01-08-1998 Regular Meeting1
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY 1~OARD OF
SUPERVISORS HELD THE EIGHTH DAY OF JANUARY IN THE YEAR
NINETEEN HUNDRED NINETY EIGHT
PRESENT: Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Phillip A. Bradshaw
Henry H. Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Casket', County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Directof of Human
Resources
Carey H. Mills, Recording Secretary
Chairman Bradby called the meeting to order at 6:00 p.m. The invocation
was delivered by Supervisor Claud.
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Chairman Bradby designated County Administrator Caskey to act as
Chairman for the election of a new Chairman of the Board of Supervisors for
1998. Mr. Caskey opened the floor for nominations.
Supervisor Spady moved the Board nominate Robert C. Claud, Sr: as
Chairman of the. Board of Supervisors for 1998. Supervisor .Bradby_ moved the
Boazd close the nominations. Robert C. Claud, Sr. was elected Chairman of the
Board for 1998 by a vote of (4-0) of the Board. Robert C. Claud, Sr. abstained
from voting.
Chairman Claud called for nominations for Vice-Chairman. Supervisor
Bradshaw moved the Board nominate O. A. Spady as Vice-Chairman for 1998.
Supervisor Cofer moved the- Board close the nominations. O. A. Spady was
elected Vice-Chairman of the Boazd for-1998 by a vote of.(4-0) of the Board: O.
A. Spady abstained from voting.
Supervisor Cofer moved the Board adopt the following meeting schedule
for 1998:
First Thursday of each month at 2:00 p.m.
Third Thursday of each month at 6:00 p.m. with public hearings to
commence at 7:00 p.m. I
The motion was adopted unanimously (5-0).
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Supervisor Spady .moved the Board appoint W. Douglas Casket' as Clerk
of the Board. for 1998. The motion was adopted unanimously (S-0).
Supervisor Bradshaw moved the. Board appoint Carey H. Mills as its.
Recording Secretary. The motion was adopted unanimously (5-0).
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Chairman Claud indicated the following Consent Agenda included Item 3,
A and B, and asked if there were any items for removal:
December 4, 1997 Economic Development Work Session Minutes
December 4, 1997 Regular Meeting Minutes
..There being no items requested by the Board members for removal,
Supervisor Cofer moved the Board approve all items of the Consent Agenda.
The motion was adopted unanimously (5-0).
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Chairman Claud called for Transportation Matters.
MacFarland Neblett, Resident Engineer, VDOT, presented the Six-Year
Plan for Secondary Roads and reminded the Board it should schedule its public
hearing on the Plan. Mr. Neblett noted that additional money is being placed on
the Jones Creek Bridge project. to cover redesign and preliminary engineering
costs and anticipated construction costs. Mr. Neblett stated he would be meeting
with the Board in the near future to further discuss alternatives concerning this
project.
Supervisor Spady moved the Board authorize staff to advertise the Six-
Year Plan for Secondary Roads for the Board's February 19, 1998 meeting at
7:00 p.m. The motion was adopted unanimously (5-0).
Chairman Claud requested the following two items be discussed at the
meeting betweenth'e Board and VDOT representatives scheduled for January 29,
.1998 at the Suffolk District. office:
Muddy. Cross Road (data on number ofright-of--way acquisitions)
Speed limit study on Route 603 (Blackwater Road)
Mr. Neblett shared with the Board that Raynor Road should be ready for
advertisement for construction by the end of this year, if not sooner..
Supervisor Bradshaw requested the Director of Planning and Zoning
schedule a meeting. with the Resident Engineer concerning Pruden Road.
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Supervisor. Bradshaw requested the Resident Engineer to investigate the
number of accidents on Orbit Road.
Following up on the Board's previously-noted concern with the. concrete
barriers on the Route 10 bypass, Mr. Neblett stated the contractor is presently
preparing a plan to improve the existing situation regarding broken pavement,
as well as a number of other items.
