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10-02-1997 Regular Meeting.: 1 eo~~ ~ 17 :~~:• 4 ~'~. REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SECOND DAY OF OCTOBER IN THE YEAR NINETEEN HUNDRED NINETY SEVEN .PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice-Chairman O. A. Spady Malcolm T. Cofer (Left at 6:00 p.m Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 2:00 p.m. The invocation was delivered by Supervisor Spady. // Chairman Bradby indicated the following Consent Agenda included Item 1, A through E, and asked if there were any items for removal: A. Virginia Cooperative Gypsy Moth Suppression Program B. Delinquent Real Estate Tax Collection Monthly Report C. August 21, 1997 Regular Meeting Minutes D. August 27, 1997 Continued Meeting Minutes E. September 4, 1997 Regular Meeting Minutes There being no items requested by the Board members for removal, Supervisor Cofer moved the Board approve all items of the Consent Agenda. The motion was adopted. unanimously (5-0). // Chairman Bradby called for Transportation Matters. Jonathan W. Hartley, Director of Planning and Zoning, formally introduced George E. Morrison, who is filling the vacant position of Environmental Planner. Mr. Hartley. stated the Board had previously indicated than before it would support the installation of certain traffic control signage along Battery Park Road that it wished to know the number of interested residents. In this regard, enclosed in the Board's package is a petition containing fifty-seven (57) signatures and two letters requesting the Board approve the request due to hazardous conditions. eoe~ 17.~~:•422 Noting that the majority of the community is in favor and thatthe funds will come from the County's secondary maintenance fund, if not from private sources, Supervisor Spady moved the. Board adopt the following resolution: RESOLUTION REQUESTING THE INSTALLATION OF "WATCH FOR CHILDREN" SIGNS ON BATTERY PARK ROAD (ROUTE 704) . WHEREAS, residents of the Battery .Park community have requested that "WATCH FOR CHILDREN" signs be installed on Battery Park Road (Route 704) at points .located 0.12 miles north of Country Way (Route 671) and 0.10 ..miles southeast of Newport Street (Route 1002); and, WHEREAS, the Virginia Department of Transportation requires that a ..resolution be prepared requesting the installation of these signs and designating the source of funding for their installation. NOW, THEREFORE, BE IT RESOLVED that the Is1e~ of Wight County Board of Supervisors .requests that the Virginia Department of Transportation install "WATCH FOR CHILDREN" signs on Battery Park Road (Route 704).. BE IT FURTHER. RESOLVED that the Isle of Wight County Board of Supervisors requests that the installation of these signs be funded from the Secondary Construction Allocation for Isle of Wight County. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board also adopt the following resolution: RESOLUTION REQUESTING THE INSTALLATION OF "SPEEDING ADDITIONAL $200 FINE" SIGNS ON BATTERY PARK ROAD (ROUTE 704) .WHEREAS, residents of the Battery Park community have requested that "SPEEDING ADDITIONAL $200 FINE" signs be installed on Battery Park Road (Route 704) at points located 0.12 miles north of Country Way (Route 671) and 0.10 miles southeast of Newport Street (Route 1002); and, WHEREAS, the Virginia Department of Transportation requires that a resolution be prepared requesting the installation of these signs and designating the source of funding for their installation: NOW, THEREFORE, BE IT RESOLVED that the Isle of Wight County Board of Supervisors requests that the Virginia Department of Transportation .install "SPEEDING ADDITIONAL $200 FINE" signs on Battery Park Road (Route 704).. 2 1 1 1 BE IT FURTHER RESOLVED that the Isle of Wight County Board. of Supervisors requests that the installation of these signs be funded from the Secondary Construction Allocation for Isle of Wight County. The motion was adopted unanimously (5-0). Supervisor Spady moved that staff be directed to correspond with VDOT requesting the Department's review of the passing zone in the Battery. Park Road area. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION 1 WHEREAS, the streets of Isle of Wight Industrial Park Road, from Route 10/32 to 0.26 miles south west of Route 10/32 and Commerce Lane, from Isle of Wight Industrial Park Road to 0.09 miles north west of Isle of Wight Industrial Park Road aze shown on plats recorded in the Clerk's Office of the Circuit Court of Isle of Wight County; .and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Isle of Wight County Board of Supervisors the streets meet the requirements established in accordance with secondary road policies and the Subdivision Street Requirements of the .Virginia Department of Transportation and the. Isle of Wight County Subdivision Ordinance relating to acceptance of streets into the State's Secondary Road System. