12-04-1997 Regular Meetingn
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REGULAR. MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FOURTH DAY OF DECEMBER IN THE YEAR
NINETEEN HUNDRED NINETY -SEVEN
PRESENT: Henry H. Bradby, Chairman
Robert C. Claud, Sr., Vice Chairman
O. A. Spady
Malcolm T. Cofer
Phillip A. Bradshaw
Also Attending: H. Woodrow Crook, Jr., County Attorney '
W. Douglas Casket', County Administrator
Donald T. Robertson, Assistant to the
County AdministratorlDirector of Human
Resources
Carey H. Mi11s, Recording Secretary
Chairman Bradby called the meeting to order. at 2:00 p.m. The invocation
was delivered by Supervisor Bradshaw.
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Chairman Bradby called. for Special Presentations.
Supervisor Cofer moved the Board adopt- the following resolution:
RESOLUTION TO RECOGNIZE THE 1997
ISLE OF WIGHT ACADEMY FOOTBALL TEAM,
WHEREAS, the Isle of Wight Academy Football Team participates and.
competes in Division I of the. Virginia Independent Schools Football Association;
and,
WHEREAS, the 1997 Isle of Wight Academy Football Team completed its
most successful season in the- school's history by winning the State Division I
Football Championship with a victory overpreviously unbeaten Fuqua; -and,.
WHEREAS, the 1997 Isie of Wight Academy Football Team completed its
championship season with an outstanding record of twelve (12) wins and .only
one (1) loss;- and,
WHEREAS, the Board of Supervisors of the County of Isle of `Wight
wishes to recognize this significant accomplishment.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that the 1997 Isle
of Wight Academy. Football Team be .recognized for its.. superior achievements
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in Virginia High School. athletics.
The motion. was adopted .unanimously (5-0).
Hans Gant, Executive Director/Hampton Roads Alliance, provided the
Board with a brief overview of the.Hampton Roads Alliance which has a $2.
million a year .budget to market and recruit new companies to .the Hampton
Roads region. The County'sparticipation in the Alliance would offer a less urban
setting to the Alliance's marketing efforts, provides less expensive industrial land,
and improved regional cooperation and partnership, stated Mr. Gant.
Supervisor Claud moved the Board join the Hampton Roads Economic
Development Alliance. The motion was adopted unanimously (5-0).
Dr. Jerome Friga, President, Paul D. Camp Community College, .addressed
the Board on the issue of a regional. workforce development center. Dr. Friga
stated a Workforce Development Director and Assistant should be on board in
approximately. thirty (30) days. Dr. Friga stated commitments :have been
received exceeding $1,000,000 and a proposal has been made to the Governor's
Chief of -Staff that this proposal be included in the Governor's budget. Dr. Friga
requested the Board consider that this be a part of the County's legislative
priorities and recognize -that if support. is received from the General Assembly,
.there will be a matter. of site development requiring a local commitment.
The Board acknowledged that the proposal was a part of the County's
legislative priorities.
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Supervisor .Bradshaw moved the Board hear the presentation from
representatives of the .School Board regarding the Internet currently listed under
the County Administrator's section of the agenda. The motion was adopted
unanimously (5-0).
Reuben Johns provided the Board with a presentation on the County-wide
Internet service via a wireless connection which will allow residents to connect
directly to the Internet and would not require the use of a phone service provider.
Ms. Johns stated the school system will be the Internet provider, however, this
is an educational access and will contain a filtering system. Ms. Johns stated she
would like to see this access provided to citizens free of charge. Additional
support staff in the amount of $38,400 and additional telephone lines would be
required on a yearly basis, stated Ms. Johns.
John ..Littlefield, Jr. stated by converting existing school .equipment,
residents can be given access privileges, a password and slog-in ID and be able
to dial into the Internet.
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Supervisor Bradshaw moved the Board direct County staff, in conjunction
with School staff, to work out an implementation plan on this project and. present
same to the Board for .its further consideration. The motion was adopted
unanimously (5-0).
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Chairman Bradby indicated the following Consent Agenda included Item
2, A and B, and. asked if there were any items for removal:
November 6, 1997 Parks and Recreation Work Session Minutes
November 6, 1997 Regular Meeting Minutes
There being no items .requested by the Board members fore removal,
Supervisor Cofer moved the Board approve all items of the Consent Agenda.
The motion was adopted unanimously (5-0).
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Chairman Bradby called for Transportation Matters.
There were no transportation matters offered. for discussion.
Mr. Hartley reminded the Board that. it has scheduled. a meeting with
VDOT representatives on December 18, 199fi at .4:30 p. m.. prior to its regularly
scheduled meeting at 6:00.p.m.
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Chairman Bradby called for Citizens Comments.
Larry Grey, Sr. requested the Board's support in the form of a donation for
the Bennetts. Creek Football Association.. Mr. Grey noted the Bennetts Creek
Warriors will be going. to the national championship this- week and a donation
.would help those children in need of financial assistance attend.