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Chairman Claud called for Citizens Comments.
Troy Ramsey of Carrollton expressed concern with the Graymor project
along Route 10, specifically as it relates to the number of homes being proposed
and the impact it will have on the County. Mr. 'Ramsey inquired if there were
time limits on rezoning.
County Attorney Crook advised that once property is zoned, it remains
zoned to a particular use from that point on. County Attomey Crook. further
advised the project is currently being considered by the Planning Commission
and. invited Mr. Ramsey to attend these meetings to-voice his concerns. County
Attorney Crook noted Mr Ramsey is premature to debate this issue with .the
Board when the matter has not yet gotten to the Board for .its consideration.
County Attorney Crook cautioned that the Board could not deprive an individual
of vested rights.
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Chairman. Claud called for the Community. Development report.
Jonathan W. Hartley, Director of Planning and Zoning, offered nothing for
discussion by the Board and reminded the Board of needed appointments to the
Comprehensive Plan Advisory Committee.
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Chairman Claud called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, stated the Board
previously directed staffto meetwith the engineers on the Windsor sewer project
as the design is behind schedule, running over. budget. and has numerous
easement problems. Such a meeting. produced promises of improved quality,
efforts to reduce the projected cost and revised schedules, including that the.
preliminary plans would be delivered to the County by December 31, 1997 with
final plans ready by February 1, 1998. The plans were not received as promised -
and an additional meeting was held and staff was supplied a new schedule which.
indicates the project will be bid in three (3) stages, the first stage being ready for
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advertising on February 9, 1998, the second stage on March 1;1998 and the third
stage on April 5, 1998. Staff was further advised that the number of easements
that would be required had increased to 19S easements.. Mr. Rountree stated
based on what has occurred thus far on this project, he did not feel. comfortable
that the new revised schedule will be met although ,there have been improvements
in the engineers perfonmance. Mr. Rountree noted he has also received a request
for a change order from the engineer in the amount of $42,000 for additional
easement work which he has not had an opportunity to review. Mr. Rountree
noted Frank Sanders,. Vice President of AES and the County's project manager,
has been. invited to the meeting and will be here later in the evening to address
the Board's concerns.
Chairman Claud noted the Board would return to the matter when Mr.
Sanders is present later in the meeting.
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Chairman Claud called for the Economic Development report.
Lynn P. Hams, Director of Economic Development, stated the Board, at
its Retreat, had. requested information on Community Development Authorities
(CDAs), which has been provided to the Board in its agenda. Ms. Hams stated
CDAs are another- economic development tool. which can be used to ..attract
commercial and residential developments. Prince William County has enacted
this policy in order to offset some of the residential development and attract more
commercial and industrial developments. Ms. Harris indicated some review by
the County.Attorney and the Board to determine if it would affect economic
development in a positive manner at this time would be recommended.
Supervisor Bradshaw moved the Board direct the County Attorney to
review the statutes .presented in regard to CDAs. The motion was adopted
unanimously (5-0).
Supervisor Bradshaw further moved to direct staff, in conjunction with the
County Administrator, to review the feasibility of developing CDAs in the
County. The motion was adopted unanimously. (5-0).
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Chairman Claud called for the Parks and Recreation report.
Alan S. Nogiec, Director of Parks and Recreation, requested the Board's
permission to utilize $35,000 for the replacement of playground equipment and
$5,000 to replace the lights on the basketball court at the Camptown Park and
Community Center. Mr. Nogiec noted that capital funding in the amount of
$40,000 was appropriated in the County's Capital Budget. for the resurfacing of
the basketball and tennis courts at the Camptown Park. and Community Center.
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Supervisor Bradshaw moved. the Board approve the request to utilize
$35,000 for the~replacement of the playground equipment and $5,000 to replace
the lights on the basketball court at the Camptown Park and Community Center.
The- motion was adopted unanimously (5-0).
