04-30-1998 Continued MeetingBOCK ^(
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CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRTIETH DAY OF APRIL IN THE YEAR
NINETEEN HUNDRED NINETY EIGHT
PRESENT: Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Phillip A. Bradshaw
Henry H. Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of Human
Resources
Carey H. Mills, Recording Secretary
Chairman Claud called the meeting to order at 2:00 p.m. for the purpose
of a budget work session.
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Anne F. Seward, Director of Budget and Finance, presented the total
revenue projections in the amount of $47,436,438, a 3% increase over. the prior
year in the amount of $1.3. Ms. Seward noted the local funds equate to
$27,004,500.
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C. W. Phelps, Sheriff, stated the Governor signed into law on Apri18, 1998
a Bill that changed the allotted ratio of deputies to one (1) deputy per 1,500
population for an increas,; in the County of five (5) State funded positions. In
this regard, Sheriff Phelps recommended the continued local funding of only two
(2) positions, and that he be allowed. to use the funds to continue to fund a deputy
to work with the schools. Further, Sheriff Phelps proposed the Board allocate
$6,000 for the E911 Dispatch Center Supervisor, $6,000 budgeted for emergency
dispatching and an additional $6,000 from general funds to allow him to appoint
an additional dispatcher to serve as a Supervisor over the Dispatch Center
responsible for the reporting systems. Sheriff Phelps noted, if approved, the cost
to the County would. be $12,000, plus benefits, to provide these two (2) positions
to the Sheriffs office with a savings to the County of over $100,000 while still
increasing his staff by two (2) people. Sheriff Phelps noted there is a difference
between certain County funded positions and what monies will be paid by the
State in July 1, 1998 for the five (5) funded positions and recommended that
rather than these employees suffer a decrease in their salaries, the Board ensure
that these five (5) individuals do not take a decrease in pay. .
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John , Edwards, GIS. Coordinator, provided the Board with a brief
demonstration of the GIS system. Mr. Edwards requested $109,273 in his
Department's upcoming budget and noted he is requesting $6,000 in next year's
budget to update a backlog of tax maps since July of 1996.
Lynn P. Hams, Director of Economic Development, presented a detail of
her marketing requests. Ms. Farris noted -the full-page ad in .the VJ-.,gjnia
Busine~could be reduced to half-page ads as the Alliance does advertise a full-
. page ad. Regarding Travei and Training, Ms. Harris recommended that the
County be well represented at trade shows..
Supervisor Bradshaw recommended travel requests for trade .shows be
.considered on a case-by-case basis and that Ms. Harris provide the Board with
the necessary .information as shows are advertised.
Alan S. Nogiec, Director of Parks and Recreation, presented his
recommended budget requests. to the Board noting that parts can not be obtained
for the telephone system at Nike Park which is ten (10) years old. Mr. Nogiec
noted that a TV/VCR is included in the identified $700 line item and he is
requesting $400 for a public address system; $1,600 for replacement of two (2)
air conditioners; $9,800 for a utility vehicle for the maintenance of ballfields and
for maintenance of the trail at Nike Park; $600 for a saw to enhance
woodworking capabilities; and $400 for replacement of anon-functioning time
clock. Mr. Nogiec further requested a Maintenance Worker I position and a
Senior Recreation Leader II position. Regarding his video request, Mr. Nogiec
noted the. Museum has amini-theater which provides historical information about
the County and the $5,000 request is for the creation of this program.
Following discussion by the Board on the School's budget, Chairman Claud
noted he is as concerned about the next fiscal year as he is this upcoming fiscal
year because of the proposed new middle school.
Supervisor Bradshaw pointed out the Board is not reducing the School's
funding, ratherreducing the School Board's request and the result is still a 4.3%
increase in local funding.
Supervisor Cofer recommended that when the Board works towards the
balanced budget and-until the Board gets the final reassessment figures in, that
several hundred thousand dollars be taken from the fund balance on a temporary
basis.
.Chairman. Claud .requested Ms. Seward provide the Board .with an
operating projection on the capital for the new school illustrating the-effect the
bond issue will have on that year before the Board advertises its budget for this
year.
Supervisor Cofer suggested he and Chairman Claud meet with the School
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Board representatives to determine if there are any areas that can make a
difference before the Board's regular meeting next Thursday.
Supervisor. Bradshaw moved the Board authorize Chairman Claud and
Supervisor Cofer to meet with the School Board .prior to the Board's regular
meeting next Thursday. The motion was adopted by the following vote: Claud,
Cofer, Bradby, Bradshaw and Spady for the motion, none against.
County Attorney Crook went on record that State law requires the approval
of the School Board budget by May 1, 1998.
Ms. Seward noted- there are still some items which she will be seeking
direction from the Board in the near future, i.e., Centranet, requests of the
Commissioner of Revenue and requests for additional positions.
Supervisor Bradshaw requested Ms. Seward summarize these outstanding
issues and provide the Board with a copy:
County Administrator Caskey presented a request from the Isle of Wight
Tourism Bureau to use the parking lot across from the Isle of Wight/Smithtield
Branch Library for the Olden Days event.
Supervisor Cofer moved the Board authorize the Olden Days Committee
to use the County land across from the library. The motion was adopted by the
following vote:. Claud, Cofer, Bradby, Bradshaw and Spady for the motion; none
against.
.Regarding a letter sent to the County from David Olsen, Chairman, Board
of Assessors, Supervisor Bradshaw referred the matter to the County Attorney for
his comments.
County Attorney Crook suggested bringing the representative from the
assessing firm to the Board's next meeting.
Supervisor Bradshaw .moved the Board direct the County Attorney to
contact the appraisal firm and have a representative present at the Board's May
7, 1998 meeting with a complete up-to-date report. The motion was adopted by
the following vote: Claud, Cofer, Bradby, Bradshaw and Spady for the motion;
none against.
Ms. Harris requested an executive session under Section 2.1-344 A3
concerning the use of public property and under Section 2.1-344 A7 concerning
advice of counsel.
County Attorney Crook requested an executive session under Section 2.1-
344 Al concerning three (3) personnel matters.
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Chairman Claud requested an executive session under Section 2.1-344 Al
concerning one personnel matter.
Supervisor Cofer moved the Board enter executive session for the reasons
stated. The motion was adopted by the following vote: Claud, Cofer, Bradby,
Bradshaw and .Spady for the motion; none against.
Upon returning to open session, Supervisor Bradshaw moved the Board
adopt the following resolution:
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
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WHEREAS, 2.I-344. lA of the Code of Virginia requires a certification by
this Board of Supervisors that such executive :meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard,. discussed or considered by
the Board of Supervisors..
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
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The motion was adopted by the following vote: Claud, Cofer, Bradby, .
Bradshaw and Spady for the motion; none against.
Supervisor Cofer moved the Board authorize the Director of Budget and
Finance to-move $3,350 from the contingency fund to the salary line item for an
Assistant County Attorney to cover May and June of this year. The motion was
adopted by the following vote: Claud, Cofer, Bradby, .Bradshaw and Spady for
the motion; none against.
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At 4:30 p.m., Supervisor Cofer moved the Board continue its meeting until
May ?, 1998 at 1:00 p.m. when it meets with the Director of Economic
Development to discuss an economic development committee. The motion was
adopted unanimously (5-0).
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Robert C. Claud, Sr., Chairman
W. Dougl s C key, Cle