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05-01-1997 Regular Meeting eoeK 17 ~R~~234 REGULAR MEETING OF THE. ISLE OF WIGHT COUNTY BOARD' OF SUPERVISORS HELD THE FIRST DAY OF MAY IN THE YEAR 'NINETEEN HUNDRED NINETY SEVEN PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip B. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 2:00 p.m. and delivered the invocation. // I' Chairman Bradby called for Special Presentations. Chairman Bradby acknowledged the presence of Florine Moore of the: Smithfield Town Council and Barry E. Duval, President, of the Hampton Roads Partnership. Mr. Duval provided the Board with a brief presentation on the Hampton .Roads Partnership stating the mission of the Partnership is to provide. leadership ., on strategic issues that will. improve Hampton Roads' competitive position in the ' ::global economy. Mr. Duval provided. the Board with a packet of information outlining the Partnership's mission, the primary focus and work activities. Mr. Duval stated if the Partnership qualifies, 25% of astate-wide.. allocation would come to this region which equates to $1.5 million dollars. The Partnership would then accept these funds, as the Fiscal Agent-and expend as outlined. County Administrator Casket' noted he would have a resolution authorizing :the Hampton Roads .Partnership to carry out. the provisions of the Regional Competitiveness Program (RCP) and approving the fund distribution methodology .proposed by the Hampton Roads Partnership for the. Board's consideration at its May 15, 1997. meeting. Russell Minich, Timmons, Inc., demonstrated via computerprojection the. various data layers completed., to date on the Isle of Wight County Geographic: Information. System. ...Following, a brief presentation from Bob Monroe, Training and. Programs .~ 1 i~ 1 .•. II II ~i ea~K ~ 17 ~~~f235 Manager. with the Department of Fire Programs, Supervisor Bradshaw moved the Board authorize staff to meet with the State EMS Board to request their review of the County's rescue squads. The motion was adopted unanimously (5-0). 1/ Chairman Bradby indicated the following Consent Agenda included Item 2, A and B, and asked if there. were any items for removal: There being. no items requested by the .Board members for removal, Supervisor Claud moved he .Board approve all items of the Consent Agenda. The motion was adopted unanimously (5-0). // Chairman Bradby. called for Transportation Matters. There being no .citizens -with concerns, Chairman .Bradby called for comments- from the Board. Supervisor Bradshaw requested .the Director of Planning and Zoning provide the Board with a report on the-design status of Pruden Road.. Regarding the FY1998 Revenue Sharing Program, Supervisor.Bradshaw moved the Board accept the Resident Engineer's recommendations for the 1997- 98 Revenue Sharing designation of funds. The motion was. adopted unanimously (5-0). // Chairman Bradby called for Citizens Comments. Lt. Colonel Elgin Allmond invited the Board to attend a-NAACP function on May 25, 1997 at 4:00 p.m. at the Jones Grove Baptist Church in Windsor. Chairman Bradby moved the Board authorize a pledge of $100 for a full page in the .souvenir program- for the event. The motion was adopted unanimously (5-0). // Chairman. Bradby called for the Community Development report.. John Edwards, Planner, provided the Board with a presentation on the Isle of Wight. County Zoning Maps. 2 is j 80AK 17 ~raG*2•,~ Mr. David noted a publichearing will be scheduled for the Board's May 1S, .1997 meeting. /1 Chairman Bradby called for the Public Utilities Report. B. Wayne Rountree, P.E., Director of Public Utilities, briefed the Board on the Northern Development Service District .water project. Mr. Rountree..... recommended the Board approve the amendment to contract for design of well improvements, a new well, elevated tank and 20,900 linear feet of water main at a fee of $301,269 plus.$5:00. per easement. ...Supervisor Cofer moved. the Board approve the amendment to the agreement between, R Stuart Royer & Associates, Inc. and the County... The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board. adopt the following resolution: j RESOLUTION TO APPROPRIATE THREEHUNDRED ONE THOUSAND TWO HUNDRED SIXTY- NINE DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE FOR PHASE ONE CONSTRUCTION OF THE s NORTHERN DEVELOPMENT SERVICE DISTRICT WATER SYSTEM k - i WHEREAS,. the Board of Supervisors. of the County of Isle of Wight, Virginia has approved funding for the design of phase one of the Northern Development Service District Water System;. and, WHEREAS, the funds in the amount of three hundred one thousand two. hundred sixty nine .dollars ($301,269) need to be appropriated from the unappropriated fund balance. of the General Fund for expenditures for the design: of phase. one of the Northern Development Service District Water. System. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that three hundred one thousand two hundred sixty nine dollars ($301,269) from the unappropriated fund balance of the General Fund be appropriated for thedesign of phase.one of the Northern Development Service District Water System in the 1996-97 Operating. Budget of the County of Isle. of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of. Isle of Wight, :Virginia is authorized to make she appropriate ' accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). 3' _~.,_.__..~._n~ ..__~:_._ 1 1 1 f: ~-f 1 1 1 eooK 17 ~~r•23? ~/ Chairman Bradby called for the County Attorney's report.. County Attorney Crook stated the Industrial Development Authority (IDA) met yesterday and took action authorizing a letter from the Chairman of the IDA to the Board of Supervisors requesting the Board approve the bond issue as advertised and presented. John Woltman, Counsel with Union. Camp Corporation is present to respond to any. questions the Board may have, stated County Attorney Crook. Supervisor Claud moved the Board adopt the following -resolution.: - RESOLUTION OF THE BOARD OF SUPERVISORS OF THE. COUNTY OF ISLE OF WIGHT, VIRGINIA, APPROVING THE ISSUANCE OF SOLID WASTE DISPOSAL FACILITIES. REVENUE BONDS. BY.THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF ISLE OF WIGHT, VIRGINIA FOR THE BENEFIT OF UNION CAMP CORPORATION WHEREAS, the Industrial Development Authority of the County of Isle of Wight, Virginia (the "Issuer"),.proposes to issue its Solid Waste Disposal Revenue Bonds.(Union Camp Corporation Project), Series 1997, in an aggregate principal amount of .not to .exceed $30,000,000 (the "Bonds"), to assist Union Camp Corporation (the "Company")` in financing. the cost. of acquiring, constructing and installing certain solid waste disposal facilities and functionally related and subordinate facilities (the "Project"). The Project constitutes a solid waste disposal facility for the processing of waste paper and includes pulp processing equipment, .waste paper collection and .sorting facilities and otk~er waste paper handling facilities, broke handling and pulp storage facilities,. . converting and shipping facilities and other related or similar equipment and electrical. and mechanical controls and functionally related and subordinate equipment.. The projectis located on land owned by the Company. at 34420 Union Camp Drive in the County of Isle of Wight, Virginia, near the bleached .paper planf of the Company near Franklin, Virginia; and, WHEREAS, the Issuer has, on November 17, T993 conducted a public. hearing with respect to the plan of financing for the Project and at such time approved the issuance of $100,000,000. of revenue bonds for such purpose. Such revenue bonds were heretofore issued in part, in the aggregate principal amount of $49,900,000, but the Project is not yet operating at the level for which it was designed and the Company has requested that the Issuer conduct a second public hearing in connection with the continued plan of financing for the Project; and, WHEREAS, the Issuer held a public hearing on behalf of the County 4 ~..~~ I 80QK ~ 17 ~al`~•,O of Isle of Wighl, Virginia (the "Governmental Unit"), with respect to such proposed financing of the Project on April 30, 1997; and, .WHEREAS,. Section 147(f) of the Internal Revenue. Code of 1:986, as amended (the "Code"), and Section 15.1-1378.1. of the Code of Virginia of 1950, as amended (the "Virginia Code") provide that the governmental unit having jurisdiction over the. issuer of industrial development revenue bonds-and over the area in which any facility financed with the proceeds. of the industrial development revenue bondsis located shall approve the issuance of such revenue bonds;. and, WHEREAS, the Issuer issues its revenue bonds. on behalf of the County of Isle of Wight, Virginia, the. Project is to be located in the County of Isle. of Wight, Virginia, and the Board of Supervisors of the County of Isle of Wight (the "Governing.Body") constitutes the elected legislative body of the Governmental Unit; and, WHEREAS,` the Issuer recommends. and has requested Ghat the Governmental Unit approve the issuance of the Bonds and the financing. of the Project; .and,.. WHEREAS, a copy of the .Issuer's resolution requesting the approval of the issuance of the Bonds and the financing of the Project, subject to terms of the financing to be agreed upon by the Issuer, the Company and the purchaser of the Bonds, and a certif sate regarding the .public hearing and a "fiscal impact statement" with respect to the Project has been filed with the minutes of this .meeting. an su or rna a egwpmen , (b) the initial owner, operator or manager of the Project is the 5 NOW, THEREFORE, BE IT RESOLVED