03-05-1998 Regular Meeting
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REGULAR MEETING. OF THE ISLE OF :WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIFTH DAY OF .MARCH IN .THE. YEAR
.NINETEEN HUNDRED NINETY EIGHT
PRESENT: Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Henry H. Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Casket', County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of Human
Resources
Carey H. Mills, Recording Secretary
ABSENT: Phillip A. Bradshaw
Chairman Claud called the meeting to order at .6:00 p.m. Supervisor
Bradby delivered the invocation.
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Chairman Claud called for Special Presentations.
Alexa Hams, Beth Branch and AliciaRaymond-from S. P. Morton Middle
School in Franklin requested the Board formally designate March 15, 1998 as
"River. Cleanup. Day" in the County and authorize the placement of a trash
receptacle at the Joyner's Bridge Boat Landing with appropriate signage intended
to discourage- public littering at this location.
Supervisor Cofer moved the Board adopt .the following resolution and
authorize a trash receptacle to be placed at the Joyner's Bridge location with
appropriate signage:
RESOLUTION TO DESIGNATE MARCH 15, 1998
AS A RIVER CLEANUP DAY
WHEREAS, the cherished heritage of the County of Isle of Wight is a gift
to us all to .enjoy and that beauty is enhanced by a clean and -litter-free
environment; and,
WHEREAS, the citizens of the County of Isle of Wight are contributing to
a greater emphasis on litter control in ever increasing numbers; and,
WHEREAS, the citizens are responding. as volunteers to eliminate the
desecration of our County's natural beauty. by careless littering; and,
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WHEREAS, all citizens can take part and maintain. the natural beauty
through each other and collective efforts to keep litter and other unsightly debris
from our public boat landings and public recreational waterways.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that March 15,
1998 is designated as River Cleanup Day in Isle of Wight County, Virginia
The motion was adopted unanimously (4-0). Supervisor Bradshaw was-not
present at the meeting:...
Jim Pine, Hampton.Roads Sanitation District (HRSD) provided the Board
with a presentation on the "Small Communities Project" which is designed to
provide sewage treatment service. to smaller communities and serve southern Isle
of Wight County, Franklin, Southampton County and southeastern Suffolk.
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO DESIGNATE MARCH 1998
AS NATIONAL. NUTRITION MONTH
WHEREAS, food is the substance by which life is sustained; and,
WHEREAS, the type and quality of food that individuals consume each
day plays a vital role in their overall health and fitness; and,.
WHEREAS, there is a need for continuing nutrition education and awide-
scale effort to enhancegood eating practices.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight,. Virginia that March 1998
is designated as a National Nutrition Month in Isle of Wight County.
BE IT FURTHER RESOLVED that all citizens of the County of Isle of
Wight are encouraged to become concerned about their nutrition and the nutrition
of others in the hope of achieving optimum health for today and tomorrow.
The motion was adopted unanimously (4-0).
Supervisor Bradby moved the Board adopt the following resolution:
RESOLUTION TO DESIGNATE MARCH 8-14, 1998
AS GIRL SCOUT WEEK
WHEREAS, Girl Scouts of America was founded by Juliette Gordon Low,
a.k.a. "Daisy", in 1912; and,
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WHEREAS, the first Girl Scout Troop in Smithfield started in 1918; and,
WHEREAS, there are currently 130 girls registered in the twelve (12) Girl
Scout Troops forming the Smithfield Service Unit #626; and,
WHEREAS, March 8-14, 1998 has been designated nationally as Girl
Scout Week.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the.County of Isle of Wight,.Virginia that March 8-14,
1998 is designated as Girl Scout Week in Isle of Wight County.
.The motion was adopted unanimously (4-0).
Jonathan W. Hartley, Director of Planning and Zoning, formally introduced
Patricia Scott, Codes Enforcement Officer, to the Board.
