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06-20-1997 Continued Meeting (2)., 1 1 ~~ 80QK ~ 1 rAT'•~~~.J CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTIETH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED NINETY SEVEN PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Carey H. Mills, Recording Secretary i Y Chairman Bradby called the continued meeting to order at 11:IO,a.m. `/ Anne F. Seward, Director of Budget and Finance, .noted minor adjustments - required to-implement the Pay and Classification Plan for the Department of Human Resources, the. Department of Inspections,. Planning and: Zoning, Public Works and Public Utilities.. Ms. Seward further noted the figure was adjusted downward for road improvements based upon feedback. from VDOT on revenue sharing funds. Ms. Seward noted she had also made a $1,700. adjustment to the Commissioner of Revenue's Office Supplies line item based on .information received from the Compensation Board. On motion unanimously adopted, the .Board directed the Director of Budget and Finance. to make the following adjustments to the FY1997-9$~ Operating Budget: Commissioner of the Revenue: Reduce Off ce Su lies $.1,716. The PP Board further requested .that a letter be sent to the.. Compensation Board requesting the County be notified of any future changes. Childrens Center: Delete $5,000 Genieve Shelter:. Delete and request a :complete ..breakdown of budget, including. what other jurisdictions are: contributing.. Utility Debt Service: $600,000 to be placed in reserve for future use. Urban Partnership: Include contribution of $1,000, but consult with: Board before dispersing. , , 4 Parks and Recreation: Increase by $19,500. 1 - ~, 50~~ ~ ! yECf sJ ~~ Sheriffs Department: Increase by $5,000 the Special Investigation and Task- Force line item. Increase by $2,000 a Motor, Fuel & Lube Repairs line item. Rawls Library: Increase by $15,458 to allow an increase of $3,958 to match equal share of expenses of the Rawls system and $11,500 to make apart-time position full-time. Tourism: Increase by $8,000. Economic Development/IOW/Franklin/Southampton: Increase by $ l 0,00Q Carrollton Volunteer Fire Department: Supervisor.Spady requested that the. Board be aware that he may .request an additional $12,000 in the future for first response equipment, contingent on .the Department receiving a 50/50 grant. The following new positions were discussed: Human Resources part-time. clerical position ($9,508); Codes Compliance Inspectorfull-time position within the Department of Planning. and Zoning ($27,263);.Budget and Finance. full-time position ($27,500); and Utility. Billing Clerk part-time position within the Department of Public Utilities ($10,865). Following discussion by the Board on the need for a Codes Compliance Inspector and whether or not it can justify afull-time position, County Attorney. Crook stated a Codes Compliance Inspector would, among other duties, monitor borrow pits and trash collection sites. He further stated the position should be located within the Department of Planning and Zoning as the employee will be primarily enforcing the County's Zoning .Ordinance and appendant ordinances. The- Board noted its desire. to add a Codes Compliance Inspector position within the Department of Planning and Zoning and requested staff meet with the Parks. and Recreational Authority's staff to determine if there are any employees within .that organization that could be trained for the proposed position. Mr. Robertson was requested to investigate utilizing contracted services for the. Utility Billing Clerk and that $10,000. be included in the Budget for .this -item. The Board authorized the Director of Budget and Finance. to include funds .for the part-time secretary for the Department of Human Resources and a position within the. Department of Budget and Finance, but that no positions be filled- prior to approval by the Board. Supervisor Bradshaw moved. the Board direct staff to review grant funded positions and make a recommendation to the Board for the funding of these positions in relation to the Pay and Classification Plan. The motion was adopted unanimously (5-0). .. ,: 1 1 ..: ~ eooK ~.7:~cf~17 .Supervisor Bradshaw moved the Board direct staff to review the current office on Youth'Director position.. Staff is further directed to meet with the Office on Youth Advisory Board and request them to contact the State Office .on Youth relative to salary. upgrades. "A recommendation to the Board should be included in the Legislative Agenda for the coming year. The motion was adopted unanimously (5-0). // At 12:45 p.m., Supervisor Bradshaw moved the Board take a lunch break. The motion was adopted unanimously (5-0). The Board returned to open session ai 1:15 p.m. // Ms. Seward reported the adjustments requested by the Board will result in an increase of $157,865 for a total Operating Budget of $46,121,755. f :Supervisor Bradshaw moved the Board adopt the Operating Budget: in the amount of $46,121.,?55 as presented. with the adjustments requested by the Board. The motion was adoptedunanimously (5-0). // Supervisor Cofer moved the. Board approve the CIP. The motion was adopted unanimously (5-0). // Regarding .the Capital Budget,. the: Board directed the Director of Budget and Finance to make the following adjustments: Economic Development/InfrastructurelIndustrial Park:. Delete the $400,000 Supervisor Spady requested ..that the $200,000 allocated for Nike Park be adjusted to reflect: $100,00 for Nike Park and $100,000 for the Central Park facility.. Sewer Service/Connection Fees:- The Board requested the Director of Budget and Finance allocate. $97,717 to the Public Utilities Department. Supervisor Cofer move. the Board authorize staff to advertise the Capital Budget for FY199?