Mr. Nogiec referred to the various policies and procedures previously
adopted and implemented by the former Isle of Wight .County Public
Recreational Facilities Authority and noted the Board should anticipate receiving
a written. policy pertaining to certain other fees, such as classes.
Supervisor Spady moved the Department of Parks and Recreation continue ;
with its present policies in use by the former Parks and Recreation Authority.
Where no existing policy exists, the situation is to be handled as in the past until
the County receives a recommendation from the County Attorney and Director
of Human Resources. The motion was. adopted unanimously (5-0).
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Chairman Claud called for the County Attorney's report.
County Attorney Crook offered nothing for public discussion. He noted he
would have several. matters for executive session later in the meeting..
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Chairman Claud called for the County Administrator`s report.
.County Administrator Caskey noted Wylie R. Cooke, Jr., MMM Design
Group, would not be present to address the issue of the proposed regional
juvenile detention facility with the Board this evening. Mr. Caskey
recommended the Board consider deferring action on this- matter as there is a
need for an additional meeting on the financial aspects of the project.
Supervisor Spady noted concerns with operation and maintenance costs,
as projected, and requested these be taken into consideration when the meeting
is held
Supervisor Bradshaw moved the Board adopt .the following. resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE THIRTEEN
THOUSAND DOLLARS FROM THE CAMP YOUNTS, RUTH CAMP
CAMPBELL AND CAMP FOUNDATIONS
FOR FIRE AND RESCUE SERVICES
WHEREAS, the Board of Supervisors of the. County of Isle of Wight,
Virginia has received donations for fire and rescue services; and,
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WHEREAS, the funds in .the total amount of .thirteen thousand dollars
($13,000): need to be appropriated to the appropriate fire and rescue line items
in the 1997-98 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that thirteen
thousand. dollars ($13,000) be accepted and appropriated to the Carrsville Fire
Department ($5,000), the Windsor Rescue Squad ($5,000), and the Windsor Fire
Department ($3,000) in the 1997-98 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County.. of .Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and do all things necessary to give this
resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Cofer. moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FOURTEEN
THOUSAND NINE HUNDRED NINETY EIGHT DOLLARS FROM THE
DEPARTMENT OF ENVIRONMENTAL QUALITY FOR EXPENSES
ASSOCIATED WITH THE COUNTY'S FUEL TANK REMOVAL
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received reimbursement for fuel tank removal expenses; and,
WHEREAS, the funds in the amount of fourteen thousand nine hundred
ninety eight dollars ($14,998) need to be appropriated to the appropriate line item
in the 1997-98 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED. by the
Board of Supervisors of the County of Isle of Wight,. Virginia that fourteen
thousand nine hundred ninety eight .dollars ($14,998) be accepted and
appropriated to the appropriate line item of the 1997-98 operating budget of the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator. of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and do all.things necessary to give this
resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved-.the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ELEVEN THOUSAND
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ONE HUNDRED FORTY SIX DOLLARS FROM THE WESTERN
TIDEWATER HEALTH DISTRICT FOR THE SENIOR SERVICES
PROGRAM
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six dollars ($11,146) need to be appropriated to the appropriate line item in the
1997-98 operating budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY. RESOLVED by the
Board of .Supervisors of the .County of Isle of Wight, Virginia that eleven
thousand one hundred forty six dollars ($11,146) to be received from the Western
Tidewater Health District be appropriated to the Senior Services Program line
item in the 1997-98 budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do ali things necessary to give this '~
resolution effect. ',`
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received additional funding for the Senior Services Program; and
WHEREAS, the funds in the amount of eleven thousand one hundred forty
The motion was adopted unanimously (5-0).
Donald T. Robertson, Assistant to the County Administrator/Director of .
Human Resources, provided the Board with an update on the Fire and Rescue
Association's study. He pointed out that the timing of the'study is such that the
results from the study may not be available in time for the Board. to incorporate
same into its upcoming budget process as it may take from .four (4) to six (6)
months. He noted he was advised that the study team will provide a significant
amount of documentation. about various items, however, they would not -make r
specific recommendations as they feel that with the information provided the
Board will be in a position to make these specific decisions.