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Chairman Claud indicated the following Consent Agenda included Item 2,
A through C, and asked if there were any items for removal:
A. Resolution to Appropriate $465 From the Unappropriated Fund
Balance For the Museum Foundation IRS Filing Fee
B. Resolution to Appropriate $1,254 From the Unappropriated Fund
Balance to the Youth. Basketball .Parents Club for. Operating Funds
C. Resolution Accepting and Approving the Isle of Wight County 1999-
2004 Secondary Six-Year Improvement Priority Plan and Fiscal
Year 1998-1999 Secondary Construction Budget Priority Plan
There being. ~ no items requested by .the Board members for removal,
Supervisor Cofer moved the Board approve all items of the.Consent Agenda.
The motion was adopted unanimously (4-0).
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Chairman Claud called .for Transportation Matters.
Jonathan W. Hartley, Director of Planning and Zoning. presented .the
following:
.1998 Preallocation Hearing for Interstate, Primary and Urban Funding by
the Convnonwealth Transportation Board and. the Virginia Department of
Transportation
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Supervisor Spady requested the Director of Planning and Zoning prepare
a resolution for the Board's consideration at its March 19, 1998 meeting for
subsequent presentation at the VDOT Preallocation Hearing. Such resolution is
to continue to note the widening and upgrade of Route 258. as the County's first
priority.
Supervisor. Bradby requested the Director of Planning and Zoning draft a
letter to the Smithfield Town Manager expressing-the. Board's desire for. the
installation of adequate lighting at the. Route l0 Bypass bamer (Cypress Creek
Development) and requesting the Town to consider appropriate. action in this
regard.
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Chairman Claud called for Citizens Comments.
There were no citizens comments offered fore discussion by the Board.
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Supervisor Spady requested the Board .enter executive session under
Section 2.1-344 Al concerning interviews of prospective candidates for
employment.
W. Douglas Caskey, County Administrator, requested an executive session
under Section 2.1-344 Al concerning consultation with staff and counsel on two
(2) personnel matters; under Section 2.1-344 A7 concerning a matter of potential
litigation; under Section 2.1-344 A7 concerning matters requiring advice of
counsel; under Section 2.1-344 A 1 concerning several matters of contracted
services; and, under Section 2.1-344 A3 concerning acquisition and/or use of
public property for public purposes.
Supervisor Spady moved, the Board enter executive session for the reasons
stated. The motion was adopted unanimously (4-0).
Upon returning to open session, Supervisor Bradby moved the Board adopt
the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS; the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance .with. the
.provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344. lA of the Code of Virginia requires a certification by
this Board of Supervisors that such executive .meeting was conducted in
conformity with Virginia law;
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NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby .certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, .and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed. or considered by
the Board of Supervisors.
VOTE
AYES: 4
NAYS: 0
ABSENT DURING VOTE: 0
• ABSENT DURING MEETING: 1
The motion was adopted unanimously (4-0).
Supervisor Spady moved the Board authorize staff and the County Attorney
negotiate with the consultant of first choice to enter into a contract for the Central
Development Service District Water Feasibility Study. The motion was adopted
unanimously (4-0).
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Chairman Claud called for the Community Development report.
County Attorney Crook recommended a change to Page 1 of 2, second
paragraph, in the Policy for the Distribution of Data Developed as Part of Isle of
Wight County's Geographic Information System which should read as follows:
"With the foregoing in mind, GIS data, .which is open to public inspection under
the Virginia Freedom of Information Act, will be provided in accordance with the
following standards:." County Attorney Crook stated his reason for the correction
is that he does not want anyone to think the County is stating all GIS data is open
to public inspection, rather it is that which. is open to public inspection that will
be provided, stated County Attorney Crook.
Supervisor Spady moved the Board adopt the following amended
resolution with suggested changes from the County Attorney:
RESOLUTION TO ADOPT A POLICY FOR THE DISTRIBUTION.
OF DATA DEVELOPED AS PART OF ISLE OF WIGHT COUNTY'S
GEOGRAPHIC INFORMATION SYSTEM
WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia
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recognizes the .need to protect the integrity of the County's Geographic
Information System while providing for reasonable public access to this data;
.and,
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WHEREAS, the Board of Supervisors desires to distribute data. contained
in this Geographic Information.System in accordance with the Virginia Freedom
of Information Act.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the
Board of Supervisors of Isle of Wight County, Virginia adopts the "Policy for the
Distribution of Data Developed as Part of Isle of Wight County's Geographic
Information System."