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets of Isle of Wight Industrial Park Road, from Route 10/32 to 0.26 miles south west of Route 10132 and Commerce Lane, from Isle of Wight Industrial Park Road to 0.09 miles north west. of Isle of Wight Industrial Park Road to .the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and, BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of--way, as described, and any necessary easements for cuts, fills and drainage; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. The motion was adopted unanimously (5-0). Mr. Hartley .informed the Board that Franklin E. Hall recently corresponded with the Governor in which he described his. concerns with the 3 g~n~ ~7 ~M..~4~4 hazardous intersection of Benn's Church Boulevard (Route 10) and the Smithfield .Plaza .Shopping Center and in which he recommended four (4) potential solutions. Mr. Hartley distributed a letter from VDOT which addresses this intersection as well as two others. in which staff has requested a study of the speed limit by VDOT. Supervisor Spady requested this issue be placed on the list of items to be . discussed at the Board's meeting with the General Assembly delegation on . October 16, 1997 and that a copy of the letter from VDOT which was distributed today be forwarded. to Frank Hall for his information. Mr. Hartley noted that the VDOT District Administrator has advised staff that VDOT is currently studying the flooding problem at the Jones Creek causeway and that a meeting with County officials will be held upon completion of VDOT's initial review. County Administrator Caskey presented for the Board's consideration a - request by the Town of Windsor to hold a homecoming parade in the Town. ; Supervisor Claud moved the Board approve the parade and directed that the County Administrator communicate such approval to the Windsor Town .Manager. The motion.-was adopted unanimously (5-0). Mr. Hartley informed the Board that, in June, Matthew Woodzell requested a stop light be installed at Nike Park Road and Battery Park Road. Mr. Hartley presented VDOT's response to Mr. Woodzell's request to the. Board. Supervisor Spady requested that the Director of Planning and Zoning forward a copyof VDOT's correspondence to Mr. Woodzell. Supervisor Claud requested Mr. Hartley arrange a meeting with VDOT to discuss certain drainage problems on Courthouse Highway. f/ Chairman Bradby called for Citizens Comments. Grace Keen, on behalf of the Isle of Wight Concerned Citizens Association, suggested the Board appoint a committee to conduct a study on the environment of the school .buildings in the County. At the request of the Chairman, County Attorney Crook responded to Mrs. Keen that her request should be presented to the School Board for their consideration rather than the Boazd of Supervisors. He explained to her that the public schools aze under the ownership and control of the School Board, not the Board of Supervisors. 4 T'. 1 I Roy Ruth presented a petition. containing. 183 signatures concerning the paving ,requirement at his business located on Route 460 in Windsor .and requested the Board consider changing the Highway Corridor Overlay District requirements, as contained in the County's Zoning Ordinance. Supervisor Claud clarified that the applications voted on by the Board at its last meeting were approved for the proposed new project. The paving associated with his existing business was approved previously which stipulated that the paving must be accomplished and it would have taken additional action by this Board to rescind a previous action, noted Supervisor Claud. Steven Key, Luther Puckett and Lawrence Hams spoke in favor of Mr. Ruth not being required to pave the area around his radiator shop. County Attorney Crook stated the Planning Commission considered the matter after extensive. review and this is what they recommended unanimously to the Board. Supervisor Bradshaw moved the Planning Commission be requested to review the Highway Corridor Overlay District regulations with regard to the problems incurred by Mr. Ruth. The motion was adopted unanimously (5-0). 1 // Chairman Bradby called for the Community Development report. Mr. Hartley presented for the Board's consideration a request by Susan .Chance and Tom Kirk for an exception to the Chesapeake Bay Preservation Area ordinance to allow the construction of a single family dwelling in the required one hundred foot (100) Resource protection area buffer. Ken Phillips, Courtney and Associates, stated the Planning Commission recommended denial of the application and it was the understanding of the applicants that the meeting was closed to the public. The applicants based their understanding on a letter from John Edwards which described what was included in the agenda package and that any comments from the meeting would be forwarded to them. Tom Kirk stated Susan Chance and he were never informed that they needed to be present at the Planning Commission meeting. Had they known they could attend the meeting, they: certainly. would have .been present, stated Mr. Kirk. Susan Chance provided a copy of the letter from Mr. Edwards to the Board and stated she would have been present if she had known otherwise. Supervisor Spady stated he normally follows the Planning Commission's 5 eo~~ ~.