-98 with the above adjustments. The motion was adopted unanimously (S-0). 3 ~. eo~~ ~7:~R~f31S u . County Attorney Crook stated the Tax Levy Ordinance has been. advertised at the same rate: as last year for Real Estate, Machinery and Tools, Luxury Boats and Personal Property. The rate has been increased for ships over five tons in order to produce the same revenue as last year, stated County Attorney Crook: :Supervisor Spady moved the Board adopt the following ordinance:. AN ORDINANCE TO IMPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY,. VIRGINIA ~FORFISCAL YEAR JULY 1, 199? THROUGH JUNE 30, 1998 ADOPTED THE TWENTIETH DAY OF JUNE, 1997 BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of the County ofTsle of Wight, Virginia, to-wit: (1) That there is hereby levied for the fiscal yeaz beginning July 1, 1997, a tax of $0.72 per one hundred dollars of assessed valuation on all axable real estate, and all real and personal property of public service .corporations in accordance with Section 58.1-2606 of the Code of Virginia, as amended;. (2) That there is hereby: levied for the fiscal yeaz beginning July 1, 1997, a tax of $0.95 per one hundred dollars of assessed valuation on machinery and tools used in manufacturing, mining, processing and re-processing. businesses as defined in Section 58.1-3507 of the Code of Virginia, as amended. (3) That there is hereby levied for the fiscal yeaz beginning July 1, 1997, a tax of $0.91 per one hundred dollars of assessed valuation on farm machinery and implements as defined in Section 58.1-3505 of the Code of Virginia, as amended; (4) That there is hereby levied for the fiscal yeaz beginning July 1, 1997, a tax of $1.00 per one hundred dollars of assessed valuation on boats, watercraft. and aircraft as defined in Section 58.1-3506 of the Code of Virginia, as amended;. (5) That there is hereby levied for the fiscal year beginning July 1, 1997, a tax of $0.32 per one hundred dollars of assessed valuation on watercraft, including vessels and ships, weighing five tons or more, excluding privately owned pleasure boats and watercraft used for recreational purposes only; (6) That there is hereby levied for the fiscal year beginning July 1, 1997, a tax of $4.40 per one hundred dollars of assessed valuation on all other tangible • ..personal property as defined and classified in Sections 58.1-3500, 58.1-3501, 58..1-3502, 58.1-3503, 58.1-3504 and 58..1-3506 of the Code of Virginia; except that all household goods and personal effects as defined. and classified in Section 58.1-3504 are exempt from said levy; 4 1 1 1 r' f 8001( ~7 %'AC~J1J (7) ,That there is hereby levied for the fiscal year beginning July 1, 1997, a tax of .one-half of one percent of the grass 'receipts on all telephone and telegraph companies,::water companies, and heat,. light and power companies accruing from business in the County of Isle of Night, Virginia, pursuant to Section 58.1-3731 of the Code of Virginia, as amended, however, in the case of telephone companies, charges for long distance telephone calls shall be included in gross receipts for. purposes of license taxation. BE IT FURThIER ORDAINED AS FOLLOWS: (a) That all proceeds received .from the fiscal year beginning July 1, 1997, from the County general. tax rate levies, from other local revenue,: from Federal and State funds and supplements and.from all other funds and sources for general County .functions and purposes, including public. schools and: public welfare, be credited to the General Revenue Fund of this County, and, when and if appropriated by the Board of Supervisors of this County, shall be used for such functions and purposes and to defray the charges and expense of said County and all necessary charges incident to or arising from the execution of the lawful authorization of the Board of Supervisors of this County; (b) .That lump sum appropriations are hereby made. on an annual basis for the fiscal year beginning July 1, .1997, from the General Revenue. Fund to the funds and -for the separate items, categories, functions. and purposes as shown and indicated in the budget adopted by the Board of Supervisors on June 20, 1997. I~ (c) That the County Administrator is hereby authorized to make _all expenditures in payment of all lien items in said budget at any timeduring the fiscal year in any amounts so long as amounts are not greater than the amount j available in the fund for such item or category and said County Administrator is hereby authorized to make line item transfers within categories and from category