The motion was adopted unanimously (4-0).
Mr. Hartley presented a request to procure services to update the Isle of
Wight County Comprehensive Plan and requested permission from the Board to
initiate a Request far. Proposal..
Supervisor Spady moved the Board direct staff proceed with procuring
consulting services in the form of an RFP to update the County's. Comprehensive
Plan. The motion was adopted unanimously {4-0).
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Mr. Hartley presented, in preparation for the Board's March I9, 1998
meeting, a summary of the current status of the Jamestown/Camptown
Community Development .Block Grant (CDBG) Planning Grant. Mr. Hartley
noted a public hearing is scheduled for March 19, 1998 and, at that .time, the
Board should anticipate a commitment of some level of funding. Mr. Hartley
noted the County's additional contribution is approximately $390,000 of which
a large portion is a 50/50 match .on the revenue sharing money.
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Chairman Claud called for the Public Utilities report.
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E. Wayne Rountree, Director of Public Utilities, noted before the County
can -begin the process of acquiring the water distribution system in Franklin, the
issue of sewer bills must be resolved. Mr. Rountree further noted the 1974
agreement has been reviewed by the County Attorney who is of the opinion that -
the County's financial legal obligation was only for the original upgrade cost
performed in 1974., however, the City of Franklin feels the County is responsible
far not only the cost of enlarging the'plant, but also. for ongoing capital costs
associated with the treatment plant. The City of Franklin is requesting payment
in the amount of $27,000 and $9,500 is currently budgeted. by. the County which
is the 1/6 share of the original $400,000, stated Mr. Rountree.
Mr. Rountree noted the Water Supply Watershed Management in Hampton
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Roads Study is to be used only as a guidance tool and serve as a component for
a regional effort to foster interjurisdictional cooperation on watershed
management issues. Should. the Board have an interest, the Study is contained
in his office for inspection, stated Mr. Rountree.
Regarding the issue of the Northern Development Service District Water
System,. Mr. Rountree noted the rules for fluoride treatment have changed from
those last discussed when County staff last met with the Health Department in
January of 1997. At this time, the County has not been notified of the -new rules.
The Health Department is ,looking at a firmer position regarding removal of
fluoride in the Development Service Districts, noted Mr. Rountree.
Mr. Rountree stated the Virginia Department of Environmental Quality
(DEQ) has issued a draft. Consent Order to the County for failure to conduct
groundwater. monitoring at the closed out landfill. Staff is recommending that"
the County accept the terms of the Consent Order .and authorize the Chairman to
sign same on behalf of the County, stated Mr. Rountree.
Supervisor Cofer moved the Board approve the DEQ Consent Order and
authorize the Chairman to sign same on behalf of the County. The motion was
adopted unanimously (4-0).
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Chairman Claud called for the Economic Development report.
Lynn P. Harris, .Director of Economic Development,. referred to
information. contained in the agenda on Community Development Authorities
(CDAs). Ms. Hams noted CDAs set up a special. taxing district which allow
infrastructure financing. for residents of this district to petition the Board.
County Attorney Crook advised the Board that he had not researched the
matter, but in the past, CDAs could not be formed by the County because they
are authorities developed under the Water and Sewer Act and there has been no
statutory authority. for the creation of a CDA as an economic development tool.
CDAs, instead, have been done by legislative act, advised County Attorney
Crook...
Ms: Hams noted the Board previously requested information -which , is
contained in the agenda regarding Economic Development Advisory
Commissions.
County Attorney Crook noted the .County created an Economic
Development Advisory Committee in 1984 on .his recommendation with
established bylaws. This Committee consisted of members from the Board of
Supervisors,- the Planning .Commission, the Town- of Windsor, the. Town of
Smithfield, the Chamber of Commerce and the Industrial Development Authority
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(1DA). The Board, if it desires to revitalize this Committee, needs to make new
appointments noted County Attorney Crook.
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Chairman Claud requested copies of the resolution creating the Economic
Development Advisory Committee be distributed to Board members for their
evaluation.
