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03-18-1998 Continued MeetingBOOK 1 7 U ~ 1 1 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE EIGHTEENTH DAY OF MARCH IN THE YEAR NINETEEN HUNDRED NINETY EIGHT PRESENT: Robert C. Claud, Sr., Chairman O. A. Spady, Vice-Chairman Malcolm T. Cofer Phillip A. Bradshaw Henry H. Bradby Also Attending: H. Woodrow Crook, Jr., County Attorney . W. Douglas Casket', County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary // Chairman Claud called the continued meeting together for the purpose of discussing the Isle of Wight County 1998-99 Proposed Operating and Capital Budget. 1 // Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, introduced Debbie Sivertson, a graduate of thr; University of Virginia, who is now volunteering her time to governmental affairs as an intern to the County Administrator at the Courthouse and who is currently participating in the day-to-day issues in the County Administrator's office. // Anne F. Seward, Director of Budget and Finance, discussed in detail with the Board the Isle of Wight County 1998-99 Proposed Operating and Capital Budget. Ms. Seward noted the total requested is $50,412,951 which represents approximately a $4.3 million requested increase over the ..prior year. Board members requested Ms. Seward to make the following adjustments in the Proposed budget:... Regarding information contained in Appendix (E) Constitutional Officers Facts & Information, .Chairman Claud requested available information. on a County-wide basis where Isle of Wight's contribution can be compared to the Constitutional. Officers versus the average county in the State. Mr. Seward offered to poll other localities and compile this information for the Board's review. 1 eoe~ 17 6:~~ Regarding Appendix (F) Fire & Rescue -Summary of Calls FY97, Chairman Claud noted Can ollton's report reflect fire calls and first response calls and requested Mr. Seward compile this. information for Board perusal. Regarding the issue of personnel, specifically how the Board intends to handle increases, Supervisor Bradshaw requested Donald T. Robertson, Assistant to the County AdministratorfDirector of Human Resources, perform a complete evaluation based on the Compensation Plan (i.e., whether or not a Department needs an additional person, etc.). .. Under County Departments, Board of Supervisors, Ms. Seward noted $10,000 is included for the fixed asset inventory evaluation which she intends to roll over to next year as this is a project that did not come to fruition this year. Under County Departments, County Administrator, Supervisor Bradshaw requested staff review the issue of the annual stipend for the Board's Recording Secretary. Specifically, he would like for the Board's Recording Secretary's stipend to be compared with that of the School Board's Secretary, which he believes to be much higher. Under.. County Departments, Data .Processing, regarding Internet capabilities for the County, Supervisor Spady noted his desire for the data processing employee's salary to be included in the County's budget. Ms. Seward noted that the proposal to be brought to the Board in May of 19y8 for County Internet access will be contingent upon a certain level of service, but should this increase she will bring the issue back before the Board to discuss additional funds. for additional lines. Ms. Seward stated regardless of whether the Board wishes to fund the County Internet access, the County will still need to work .out some. type of arrangement to have a person back up the County network system and. handle other network responsibilities. Under County Departments, Communications, Supervisors Bradshaw and Cofer requested Mr. Robertson contact GTE in an effort to clarify whether or not an employee can screen their calls using voice mail Under -County Departments, Economic Development, Supervisor Bradshaw requested marketing be broken down to explain the positive results from each marketing initiative, i.e., inquiries, number of success stories, how much tax revenue is received. Under Caunty Departments, Industrial Development, Supervisor Bradshaw requested the Director of Budget and Finance consolidate all grass cutting services under the County's Public Works Department. Under County Departments, Inspections & Code Enforcement, Supervisor Bradshaw requested Ms. Seward make a recommendation on whether or not the County should purchase uniform shirts for Inspection personnel. 1 1 2 BOQK 1.1 `.L3 1 Under County Departments, Public Works -Building & Grounds, Ms. Seward noted paving at the Courthouse is-not included at this time. Supervisor Spady requested the paving not be included at this time as the matter would be revisited ai a }ater date. Regarding the Social Services office space, Ms. Seward. was directed to include the funds necessary to renovate the office space. Ms. Seward. offered to .compile the necessary estimates for such renovation. Chairman Claud recommended this be included as a line. item, as well as the renovation to the old Jail building. Under County Departments, Public Works - Transportation/Ntaintenance, Supervisor Bradshaw requested Ms. Seward evaluate and make.- a recommendation to purge certain vehicles in cooperation with affected departments. .Supervisor Cofer noted the County Departments budgeted $4.4 million last fiscal year and staff has requested less this. year than budgeted last -year. Supervisor Cofer thanked staff for their. conservative requests. Under Constitutional Officers, Commissioner of the Revenue, Supervisor Cofer noted there are different hourly rates for part-time help and he would suggest Mr. Robertson prepare a County policy establishing guidelines for part- time rates based on a level of skills. 