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12-04-1997 Regular Meetingn t~ eflna • 17 ..:~ x_13 1 it REGULAR. MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FOURTH DAY OF DECEMBER IN THE YEAR NINETEEN HUNDRED NINETY -SEVEN PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney ' W. Douglas Casket', County Administrator Donald T. Robertson, Assistant to the County AdministratorlDirector of Human Resources Carey H. Mi11s, Recording Secretary Chairman Bradby called the meeting to order. at 2:00 p.m. The invocation was delivered by Supervisor Bradshaw. !/ Chairman Bradby called. for Special Presentations. Supervisor Cofer moved the Board adopt- the following resolution: RESOLUTION TO RECOGNIZE THE 1997 ISLE OF WIGHT ACADEMY FOOTBALL TEAM, WHEREAS, the Isle of Wight Academy Football Team participates and. competes in Division I of the. Virginia Independent Schools Football Association; and, WHEREAS, the 1997 Isle of Wight Academy Football Team completed its most successful season in the- school's history by winning the State Division I Football Championship with a victory overpreviously unbeaten Fuqua; -and,. WHEREAS, the 1997 Isie of Wight Academy Football Team completed its championship season with an outstanding record of twelve (12) wins and .only one (1) loss;- and, WHEREAS, the Board of Supervisors of the County of Isle of `Wight wishes to recognize this significant accomplishment. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the 1997 Isle of Wight Academy. Football Team be .recognized for its.. superior achievements 1 aooK i7 ,~:;•5~~ in Virginia High School. athletics. The motion. was adopted .unanimously (5-0). Hans Gant, Executive Director/Hampton Roads Alliance, provided the Board with a brief overview of the.Hampton Roads Alliance which has a $2. million a year .budget to market and recruit new companies to .the Hampton Roads region. The County'sparticipation in the Alliance would offer a less urban setting to the Alliance's marketing efforts, provides less expensive industrial land, and improved regional cooperation and partnership, stated Mr. Gant. Supervisor Claud moved the Board join the Hampton Roads Economic Development Alliance. The motion was adopted unanimously (5-0). Dr. Jerome Friga, President, Paul D. Camp Community College, .addressed the Board on the issue of a regional. workforce development center. Dr. Friga stated a Workforce Development Director and Assistant should be on board in approximately. thirty (30) days. Dr. Friga stated commitments :have been received exceeding $1,000,000 and a proposal has been made to the Governor's Chief of -Staff that this proposal be included in the Governor's budget. Dr. Friga requested the Board consider that this be a part of the County's legislative priorities and recognize -that if support. is received from the General Assembly, .there will be a matter. of site development requiring a local commitment. The Board acknowledged that the proposal was a part of the County's legislative priorities. // Supervisor .Bradshaw moved the Board hear the presentation from representatives of the .School Board regarding the Internet currently listed under the County Administrator's section of the agenda. The motion was adopted unanimously (5-0). Reuben Johns provided the Board with a presentation on the County-wide Internet service via a wireless connection which will allow residents to connect directly to the Internet and would not require the use of a phone service provider. Ms. Johns stated the school system will be the Internet provider, however, this is an educational access and will contain a filtering system. Ms. Johns stated she would like to see this access provided to citizens free of charge. Additional support staff in the amount of $38,400 and additional telephone lines would be required on a yearly basis, stated Ms. Johns. John ..Littlefield, Jr. stated by converting existing school .equipment, residents can be given access privileges, a password and slog-in ID and be able to dial into the Internet. 1 1 ~I 2 ~. 1 `~ a 15 BONN 1 ~ 'r•: 1 Supervisor Bradshaw moved the Board direct County staff, in conjunction with School staff, to work out an implementation plan on this project and. present same to the Board for .its further consideration. The motion was adopted unanimously (5-0). ri Chairman Bradby indicated the following Consent Agenda included Item 2, A and B, and. asked if there were any items for removal: November 6, 1997 Parks and Recreation Work Session Minutes November 6, 1997 Regular Meeting Minutes There being no items .requested by the Board members fore removal, Supervisor Cofer moved the Board approve all items of the Consent Agenda. The motion was adopted unanimously (5-0). // Chairman Bradby called for Transportation Matters. There were no transportation matters offered. for discussion. Mr. Hartley reminded the Board that. it has scheduled. a meeting with VDOT representatives on December 18, 199fi at .4:30 p. m.. prior to its regularly scheduled meeting at 6:00.p.m. // 1 Chairman Bradby called for Citizens Comments. Larry Grey, Sr. requested the Board's support in the form of a donation for the Bennetts. Creek Football Association.. Mr. Grey noted the Bennetts Creek Warriors will be going. to the national championship this- week and a donation .would help those children in need of financial assistance attend. In response to a question of Chairman Bradby, County Attorney Crook replied the Board has the authority to donate to any number of worthy .causes if it wishes to do so, however, this is an association located in the City of Suffolk. Supervisor Spady-noted that while he would personally support the request, -the Board donating funds may set. a precedent. Supervisor Spady noted the Boardwould further discuss the matter later in the meeting. // Chairman Bradby called for the Community Development report. 