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04-02-1998 Regular MeetingeoeK 17 >~.:~F~B REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SECOND DAY OF APRIL IN THE YEAR NINETEEN HUNDRED NINETY EIGHT PRESENT: Robert C. Claud, Sr., Chairman O. A. Spady, Vice-Chairman Malcolm T. Cofer Phillip A. Bradshaw Henry H. Bradby Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator ..Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Claud called the meeting to order at 2:00 p.m. The invocation was delivered by Supervisor Bradshaw. // Chairman Claud called for Special Presentations. Chairman Claud noted that the County Administrator has advised that due to a scheduling conflict of G. Conoly Phillips, Chairman, Southeastern Public Service Authority (SPSA), the annual presentation to the Board on the general operations of SPSA has been cancelled with the request that it be rescheduled for the May 7, 1998 meeting. Wylie R. Cooke, Jr., MMM Design Group, briefed the Board on the proposed regional juvenile detention facility :designed to serve the six (6) jurisdictions of Isle of Wight, Southampton, Greensville and Brunswick Counties, as well as the Cities of Franklin and .Suffolk. Mr. Cooke noted the proposed juvenile jail site is on land owned by the Western Tidewater Regional Jail and would require an arrangement, either by lease or~ purchase, for the location of this facility at this site. Mr. Cooke stated the proposed facility is located to take advantage of the existing site, but at the same time, .the facility must be sight and sound away from the adult population at the regional jail. Mr. Cooke noted some of the shared services would be food, laundry and grounds keeping services, as the facility will be designed to complement the equipment and services in the adult facility so that services could be the same. Mr. Cooke stated the proposal has not yet been presented to the Western Tidewater Regional Jail Authority and there still must be an agreement with the City of Suffolk. Mr. Cooke stated a commission of the participating jurisdictions will be formed to .operate and. manage the facility. 1 1 BOOK 1? ~.~"~~J r~ County Attorney Crook commented when the Western Tidewater Regional Jail was built, a regional commission was formed under. the statute .which established the participation and the interest with the property being deeded. to the three (3) jurisdictions. Mr. Crook explained the history of the prior jail stating the County participated with the City of Suffolk to build a jail in the City of Suffolk and .the County had no control, ownership- or voice over the administration of that jail. Mr. Crook advised that when the jail became crowded, the City of Suffolk informed the County that it could no longer use the jail. Mr. Crook stated as a result, he had to go to court and get an injunction over the City of Suffolk to make it take the County's prisoners and set an amount to be paid. When the Western Tidewater Regional Jail was built with the Cities of Suffolk and Franklin and the County, joint ownership; equal participation on the Board and mutual control were established. The County is now considering. building a juvenile detention facility in the City of Suffolk with participation by otherjurisdictionsand if a commission is not established, this facility could end up as Suffolk's juvenile detention facility.. County Attorney Crook noted it is essential that the Board establish the entity to pre determine representation, ownership and the amount to be paid by each. jurisdiction. 1 .Supervisor Spady moved the Board adopt the following non-binding resolution and that efforts be made to establish the regional entity that will own and operate the facility: RESOLUTION ENDORSING THE JUVENILE DETENTION PROGRAM DESIGN AND PLANNING STUDY FOR THE CONSTRUCTION OF A JUVENILE. DETENTION FACILITY TO SERVE THE CITIES OF SUFFOLK AND FRANKLIN AND THE COUNTIES OF BRUNSWICK, GREENSVILLE, ISLE OF WIGHT AND SOUTHAMPTON AND REQUESTING CAPITAL FUNDING FOR THE CONSTRUCTION OF THE JUVENILE DETENTION FACILITY WHEREAS, the Cities of Suffolk and Franklin- and the Counties of Brunswick, Isle of Wight and Southampton seek to construct a forty bed juvenile detention facility to be located in the City of Suffolk; and, WHEREAS, the Virginia Department of Juvenile Justice. previously endorsed the Juvenile Detention Needs Assessment submitted by the Cities of Suffolk and Franklin and the Counties. of Brunswick, Greensville, Isle of Wight and Southampton on September 10, 1997; and, 1 WHEREAS, established procedures require adoption of a formal resolution from the governing body of each locality to indicate. local interest to seek capital funding participation by the Commonwealth through the Virginia Department of Juvenile Justice. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that it does. hereby express its intent to 2 :1 eooK 1~ =ti;:.050 proceed with the construction of a 40 bed juvenile detention facility to be located in Suffolk, and to seek the maximum amount of capital funding reimbursement from the Virginia Department of Juvenile Justice. The motion was adopted unanimously (5-0). // Chairman Claud indicated the following Consent Agenda included Item 2, A and B, and asked.. if there were any items for removal: Resolution to Appropriate $503,368 From the Unappropriated Fund Balance of the General Fund for the Acquisition of Property March 5, 1998 .Regular Meeting Minutes There being no items requested by the Board. members for removal, Supervisor Bradshaw moved the Board approve all items of the Consent Agenda. The motion was adopted unanimously (5-0). // Chairman Claud called for Transportation Matters. Jonathan W. Hartley, Director of Planning. and Zoning, presented a status report on the Rural Addition Program. Mr. Hartley noted that County staff will arrange a meeting with VDOT to assess what steps need to be taken, and by whom, to move the identified priority roads of Poplar Drive, South Johnson Avenue, South Shore Drive and Duke's Lane forward as part of the Rural Addition Program. Chairman Claud and Supervisor Bradby requested that a meeting with VDOT be scheduled for 5:00 p.m. prior to the Board's regular meeting on April 16, 1998. Jerry Neighbours, resident on Gayle Way, requested that the 3/10 of a mile of unimproved roadway be ditched.. Mr. Neighbours further requested that gravel be laid with culverts to improve a drainage problem. Mr. Neighbours stated there are thirteen (13) residences, of which ten (10) are occupied, on Gayle Way and presented a petition containing the signatures of all but one of the residences, including the names of Bruce Spady and Richard Turner, who use the roadway for farming. operations. Supervisor Spady requested staff to follow-up with VDOT and provide Mr. Neighbours with a status report on Gayle Way. Supervisor Bradby requested that Mr. Hartley investigate the status of 1 1 3 ~~ ea~K ~ 1 / ~.: ~~ 51 1 Emmanuel Church Road with the Resident Engineer and provide the Board with a report on ditching efforts. Responding to Supervisor Bradby's inquiry on the lighting request at the concrete barrier at the Cypress. Creek Development, Mr. Hartley noted that he has discussed verbally the lighting request with the Smithfield Town Manager although at this point he has not received a response back on the request. Supervisor Bradby requested Mr. Hartley continue in his efforts to have lighting installed at the concrete barrier at the. Cypress Creek Development as it presents hazardous driving conditions for motorists traveling on Route l0e // Chairman Claud called for Citizens Comments. There were no citizens comments offered for discussion by the Board. // 1 _~ Chairman Claud called for the Community Development"report. Mr. Hartley presented the proposed Capital Improvements Program for FY 1999-2003 which reflects a School Board adjustment concerning an advance on the purchasing of certain school buses. Mr. Hartley noted that the General Summary Page, under the category called Carrollton Public Libraries, does include all library systems and is not specific to the Carrollton Library. Mr. Hartley requested the Board authorize staff to advertise the -CIP for public hearing on April 16, 1998. Supervisor Cofer moved the Board authorize staff to advertise the CIP for public hearing on April 16, 1998. The motion was adopted unanimously (5-0). George- Morrison, Environmental Planner, provided the Board with an overview of the key provisions of the proposed Chesapeake Bay Local Assistance Department (CBLAD) regulation ;amendments, as contained in the Board's agenda. Mr. Morrison called the Board's attention to Item 1 concerning the 100 foot buffer and noted the. County. currently offers a 50 foot reduction if a Water Quality Impact Assessment is provided with a provision of best management practices. Mr. Morrison referred to Item 4 concerning the septic.. system performance criteria, specifically the five (5) year septic system, pump-out, and noted he is working with the City of.Suffolk and the Health District to produce an educational program offering information on how best to maintain a septic system as opposed to policing and enforcing the provision. Supervisor Spady reminded Mr. Morrison that educating individuals on the care of their septic systems is acceptable, however, he does not believe the 4 BooK 1? ~~.:~ f 52 County should begin enforcing a mandatory pump-out program. Supervisor Spady further noted that he believes each. jurisdiction should. have some say as to where it wants to set a buffer zone. Mr. Hartley presented