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06-29-1998 Continued MeetingBOQK ~ ~O ~p^~ 45 CONTINUED MEETING OF THE ISLE OF WIGHT COUNT'S BOARD OF SUPERVISORS HELD THE TWENTY-NINTH DAY OF JiJNE IN THE YEAR NINETEEN HUNDRED NINETY EIGHT PRESENT: Robert C. Claud, Si-., Chairman O. A. Spady, Vice-Chairman Malcolm T. Cofer Phillip A. Bradshaw Henry H. Bradby Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Melinda Goodwyn, Recording Secretary Chairman Claud called. the continued meeting to order at 3:30 p.m. /I Chairman Claud called for consideration of the following: 1 A. FY1999-2003 Capital Improvements Plan Supervisor Bradshaw moved the Board adopt the FY1999-2003 Capital Improvements Plan. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. Chairman Claud called for consideration of the following: B. FY1998-99 General Operating and Capital Budgets Anne F. Seward, Director of Budget and Finance, presented adjustments, as directed by the Board previously, to the General Operating Budget. Ms. Seward presented a request from the Association for the Preservation of Virginia Antiquities for funding in the amount of $6,250. Chairman Claud requested the Director of Budget and Finance include in the FY1998-99 Budget the request from the Association for the Preservation of Virginia Antiquities for funding in the amount of $6,250. Ms. Seward presented a request from the Isle of Wight Magistrate's office for a computer. Supervisor Bradshaw offered to check with Union Camp to see if there was ..any computer equipment that could be utilized by the Magistrate's office. 1 Doan ~.8 rarf 46 Supervisor Cofer requested Ms. Seward include $16,000 for the Isle of Wight Electronic Village. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, briefed the Board on the process by which County employees are evaluated and compensated utilizing the new Pay and Classification Plan. Ms. Seward presented the Capital Budget for the Board's consideration. Supervisor Spady requested that funding for ortho-photography be deleted until the GIS Coordinator position is filled. . As recommended by the Director of Budget and Finance, Supervisor Spady requested Ms. Seward place the General Fund dollars for the Carrollton Library in the budget and, as fiends in the amount of $48,000 are received from the Friends of the Library, that an appropriate resolution be prepared to appropriate the money to the project. Supervisor Spady requested Mr. Robertson provide the Board with a copy of the final draft of the RFP for the Fire and Rescue study for the Board's review. Supervisor Spady moved the .Board authorize $65,000 be included in the Capital Budget for renovations to the old jail and Human Resources Building. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. Supervisor Bradshaw moved the Board authorize the Director of Budget and Finance advertise the Capital Budget with the change of: the Carrollton Library figure and the GIS removal. The motion. was adopted as follows:. Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. Supervisor Spady requested the Director of Public Works prepare an estimate for performing. the requested. renovations to the Juvenile Domestic Relations Court. // MacFarland Neblett, Resident Engineer, VDOT, briefed the Board on the Route 704, Rescue Road, bridge project over Jones Creek. Mr. Neblett stated the following. four (4) alternatives are being considered by VDOT: (1) build a new bridge on the same alignment as the existing bridge and raise the causeway by three (3) feet. A detour will be necessary during. the fifteen (15) month construction time. Estimated cost is $3,000,000; (2) build anew bridge on the same alignment as the existing. bridge andleave the existing causeway. A detour is also required during the fifteen (15) month construction time. Estimated cost is $2.6 million dollars, (3) build the new bridge on a new alignment and raise the 2 BDON .~O rp^! ~7 1 causeway three (3) feet. A detour is recommended for various reasons. Construction time is approximately eighteen (18) months at an estimated cost of $4.5 million dollars and, (4) build the new bridge on a ne~v alignment with the causeway at the existing elevation. A detour is required for approximately three (3) months. Construction time is anticipated to be eighteen (18) months at an estimated cost of $4.1 million dollars. Responsive to Chairman Claud's request, Mr. Neblett noted he would present the alternatives in writing to the Board for their further consideration. // County Administrator Caskey distributed copies of correspondence from Branch Lawson regarding the proposed Graymmor rezoning for the Board's information. Chairman Claud noted the Board would set a date to discuss the Graymor matter further at their next regular meeting on July 2, 1998. // 1 County Attorney Crook requested an executive session under Section 2.1- 344 Al for discussion with counsel and staff concerning two (2) personnel matters and under Section 2.1-344 A7 for advice of counsel concerning a matter of potential litigation. Chairman Claud moved the Board enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (S-0). Upon returning to open session, Supervisor Bradshaw moved the Board adopt the following resolution: WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions. of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by thin Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the 3 ~oc~ 18.M~~ 48 motion convening the executive meeting were heard,. discussed or considered by the Board of Supervisors. u AYES: Claud, Cofer, Bradby, Bradshaw and Spady NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted as follows: Claud,. Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against,. // Supervisor Cofer moved .the Board adopt the FY1998-99 General Operating Budget in the amount of $49,033,1.26. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. // Supervisor Bradby moved the Board adopt the following Ordinance: AN ORDINANCE TO IMPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY, VIRGINIA FOR FISCAL YEAR JULY 1, 1998 THROUGH JUNE 30, 1998 ADOPTED THE TWENTY-NINTH DAY OF JUNE, 1998 BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of the County of Isle of Wight, Virginia, to-wit; (1) That there is hereby levied for the fiscal year beginning ,July 1, 1998, a tax of $0.72"'per one hundred dollars of assessed valuation on all taxable real estate, and all real and personal property of public service corporations in accordance with Section 58.1-2606 of the Code of Virginia, as amended; (2) That there is hereby levied for the fiscal year beginning July 1, 1998, a tax of $0.95 per one hundred dollars of assessed valuation on machinery and tools used in marnifacturing, mining, processing and re-processing businesses as defined in Section 58.1-3507 of the Code of Virginia, as amended; (3) That there is hereby levied for the fiscal year beginning July 1, 1998, a tax of $0.91 per one hundred dollars of assessed valuation on farm machinery 4 ~ooa ~ ~8 :-~rf ~~ and implements as defined in Section 58.1-3505 of the Code of Virginia, as amended; 1 (4) That there is hereby levied for the fiscal year beginning July 1, 1998, a tax of $1.00 per one hundred dollars of assessed valuation on boats, watercraft and aircraft as defined in Section 58.1-3506 of the Code of Virginia, as amended; (5) That there is hereby levied for the fiscal year beginning July 1, 1998, a tax of $0.32 per one hundred dollars, of assessed valuation on watercraft, including vessels and ships, weighing five tons or more,. excluding privately owned pleasure boas ar~d watercraft used #'or rcereational pui•Uos~s only; (6} .That there is hereby levied for the fiscal year beginning July 1, .1998, a tax of $4.40 per one hundred dollars of assessed valuation on all other tangible .personal property as defined .and classified in Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3503, 5.8..1-3504 and 58.1-3506 of the Code of Virginia, except that all household goods and personal effects as defined and classified in Section 58.1-3504 are exempt from said levy; ~, (7) That there is hereby levied for the fiscal year beginning July 1, 1998, a tax of one-half of one percent of-the gross receipts on all telephone and telegraph companies, water companies, and heat, light and power companies accruing from business in the County of Isle of Wight, Virginia, pursuant to Section 58.1-3731 of the Code of Virginia, as amended, however, in the case of telephone companies, charges for long distance telephone calls shall be included in gross receipts for purposes of licenses taxation. BE IT FURTHER ORDAINED AS FOLLOWS: (a) -That all proceeds received from the fiscal year beginning July 1, 1998, from the County general tax rate levies, from other local revenue, from Federal and. State funds and supplements. and from all other funds and sources for general County functions and purposes, including public schools and public welfare, be credited to the General Revenue Fund of this County, and, when and if appropriated by the Board of Supervisors of this County, shall be used for such functions and purposes and to defray the charges and expense of said County and all necessary charges incident to or arising from the execution of the lawful. authorization of the Board of Supervisors of this County; 1 (b) That lump. sum appropriations are hereby made on an annual basis for the fiscal year beginning July 1, 1998, from the General Revenue Fund to the funds and for the separate items, categories, functions and purposes as shown and indicated in the Budget adopted by the Board of Supervisors on July 29, 1998. (c) That the County Administrator is hereby authorized to make all expenditures in payment of all lien items in said budget at any time during the 5 BOOR ~~rA^~ 5O fiscal year in any amounts so long as amounts are not greater than the amount available in the fund for such item or category and said County Administrator is hereby authorized to make line item transfers within categories and from category to category so long as said transfers of line items are within said Budget and do not exceed the funds available for such purpose. (d) That all encumbered funds which are earmarked for specific projects which are not expended during the current fiscal year will be carried over as encumbered funds for said projects .for the ensuing years .unless said encumbrances are removed by action by the Board of Supervisors. (e) That the Treasurer of Isle of Wight County is hereby authorized and directed to transfer to the indicated appropriate "funds" in the aforesaid Budget estimates from the General Revenue Fund, from time to time, as monies become available, sums equal to but not in excess of the appropriation herein made to such "funds" for the functions and purposes therein indicated .from .the General Revenue Fund for the period covered by this appropriation ordinance. (f) That the Treasurer of Isle of Wight County is hereby authorized to honor and pay all warrants and to pay out funds from the various "funds" indicated in said Budget estimates for any contemplated expenditure for which funds have been made available and appropriated for such contemplated expenditures. (g) That this ordinance. be entered in the minutes of this. Board of Supervisors and that copies hereof certified by the Clerk of this .Board, be furnished .the Treasurer of this County. The motion was adopted as follows:. Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. U Supervisor Cofer moved the Board adopt the E-911 Budget in the amount of $148,200. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting against. // At 5:15 p.m., Supervisor Cofer moved the Board adjourn. The motion was adopted unanimously (5-0). W. Doug s skey, Cler Robert C. Claud, Sr., Chairman 6 J J