Supervisor Cofer moved the Board appoint 0. A. Spady to serve as the
Board's liaison to the Fire and Rescue Association for.calendar year 1998.: The
motion was adopted unanimously (5-0).
Mr. Robertson notified Supervisor Spady that the next .meeting of the .Fire
and Rescue Association is February 3, 1998.
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At 7:00 p.m., Supervisor Cofer moved the Board amend the order of the
agenda in order to conduct the public hearings. The motion was adopted
unanimously (5-0).
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Chainman Claud called for public hearings on the following applications:
The application of Dashiell Land Trust, .owner and PrimeCo
.Communications, lessee, for a Conditional Use Permit to .locate a
communication tower of 185 feet in height and an equipment pad. adjacent
to the base of the tower on property located on the north side of Berry Hilt
Road (Route 666), between the Town of Smithfield corporate limits and
the Route t 0 Bypass in Hardy. Magisterial District.
Chairman Claud called for comments from persons in favor of or in
opposition to the proposed application.
Attorney Glen Hampton of McQuire, Woods, Battle and Booth appeared
representing PrimeCo Communications. Attorney Hampton stated it was his
client's original intention to place the antennas on the Gwaltney meat packing
plant's water tank near the proposed location, however, when dealing with the
particulars of the, lease arrangement, it was discovered that the existing financing
.arrangements placed certain restrictions on what could be done with the property.
In this regard,: Gwaltney was unable to grant the lease to PrimeCo for the right
to place PrimeCo's antennas on the water tank. Through negotiations with
landowners in the immediate area, the Dashiell land site was .discovered just..
outside the Gwaltney plant. An arrangement was also. worked out with the Town
of Smithfield which wishes to construct its own tower for emergency services
communications where they can put not only the equipment that services the
Town, but the County, for emergency equipment communications on PrimeCo's
tower.
Responding to Supervisor Spady's inquiry, Attorney Hampton verified that
PrimeCo would allow the County to install its antenna if it so needed one, subject
to engineering ensuring that this does not cause any interference.
Chairman Claud closed the public hearing and called for comments from
the Board.
Responding to Supervisor Bradshaw's concern. over the possibility of
abandoned towers in the County, County Attorney Crook advised the Ordinance
contains a provision that communication towers, when no longer in use, shall be
. removed within six months.
Supervisor Spady moved the Board approve the application of Dashiell
Land Trust and directed the applicant to forward to the County a Letter of Intent
that the County may utilize the tower for the placement of telecommunications
equipment. The motion was adopted unanimously (5-0).
The application of Smithfield Apartments Corporation for a change in
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zoning classification from RAC. to: Conditional General Commercial,
approximately two (2) acres of-land located on the east side of Courthouse
Highway :(Route 258), between Scott's Factory Road (Route 620) and the
Town of Smithfield Limits, in Newport Magisterial District
Chairman Claud called for persons to speak in favor of or in opposition to
the proposed application.
Attorney Robert Jones of Jones and Jones, representing the applicant,
stated requirements pertaining to the: resource management have been met and
. the applicant is in the process of .applying for the septic tank permits.
Chairman Claud closed the public hearing and. called for .comments from
the Board.
Following no comments from .thee Board, Supervisor Cofer moved the
Board approve the application of Smithfield Apartments Corporation,. as
conditioned. The motion'was adopted unanimously (5-0). '
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Supervisor Cofer .moved the .Board return to the regular order of the
agenda. The motion was adopted unanimously (5-0).
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Chairman Claud called forthe continuation of the County Administrator's
report.
County Administrator Casket' noted contained in the agenda is information
from the Board's strategic planning retreat held in December. Mr. Casket' -noted
the Board at its meeting of December 18, 1997 discussed the need to reflect on
the issues discussed and consideration of future direction the Board may wish to
take relative to these issues.