by the Governing Body, and IT IS HEREBY RESOLVED by the authority of the same, as follows: section 1. The .issuance of the Bonds by the Issuer for the benefit. of the Company in an aggregate principal amount currently estimated at not to exceed $30,000,000 to assist in the. financing for the Project is hereby approved to the extent required by said Section 147(f) of the Code and Section 15.1-13.78.1 of the Virginia Code, as follows:. (a) the Project. consists of acquiring, constructing and .installing certain solid waste.;disposal facilities, which consists primarily of a solid waste disposal. facility for the processing of waste paper and includes pulp processing equipment, waste paper collection and sorting facilities and _other waste paper handling facilities, broke handling and pulp .storage facilities, converting and shipping facilities. and other related or similar equipment and electrical and mechanical controls and functionally related d b d. t , t. 1 1 .•. r~ ~~ l eo~~ ~ 1? ~R~~23~ Company, and (c) the location of the Project is 34420 Union Camp Drive in the County of Isle of Wight, Virginia. S~tis~n~. Such approval by the Governing Body does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness ofthe Company or the Project, and the Bonds shall not constitute an indebtedness or obligation of the.State of Virginia or of anycounty, municipal 'corporation or political subdivision thereof but the Bonds shall be payable solely from the revenues derived from the Company and pledged to the payment thereof and no owner of any of the Bonds shall ever have the right to compel any exercise of the taxing power of said State or of any county, municipal corporation or political subdivision thereof, nor to enforce the payment thereof against any property of said State or of any such county, municipal corporation or political subdivision. Section 3. All acts and .doings of the officers and membersof the Governing Body which are in conformity with the purposes. and intent of this. Resolution shall be, and the same hereby are, in .all respects approved and confirmed, ection,.4. This .resolution shall take effect immediatelyupon its adoption.- The motion. was adopted (4-0) with Supervisor Bradshaw abstaining from voting on the resolution. County Attorney Crook presented for the Board's consideration an amendment to the contract with the U.S. Government'for an easement. for the pier project at Tyler's Beach. County Attorney Crook noted the amendment contains a save harmless clause which he finds .not to be advisable on the part of .the County because the Federal government waives sovereign immunity in so many. situations which could increase the liability of the County. However,. he has been advised by the. Federal government representative if the County does not approve the clause, the Federal government will. not perform the necessary work, stated County Attorney Crook. Chairman Bradby moved. the Board authorize the Chairman to sign the amendment for the :pier project easement at Tylers Beach. The motion -was adopted unanimously (5-0). i~ County Attorney Crook recommended that the. recordings of the Board meetings be left to the discretion of the, County Administrator and the Recording Secretary as in the past stating. that the .recordings -were .done on the County Administrator's own initiative as a backup tool. for the secretary to use in preparing- the minutes. He stated. further that. no .action of the Board was. necessary if this .procedure was to be continued. Following .further discussion, 6 B~O~K 17 y~r.•~4~ the Board decided not to take any action to change the procedure followed in the .past. // Chairman Bradby called for the County Administrator's report. .Supervisor Bradshaw moved the Board adoptthe following resolution: RESOLUTION TO RECOGNIZE. AND CONGRATULATE W. ROBERT O'NEAL, JR. FOR ACHIEVING THE RANK OF EAGLE SCOUT WHEREAS, W. Robert O'Neal, Jr. is a member of Boy Scouts of America, .Troop. 7 in Isle. of Wight County, Virginia; and, WHEREAS,. Mr. O'Neal has achieved the rank of Eagle Scout; and, WHEREAS, Mr. O-'Neal is the first member of Troop 7 to reach this rank in the Boy .Scouts of America; and; WHEREAS, the. Board of Supervisors of the County of Isle of Wight, Virginia wishes. to,recognize and congratulate W. Robert O'Neal,. Jr. for his achievement. NOW, THEREFORE, BE IT AND IT IS I~[EREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that W. Robert O'Neal, Jr. is recognized .and congratulated for achieving the rank of -Eagle Scout. The motion .was adopted unanimously (5-0). Supervisor Bradshaw requested the County Administrator to invite Mr. ONeal and- the other recent Eagle Scout receivers to the Board's May I5, 1997. meeting in order that they be recognized in person by the Board. i _ Supervisor. Cofer-moved the Board adopt the following resolution: RESOLUTION IN SUPPORT OF INDUSTRY APPRECIATION WEEK WHEREAS, Isle of Wight County is fortunate to have a strong base of existing. business and industry to support its economy; and, WHEREAS, these industries provide much needed jobs for the citizens of Isle of Wight County; and, WHEREAS these same industries rovide local taxes-from which the P 7 1 1 1 .