05-18-1998 Continued Meetingt
suoK 17:.~7~.8
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY. BOARD OF
SUPERVISORS HELD THE EIGHTEENTH DAY OF MAY IN THE YEAR
NINETEEN HUNDRED NINETY EIGHT
PRESENT: .Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Phillip A. Bradshaw
Henry H. Bradby
Also Attending: W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the County
Administrator/Director of Human Resources
Melinda Goodwyn, Acting Recording Secretary
ABSENT: H. Woodrow Crook, Jr., County Attorney
Chairman Claud called the continued meeting to order at 10:00 a.m. for the
purpose of conducting a work session on the Capital and Operating Budgets.
//
Anne F. Seward, Director of Budget and Finance, provided the Board with
a recap of the Operating Budget,
Ms. Seward was directed to make the following changes to the Operating
Budget:
Communications -Supervisor Spady requested $5,000 for voice mail
be deleted
. Planning and Zoning -Supervisor Spady requested $5,000 be added
for County street name maps
County Administration -Supervisor Spady requested the stipend be
increased $600 for the Board of Supervisors Recording Secretary
responsibilities, for a total of $1,800 annually
Public Works/Refuse Collection -Supervisor Cofer requested
$50,000 be deleted from Contracted Services
Public Works/Refuse Disposal -Supervisor Cofer requested the
$850,000 be decreased to $800,000
Public Works/Transportation/Maintenance - .Supervisor Spady
requested the truck identified as an expenditure in the Utilities
1
1
1
/1
BD~n ~ J •~: ~ LJ
budget be shared by the Utilities and Public Works Departments
1
Road Improvements -Supervisor Cofer requested the $540,000 be
.maintained
Commissioner of Revenue -Supervisor Cofer requested- Note (C)
Request for Mass Reappraisal Software be funded at $15,000
Fifth District Court Services Unit -The Board concurred with Ms.
Seward's recommendation to increase by $16,700 to $110,000
Parks and Recreation -Chairman Claud requested an increase. by
$400 for a public address system and by $4,000 for a utility vehicle
Museum -Supervisor Spady requested $5,000 be deleted for the Isle
of Wight video and requested Mrs. Harris provide a
recommendation to the Board
Carrollton Library -Supervisor Cofer requested $23,600 be reduced
from the operating budget
.Comprehensive Services Act - Ms. Seward noted -she would come
back to the Board should the amount exceed- $96,917
1
1
Youth Services -The Board concurred with Ms. Seward's
recommendation to decrease the local contribution by $604, as
stipulated in the grant application
Transfer to Enterprise- Funds -The Board concurred with Ms.
Seward's recommendation to decrease the Skating Rink contribution
by $23,600
"Public Utilities -The Board requested $10,000 for a permanent
generator be deleted: Supervisor Bradshaw requested the. Franklin
Water System Line item be reviewed with the Director of Public
Utilities. Supervisor Cofer requested Ms. Seward to investigate the
revenue projection for the .Franklin distribution system and
breakdown the $460,000. Supervisor Bradshaw requested Ms.
Seward to check with the Director of Public Utilities regarding a
letter sent to the Board from Franklin dated May 13, 1998
concerning additional capital funding for the Franklin water system.
Animal Control -The Board concurred with Mr. Robertson's
recommendation not to fund the additional off cer position as
.requested
Public Utilities -The Board authorized. the funding of a .Pump
2
904M ~~ ~%~:~ 1 ?®
Station Mechanic position
-Parks and Recreation -Supervisor Bradshaw requested the County
Administrator and staff perform an analysis on the Maintenance
Worker I and Sr. Recreation Leader II positions for the .Board's
consideration next year
Commissioner of Revenue: Regarding the supplement of two (2)
County funded positions to match that of co-workers funded by
Compensation Board, Chairman Claud requested Mr. Robertson to
abide by existing County policy and not authorize the supplement.
Regarding the request to supplement the salary of two (2) County
funded part-time positions, Supervisor Bradshaw directed that no
additional increases be provided until the Constitutional Off cers
come under the County's Compensation Plan and the salary increases
for FY 99 should be the same as the County. The Board concurred
that item numbers three (3) and four (4) on the position requests not
be approved.