In response to a question of Chairman Bradby, County Attorney Crook
replied the Board has the authority to donate to any number of worthy .causes if
it wishes to do so, however, this is an association located in the City of Suffolk.
Supervisor Spady-noted that while he would personally support the request,
-the Board donating funds may set. a precedent. Supervisor Spady noted the
Boardwould further discuss the matter later in the meeting.
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Chairman Bradby called for the Community Development report.
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There was ~no Community Development report offered for discussion.
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Chairman Bradby called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public. Utilities, presented a
resolution appropriating $22,000 for the design of sewage pump stations for the
Board's consideration.
Supervisor Cofer moved the Board adopt the following resolution and that
the funds come from the Capital Budget contingency fund:
RESOLUTION TO APPROPRIATE TWENTY TWO THOUSAND
DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE
GENERAL FUND FOR THE DESIGN OF SEWAGE PUMP STATIONS
WHEREAS, -the Board has approved the design of two (2) sewage
pumping stations for Smithfield High School and Carrollton Elementary School;
and,
WHEREAS, the funds in the amount of twenty two thousand dollars
($22,000) need to be appropriated from the unappropriated fund balance of the
General Fund to the appropriate Capital Budget line item in the 1997-98 budget
of the .County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight that twenty two thousand
dollars ($22,000) be appropriated :from the unappropriated fund balance of the
General Fund to the appropriate line items in the 1997-98 Capital Budget of the
County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for these grants and to do all things
necessary to give this resolution effect.
The motion was adopted unanimously (5-0).
Mr. Rountree stated discussions have been ongoing between the
construction industry in the Tidewater area and local governments regarding an
attempt to develop. a set of Uniform Construction Standards. Each member
community, of the Hampton .Roads. Planning District Commission is requested to
contribute an amount of money for the development of a detailed study, of these
construction standards. The County's share is $2,000 based on population, stated
Mr. Rountree:
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Supervisor Bradshaw moved the Board support the preparation of the
Standards Construction Manual and appropriate $2,000 as Isle of Wight's share
of the cost of preparation and that the funds come from .the contingency fund.
The motion was adopted unanimously (5-0).
Mr. Rountree noted the Animal Shelter dedication ceremony will be held
at 3:00 p.m. on December 16, 1997.
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Chairman Bradby calledfor the Economic Development report.
Lynn P. Harris, Director of Economic Development, notified the .Board
she would be requesting an appropriation in the amount of $9,375 as the County's.
match to the 1997-98 ISTEA Grant Award.
Ms. Hams stated part of the renovations to Boykin's Tavern would include
an archeological study to survey the premises and the grounds, and to certify that
an archeological survey was performed,
Supervisor .Bradshaw moved the Board authorize. the archeological
investigation of Boykin's Tavern. The motion was adopted unanimously {5-0).
Ms. Harris stated the State Department of Historic Resources offers grants
for historic preservation and while the designated .project is Boykin's Tavern, the
funds could be used in other areas of the County.. The. County would become a
certified local government and is required to establish a formal Historic
Preservation Commission .appointed by the Board which would meet
approximately once per year, stated Ms. Hams.
Supervisor Bradshaw moved the Board authorize staff to proceed with the
establishment of a Historic Preservation Commission. The motion was adopted
unanimously (5-0).
Ms. Harris distributed copies of the Discover Suffolk publication for the
Board's information.
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Chairman Bradby called for the County Attorney's .report..
There was no County Attorney's report offered foc public discussion.
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Chairman Bradby called for the County Administrator's report.
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Anne F. Sewazd, Director of Budget and Finance, .noted Paul Lee,
Robinson, Farmer, Cox, Associates would be present at the Boazd's December
18, 1997 meeting to present a revised copy of the 1997-98 Annual Financial
Report. to the Board.. .
County Administrator Caskey distributed a memorandum received from
the. Director of the Public Parks and Recreation requesting that its
..recommendations be deferred to the Board's December 18, 1997 due to the fact
that Mr. Nogiec will be out of town.
Supervisor Bradshaw moved the Board. defer action on the Authority's
recommendations until the Board's December 18, 1997 meeting. The motion
was adopted unanimously (5-0).
Supervisor Spady moved the Board adopt the following resolution:.
RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND
FIVE HUNDRED FOUR DOLLARS FROM THE COMMONWEALTH OF
VIRGINIA STATE LIBRARY DEPARTMENT FOR THE RESTORATION
OF CIRCUIT COURT RECORDS
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has authorized the application, acceptance and appropriation of grant
funds for the restoration of circuit court records; and,
WHEREAS, the funds in the amount of seven thousand five hundred four
dollars ($7,504) need to be .accepted and appropriated to the grant. fund in the
1997-98 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight. that seven thousand five
hundred four. dollars ($7,504) received from the Commonwealth of Virginia
State Library. Department be appropriated to the appropriate line items in the
1997-98 budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make .the appropriate
accounting adjustments in the budget for these grants and to do all things
necessary to give this. resolution effect.
The motion was adopted unanimously (5-0).