the following request for the Board's consideration: The request of "Truckland" to construct an addition onto an existing .building. located at 19441 Brewer's Neck Blvd., in Newport Magisterial District, which is located in the St. Luke's Historic District. Mr. Hartley noted. the application was considered by the Historical Architectural Review Committee which recommended approval of the request County Attorney Crook warned the Board that if nothing is in writing or contained in the application and a structure is built entirely different, the Director of Planning and Zoning and the Code Enforcer will not know what the applicant stated to the Advisory Committee in order to get it to approve the application. He further suggested that minutes of the Committee be reported to the Board along with. their recommendation. Supervisor Spady moved the Board approve the request contingent upon the County Attorney reviewing the information. If additional information is needed, same will be provided to the County Attorney. The motion was adopted unanimously (5-0). Mr. Hartley presented the following for the Board's consideration. The request of Custom Contracting. Services to install a four (4) foot by twelve (12) foot sign in the exiting cabinet located at 14528 Benn's Church Boulevard, in Newport Magisterial District, which is located in the St. Luke's Historic .District. Mr. Hartley noted the application was considered by the Historical Architectural Review Committee which recommended approval of the request. Following no comments from the Board, Supervisor Spady moved the Board approve the request. The motion was. adopted unanimously (5-0). // Chairman Claud called for the Public Utilities report. The Director of Public Utilities offered nothing for consideration by the Board, but did note he had one matter for executive session later in the meeting. // 5 ,~ 1 1 eooK ~7 ~~:~f 53 Chairman Claud called for the Economic Development report. 1 Lynn P. Harris, Director of Economic Development, noted Evelyn Chandler would later provide the Board with a fund raising report regarding Boykin's Tavern. Ms. Harris noted the General Assembly has awarded the County $200,000 for this fiscal year with an additional $25,000 the following. fiscal year, subject to the Governor°s approval. Ms. Harris further noted a copy of the State grant agreement has been forwarded to the County Attorney for his: review. County Attorney Crook noted the State grant agreement was received in his office only yesterday and he would .request additional time to review said agreement before recommending it to the Board. Ms. Harris noted she has received requests from local farmers. to plant crops.. at the Isle of Wight County Industrial Park located on Route 460. Ms. Harris further noted the County would be responsible for any crop loss or damage should an industry select this site for location. 1 Upon recommendation of County Attorney .Crook that he prepare the lease on this property, Supervisor Bradshaw moved that the Board direct staff to meet with the County Attorney to work out a lease agreement on the Isle of Wight County Industrial Park located on Route 460 for the purpose of farming the property. The motion was adopted unanimously (5-0). Ms. Harris noted a request was received from The Travel Industry Association that each locality adopt a resolution designating May 3-9, 1998 as National Tourism Week. Ms. Harris noted that the County and the Town of Smithfield sponsor Olden Days the following week :which serves as an event for national tourism. Supervisor. Spady moved the Board. adopt the following resolution: RESOLUTION DESIGNATING MAY 3-9, 1998 AS NATIONAL TOURISM WEEK IN THE COUNTY OF ISLE OF WIGHT WHEREAS, the Travel Industry Association has celebrated National Tourism Week since 1984 and this year has designated the week of May 3-9 as National Tourism Week; and, 1 WHEREAS, it is important for travel and tourism to gain nation-wide public recognition and aweek-long celebration .unites the travel and tourism industry in support of a common event with a national theme, "Tourism Works for America"; and, WHEREAS, the County of Isle of Wight recognizes the support that 6 BOCK 1 1 ~;~;~ ~ 1`34 tourists and visitors contribute to the County of Isle of Wight NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Isle of Wight declares the week of May 3-9, 1998 National Tourism Week. The motion was adopted unanimously (5-0). Ms. Hams noted the County's WEB site will be activated next week. She further noted the County's video and Community Profile may be viewed on the WEB site. Ms. Harris noted the Director and marketing representatives from the Hampton Roads Economic. Development .Alliance have toured the County`s. industrial/commercial sites. Ms. Harris noted there