Treasurer -The Board concurred that the position request not be
approved
Public Utilities -The Board concurred that the position number one
(1) reclassif•,cation request be approved and that the temporary Clerk
position to key in Windsor sewer customers to the. system. be
considered next year
Public Works -The Board concurred with Mr. Robertson's
recommendation not to reclassify or regrade the requested position
Part-Time Salaries - Mr. Robertson provided the Board with a
history of part-time. salaries, including why custodial personnel are
paid differently. than secretarial/clerk positions. Mr. Robertson
provided the Board with the methodology for this year's salary
increases which will generally range between 3.23% to 4.38% based
on evaluations.
Supervisor Bradshaw moved to take a fifteen minute recess for lunch at
12:25 p.m. The motion was adopted unanimously (S-0).
The Board returned to open session at 12:50 p.m.
Ms. Seward stated that the Board's adjustments made thus far provided a
reduction of $97,500.
Regarding the Capital Improvements Program, Mr. Hartley was directed
to make the following adjustments:
1
[l
3
Schools -the Board directed Mr. Hartley to change $30,000 to
$124,500 for vehicles in 1998-99
1
Public Utilities -The Board directed Mr. Hartley to change to
$20,000 under #8, a utility truck; move #9, dump truck, to Public
Works; delete # 13, $20,000 for the generators. Under # 12,
.Chairman Claud requested Mr. Hartley to provide the Boardwith
more information.
Health Department -The Board directed that # 1 be moved over in
the amount of $126,000 to FY 99-2002
. Carrsville Volunteer Fire Department - Supervisor Spady
recommended that a plan be implemented for all fire and rescue
operations before approving any capital expansions or requests for
purchases before the next budget year.
Supervisor Cofer. moved the Board authorize staff to develop and solicit
RFPs for fire and rescue services for the .County to include demographics,
buildings and sites. The motion was adopted as follows: Claud, Cofer, Bradby,
Bradshaw and Spady voting in favor of the motion; none voting against.
1
Supervisor Cofer moved the Board authorize the County Administrator
draft a letter to State officials thanking them for their past assistance and
requesting they cease their efforts. The motion was adopted as follows: Claud,
Cofer, Bradby, Bradshaw and Spady voting in favor of the motion; none voting
against.
Supervisor Bradshaw moved the Board direct. the County Administrator
and staffto investigate the fire calls and responses that the Carrsville Volunteer
Fire Department has made to the City of Franklin and to begin maintaining a log
of same. The motion was adopted as follows: Claud, Cofer, Bradby, Bradshaw
and Spady voting in favor of the motion; none voting against.
Windsor Volunteer Rescue Squad -The Board directed that the new
ambulance in the amount of $80,000 be moved to FY 99-2000
C
. Parks and Recreation -The Board directed #8, Jones Creek Boat
Ramp be subject to a grant being received and move #7, vehicle, in
the amount. of $16,000 to FY 99-2000
Circuit Court -The Board directed that # 1 be moved to 2004 and
beyond
Public Works -The Board directed that #2 be moved to FY 99-2000
in the .amount of $15,000; .that #3 be moved back to FY 99-2000;
that #4 be deleted in the amount of $90,000; and that #6 be moved
4
804a 1? ~~`7~~
back to FY 99-2000 with additional information requested. Further,
Ms. Seward was directed to add a dump truck in the amount of
$70,000 to be utilized as a motor pool vehicle.
Supervisor Bradshaw left the meeting at 2:00 p.m. and did not return.
Economic Development -Supervisor Cofer directed that Items 1 and
2 be moved to FY 99-2000. Supervisor Cofer recommended Item
#4 be increased to $44,000.
Sheriffs Department -Supervisor Spady recommended reducing the
number of vehicles to three (3) in some subsequent fiscal year.
County Administrator Caskey presented to the -Board for its information a
cost estimate to locate certain staff in the. vacant office space in the Human
Resources Building, as .well as work necessary to the old jail building.: The
Board agreed such information should be forwarded to the Building and Grounds
Committee for further consideration.
E. Wayne Rountree, Director of Public Utilities, recommended the Board
delete the funds previously appropriated for the School Pump Station project at
the Carrollton and Smithfield Schools as funds in the amount of $228,515 will
need to be spent in 98-99 as opposed to $45,000.
Ms. Seward noted she will provide the Board with a summary of all
supplemental budget requests from outside organizations for their consideration.
Supervisor Cofer moved the Board adjourn at 2:20 p.m. The motion was
adopted (4-0).
l)l)
W. Dou as skey, Cler
Robert C. Claud, Sr., Chairman
1
5