Supervisor Bradshaw moved the Board direct staff to meet with the School
Board staff to discuss. the possibility of :having a joint planning retreat. .The
motion was adopted unanimously (5-0).
Regarding the collection of sales tax by localities and how they ensured
that the sales tax would return to a locality regarding businesses located within
its boundaries, but which have mailing addresses in a neighboring county or city,
Supervisor Bradshaw requested the Director of Budget and Finance investigate
when a business is tax exempt and are purchasing goods from someone. else and
they do not pay sales tax and at the point of sale they accrue the: sales tax and pay
it annually.
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Chairman Claud moved the Board direct staff to provide additional
information on the Commission on the Future to determine if it would be
practical for the County to utilize such a group in the .area of economic
development The motion was adopted unanimously (5-0).
The Board also indicated its desire to have afollow-up Board Retreat after
completion of the budget process.
County .Administrator Caskey noted a town meeting is scheduled for
January 10, 1998 from 10:00 a.m. until 12:00 p.m. at the Smithfield High School
Auditorium.
Supervisor Cofer moved the Board cancel its regularly scheduled meeting
of February 5, .1998 in order to accommodate Board members and-staff who wish
to attend the 1998 VACoNML Legislative Day. Staff was further directed to
publish this announcement.. in the. newspapers. The motion was adopted
unanimously (5-0).
County Administrator Caskey referenced a discussion between himself and
the .Smithfield-Town Manager regarding curbside recycling service by SPSA.
Mr. Caskey noted with the annexation of the additional area into the Town
boundaries it would be prudent for the Board to authorize SPSA to proceed with
the expansion of curbside recycling service.
Supervisor Cofer moved the Board authorize the County Administrator to
coordinate the expansion of the curbside recycling program with SPSA to include .
the areas recently annexed by Smithfield. The motion was adopted unanimously
(5-0).
County Administrator Caskey notified the Board of a reimbursement. from
the Corps of Engineers for the Jones Creek Navigational Project. He noted. the
Board previously budgeted in its 1996-97 Capital Budget the sum of $71,200,
however, the total cost of the project was only $39,000. The total project cost to
the County was $19,971, stated Mr. Caskey.
County Administrator Caskey advised the Board of receipt of information
: from SPSA providing a review of the solid waste quantities over the past year.
He noted documentation is housed in his office for the Board's review, as desired.
County .Administrator Caskey noted. he had several matters for executive
session later in the meeting.
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Chairman Claud called for Old- Business. .
An Ordinance to Amend the Subdivision Ordinance of Isle of Wight
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County to Require Central Water Supply and Distribution Systems for
Subdivisions of Five Lots or More
Chairman Claud. noted when the ordinances were.. adopted in .1996 the
intention of the Board was to restrict development in the rural agricultural areas,
however, it was not the Board's intent. to totally. eliminate development in those
areas. Thin ordinance has only been in effect for a year and the Board is not
aware of any problems it is causing citizens and to reduce the number to five (5)
lots at this point is too restrictive, stated Chairman Claud.
County Attorney Crook stated the existing ordinance is. for f Reen (15) lots
or more and it was suggested that the number be reduced to five (5) in zoning
districts outside of the Development Service Districts. The Planning
Commission has recommended that it be required for all lots. in the Development
Service Districts and the .existing ordinance be amended to reduce the. number
from fifteen (15) lots to five (5) lots in the districts outside the Development
Service Districts. The rationale for this is that there will be publicly owned water
systems in the Development Service Districts and if the Board does. not require.
central. water for residences and businesses then the Board will not have the
customers that the County would have for the County water system in those
districts. County Attorney Crook suggested ~ if the Board wished to leave the
fifteen (15) lot requirement in the rural area then the five (5) lot requirement
could stay at fifteen (15) lots and still adopt the ordinance because it does
something else. County Attorney Crook requested the Board to table the matter
and al-low him to meet with the Director of Planning and Zoning to discuss
further changes in the wording of the Ordinance.