•. -~ BOCK . 1 ! yar•~2~~ entire local citizenry benefit; and, WHEREAS, these industries also make significant contributions to Isle of Wight County in many ways which enhance the County's quality of life; and, WHEREAS, we recognize and appreciate these important facts. NOW, THEREFORE, BE IT RESOLVED, the Board of Supervisors of the County of Isle of Wight hereby salute ow existing industries and by virtue of this. proclamation give notice to our citizens that we take Pride in the Excellence for which these businesses are known: BE IT FURTHER RESOLVED that the week of-May 18-24, 1997 is Industry Appreciation Week in Isle of Wight County, Virginia. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the .following: resolution: RESOLUTION TO .RECOGNIZE THE CAMPTOWN COALITION WHEREAS, the Camptown'. Coalition was formed in 1991 by Union .Camp with the cooperation and participation of the residents of the .Camptown. community; and, WHEREAS, the Camptown Coalition exemplifies the :best in community corporate relations; and:, WHEREAS, the Camptown Coalition has successfully: resolved issues that have vastly improved the quality of life for all citizens in southern Isle of Wight County; and; WHEREAS, the Camptown Coalition was recently featured: in an article in Virginia Business magazine; and, WHEREAS, the Board of Supervisors of the County, of Isle of Wight, Virginia is appreciative of the contributions of the Camptown Coalition to the citizens of Isle of Wight County.. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the _Board of Supervisors of the County of Isle of Wight,. Virginia that.. the Camptown Coalition is recognized and appreciated for its contributions to the .citizens of Isle of Wight. County. The motion was: adopted unanimously (5-0). The Chairman noted that representatives of the Camptown Coalition will 8 ,, -,~ e~oox 17 yact242 be recognized at the Board's May 15, 1997 meeting. Supervisor Spady moved the Board adopt the following resolution noting that the services of an auctioneer -will not be required: RESOLUTION TO DEEM EQUIPMENT AND VEHICLES AS SURPLUS EQUIPMENT WHEREAS, the County of Isle of Wight has. personal property consisting- , . of vehicles. and equipment that are no longer serviceable or have. been replaced by new equipment and which are no longer needed by the County of Isle of .Wight; and, WHEREAS, the Board of Supervisors of Isle of Wight County deems the following equipment surplus and desires to dispose of same by method of sale .most advantageous to the County: Phones-Damaged (5) Xerox Fax Machine Switchboard with Head.. Set/Manuals Dictaphone Multi-Outlef Center Check. Signing Machine Picture Drill Press Monitors/Dumb Terminals (11) Welder Adding Machines-Damaged (17) Gasoline Purnp Keyboards-Damaged:(9) 275 Gallon Fuel Tank Printer. Cable - 6 ft. 250 Gallon Fuel Tank Multi-Strike Ribbon Cassette 250 Gallon Fuel Tank IBM Easy Strike Ribbon Cassettes (4) 1991 Ford Crown-Victoria (5) 5.25" Xerox Double Sided Discs (lb) 1978 Ford Bus 5.25" BASF Two Sided Discs (10) 1973 Dodge Van Computer Cable 1986 Chev l/2 Ton Pickup Unisys Printer (2) 1979 Refuse Truck Hard Drive Back-Up Old Green I~umpsters 4 cu. yd. (124) Hard Drives (4) Equipment Trailer-Double Axle Desk Chair with Arms Utility Body-Reading BE IT FURTHER RESOLVED by said Board of Supervisors that the County Administrator of Isle of Wight County, as the Central Purchasing. Agent of said County, be and is hereby authorized to sell said surplus .property at public auction and.: sale after advertising the date, place and terms. in a newspaper having. general circulation in the. County of Isle.. of Wight at feast five days prior to said sale and the County Administrator shall report to the Board of Supervisors of the County. . of Isle of Wight as to the disposition of said property. { The motion was adopted unanimously (5-0). Robert Goerger, Extension .Agent, requested the Board. consider 9 1 ;. 1 1 ,: ~~ U~ 1 .appropriating funds in an amount up to $1,500 in order to reduce the cost to participants in the Household Water Quality Testing Program. Supervisor Spady moved the Board appropriate funds. in an amount up to $1,500 from the contingency fund to reduce the cost to each participant and enhance participation in the program. The motion was adopted unanimously (5- 0). The Board noted that the actual fee charged will. be left to the discretion of Mr. Goerger. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO AUTHORIZE SUBMISSION OF A GRANT APPLICATION AND TO ACCEPT AND APPROPRIATE .GRANT FUNDS FROM THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF MOTOR VEHICLES WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia is .approving the. development and submission of an application for Highway Safety. Project Grant. funds to the Commonwealth.. of Virginia: Department of Motor Vehicles; and, WHEREAS, :funds in the amount of twenty nine thousand dollars ($29,000), or as -much as shall be received .from the Commonwealth of Virginia Department of .Motor .Vehicles need to be appropriated to the appropriate line item in the 1997-98 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty nine thousand dollars ($29,000),. or as much as shall be received from the Commonwealth of Virginia Department of Motor Vehicles be appropriated to the appropriate line item in the 1997-98 budget of the County of Isle of Wight. BE IT FURTHER .RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following. resolution: RESOLUTION TO APPROPRIATE ONE THOUSAND NINE DOLLARS AND SIXTY CENTS FROM THE UNAPPROPRIATED FUND BALANCE:.:. OF THE GENERAL FUND TO THE DARE PROGRAM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia acknowledges DARE fund balances available for DARE activities at the 10 .~ BOCK 17 zRr.~24~ 1995-96 fiscal yeaz end and needs to appropriate funds available to the 1996-97 Operating. Budget for operating. expenditures of the DARE. program; and WHEREAS, funds in the amount of one thousand nine dollars and sixty- cents.($1,009.60) received from donated. sources and budgeted in the 1995-96 Operating Budget were unexpended at year end and need to`be appropriated from the unappropriated fund balance of the General Fund to the DARE program line temin the 1996-97 Operating.Budget. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the. .Board of Supervisors of the :County of Isle of Wight, Virginia that one thousand .nine dollars and sixty cents ($1,009.60) from the unappropriated fund balance of the General Fund be appropriated for DARE expenditures in the 1996-97 budget of the County of Isle of Wight. .. BE IT FURTHER RESOLVED that. the County Administrator of the . County of -Isle of Wight, Virginia is authorized to -make the appropriate. accounting adjustments in the. budget and to do all things necessary to give this resolution effect. ..The motion was adopted unanimously (5-0). Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, advised that VDOT has issued a permit to the~Team Hampton Roads .bicycle group authorizing bicycle. road races in Isle of Wight County on June 28th and 29th, 1997. Mr: Robertson stated the Team Hampton Roads is requesting assistance from the County's Sheriffs Department and the Sheriff has .expressed concerns regarding the provision of staff and vehicles to support the two-day event.: Mr. Robertson stated the County Administrator was not notified. of the event or of a preplanning meeting with the applicant as required by VDOT and that. a Bicycle Race Permit was ,issued based by VDOT on the applicant's assurance that all of the traffic control requirements would be met. Supervisor Claud moved the Board authorize the. County Attorney to prepare a letter to VDOT advising that none of the required notifications to local officials were completed.. and. that the County has had a problem with bicycle road racing in the past and. desires to have VDOT revoke the permit. The motion was adopted unanimously (5=0). // At 4:25 p.m., Supervisor Cofer moved the Board take aten-minute recess. The motion was adopted unanimously (5-0). Upon returning to open session at 4:37 p.m., Chairman Bradby called for Old Business: .. 1 1 1 11 ,~. r 1 1 1 eoo« 17 ~Mr•245 Supervisor Cofer stated the request of the School Board has been reduced and moved the Board approve the School Board Operating Budget for FY1997- 98 in the amount of $32,307,075. and School Board Capital Budget in the. amount of $389,917. The motion was adopted unanimously (5-0). Following discussion by the Board on the proposed FY1998-2002 Capital Improvements Program (CIP), Supervisor Bradshaw moved. the Board direct the Director of Planning and Zoning to solicit prices for anew -truck for the Department. of Planning and Zoning. The motion was adopted unanimously (S- 0). The Board directed the Director of Planning and Zoning to place the Smithfield Fire Chiefs car in the third year of the FY1998-2002 CIP. Supervisor Bradshaw further moved that. the. Board authorize staff to advertise for public hearing of the CIP for the Board's June 19, 1997 meeting.. The ad should state in bold letters "This is only a Plan". The motion was adopted unanimously (5-0). .Supervisor Cofer movedthe Board authorize the Director of Budget and Finance to advertise the County's Operating Budget with the "requested" figures for the May 15, 1997 meeting. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board authorize the County Attorney to advertise the Tax Levy Ordinance with the current tax rates except for boats over five (5) tons which should be changed to $.32 to generate the same revenues. The motion was adopted unanimously (S-0). .Supervisor Cofer noted that the City of Franklin has indicated it would become the first responder for emergency rescue. response in the southern portion of the County at a rate of $75 per call // Chairman Bradby called for New.Business. .Supervisor. Claud moved the Board refer the matter to the Planning Commission to discuss whether or not a change is needed under the twenty-one acre .exemption regarding underground utilities.. If a change is needed, the Planning Commission is requested to make a recommendation to the Board. The. motion was adopted unanimously (5-0). The Board noted it would wait until the County is advised whether or not it is a recipient of an ISTEA grant for the renovationof Boykin's Tavern before. considering the need to pave the employee parking.area located at the rear of the Tavern 12 ao~K 17 ~~~•246 Chairman Bradby moved the Board authorize him to sign the civil rights proclamation submitted by L~ Colonel Elgin Allmond. -The motion was adopted unanimously CS-0)• , J/ Chairman Bradby called for Appointments. Supervisor Gaud moved the Board appoint Ruby W. Thompson representing the Windsor District on the Social Service Board, to fill the unexpired term of Fenton Thomas. Ms. Thompson's term will expire in June of ..1998.. The motion was adopted unanimously(5-0): Chairman Bradby moved the Board appoint Herb DeGroft representing the Hardy District on the Substance Abuse .Advisory ..Council. Mr. DeGroft's term will expire in May of 2000. The motionwas adopted unanimously (5-0). , // County Attorney Crook. requested an executive. session under Section 2.1- 344 Al of the Freedom of Information Act concerning two. matters, the first being discussion,. consideration or interviews. of prospective candidates .for employment and-the second matter concerning a personnel matter; also, under .Section 2.1-344 A7 concerning contract negotiations requiring advice. of counsel; and under Section 2: -344 A? concerning intergovernmental negotiations relative to probable litigation requiring advice of counsel County Administrator Caskey requested an executive session under Section 2.1-344 Al concerning two personnel matters. Supervisor Bradshaw moved. the Board enter executive session for the ..reasons stated. by the County Attorney and County Administrator. The motion was adopted unanimously (5-0). Upon returning to-open .session, .Supervisor Bradshaw moved the Board adopt he following resolution: , CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors... has convened an executive meeting. on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344. lA of the Code of Virginia requires a certification by this Board. of Supervisors that such executive...meeting was conducted in conformity with Virginia law; 13 ,. 1 1 1 T: 1 aoeK 1? :~~r:•247 ..NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies 'that, to the best. of each... member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 . NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 ~, ~I The motion was adopted unanimously {5-0). Supervisor Bradshaw moved the Board. authorize the County Attorney to renew the .contract with James Windsor, attorney, for the collection of unpaid real estate taxes. The motion was adopted unanimously (5-0). Supervisor. Cofer moved the Board .authorize staff to draft a letter to the Parks and Recreational Facilities. Authority advising of the entiment. of thee.. Board to make Parks and Recreation a County department: Supervisor Claud added that Parks and Recreation should be assured. that-there will be no changes to personnel and that the Authority is being requested to act as an advisory board. The motion was adopted unanimously (5-0). Regarding a franchise agreement for residential solid waste collection, Supervisor Cofer moved the Board authorize staff and the County Attorney to negotiate. a franchise agreement with the County's first choice responder. from the RFPs. The motion was adopted unanimously (5-0). Supervisor Claud moved that the Board authorize County staff to write a letter to the American Rivers Association requesting data-and an explanation as to why the Pagan River was included in the top twenty polluted rivers because some other rivers which are known to be in worse condition were not included. The motion was adopted unanimously (5-0). // 14 eooK 17 yR~:~248 Supervisor Cofer moved the Boazd adjourn its meeting at 6:55 p.m. The motion was adopted unanimously (5-0): Henry H. rad y, Chairman W. Dougl y, Clerk 15