~ ;,,~:•4?6 recommendation,, but because the applicants-have. not had an opportunity to present heir case, he would move the Board send the application back to the Planning Commission for its consideration and recommendation and that the applicants be requested to be present at the Planning Commission meeting to represent themselves. The motion was adopted unanimously (5-0). Mr. Hartley noted included in the agenda for the Board's information is a schedule of the CIl' process, a listing of the departments and organizations which will be contacted for project requests and a summary sheet of frequently asked questions about the CIP process and purpose.. // Supervisor Claud moved the Board amend the order of the agenda to consider the item under the County Administrator's report concerning the request of the Windsor Volunteer Fire Department. The motion was adopted unanimously (5-0). Willie B. Copeland, Chief, Windsor Volunteer Fire Department, presented a request to the Board to fund the purchase of a generator, as budgeted in the 1997-98 Capital. Budget, in the amount of $45,000. .. Supervisor Claud moved to proceed with securing the generator in the amount of $45,000. The motion was adopted unanimously (5-0). // County Attorney Crook requested an executive session under Section 2.1- 344 A7 of the Freedom of Information Act for advice of counsel and staff relative to a matter of potential litigation; and under Section 2.1-344 A3 concerning acquisition and/or use of public property for public purposes. Supervisor Bradshaw moved the Board enter executive .session for the reasons stated by the County Attorney. The motion .was adopted unanimously {5- 0). Upon returning to open session, Supervisor Cofer moved the Board adopt the following resolution:. CERTIFICATION OF EXECLITIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in 6 I~ II II efl~~ 17 ,N.:.4?7 conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). // Chairman Bradby called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public Utilities, noted he had three (3) matters for executive session later in the meeting. Supervisor Bradshaw requested that the Director of Public Utilities provide the Board with a proposed water service rate structure at its October 16, 1997 meeting for advertisement for the Board's November 20, 1997 meeting. // Chairman Bradby called for the Economic Development report. Evelyn Chandler provided the Board with an update on the Boykin's Tavern initiative. Ms. Chandler requested the Board's permission to erect a four (4) by eight (8) sign on the grounds of Boykin's Tavern to draw attention to the project. Supervisor Bradshaw moved the Board authorize the Public Works Department to erect a four (4) by eight (8) sign as requested by Evelyn Chandler. The motion was adopted unanimously (5-0). Lynn P. Hams, Director of Economic Development, provided the Board with a proposed Scope of Work. Ms. Harris noted the building will most. likely 7 eo~~ ~.7:~:•~~8 have to be sprayed for insects which is not included in the estimate. Ms. Chandler stated she has not seen the proposed Scope of Work and she. would. like. the opportunity to review same. .Supervisor Bradshaw moved the Board forward the Scope of Work to the Historical Society for their review and recommendation, including the proposed - use of the second floor, to the Board. The motion was adopted unanimously (5- 0). Ms. Harris provided the Board with her proposed Strategic Plan for. the Board's information. Supervisor Spady requested the Director of Economic Development to have an overview page (chronological time line) for the Board's consideration at its Retreat scheduled for October 17, 1997.. Ms. Hams stated. the County was previously approached by Forward Hampton Roads Economic Development Alliance .requesting the County's membership and inviting the County to join. At that time the price was prohibitive and the County has now been invited again to join at a dollar per capita figure which will include the County in all projects, including all marketing efforts of the Alliance, stated Ms, Hams. Supervisor Bradshaw moved the Board direct the Director of Economic Development to request that a representative from the Forward Hampton Roads Economic Development Alliance speak to the Board at its November 6, 1997 meeting. The motion was adopted unanimously (5-0). Supervisor Bradshaw further .moved that the Director of Economic Development present the Board- with a listing of the different alliances and regional committees that the County is currently involved with and the amount of funding the County is providing to each. The motion was adopted unanimously (5-0). Ms. Hams noted for the Board's information, the Planning District Commission will consider a targeted marketing study for the County as a regional effort. The Cities of Suffolk and Franklin and Southampton County are willing to participate and the PDC is reviewing the request. This