Nis. Harris presented .for the Board's consideration the Agreement for
Development and Administration for Boykins Tavern (ISTEA).
Supervisor Spady moved the matter be tabled to the Board's March ~19,
1998 meeting. The motion was adopted unanimously (4-0).
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Chairman Claud called for the Parks and Recreation report.
Alan S. Nogiec, Director of Parks and Recreation, noted "the Authority
received notice that the National Recreational Trail Grant was approved for
.renovation of the Carrollton Nike Park.
.Supervisor Spady moved the Board-adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ELEVEN THOUSAND
NINE HUNDRED TWENTY-SEVEN DOLLARS FROM THE VIRGINIA.
DEPARTMENT OF CONSERVATION AND RECREATION FOR
ENHANCEMENTS TO CARROLLTON NIKE PARK
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
.Virginia has approved the receipt of grant funds for enhancements to Carrollton
Nike Park; and,
WHEREAS, funds in the amount of eleven thousand nine hundred twenty-
seven dollars ($11,927) or as much as shall be received from the Commonwealth
of Virginia Department of Conservation and Recreation need to be appropriated
to the appropriate line item in the 199?-98 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
.Board of Supervisors. of the County of Isle of Wight, Virginia. that. eleven
thousand nine .hundred twenty-seven dollars ($1.1,927). or so much. as shall be
received from the Commonwealth of Virginia Department of Conservation and
Recreation. be appropriated to the appropriated line item in the 1997-98 budget
of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized , to make the appropriate
accounting adjustments in the budget for this grant and to do all things necessary
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to give. this resolution effect.
The motion was adopted unanimously (4-0).
Mr: Nogiec presented a request to the Board for Parks and Recreation to
hold an annual Easter Egg Hunt on April 11, 1998 from 11:00 a.m. until 1:00.
p.m. at the Courthouse. A portion of the property used by the Fair is also being
requested for utilization for this event, stated Mr. Nogiec:
Supervisor Spady moved the Board authorize the Director of Parks and
Recreation hold an annual -Easter Egg Hunt on April 11, 1998 from 11:00 a.m.
until 1:00 p.m. at the Courthouse and that a portion of the property used by-the
Fair also be utilized for this .event. The motion was adopted unanimously (4-0).
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Chairman Claud called for the County Attorney's report.
County Attorney Crook requested that the County Attorney's Report on the
Table of Contents be moved down on the agenda nearer the executive session
portion as most of his report involves matters broughtup by other staff members
or are matters for executive session discussion.
County Attorney Crook stated he has reviewed and approved the Qualicon
Corporation contract as to .form and he is requesting the Board accept the
contract and authorize the Chairman to sign it on behalf of the County.
.Supervisor Cofer moved the Board accept the contract and authorize the
Chairman to sign the Qualicon Corporation contract on behalf of the. Board.: The
motion was adopted unanimously (4-0).
County Attorney Crook stated Southampton County is requesting the
County adopt a Compact for the Regional Enforcement of Local Motor Vehicle
License Requirements Agreement which he recommends to the Board.
Supervisor Bradby moved the. Board adopt the following resolution and
authorize the County Administrator sign the Compact for the Regional
Enforcement of Local Motor Vehicle License Requirements Agreement on behalf
ofthe County:
RESOLUTION TO ADOPT A COMPACT
FOR REGIONAL ENFORCEMENT OF
.LOCAL MOTOR VEHICLE LICENSE REQUIREMENTS
WITH SOUTHAMPTON COUNTY
WHEREAS, the Board of Supervisors of .the County of Isle of Wight,
Virginia has previously adopted an amendment to Chapter 11, Article II of the
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Isle of Wight County Code for motor :vehicle licenses to add provisions for
compacts for the regional enforcement of local motor vehicle .license
requirements; and,
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WHEREAS, Southampton County, Virginia desires to establish a regional
compact with Isle of Wight. County for the enforcement of local motor vehicle
license requirements.
.NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia agrees to develop
a Compact for Regional Enforcement of .Local Motor Vehicle License
Requirements.
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The motion was adopted unanimously (4-0).