Supervisor Cofer moved the Board table consideration of the Ordinance
until the Board's February 19, 1998 meeting. In the meantime, Mr. Hartley and .
the County Attorney are to further discuss the. wording of the proposed
Ordinance. The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board approve the FY1996-97 audit received
at the.December 19, 1997 meeting. The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board direct staff to send out proper
notices informing residents in the affected area of the E-911 agreementwith the
City of Franklin. The motion was :adopted unanimously (5-0).
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Chairman Claud called :for New Business.
Supervisor Bradshaw informed the-Board that the Board's committee had
met this week with the Town of Windsor and presented a recommendation on the
boundary line .adjustment. .This recommendation will be presented to the
Windsor Town Council and an additional meeting with Town representatives has
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been scheduled for February 3, 1998 at 3:00 p.m., stated Supervisor Bradshaw.
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.Chairman Claud called for Appointments.
Supervisor Cofer moved the Board appoint Taylor Carter Williams as the
citizen representative and Lawrence Pitt as the Planning Commission
representative on the Comprehensive Plan Advisory Committee. The motion was
adopted unanimously (5-0).
Supervisor Bradby moved the Board appoint Phyllis Bloxom as the
Planning Commission representative and William White and Elsey White as the
citizen representatives on the Comprehensive Plan Advisory Committee. The
motion was. adopted unanimously. (5-0).
Supervisor Spady moved the Board appoint Dennis Spady as the citizen
representative and John Springfield and Martin Jones as the Planning
Commission representatives on the Comprehensive Plan Advisory Committee.
.The motion was .adopted unanimously (5-0).
Supervisor Bradshaw moved .the Board reappoint Charles L. Powell
representing the Carrsville District for an additional four-year term on the
Historical Architectural. Advisory, Committee which will expire in January of
2002. -The motion was. adopted unanimously (5-0).
Supervisor Bradshaw moved the Board reappoint Theodore Hardison
representing the Carrsville District for an additional four-year term on .the
Transportation Safety Committee which will expire in February of 2002. The
motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board appoint Chairman Claud to serve
on the Board's Budget and Finance Committee, along with Supervisor Cofer.
The motion was adopted unanimously (5-0).
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Mr. Rountree noted the arrival of Frank Sanders, Vice President, AES
Engineering to address the Board's concerns.
Mr. Sanders spoke regarding the progress remaining on the project. Mr.
Sanders stated his staff is currently preparing the easement maps and finalizing
the alignment of the. sewer lines to serve Windsor. Currently there are
approximately 195 easement maps to prepare of which 100 have been completed.
Additional Courthouse research is needed regarding the real estate records. Staff
is proceeding with the design of the plans and the target date is February 1, 1998;
however, the requirement .for additional information on the easement maps sets
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. the target date back. Staff is now revising the schedule to determine what needs
to be done to get the job advertised and under construction. The pumping station
is not affected by this need for additional information and is still on the February
1, 1998 schedule for completion of plans and specifications. Completion of the
pump station is anticipated for the first .part of February,. line #4 will be
completed and ready for advertisement during the month of February and lines
# 1, #2 and #3 would follow after that. There is a problem with line # l in that
there is a railroad crossing which does cause the most concern and may be the
slowest in coming.
Chairman Claud expressed the entire Board's sentiment that it is concerned:
about the schedule. Chairman Claud noted the County is paying. HRSD fees on
the trunk line until the distribution system is running. Chairman Claud noted that.
it is. obvious that information provided to AES Engineering .was not taken into
account by the way the lines .were designed. Chairman Claud stressed that AES
staff should provide adequate data to County-officials to enable them to respond
to citizen inquiries.
Mr. Sanders agreed that information should be made available to County
officials and staff and AES staff will endeavor to make this information
available.