project should be in progress in the next two (2) to three (3) months, stated Ms. Harris. Ms. Hams stated the EPA has reviewed its -ozone and particulate matters standards which are expected to become more stringent. DEQ and the HRPDC anticipate the County will .remain in the attainment area. Ms. Harris .recommended staff remain involved with the DEQ and PDC on this issue. Supervisor Bradshaw moved the Board direct staff to contact the County's 8 -i 1 i~ 1 Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ENDORSE IMPLEMENTATION OF THE eoe~ ~7 ~~:•4?J congressional delegation (Sisisky, .Robb and Warner) to voice concerns with the proposed EPA Clean Air standards. The motion was adopted (4-0). Supervisor Cofer was not present for the vote. Ms. Hams informed the Board that the County's new Web. page is under construction and may be expanded at any time to include additional County government departments. Supervisor Bradshaw requested the Director of Economic Development notify VACo and. NACo of the County's web site upon completion. // Supervisor Spady moved the Board take a ten minute recess at 3:30 p.m. The motion was adopted unanimously (5-0). Returning to open session at 3:45, Vice-Chairman Claud, in the absence of Chairman Bradby, called for the County Attorney's report. County Attorney Crook noted he had four (4) items for executive session later in the meeting. // Vice-Chairman Claud called. for the County .Administrator's report. HEALTHY FAMILIES SOUTH HAMPTON ROADS PROGRAM IN ISLE OF WIGHT COUNTY WHEREAS, the Healthy Families South Hampton Roads is a public/private partnership of more than thirty (30) organizations collaborating together to coordinate prevention and early intervention programming for new parents and their families; and, WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia desires to provide programs whichwill improve the quality of life and strengthen the relationships of families. NOW, THEREFORE, BE IT AND iT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia endorses implementation of the Healthy Families South Hampton Roads Program in Isle of Wight County. The motion was adopted unanimously (5-0). 9 County Administrator Casket' presented a request from a resident of the Carrisbrooke Subdivision for the County to initiate curbside recycling services... Evelyn Chandler, Secretary of the Carrisbrooke Community Association Board, informed the Board that the Association has not been notified of this request. .. Supervisor Spady moved that staff advise the Carrisbrooke Community Association in care of Evelyn Chandler that a request has been made and the Board is requesting that they make a recommendation to the Board prior to the Board considering the matter. The motion was adopted unanimously (5-0). 10 en~~ ~7:«:~4~t) County Administrator Casket' stated staff has been meeting with the Public Recreational Facilities Authority staff to discuss its upcoming transition into a County department. Mr. Casket'. stated several scenarios have been discussed and two (2) alternatives have been proposed for the Board's consideration. Alan S. Nogiec, Director of Parks and Recreational Facilities Authority, informed the Board the Commissioners of the Authority would like to further discuss the details of the transition with the Board at its November meeting. Supervisor Cofer stated it has been the Board's intention all along that all functions would be taken over intact and reviewed later on and moved that Alternative #2 (Leave all maintenance responsibilities as they are) be approved and that. the Director of Parks and Recreation notify the Commissioners of the Board's action. The motion was adopted unanimously (5-0). Supervisor Cofer requested that the Director of Parks and Recreation inform the Commissioners that the Board is desirous of having a meeting with. them at either. 1:00 p.m. or 6:00 p.m. on November 6, 1997. Mr. Nogiec was requested to advise the Board if this .meeting is agreeable with the Commissioners. County Administrator Casket' stated the Board recently discussed the need to appoint a committee to engage the process of site selection for the proposed Central County Park. Mr. Casket' stated Supervisors. Bradshaw and Claud have previously interacted with representatives from the Parks and Recreation Authority on this issue. Mr. Nogiec noted the committee has targeted the Route 258 Corridor between Route 460 and the Courthouse. Supervisor Bradshaw moved the Board designate the Board's Parks and Recreation Committee and the County Administrator to continue to meet with their counterparts from the Parks and Recreation Authority on matters of site selection for the proposed Central County Park. The motion was adopted unanimously (5-0). aa~~ ~ 17~:x:•431 Supervisor Claud moved the Board adopt the following resolution: 1 RESOLUTION TO ACCEPT AND APPROPRIATE THIRTEEN THOUSAND NINE HUNDRED TWENTY-TWO DOLLARS FROM THE COMMONWEALTH OF VIRGINIA FOR DELINQUENCY PREVENTION INCENTIVE GRANT WHEREAS, the Isle of Wight Office on Youth has received grant funding from