will be an article in the Hampton Roads Chamber of .nmmPrne NPwciPrtPr next month, along with pictures of the County's sites. Supervisor Bradshaw requested Ms. Hams provide him with a copy of the article expected to appear next month in the Hampton Roads Chamber of Commerce New letter.. Regarding the establishment of an Economic Development Committee to oversee the County's economic development efforts, Ms. Harris reminded the Board that there is currently an Overall Economic Development Committee consisting of five members appointed by the Board and. it may be redundant to have two committees providing their expertise and support to the overall economic development strategy for the County. Chairman .Claud suggested the two committees (Overall Economic Development Committee and the proposed committee) be combined into one advisory committee. Ms. Hams noted she had several matters for executive session later in the meeting. Chairman Claud requested the County Attorney review Item 10 on the last page of .the ISTEA Agreement regarding the total match and make a recommendation at the Board's April 16, 1998 meeting. 1/ Chairman Claud called for the Parks and Recreation report. Alan S. Nogiec, Director of Parks and Recreation, presented a resolution to apply for a grant from the USDA which is a part of the Parks and Recreation summer activities. program performed in three locations throughout the County. 7 LJI 1 1 eoaK 17 -~ ~~J Supervisor Bradshaw moved the Board adopt the following resolution: 1 RESOLUTION TO AUTHORIZE THE DEVELOPMENT AND SUBMISSION OF A GRANT APPLICATION AND TO ACCEPT AND APPROPRIATE TWENTY NINE THOUSAND TWO HUNDRED AND SIX DOLLARS OR SO MUCH AS SHALL BE RECEIVED FROM THE UNITED STATES DEPARTMENT OF AGRICULTURE, SUMMER FOOD. PROGRAM i WHEREAS, .the Board of Supervisors of the County of Isle of Wight, Virginia has authorized the development, submission and receipt of a grant from the United States Department of Agriculture, Summer Faod Service Program; and, WHEREAS, the funds in the amount of twenty nine thousand two hundred and six dollars ($29,206) or so much as shall be received from the United States Department of Agriculture, Summer Food Service Program, need to be appropriated to the Department of Parks and Recreation, Summer Program line item in the 1998-99 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty nine thousand two hundred. and six dollars ($29,206) or so much as shall be received from the United States Department of Agriculture, Summer Foad Service Program be appropriated in the 1998-99 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). 1 Mr. Nogiec stated the lighting system owned by the Recreational Facilities Authority and utilized at the Windsor High School baseball field prior to the construction of the County°s new high/middle school in Windsor was removed and placed in storage. Mr. Nogiec noted there. may be an interest with some of the athletic associations in the County to purchase the lighting system at a nominal fee and he would recommend the lighting system be declared surplus and sold at auction. Mr, Nogiec noted the poles are difficult to move and there should be a stipulation that whomever. purchases the lighting system should also remove the poles which are located at the Jones Creek Boat Ramp. Mr. Nogiec further noted there is playground equipment installed at the Camptown Recreational Center and Park and he would further recommend this be declared surplus and sold at auction as there may be a need for this type of equipment at a day care facility. 8 "7 ~? ~ [;- Supervisor Bradshaw moved the Board declare the sport .lighting components and the playground equipment at Camptown Park as surplus equipment and offer the equipment for sale at County auction. Sale of the sport lighting components should stipulate that the light poles be removed from their present location at Jones Creek Boat Ramp. The motion was adopted unanimously (5-0). // Chairman Claud called for the County Administrator's report. .County Administrator Caskey asked for the Board's consideration of a resolution contained in the agenda recognizing volunteers in the County. Donald T; Robertson, Assistant to the County Administrator/Director of Human Resources, distributed afull-page ad intended to be printed in The Tines and- the Tidewater New along with a copy of the resolution contained in the agenda in recognition of volunteer week. Supervisor Cofer moved the Board adopt the following resolution and that the format of the representation be printed in The Times and the Tidewater News: RESOLUTION TO DESIGNATE APRIL 12-18, 1998 AS VOLUNTEER RECOGNITION WEEK IN ISLE OF WIGHT COUNTY WHEREAS, we are. a nation that was founded by individuals who have dedicated their lives, energies, and resources to making