attorney for his review and work with staff to revise the policy as it relates to a recent U.S. Supreme Court decision. The motion 9 eooK 18.racf168 was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Supervisor Bradshaw further moved the Board accept the funeral leave policy, as presented.. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Supervisor Bradshaw moved the Board adopt the following resolution. and directed staff' to forward it to the attention of the member jurisdictions of Region II with a transmittal letter from the Board Chairman: RESOLUTION TO SUPPORT SUPERVISOR MALCOLM T. COFER BEING REELECTED TO THE REGION II VACo BOARD OF DIRECTORS WHEREAS, Malcolm T. Cofer is a member of the Board of Supervisors of the County of Isle of Wight, Virginia; and, WHEREAS, Supervisor Cofer's current term as an incumbent regional representative on the Virginia Association of Counties (VACo) Board of Directors ends on December 31, 1998; and, WHEREAS, Supervisor Cofer is eligible to serve an additional two- year-term as the regional representative for Region II of VACo; and,: WHEREAS, the Board of Supervisors of the County of Isle of Wight support the reelection of Supervisor Cofer as the Region II representative on the VACo Board of Directors. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia supports the re-election of Supervisor Malcolm T. Cofer as the Region II ' representative on the VACo Board of Directors and urges its fellow county governments of Region II to also .lend their support. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none. voting against. Supervisor Cofer moved the Board designate Robert C. Claud as the County's voting delegate and Phillip A. Bradshaw as the alternate-voting delegate for the upcoming VACo Annual Business Meeting. Staff is to convey the appointment of these voting delegates to VACo by November 1, 1998. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. 1 1 10 aoaK 18 Pac~16~ County. Administrator Caskey reminded the Board- of its Retreat scheduled for October 27, 1998 at 8:00 a.m. in the Conference Room at Paul D. Camp Community College, Suffolk Campus. 1 Chairman Claud moved the Board adopt the following resolution: RESOLUTION IN SUPPORT OF AMENDMENTS THREE (3) AND FOUR (4) TO THE VIRGINIA CONSTITUTION WHEREAS, two (2) important. amendments to the Constitution of Virginia are on the ballot this year that will provide localities the tools to further economic development; and, WHEREAS, Amendment Three {3) will permit localities to better develop j4in~> regional industrial parks to promote industrial growth and enable communities to share the development costs and revenues; and, WHEREAS, Amendment Four (4) enables .localities to attract major business employers and share the tax revenue from new industries and will lessen the impact of transportation and education upon surrounding communities; and, 1 WHEREAS, these amendments will lead to greater cooperation among Virginia's localities `in their economic development endeavors; and, WHEREAS,. these amendments are supported by the Virginia Chamber of Commerce and the Urban Partnership. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County endorses ad supports Amendments Three (3) and Four (4) to the Virginia Constitution for the common good and promotion of economic development in the State of Virginia. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Caskey noted the Board had previously directed staff to consult with the School Superintendent concerning the design of a County flag.. In this regard, included in the agenda are Dr. York's general guidelines and procedures for the competition, stated Mr. Caskey. Supervisor Bradshaw moved to authorize the County Administrator to continue with the proposal for a competition to be conducted within the schools for the design of a County flag. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. I1 ~' 18 ~A~~170 ~ ' aao~ Supervisor Spady moved to authorize staff to designate a committee to judge the flags with a recommendation to the Board. ~ The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Caskey noted the Board had included in its Capital Budget monies for improvements to the old jail building. He requested the Board's authorization to proceed with Requests for Bids to initiate this work. Supervisor Spady moved the Board authorize staff to proceed with soliciting bids to begin the renovation project at the old jail building. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion. (5-0); none. voting against. Mr. Robertson briefed the Board on the County's Fire and Rescue Study currently underway. Mr. Robertson recommended the Board either amend the current study or develop a new study to look at the communications systems, E-911 system and dispatching. Supervisor Spady moved staff consult with the County Attorney to determine if the present contract can be expanded. to broaden the existing. Study. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Caskey distributed correspondence dated September 29, 1998 from Ted McCormack, Deputy Director, Commission on Local Government, acknowledging that a public hearing has been rescheduled for October 27, 1998 on the Franklin/Southampton :County Revenue Sharing. Agreement. Supervisor Spady requested the County Attorney make a report on the Revenue Sharing Agreement to the Board at its October 1 S, 1998 meeting. .County Administrator Caskey reminded the Board that the open house at the YMCA in Smithfield is scheduled for today at 5:00. " County Administrator Caskey requested.. an executive session .later in the meeting. // Chairman Claud called for Old Business. Chairman Claud noted that the County. Administrator and he attended the recent Hampton Roads partnership meeting held in Williamsburg. 