the Department of Criminal Justice Services, Get Hip About Delinquency and Youth Violence Campaign; and WHEREAS, the funds in the amount of thirteen thousand nine hundred twenty two dollars ($13,922) need to be appropriated to the appropriate line item in the 1997-98 Operating Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirteen thousand nine hundred twenty two dollars ($13,922) to be received from the Commonwealth of Virginia, Department of Juvenile Justice Services be- appropriated to the appropriate line item in the 1997-98 Operating Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect... The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE NINE. THOUSAND TWO HUNDRED SIXTY-TWO DOLLARS. FROM THE FEDERAL GOVERNMENT FOR CARRYOVER V-STOP GRANT PROGRAMS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received grant funding for V-Stop grant programs; and, WHEREAS, the funds in the amount of nine thousand two hundred sixty two dollars ($9,262) in carryover grant funds need to be appropriated to the appropriate line item in the :1997-98 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that nine thousand two hundred sixty two dollars ($9,262) in carryover grant funds to be received from the federal government be appropriated to the appropriate line item. in the 11 eaoK 17.N~•432 1997-98 Operating Budget of the County of Isle of Wight, Virginia.. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to .make the appropriate. .accounting adjustments in the .budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). County Administrator Caskey presented a request from Judge Rodham T. Delk, Jr. regarding funds needed for the purchase of a laptop computer for his use and for a computer for a new. Law Clerk position. Supervisor Cofer moved the Board approve $1,200 from the contingency account to pay for the computer requested by Judge Delk. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board direct staff to write the Judge advising. him that the Board will. share in the funding of the Law Clerk position in the upcoming budget. The motion was adopted unanimously (S-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FIFTY DOLLARS IN ' DONATED FUNDS FROM THE VIRGINIA DINER FOR THE REPAIR AND MAINTENANCE OF THE SMITHFIELD ENGLISH PHONE BOOTH WHEREAS, the Board of Supervisors of the County of Isle of Wight has received a donation for the repair and maintenance of the Smithfield English phone booth; and, WHEREAS, the funds in the amount of fifty dollars ($50) need to be appropriated to the appropriate Line. item in the 1997-98 operating budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifty dollars ($50) to be received from the Virginia Diner be appropriated to the appropriate. Iine item in the 1997-98 Operating Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the. County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). 12 :i 1 County Administrator Caskey noted included in the agenda is a proposed list of potential legislative items for the Board's consideration. Mr. Caskey reminded the Board that it would be meeting with the County's legislative delegation at its October 16, 1997 meeting to address the County's transportation issues. Supervisor Claud suggested "proposed" be added to Repeal of Personal Property Taxes on the list. Supervisor Spady emphasized that the top priority should be the four- laning of Route 258. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, provided the Board with information responsive to the Board's request at its April meeting directing staff to develop a report for the Board's consideration on comparing the County's comprehensive benefits for employees to the benefits offered by other localities. Mr. Robertson noted he will bring additional information to the Board on The Intergovernmental Personnel Advisory Committee (IPAC) and that same will be brought to the Board in advance of the Board's next budget process. Mr. Robertson noted the City of Franklin and Southampton County will also be included in the Study. Regarding the fire and rescue study, Mr. Robertson noted he will continue to contact the Department of Fire. Programs routinely in an effort to keep the issue alive. County Administrator Caskey noted the Board's Retreat is scheduled for Friday, October 17, 1997 from 8:30 a.m. until 5:00 p.m. in the President's Conference Room at the Tidewater Community College. Dr. Don Lacy will be the facilitator, stated Mr. Caskey. County Administrator Caskey informed the Board of a request from the Worker's Compensation Commission to use the Board Room two (2) days per month for conducting hearings on workers' compensation claims. Supervisor Spady moved the Board grant the request of the Commission and authorize the County Administrator to coordinate a schedule to use the Board Room that does not conflict with any other County activity. The motion was adopted unanimously (5-0). Regarding a previous request from David Hardy to hold a "Tovm Meeting", Supervisor Bradshaw suggested the issue be further discussed at the Board's Retreat on October 17, 1997. County Administrator Caskey requested the Board direct him on how to .respond to a previously mailed copy of a letter to the Board from Ed Phillips, Secretary, Zuni Raritan Club, listing the Club's concerns with .utilities, 13 So~~ 17.