this a better world for themselves, their families, and their neighbors; and, WHEREAS, volunteerism directly reflects the democratic principles upon which this nation. was .founded in that everyone, regardless of their circumstances, race, age, sex, color or creed can volunteer; and, WHEREAS, the number of individuals engaging in volunteer work and the important variety of services provided increase each year, providing challenges and fulfillment, rich rewards from helping others, improving skills, and widening one's horizons; and, WHEREAS, it is appropriate to recognize and to honor the numerous contributions of the many volunteers serving the community of Isle of Wight, as :well as this Commonwealth of Virginia, and to join in with State and national leaders to set a special time for such recognition. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the week of April 12-18, 1998 be designated as Volunteer Recognition Week in Isle of Wight 1 1 9 County. ooeK ~.7 -: ~ ~ ~7 The motion was adopted unanimously (5-0). Grace Keen accepted the resolution on behalf of the volunteers in the County. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE THIRTEEN THOUSAND SEVEN HUNDRED TWENTY FIVE DOLLARS FOR TITLE IV E FOSTER ADOPTIVE PARENT TRAINING GRANT WHEREAS, the Social Services Board of the County of Isle of Wight has received funding for the Title IV E Foster Adoptive Parent Training Grant; and, WHEREAS, the funds in the amount of thirteen thousand seven hundred twenty five dollars ($13,725) need to be appropriated to the appropriate line item in the 1997-98 budget of the County of Isle of Wight, Virginia. i NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirteen thousand seven hundred twenty f ve dollars ($ l 3,725) be appropriated to the 1997-98 Social Services Board budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that, the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0): Mr. Robertson presented afollow-up to information previously provided to the Board regarding how County benefits compare to other localities in the surrounding area. Mr. Robertson stated the County is currently the only locality of the nine localities surveyed that capped sick leave accrual .and he would recommend the Board consider raising the cap or deleting the cap, but continue with the provision currently in the County's policy where employees are only compensated upon retirement for remaining sick leave balances and that the cap be left at 25% of the remaining sick leave balance or $2,500. .--, Supervisor Bradshaw moved the Board. authorize staff to amend the Personnel Policies and Procedures Manual to allow the .unlimited accrual of sick leave for eligible employees. The motion was adopted unanimously (5-0). County Administrator Casket' stated the Board, at prior meetings, has discussed the need for adopting an emergency sheltering plan to include 10 eoaK 17 ~;.•:~ 658 participation by County employees to assist the Department of Social Services in providing personnel for manning shelters during emergency situations. The Board, at its first meeting in March, requested that this matter be deferred and placed back on the Board's agenda for further discussion, stated Mr. Caskey. Mr. Robertson stated another meeting was held in the interim in which certain trouble. spots were reviewed and any references to the Red Cross with regards to sheltering were removed until the Red Cross is more active with the County's activities. Further, an adjustment was made regarding compensation in that the Fair Labor Standards Act was inserted to reflect that employees would be compensated with regard to the provisions of the Act, stated Mr. Robertson. Chairman Claud moved the Board adopt the Emergency Sheltering Policy. The motion was adopted unanimously (5-0). County Administrator Caskey reminded the Board that it should authorize staff to advertise the School Board Budget for public hearing at the Board's April 16, 1998 meeting. Supervisor Cofer moved- the Board authorize staff to advertise the. School Board Budget for public hearing at the. Board's April 16, 1998 meeting. The motion was adopted unanimously (5-0). County Administrator Caskey requested the Board consider a date and time fora follow-up meeting with the School Board. Chairman Claud noted the Board would set April 21, 1998 at 7:00 p.m. for the purpose of a joint meeting with the School Board. Chairman Claud noted the Board would also hold a work session with .the three (3) departments for clarification on FY1998-99 budget requests orrApril 30, 1998 at 2:00 p.m. The meeting will include both the County and School budgets. // Chairman Claud called for Old Business. County Attorney Crook recommended the policy for Parental Financial Contributions for Comprehensive Services Act (CSA) services to the Board for action. Supervisor Bradshaw moved the Board authorize staff to implement a formal policy for parental reimbursement for services provided through .the Comprehensive Services Act (CSA) Parental Reimbursement Plan. The motion was adopted unanimously (5-0). // 1 1 1 11 809K 1 1 .