Chairman Claud noted the County. Attorney had previously provided the
Board with copies of the guidelines for the Parks and Recreation Advisory
Committee. In this regard, he is requesting the matter be placed on the Board's
agenda for its March. 19, 1998 agenda when Supervisor Bradshaw will be
present. Chairman Claud further requested copies be forwarded to the Director
of Parks and Recreation for his review: and input.
County Attorney Crook nosed he would have several matters for executive
session later in the meeting.
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.Chairman Claud called for the County Administrator's report.
Donald T. Robertson, Assistant to the County Administrator/Director of
Human Resources, noted the HOME Program. is a Federal housing grant
program. Friends of the Homeless has been selected as the Western Tidewater
HOME Consortium and has offered to administer the program for the County at
no additional cost to the County, stated Mr. Robertson.
Supervisor Bradby moved the Board authorize Friends of the Homeless to
act as a subrecipient of the Western Tidewater HOME Consortium on behalf of
the County< The motion was adopted unanimously (4-0).
County Administrator Caskey noted, as requested by the Board at its
January 8, 1998 meeting, additional information concerning the development of
a Commission on the Future is contained in the Board's.agenda. A full copy of
the Commission on the Future report is retained in his office for the Board's
perusal,. offered County Administrator Caskey.
Chairman Claud suggested the Board further consider the matter in the
Fall, noting that the update of the Comprehensive Plan needs to be the. County's
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priority at this time.
Mr. Robertson noted for the Board's information draft guidelines and
procedures and staff questions and comments. in relation to the emergency.
sheltering plan.. Mr. Robertson stated efforts are being made in conjunction. with
the State for a mock disaster exercise in the County.
Chairman Claud requested the issue of the emergency sheltering plan. be
placed on the Boazd's agenda for its April 2,1998. meeting for action at that time.
County Administrator Casket' sought the Board's recommendation on
design, color, number. to be ordered and size for a flag for display and use in
official County functions.
Chairman Claud authorized the County Administrator to proceed with
obtaining procurement of cosh estimates for a County flag from flag vendors for
submittal: to the Board at a later date.
County Administrator Casket' noted staff is working with local media
representatives to develop the format of an .appropriate recognition for
volunteers. Mr. Casket' stated volunteers have expressed an interest in some
form of recognition in the newspapers.
Mr. Robertson distributed additional information concerning employee
benefits comparison/update secured throughout the region and noted the Board's
changes-have been incorporated from the Board's action last month.
Anne F. Sewazd, Director of Budget and Finance, noted bond counsel for
the 1997 Bond Issue is recommending. a Certificate be used for the draw down
process so noting .that those costs would be for the .building. of a particular
school.
Supervisor Spady moved the Board forward the Certificate to the School
Board with the request that they use these forms when making draw downs. The
motion was. adopted unanimously (4-0).
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY SEVEN
THOUSAND SEVENTY DOLLARS FROM THE FEDERAL
GOVERNMENT FOR SENIOR SERVICES
WHEREAS,. the Board of Supervisors of the County of Isle of Wight has
received a grant for services to be provided by the Senior Services of
Southeastern Virginia to the communities' aging population; and
WHEREAS, the funds in the amount of twenty seven thousand seventy
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dollars ($27,070) need to be appropriated to the appropriate grant fund line item
in the 1997-98 budget of the County of Isle of Wight, Virginia..
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Boazd of Supervisors of the County of Isle of Wight, Virginia that twenty. seven
thousand seventy dollars {$27,070) received from the Federal government be
appropriated to the appropriate line item in the 1997-98 Operating Budget of .the
County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the. County Administrator of the
County of .Isle of Wight, Virginia is authorized io make the appropriate
accounting adjustments in the budget and to do all the things necessary to give
this resolution effect.
The motion was adopted unanimously (4-0).
Mr. Caskey .presented for the Board's .action the .Senior Services of
Southeastern Virginia Agreement Amendment for FY1998.
Supervisor Spady moved the Board authorize the Chairman to sign the
Senior Services of Southeastern Virginia Agreement Amendment for FY1998
with amendment to' Section 13, .first paragraph, page #5, deleting the. hold
harmless provisions as suggested by the County Attorney. The motion was
adopted unanimously (4-0).