1 Under Constitutional. Officers, Sheriffs Department, Ms. Seward was directed by the Board to invite the Sheriffto the April 2, 1998 meeting to further discuss his budget with the Board. Under Courts, Fifth District Court Services Unit, Ms. Seward notified the Board she would be requesting additional funds in this line item due to rising_ detention costs and increased demand for services. Under Fire and Rescue, Fire Services, Ms. Seward was requested to review the Carrollton Volunteer Fire Department's request for personnel. Ms. Seward noted she recommended level funding as she did not have in hand a request for funding in time for the meeting today. Under Health and Welfare, Ms. Seward notified the Board that the. Department of Social Services had agreed to pay the County $83,000 fora one- time rental payment Only $38,000 was received from the Department of Social Services as the balance was never paid due to a misunderstanding on the .State's part as to how the funding would be used, stated Ms. Seward. Under Parks, Recreation and Cultural, Supervisor Bradshaw requested staff address the consolidation of services between the various County departments, i.e., grass cutting services and other azeas that can be combined. Under Museum, Supervisor Cofer directed Ms. Sewazd check into the number of videos currently available for use by the Museum. Under Library, Supervisor Spady concurred 3 ao~K 17 r~~f614 with Ms. Seward's recommendation that when the Carrollton Library is in operation, operational costs be supplied on a monthly basis. Mr. Robertson provided the Board with a brief report on the Carrollton Library.: Mr. Robertson stated the information for the plaque has been finalized, soil. borings are being taken and the transfer of the property will follow. Under Debt Service, Ms. Seward stated the Literary Loan is not included. in these funds and she would prefer to return to .the Board to appropriate the necessary funds sometime in September. Under Debt Service, Annexation .Settlement Payment, Supervisor Cofer requested Ms. Seward increase the recommended budgeted $1,000,000 by $100,000. Under Transfers, Skating Rink, Ms. Seward stated the Director of Parks and Recreation and herself would like to speak. with the Board at a later date concerning revising the skating rink's rates charges for admission. Under Other, Crime Line, Supervisor Cofer recommended the Director of Budget and Finance reduce by $1,500 and leave the line .item in the budget. Under Roadway Beautification, Supervisor Cofer recommended the line item be .reduced by $600. Under Public Utilities, Chairman Claud requested Ms. Seward invite the Public Utilities Director to speak with the Board further regarding his budget. Ms. Seward was further requested to invite the Director of Parks and Recreation to speak to the Board further regarding his budget. Under Skating Rink, Supervisor Bradshaw requested the County Attorney brief the Board when it meets with the Director of Parks and Recreation on the ownership of the property and building and the arrangement the County may have with the City of Franklin. Under County Fair, County Attorney Crook explained the previous members of the Fair Committee were not appointed by the Board.. of Supervisors and they did not have authority, responsibility. nor accountability to the Board of Supervisors. As a result, the members were .placed under the Parks and Recreation Authority as a Committee of the Authority. As the County no longer has a Parks and Recreational, Facilities Authority, these members are again without any legal status. In this regard, County Attorney Crook recommended the Board appoint a Fair Committee so that the members will be a Committee within the County government.. Supervisor Cofer requested the County Administrator provide him with a list of Committee members from the pasta Ms. Seward distributed a request for funding to the Board from the Legal Aid Society and the Suffolk Shelter for the Homeless. Supervisor Spady 1 4 I eo~~ 17 ~~err61) requested Ms. Seward bring these requests to the Board's attention at a later date. 1 1 Chairman Claud thanked Ms. Seward for her efforts in preparing. the budget for the Board's consideration. County Administrator Caskey distributed a copy of Senate Bi11570 which contains a change to item (2) to provide that this Bill would be retroactive to any and all actions previously occurring and would not begin with the .effective date of the Bill. Mr. Caskey stated Senate Bill 570 deals with vested rights of individuals, property owners and developers. relative to local County actions concerning zoning matters such as site plan reviews and subdivision plats. This Bill contends that a landowner's rights will be deemed to be vested in any land use decision which was made by a governing body. The Hampton .Roads Planning District Commission is asking the Bill be vetoed, or at the very least that the wording be modified to the effective date of its enactment. The HRPDC is recommending that a letter of opposition from the HRPDC and each participating jurisdiction be directed to Governor Gilmore, stated County Administrator Caskey. County Attorney Crook .stated vested rights .are a judicial matter, not a legislative matter. The General Assembly is attempting to define what governmental actions will cause vested rights. County Attorney Crook noted he would like to review the final version of the Bill. Supervisor Cofer moved the Board authorize the County Administrator, in conjunction with the County .Attorney, to send a letter of opposition from the County to Governor Gilmore regarding the proposed Bill. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adjourn at 5:05 p.m: The motion was adopted unanimously (5-0). Robert C. Claud, Sr., Chairman a ~_ W. Doug key, C 1 5 ..