to category so longas said transfers of line .items. are withinsaid budget and do not exceed the funds available for such purpose. (d) That all encumbered funds which are earmarked for specific projects which are. not expended during .the. current fiscal .year will be carved over as encumbered funds for said projects- for the.. ensuing ..years .unless said encumbrances are removed by :action by the Board of Supervisors. - a r t (e) That the Treasurer of Isle of Wight County is hereby authorized and directed to transfer to the indicated appropriate "funds" in the aforesaid Budget: estimates from the General Revenue Fund,.from time to time, as monies became available, sums equal to but. not in excess of the appropriation hereby made to such "funds" for the functions and purposes therein indicated from the General Revenue Fund .for the period covered. by this appropriation ordinance, i (f) That the Treasurer of Isle of Wight County is hereby authorized to 5 . ~ k e®Q+~ 1~ •~c~320 honor and pay all warrants and- to pay out funds from the various "funds" indicated in said Budget estimates for any contemplated expenditure for which- -. funds have been made .available and appropriated: -for such. contemplated expenditures: (g) That tills ordinance. be .entered in the .minutes of this Board of Supervisors and that copies hereof certified by the Clerk of this Board, be furnished the Treasurer of this County: The motion was adopted unanimously (5-0). // E. Wayne Rountree, P.E,, Director of Public Utilities, noted the newly adopted water rates- required reprogramming the computer and during this process, an improper rate was. used which resulted in under billing customers of Gatling Pointe, Waterford Qaks and Hidden Acres by approximately $1,800. Thee adjustment for most customers will be an additional $4 to $10, however, customers with swimming pools and sprinkler systems will see arr adjustment of $25 to $30. Mr. Rountree noted bills are scheduled to be mailed out next week with notices explaining the: circumstances of the errors. Supervisor Claud moved that the County not-:back bill customers for. errors . caused on the .part of the County and that future bills be sent out with the correct amounts. The motion was adopted unanimously (5-0). // John B. Edwards, Jr., Planner/GIS Coordinator, distributed o the Board a report on the, violations of the. County's Chesapeake Bay Preservation Area Ordinance in Gatling Pointe Subdivision. The report addressed the concerns presented by Tom Walters to the Board at their meeting last evening regarding Lot 40 of Shallowford Circle and Lot 31 of Regatta Lane. The Board requested Mary Ann Welton, Environmental Planner, provide the Board with a more detailed report. on the .violations at the Board's July 3, 1997 meeting. !/ County Administrator Caskey distributed information on the.46th Annual Local Government Officials Conference scheduled for August 10-12, 1997 in Charlottesville and the Virginia Association. of Counties Conference scheduled for November 9-11 at the Homestead. and requested the individual Board members advise Secretary Mills if they wished to attend. // 6 1 -. 1 1 - tt.. 1 1 f eaoK ~ ~.7 r~rf321 Regarding a strategic planning retreat, Mr. Robertson, Assistant to the County Administrator/Director of Human Resources, advised Dr. Lacy's schedule would` accommodate a retreat on October 18, 1997, October 25, 1997 and ..November 15, 1.997. Mr. Robertson noted. Dr. Lacy had also indicated he could be available for a weekday retreat. The Board indicated its desire to have a strategic planning retreat on Friday evening, October 17, 1997 and Saturday, October.l8, 1997 with the location to be determined at a later date. // County Attorney Crook requested an executive session-under Section 2.1- 344 Al of the Freedom of Information Act for discussion of personnel matters. Supervisor Cofer moved the Board enter executive session: for the reason stated by the County Attorney. The motion was adopted unanimously (5-0). Upon returning to open session, Supervisor Claud moved the Board adopt the following resolution: C'FRTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting j on this date pwsuant to an affirmative recorded vote and in accordance with-the provisions of the Virginia Freedom of Information Act; and,, , WHEREAS, 2.1-344.1A of the Code of Virginia requires: a certification by this Board. of Supervisors that such executive meeting was conducted in conformity with Virginia law;, NOW, .THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each .member's knowledge, (i) only'public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters. as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors.. VOTE .AYES: S NAYS: 0 ABSENT DURING VOTE: 0 ,~ 080[ ~7rAff~l.,? ABSENT DURING MEETING: 4 The .motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board authorize an annual stipend for each of the County's two Recording Secretaries to be .$1,200 per year commencing July 1, 1997. The. motion was adopted unanimously (S-0). // Supervisor Cofer moved-the Board .adjourn at 2:22 p.rn. The motion was adopted unanimously (5-0). .Henry H. radby, Chairman ~y W. Doug key, Cler 8