3 1 There was ~no Community Development report offered for discussion. // Chairman Bradby called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public. Utilities, presented a resolution appropriating $22,000 for the design of sewage pump stations for the Board's consideration. Supervisor Cofer moved the Board adopt the following resolution and that the funds come from the Capital Budget contingency fund: RESOLUTION TO APPROPRIATE TWENTY TWO THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR THE DESIGN OF SEWAGE PUMP STATIONS WHEREAS, -the Board has approved the design of two (2) sewage pumping stations for Smithfield High School and Carrollton Elementary School; and, WHEREAS, the funds in the amount of twenty two thousand dollars ($22,000) need to be appropriated from the unappropriated fund balance of the General Fund to the appropriate Capital Budget line item in the 1997-98 budget of the .County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight that twenty two thousand dollars ($22,000) be appropriated :from the unappropriated fund balance of the General Fund to the appropriate line items in the 1997-98 Capital Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for these grants and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Mr. Rountree stated discussions have been ongoing between the construction industry in the Tidewater area and local governments regarding an attempt to develop. a set of Uniform Construction Standards. Each member community, of the Hampton .Roads. Planning District Commission is requested to contribute an amount of money for the development of a detailed study, of these construction standards. The County's share is $2,000 based on population, stated Mr. Rountree: 4 •i ,. 1 1 i i sooK ~ 17 ,N ,. 5:~7 Supervisor Bradshaw moved the Board support the preparation of the Standards Construction Manual and appropriate $2,000 as Isle of Wight's share of the cost of preparation and that the funds come from .the contingency fund. The motion was adopted unanimously (5-0). Mr. Rountree noted the Animal Shelter dedication ceremony will be held at 3:00 p.m. on December 16, 1997. 1 // Chairman Bradby calledfor the Economic Development report. Lynn P. Harris, Director of Economic Development, notified the .Board she would be requesting an appropriation in the amount of $9,375 as the County's. match to the 1997-98 ISTEA Grant Award. Ms. Hams stated part of the renovations to Boykin's Tavern would include an archeological study to survey the premises and the grounds, and to certify that an archeological survey was performed, Supervisor .Bradshaw moved the Board authorize. the archeological investigation of Boykin's Tavern. The motion was adopted unanimously {5-0). Ms. Harris stated the State Department of Historic Resources offers grants for historic preservation and while the designated .project is Boykin's Tavern, the funds could be used in other areas of the County.. The. County would become a certified local government and is required to establish a formal Historic Preservation Commission .appointed by the Board which would meet approximately once per year, stated Ms. Hams. Supervisor Bradshaw moved the Board authorize staff to proceed with the establishment of a Historic Preservation Commission. The motion was adopted unanimously (5-0). Ms. Harris distributed copies of the Discover Suffolk publication for the Board's information. J/ _ Chairman Bradby called for the County Attorney's .report.. There was no County Attorney's report offered foc public discussion. 1 // Chairman Bradby called for the County Administrator's report. 5 -- eooa 17:.:•518 Anne F. Sewazd, Director of Budget and Finance, .noted Paul Lee, Robinson, Farmer, Cox, Associates would be present at the Boazd's December 18, 1997 meeting to present a revised copy of the 1997-98 Annual Financial Report. to the Board.. . County Administrator Caskey distributed a memorandum received from the. Director of the Public Parks and Recreation requesting that its ..recommendations be deferred to the Board's December 18, 1997 due to the fact that Mr. Nogiec will be out of town. Supervisor Bradshaw moved the Board. defer action on the Authority's recommendations until the Board's December 18, 1997 meeting. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board adopt the following resolution:. RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND FIVE HUNDRED FOUR DOLLARS FROM THE COMMONWEALTH OF VIRGINIA STATE LIBRARY DEPARTMENT FOR THE RESTORATION OF CIRCUIT COURT RECORDS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has authorized the application, acceptance and appropriation of grant funds for the restoration of circuit court records; and, WHEREAS, the funds in the amount of seven thousand five hundred four dollars ($7,504) need to be .accepted and appropriated to the grant. fund in the 1997-98 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight. that seven thousand five hundred four. dollars ($7,504) received from the Commonwealth of Virginia State Library. Department be appropriated to the appropriate line items in the 1997-98 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make .the appropriate accounting adjustments in the budget for these grants and to do all things necessary to give this. resolution effect. The motion was adopted unanimously (5-0). Donald. T. Robertson, Assistant to the County Administrator/Director of Human Resources, stated the Department of Fire Programs has reassigned