~~:. ~~~ Chairman Claud called for New Business. There was no new business offered for discussion by the Board. 1 // Chairman Claud called for Appointments. Supervisor Bradby moved the Board appoint Josephine Smith to the Social Services Board, filling the unexpired term of Reverend Primbroke D. Hill, which expires in July of 2000. The motion was adopted unanimously (5-0). . // Chairman Claud called for the .County Attorney's report. 1 County Attorney Crook distributed copies of a preliminary draft of the Parks and Recreation Advisory Committee Bylaws which may not be in line with the resolution to create the Committee. Mr. Crook noted the Board may wish to review the Bylaws before taking any action. Chairman Claud requested that the Bylaws be placed on the Board's agenda for April 16, 1998 for action by the Board. The motion was adopted unanimously (5-0). County Attorney Crook stated the County Administrator recently forwarded to him information regarding the Head Start building at the old Smithfield High School, which used to be the athletic field building, and which was previously leased to the STOP organization from September 1, 1987 to May 31, 1988. Mr. Crook .noted the YMCA would like to use. the building during the summer months when the STOP organization is not utilizing the property. Mr. Crook advised a new lease agreement should also be prepared for the STOP organization since there has not been a lease since 1988. Supervisor Cofer. moved the Board direct the County Attorney to prepare a lease for the YMCA to utilize property during the summer months which is currently utilized by the STOP organization and to also prepare a lease for the STOP organization's continued use of the same property. .The motion was adopted unanimously (5-0). 1 County Attorney Crook distributed a copy of the GIS Agreement with the Town of Smithfield which is in accordance with the GIS policy and adopted by the Board at its last meeting. Mr. Crook noted the GIS policy is for the Board's consideration and action at its April 16, T998 meeting. County Attorney Crook noted he had several contracts related to the County Fair which he will be forwarding to the County Administrator for his 12 B~QK J.1 ~r~~V~O signature, per the Board's previous authorization. County Attorney Crook noted he had several matters for executive session. U County Attorney Crook requested an executive session under Section 2.1- 344 Al of the Freedom of Information Act concerning four (4) personnel matters; under Section 2.1-344 A7 concerning a matter of potential litigation; and, under Section 2.1-344 A3 concerning acquisition and/or use of public property for public uses. Supervisor Spady requested an executive session under Section 2.1-344 A3 concerning acquisition and/or use of public property for public uses.. County Administrator Caskey requested an executive session under Section 2.1-344 A 1 concerning two (2) personnel matters; under Section 2.1-344 A3 concerning acquisition and/or use of public property for public use; under Section 2.1-344 A7 concerning a matter of potential litigation. E. Wayne Rountree, P:E., requested an executive session under Section 2.1-344 A7 concerning a contract matter for advice of counsel. Lynn P. Harris requested an executive session under Section 2.1-344 A3 concerning acquisition and/or use of public property for public uses; under Section 2.1-344 AS concerning industrial prospect;-and, under Section 2.1-344 A7 concerning advice of counsel on specific legal matters. Supervisor Cofer moved the Board enter executive session for the reasons stated. The motion was adopted unanimously (5-0). Upon returning to open session, Supervisor Bradshaw moved the Board adopt the. following resolution: WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia .law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business. matters lawfully. exempted from open meeting requirements by Virginia 1 13 II 1 eooK 17 -~_:•~.Fi~l law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS:. 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). .Supervisor Cofer moved the Board authorize the County Attorney to petition the .Circuit Court Clerk for appointment of the new Codes Enforcer as a Special Police Officer. The motion was adopted unanimously (5-0). // At 5:56 p.m., Supervisor Cofer moved the Board adjourn. The motion was adopted (4-0). Supervisor Bradshaw was not present far the motion. ~-~~~. .--- Robert C. Claud, Sr., Chairman W. Dou as askey, Cler 14