Donald. T. Robertson, Assistant to the County Administrator/Director of
Human Resources, stated the Department of Fire Programs has reassigned its
staffand he is awaiting information as to who specifically will be assigned to the
County's. project and when .such project will begin. Mr. Robertson stated he
hopes to have additional information for the Board's consideration at its
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December ' 18, 1997 meeting regarding .options the County. may wish to
investigate.
Supervisor Cofer moved the Board authorize. the. County Administrator to
direct a letter to the Director, Department of Fire Programs, requesting attention
be given to the County's request for completion of the Fire and Rescue Study.
The motion was adopted unanimously (5-0).
County Administrator Caskey noted the Board members are in receipt of
the published report on the County's recent General Obligation School.Bond
issuance. Mr. Caskey invited Board members. with questions to contact either
him or Ms. Seward.
County Administrator Caskey notified the Board that the Town of Windsor
has agreed by letter dated December 1, 1997 to initiate a request for a
Community Development Block Grant funding on the County's behalf with. the
assistance of County staff.
County Administrator Caskey reminded the Board of its retreat scheduled
for December 12, 1997 at the Tidewater Community College, President's
Conference Room, with Dr. Don Lacy, facilitator. Mr. Caskey noted agendas
will be mailed out early next week.
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Chairman Bradby called for Old. Business.
Supervisor Bradshaw moved the Board donate a total of $300 to the
Bennetts Creek Football Association. 'The motion was adopted (3-2) with.
Chairman Bradby and Supervisors. Cofer and Bradshaw voting in favor of the
motion and Supervisors Spady and Claud voting against the motion..
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Chairman Bradby called for New Business.
County Administrator Caskey stated he has received a request from the
property owners of land adjacent to the. Courthouse that the Board grant them
relief under Section b of the current Lease. Agreement which would allow them
to dispose of the peanut poundage by selling the crop allotments on the property.
Supervisor Claud moved that Section 6 of the Lease Agreement be waived
and the owner be allowed to sell the crop allotments. The motion was adopted
unanimously (5-0). .
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Chairman Bradby called for Appointments.
Supervisor Bradshaw moved the Board- appoint Christine Bredon as a
parent. representative. on the Comprehensive Youth Services Act Board. The
motion was adopted unanimously- (5-Oj.
Supervisor Claud moved the Board. appoint Ray Holland from the Windsor
District and Durwood Scott and. Carol G. Rhodes as the citizen representatives
to the Comprehensive Plan. Advisory Committee. The motion was adopted
unanimously (5-0).
Supervisor Bradshaw moved the .Board appoint Edna King from the
Planning Commission and John M. Patterson to the Comprehensive Plan
Advisory Committee. The motion was adopted unanimously (5-0).
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Mr. Rountree requested an executive session under Section 2.1-344 A3 of
the Freedom of Information Act concerning acquisition of property, .under
Section 2.1-344 A7 concenting advice of counsel regarding contract negotiations
and under Section 2.1-344 Al concerning a personnel matter.
County Administrator Caskey requested an executive session. under Section
2.1-344 A? of the Freedom of Information Act concerning a matter of potential
litigation requiring advice of counsel.
Supervisor Bradshaw moved the Board enter executive session for. the
reasons stated. The motion was adopted unanimously (5-0).
Upon returning to open session, Supervisor Spady moved the Board adopt
the following resolution:
WHEREAS, the Board. of Supervisors has convened an executive meeting
on this. date pursuant to an affirmative recorded-vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by
this Board of Supervisors that such executive. meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED fhat the Board. of Supervisors
hereby certifies that, to the best of eachmember's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were .discussed in the executive. meeting to which this. certification resolution
applies, and (ii) only such public business matters as were identified in the
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motion convening the. executive meeting were heard, discussed or considered by
the Board of Supervisors.
VOTE
AYES:. 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING:. 0
The motion. was adopted unanimously (5-0).
Supervisor Bradshaw moved that a letter be forwarded to the Parks and
Recreation Director stating the Board's concerns relative to the remaining matters
needed to complete the transition of the Parks and Recreation Authority to a
Department. The motion was adopted unanimously (5-0).
Supervisor Claud moved that the part-time position authorized for the
Human Resources Department be made afull-time position to be jointly shared
with the Department of Public. Utilities.. The motion was adopted unanimously
(5-0).
Supervisor Spady .moved the Board .authorize the Director of ~ Public
Utilities to apply for two (2) separate well permits, one at the Route 460
industrial site and the other in the southern part of the County and that the Board
be kept apprised of the status. The motion was adopted unanimously (5-0).
Supervisor Spady moved that the January 15, 1998 regular meeting be
changed to January 8, .1998 at 6:00 p:m. with public hearings to commence at
7:00. p.m. Staff was further authorized to advertise such notice in the
newspapers. The motion was: adopted unanimously (5-0).
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Supervisor Spady moved that the Board continue its meeting until 8:30
a.m. on December 12, 1997 for the. purpose of having its retreat at the Tidewater
Community College, President's Conference Room. The motion was adopted
unanimously (5-0).
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I~enry H. ~radby, Chairman
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W. Dou as key, Cler
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