1 1 12 1 1 i door 18 Fa~f1.71 Chairman Claud noted he attended the High. Growth meeting in Richmond on September 24, 1998. with the Director of Planning and Zoning. Supervisor Bradshaw notified the Board of the .recent Windsor Annexation Committee meeting and that additional information will be forthcoming. E. Wayne Rountree, P.C., Director of Public Utilities briefed .the Board on sewer and water issues with the Franklin/Southampton County/Isle of Wight County regional committees. Regarding sewer, discussion ensued around the possibility of the City of Franklin and the area covered by its sewage treatment becoming members of the Hampton Roads Sanitation District. The issue of water and any changes to the existing contract with Franklin was not mentioned at the meeting. // Chairman Claud called for New Business. Chairman Claud noted the Moss Commission is encouraging municipal leaders to attend a conference in Charlottesville on the plight of cities and counties. and that Supervisor Cofer plans to be in attendance. /J Chairman Claud called for Appointments. Supervisor Cofer moved the Board appoint Mary B. Carter to fill the unexpired term of Hazel Clemmons on the Social Services Board The motion was adopted unanimously (5-0). Chairman Claud moved the Board appoint Peggy P. Wright to the Beautification Committee. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint Jon Woltman to the Economic Development Committee. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board appoint Pat Clark to the Commission on Aging representing the Newport District. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board appoint .Grace Keen to the .Beautification Committee. The motion was adapted unanimously (5-0). !/ Chairman Claud called for the County Attorney's report. 13 so,oK ~8 rae~172 County Attorney Crook presented the final contract for the architect for Boykn's Tavern,. which he recommends the Board approve and authorize the Chairman to sign. Supervisor Cofer moved the Board approve the architect's contract for the Boykin's Tavern project and authorize the Chairman to sign on behalf of the County. The motion was adopted as follows; Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Attorney Crook presented a Note and Deed of Trust to secure the proffers far Carrollton Meadows, which he recommends the Board approve and authorize the Chairman to sign. Supervisor Spady moved the Board approve the Note and Deed of Trust for Carrollton Meadows .and authorize the Chairman to sign it on behalf of the County. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Attorney Crook presented the Deed for the Camp Washington collection site in Walters which he recommends the Board approve, authorize the acceptance and adopt the resolution. Supervisor Cofer moved the Board approve the Camp Washington collection site Deed. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and. Spady voting in favor of the motion (5-0); none voting against. ...Supervisor Bradshaw moved the Board adopt the following resolution to approve the deed and easement agreement between the Virginia Board of Juvenile Justice, the Virginia Department of Transportation and the County of Isle of Wight County: RESOLUTION TO APPROVE THE DEED AND EASEMENT AGREEMENT BETWEEN THE VIRGINIA BOARD OF JUVENILE JUSTICE, THE VIRGINIA. DEPARTMENT OF TRANSPORTATION, AND THE COUNTY OF ISLE OF WIGHT WHEREAS, the deed for a portion of land, containing 9992.71 square feet, of that larger parcel or tract of land known as Camp Washington has been fully executed by the Commonwealth of Virginia; and, WHEREAS, the Board of Supervisors of the County of Isle of Wight desires to formally accept said portion of land pursuant to Section 15.2-1803 of the Code of Virginia; and, 1 1 1 I4 1 eooN . 18 Fac~173 WHEREAS, funds in the amount of two thousand dollars ($2,000) need to be appropriated fram the unappropriated fund balance of the General Fund to the ~ 998-99 General Operating Budget. of the County of Isle of Wight, Virginia for acquisition of said parcel of land. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia approves the Deed and Easement Agreement between the Virginia State Board of Juvenile Justice, the Virginia Department of Transportation and the County of Isle of Wight and authorizesits Chairman to execute same on its behalf. BE IT FURTHER RESOLVED that funds in the amount of two thousand dollars ($2,000) be appropriated from the unappropriated fund balance of the General Fund to the 1998-99 General Operating Budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator cf the County: of Isle of Wight: is authorized to make the appropriate accounting adjustments in the budget. and to do all things necessary to give this .resolution effect. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against... 1 1 // Supervisor Cofer requested an .executive session under Section 2.1- 344 A7 under the Freedom of Information Act to advise the Board on the status of contractual negotiations related to the Southeastern Public Service Authority in the purchase of the waste to energy power plant. County Attorney Crook requested an executive session .under Section 2.1-344 A7 under the Freedom of Information Act for advice of counsel regarding a litigation matter; under Section 2.1-344 A7 concerning two (2) contract matters requiring advice of counsel; and, under Section 2. l -344 A7 concerning a contract matter from Public Utilities requiring advice of counsel Supervisor Spady requested an executive session under Section 2.1- 344 A7 of the Freedom of Information Act concerning advice of counsel on legal matters requiring advice of counsel. Supervisor Bradshaw requested an executive session- under Section 2.1-344 A7 of the Freedom of Information Act concerning advice of counsel on legal matters requiring advice of counsel IS •~ . Boor 18 rac~17~ Ms. Harris requested an executive session under Section 2.1-344 AS of the Freedom of Information Act concerning citing of industrial prospects and expanding industry. County Administrator Caskey requested an executive session under Section 2.1-344 A 1 of the Freedom of Information Act concerning a personnel matter. Chairman Claud moved the Board enter executive session for the reasons Mated. The motion was adopted unanimously (5-0). Upon returning to open session, Supervisor Cofer moved the. Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by this Board of Supervisors. that such executive meeting was conducted in conformity with Virginia law;. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, () only public business matters lawfully exempted from open meeting requirements. by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: (Claud, Cofer, Bradby, Bradshaw and Spady) NAYS: 0 ABSEN'T' DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Supervisor Spady moved the Board adjourn at 6:40 p.m. The motion was adopted unanimously (5-0). 1 1 16 •~ . ' eoo~ ~ 18 r~cr1~75 ,~~ ~'~ ,,` Robert C. Claud, Sr., Chai m UV+ W. Dou as skey, Cler 17