its staffand he is awaiting information as to who specifically will be assigned to the County's. project and when .such project will begin. Mr. Robertson stated he hopes to have additional information for the Board's consideration at its .. ,, 1 1 i 6 1 u n . , .r December ' 18, 1997 meeting regarding .options the County. may wish to investigate. Supervisor Cofer moved the Board authorize. the. County Administrator to direct a letter to the Director, Department of Fire Programs, requesting attention be given to the County's request for completion of the Fire and Rescue Study. The motion was adopted unanimously (5-0). County Administrator Caskey noted the Board members are in receipt of the published report on the County's recent General Obligation School.Bond issuance. Mr. Caskey invited Board members. with questions to contact either him or Ms. Seward. County Administrator Caskey notified the Board that the Town of Windsor has agreed by letter dated December 1, 1997 to initiate a request for a Community Development Block Grant funding on the County's behalf with. the assistance of County staff. County Administrator Caskey reminded the Board of its retreat scheduled for December 12, 1997 at the Tidewater Community College, President's Conference Room, with Dr. Don Lacy, facilitator. Mr. Caskey noted agendas will be mailed out early next week. // Chairman Bradby called for Old. Business. Supervisor Bradshaw moved the Board donate a total of $300 to the Bennetts Creek Football Association. 'The motion was adopted (3-2) with. Chairman Bradby and Supervisors. Cofer and Bradshaw voting in favor of the motion and Supervisors Spady and Claud voting against the motion.. // Chairman Bradby called for New Business. County Administrator Caskey stated he has received a request from the property owners of land adjacent to the. Courthouse that the Board grant them relief under Section b of the current Lease. Agreement which would allow them to dispose of the peanut poundage by selling the crop allotments on the property. Supervisor Claud moved that Section 6 of the Lease Agreement be waived and the owner be allowed to sell the crop allotments. The motion was adopted unanimously (5-0). . // Chairman Bradby called for Appointments. Supervisor Bradshaw moved the Board- appoint Christine Bredon as a parent. representative. on the Comprehensive Youth Services Act Board. The motion was adopted unanimously- (5-Oj. Supervisor Claud moved the Board. appoint Ray Holland from the Windsor District and Durwood Scott and. Carol G. Rhodes as the citizen representatives to the Comprehensive Plan. Advisory Committee. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the .Board appoint Edna King from the Planning Commission and John M. Patterson to the Comprehensive Plan Advisory Committee. The motion was adopted unanimously (5-0). /I Mr. Rountree requested an executive session under Section 2.1-344 A3 of the Freedom of Information Act concerning acquisition of property, .under Section 2.1-344 A7 concenting advice of counsel regarding contract negotiations and under Section 2.1-344 Al concerning a personnel matter. County Administrator Caskey requested an executive session. under Section 2.1-344 A? of the Freedom of Information Act concerning a matter of potential litigation requiring advice of counsel. Supervisor Bradshaw moved the Board enter executive session for. the reasons stated. The motion was adopted unanimously (5-0). Upon returning to open session, Supervisor Spady moved the Board adopt the following resolution: WHEREAS, the Board. of Supervisors has convened an executive meeting on this. date pursuant to an affirmative recorded-vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive. meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED fhat the Board. of Supervisors hereby certifies that, to the best of eachmember's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were .discussed in the executive. meeting to which this. certification resolution applies, and (ii) only such public business matters as were identified in the 8 1 .. 1 1 1 1 eo~K ~ ~ «~~.~-?i motion convening the. executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES:. 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING:. 0 The motion. was adopted unanimously (5-0). Supervisor Bradshaw moved that a letter be forwarded to the Parks and Recreation Director stating the Board's concerns relative to the remaining matters needed to complete the transition of the Parks and Recreation Authority to a Department. The motion was adopted unanimously (5-0). Supervisor Claud moved that the part-time position authorized for the Human Resources Department be made afull-time position to be jointly shared with the Department of Public. Utilities.. The motion was adopted unanimously (5-0). Supervisor Spady .moved the Board .authorize the Director of ~ Public Utilities to apply for two (2) separate well permits, one at the Route 460 industrial site and the other in the southern part of the County and that the Board be kept apprised of the status. The motion was adopted unanimously (5-0). Supervisor Spady moved that the January 15, 1998 regular meeting be changed to January 8, .1998 at 6:00 p:m. with public hearings to commence at 7:00. p.m. Staff was further authorized to advertise such notice in the newspapers. The motion was: adopted unanimously (5-0). // Supervisor Spady moved that the Board continue its meeting until 8:30 a.m. on December 12, 1997 for the. purpose of having its retreat at the Tidewater Community College, President's Conference Room. The motion was adopted unanimously (5-0). 1 I~enry H. ~radby, Chairman tt~~~~~ ~b~-~- W. Dou as key, Cler 9