~:•4~~ improvements to roadways and a trash disposal site located on Yellowhammer Road. Supervisor Bradshaw suggested the Director of Public Works meet with Ed Phillips to discuss the Zuni Ruritan Club's issues as they relate to the improvement of the road. Further, staff should communicate to Mr. Phillips that staff is looking into their concerns. // Chairman Bradby called. for Old Business. Supervisor Claud informed the Board that the Ruths are not interested in further negotiations and other alternatives will need to be explored for a manned convenience center in the Windsor area. // Chairman Bradby called for New Business. County Administrator Caskey stated the Board visited the Registrar's Office today to view the operation of the new voting machines. In this regard, the Registrar noted the need to take some action on the relocation and storage of the previously used voting machines. Supervisor Spady moved the Board direct staff to communicate with the electoral officials in the States of North Carolina and Pennsylvania advising that the County has voting. machines and will be disposing of same within the next three (3) to four (4) weeks and, if interested, to please contact the County. The motion was adopted unanimously (5-0). Supervisor Spady further moved that the Board declare the voting machines as surplus equipment. The motion was adopted unanimously (5-0). // Chairman Bradby called for. Appointments. Supervisor Bradshaw moved the Board reappoint Della Stokes to the Youth Services Advisory Board for an additional- three (3) year tenor pending 'eligibility to be verified by the Assistant to the County Administrator/Director of Human Resources. The. motion was adopted unanimously (5-0). Supervisor Cofer. moved the Board reappoint Carl M. Beale,. Jr. representing the Smithfield District. on the Board of Building Appeals for an additional five (5) year term. The motion was adopted unanimously (5-0). 14 ~I Supervisor Bradshaw requested the Assistant to the County Administrator/Director of Human Resources contact Sandra Freeman to determine if she is interested in continuing to serve on the Southeastern Tidewater Opportunity Project. Chairman Bradby read for the record the resignation of Mary Catherine Foster from- the Senior Services of Southeastern Virginia .Board of Directors, effective September 30, 1997. // County Attorney Crook requested an executive session under Section 2.1- 344 A7 of the .Freedom of Information Act for advice of counsel. relative to four matters of potential litigation and under Section 2.1-344 A3 for advice of counsel and staff concerning acquisition and/or use of public property for public purposes. i~ County Administrator Caskey requested an executive session under Section 2.1-344 AI of the Freedom of Information Act concerning three matters involving interviews of consultants for contracted services; and under Section 2.1-344 A3 involving two matters concerning acquisition and/or use of public property(s) for public uses. Supervisor Cofer moved the Board enter executive session for the reasons stated by the County Attorney and County Administrator. The motion was adopted unanimously (5-0). Upon returning to open session, Supervisor Spady moved the Board adopt the following resolution: 1 ('FRTIFICATION OF EXECUTIVE MEETILIC WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344. lA of the Code of Virginia requires a certification by this Board of Supervisors that such executive .meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the .best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution. applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. 15 ~o~~ 1? >h~4`36 yOTE AYES: 4 NAYS: 0 ABSENT DURING VOTE: 1 ABSENT DURING MEETING: 1 The motion was adopted (4-Oj. Supervisor Cofer left the meeting during executive session and did not return to the meeting. Supervisor Bradshaw moved the Boazd direct County staff and the County Attomey to negotiate a contract with the Boazd's first choice for the ground water .monitoring. The motion was adopted (4-0). Supervisor Bradshaw moved the Boazd direct County staff and the County Attorney to work .out a contract of employment for easement acquisition based on the first choice of the Board.. The motion was `adopted (4-0). Supervisor Bradshaw moved the Boazd direct County staff and the County Attomey to negotiate a contract for a Project Administrator based on the Board's first choice. The motion was adopted (4-0). Supervisor Spady moved the Board adjourn its meeting and direct staff to advertise the October 16, 1997 meeting to begin at 4:00 p.m. for the purpose of the Board meeting with the County's legislative delegation and that the regular meeting will commence at 6:00 p.m. The motion was adopted (4-0). Henry H. Bradby, Chairman ~~ W. Dou as key, Cler