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Ms. Seward noted the County undergoes a financial audit on an annual
basis. In this regard, she is requesting the Board consider authorizing the audit
contract, traditionally done for two (2) year terms, be extended for a three (~)
year term. Such action would enhance the benefits and services provided by the
audit firm, stated Ms. Seward.
Following County Attorney Crook's noted. approval of extending the term
to three (3) years as long as it is a fixed term, Supervisor Cofer moved the Board
authorize the issuance of an RFP for audit services for a term of three (3) years.
The motion was adopted unanimously (4-0).
Ms. Sewazd noted the County property insurance coverage renews July 1,
1998 and a Request for Proposals for competitive. negotiation .needs to be
authorized by the Board.
Supervisor Spady. moved the Board authorize the issuance of RFPs for
property insurance coverage effective July 1, 1998. The motion was- adopted
unanimously (4-0).
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Ms. Seward expressed her grave concern on the lack of progress of the
general reassessment and noted she is seeking the.Board's recommendation as to
how to proceed in this matter.
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Supervisor Spady moved the Board direct the County Attorney. compose
and forward a letter to the reassessment firm regarding the. Board's concerns over
the amount of parcels completed to date and. request that the reassessment firm
be present to address the Board at its March 19, 1998 meeting. The motion was
adopted unanimously (4-0).
County Administrator Caskey reminded the Board of its planning retreat
with the School Board scheduled for 1:00 p.m. on March 30, 1998 in the
Conference Room at the Carrollton Elementary School. Lunch will be provided
at 12:30 for interested Board members,. stated County Administrator Caskey.
//
Chairman Claud called for Old Business.
Chairman Claud noted contained in the agenda is a reminder of the 1998-
99-Budget Work Session which is scheduled for March 18, 1998 at 2:00 p.m. in
the Board of Supervisors' Room.
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Chairman Claud called for New Business.
There was no new business offered for discussion by the Board.
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Chairman Claud called far Appointments.
Supervisor Spady moved the Board appoint Michael Andrews to serve as
the citizen .representative from the County on the Fifth District Community .
Corrections Board for afour-year term. The motion was adopted unanimously
(4-0).
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County Administrator Caskey requested an executive session under Section
2.1-344 A7 of the Freedom of Information Act for advice of counsel on legal
matters requiring advice Qf counsel and under Section 2.1-344 Al concerning
contracting professional services by the County.
County Attorney requested an executive session under Section 2.1-344 Al
under the Freedom of Information Act concerning acquisition and/or use of
public property for public purposes and under Section 2.1-344 Al concerning
advice of counsel on contract matters; under Section 2.1-344 A7 concerning
potential litigation and other legal matters requiring advice of counsel.
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Supervisor Spady moved the Board enter executive session for the reasons
stated. The motion. was. adopted (3-0). Supervisor Bradby was not present for
the vote.
Upon .returning to .open session, County Attorney Crook advised that
Supervisor Bradby needs to vote on the motion to enter executive session for the
reasons that were stated since he was not present for the vote.
Supervisor Bradby noted "aye".
Supervisor Cofer moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has. convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1A ofthe Code of Virginia requires a certification by
this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
.business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification. resolution
applies, and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
VOTE
AYES: 4
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (4-0).
Supervisor Cofer moved the -Board authorize the County Attorney close the
property acquisition transaction pursuant to the terms of the contract and
authorize the Chairman to sign the necessary documents.. The motion was
adopted unanimously (4-0).
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Supervisor .Cofer moved the Board approve the appropriation from the
unappropriated fund balance for funds necessary to close the property acquisition
pursuant to the terms of the: contract. The motion was adopted unanimously (4-
0).
Supervisor Spady moved the Board authorize the County Administrator to
sign all applicable Parks .and Recreation. contracts after the County Attorney's
review. The motion was adopted unanimously (4-0).
//
At 7:33 p.m., Chairman Claud moved the Board continue its meeting. until.
2:00 p.m. on March 18, ,1998 for the purpose of a Budget Work Session. The
motion was adopted .unanimously (5-0).
Robert C. Claud, Sr., Chairman
W. Dou as key, Cl