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Chairman Claud stated some of the additional expense for the easements
may be due to the number of times AES is processing one (1) easement..
Chairman Claud noted he believed after some of the easements were secured,.
subsequent engineering drawings came in which indicated the easement was-not
needed .there, but in a different location. Chairman Claud stated he is so
distressed that he has considered. other alternatives to where the County is with
this project and the Board needs some assurance that there will be more .
documentation provided, that it will be done more expeditiously and there are not.
as many changes occurring so that an image can be projected to County citizens
that the Board knows what is happening.
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Mr. Sanders assured the Board that AES staff will begin tomorrow getting
more information to County staff so that they have information to speak with the
citizens.
Supervisor Bradshaw asked Mr. Sanders what assurances he could provide
the Board that this project will move ahead.
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Mr. Sanders gave the Board his word that these are the scheduled dates that
AES staff plans to meet with the final plans for the County. As the final plans.
are produced, beginning next week,. AES will forward .these to Mr. Rountree in
sections.
Chairman Claud requested that the Director of Public Utilities inform the
Board should he not receive .information on the project as promised by AES
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Engineering.
Ms. Hams .presented a revised resolution concerning the restoration of
Boykin's Tavern to the Board for its consideration.
.County Attorney Crook stated the previous resolution noted that the
County would pay 17% of the total cost which was incorrect as VDOT is paying
the 17% of the total cost. VDOT did have a provision in the agreement that if
the County terminated the project the County would reimburse VDOT for all its
expenses and then VDOT agreed to change .the agreement to 17% of its
expenses.
Supervisor Bradshaw moved the Board adopt the following resolution:..
RESOLUTION REQUESTING TRANSPORTATION
ENHANCEMENT FUNDS FROM.
THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR
THE BOYKIN'S TAVERN RENOVATION
AND PRESERVATION PROJECT
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation .procedures, it is necessary that a request by resolution be
received from the local government or state agency in order that the Virginia
Department of Transportation program may approve an enhancement project. in
the County of Isle of Wight.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of the County of Isle of Wight requests the Commonwealth Transportation Board
to establish a project for the improvement of Boykin's Tavern Renovation
Preservation. Project.
BE IT FURTHER RESOLVED that the Board of Supervisors of the
County of Isle of Wight hereby agrees to the Agreement for Development and
Administration for the Boykin's Tavern Restoration and Preservation Project by
Isle of Wight County..
The motion was adopted unanimously (5-0).
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County Attorney Crook requested an executive session under Section 2.1-
344 A7 of the Freedom of Information Act for advice of counsel .concerning
potential litigation; under Section 2.1-344 A7 concerning contract negotiations;
under Serction 2.1-344 Al concerning personnel matters; and under Section 2.1-
344 A7 concerning legal matters requiring the advice of counsel.
Supervisor Spady moved the Board enter executive session for the reasons
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stated by the County Attorney. The motion was adopted unanimously (S-0).
Upon returning to open session, Supervisor .Bradshaw moved the Board
adopt the following resolution:
CERTIFICATION OF XEC 1TIV . M TIN
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344. lA of the. Code of Virginia requires a certification by
this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW,. THEREFORE, BE IT RESOLVED that the Board of Supervisors.
hereby certifies that, to the. best. of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, and (ii) only such public business. matters as were identified in the
motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
YS2T~
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (S-0).
Supervisor Cofer moved the Board approve the amount of $1,382 to be
paid far compensatory time for a specific County employee. The motion was
adopted unanimously (5-0).
.Supervisor Spady moved the Board authorize. the County Attorney to
communicate to SPSA that the Board unanimously wishes to advise SPSA that
it no longer wishes SPSA to consider locating a solid waste facility in the County..
The motion was adopted unanimously (5-0).
//
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At 9:34 p.m., Supervisor Cofer moved the Board adjourn. The motion was
adopted unanimously (5-4).
Robert C. Claud, Sr.,.Chairman
W. Dou as askey, C r
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