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02-04-1997 Continued Meeting80fl1c ~l :~~~~~ CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FOURTH DAY OF FEBRUARY IN THE YEAR NINETEEN HUNDRED NINETY SEVEN PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Carey H. Mills, Recording Secretary Chairman Bradby called the continued meeting to order at 4:00 p.m. // E. Wayne Rountree, P.E., Director of Public Utilities, stated upon the County's ability to successfully negotiate a deal, one short-term alternative .for water supply in the Northern Development. Service District is the Town of Smithfield. Upon verbal information from the Health Department that the County could utilize any existing well to its maximum capacity. without having to treat for fluoride, staff has reviewed the systems in an effort to determine the maximum well yield. As more than fifty connections will be serviced,. two wells must be utilized, and the permit will be based on the smallest well yield of the two wells. The goal for ashort-term solution is four to five years with the long-term solution being either the development of the. County's own treated surface water or ground water system, reviewing the possibility of a regional water authority with Suffolk or utilizing. the Virginia Beach raw water supply. The Carrisbrooke well is the largest well in the area which is currently permitted for 71,000 gallons per day, however, staff feels that it will produce upwards of three quarters of a million gallons per day. The second largest well is the backup well situated in Gatling Pointe which produces a quarter of a million gallons of water per day. Another option is a well in Battery Park which, while it is not currently owned by the County, could possibly be acquired. Mr. Rountree referred to a grid illustrating the location of the two wells which is compatible with the County's long-term needs to serve the future development that will occur and which does parallel the existing HRSD main. The cost of this system is approximately $10,000,000 which includes an elevated tank and sixteen to twenty-four inch mains. Another option would be to utilize the two. wells at the Bonn's Church area which are currently owned by the County. The well at the Bonn's Church Subdivision was not developed with a gravel pack and therefore the pumpage cannot be increased and the Bonn's Church development well is only a four inch well which limits the amount that can be pumped out of it which limits how long the short-term solution will last. The long-term solution will be either the development of the County's. own well field somewhere in the Bartlett/Bonn's Church area and providing treatment for fluoride and total dissolved solids or utilizing some type of regional water authority .with Suffolk, stated Mr. Rountree. ~~ 1 eo~K 17 .r : ~-1~ Roger Hart, R. Stuart Royer,. stated the County currently needs approximately 115,000 gallons per day to serve its exisfing customers. This amount does not allow for any growth potential and if the Benn's Church well is utilized as the backup well there would be no excess capacity. The County is looking for a quantity of a quarter of a million of gallons per day over the next four to .five years which limits the County to approximately 337 new equivalent residential units. Based on the capacity of the Gatling Pointe well, of a quarter of a million gallons per day, the County would have approximately 135,000 gallons per day for future development for the short-term period of four or five years, stated Mr. Hart. Steve Ballard of R. Stuart Royer stated if the County provides water and has wastewater available, the County will most likely see a significant demand. It will be up to the Board whether or not it will allow this demand and growth, but potentially. the County may need much more than a quarter of a million gallons per day, stated Mr. Ballard. Mr. Hart stated R. Stuart. Royer will assist in securing Federal and State grants to supplement the cost. Priorities of regulatory. agencies are regional systems, whether or not problem areas that have been reported to the Health Department or DEQ will be addressed and does a locality have plans underway or anticipate a start date. Mr. Rountree noted .the Board should recognize that proceeding with Benn's Church and Carrisbrooke offers a limited short-term supply. 1 Mr. Hart stated for approximately $5.8 million, the County could proceed down Route 17 towards Bartlett with an elevated tank, proceed up Route 17 to Whippingham to pick up that well, install a line to connect the already existing line, proceed down to Benn's Church and pick up another well. For approximately $5.2 million there is another option from getting .from the Carrisbrooke well to the Bartlett area, but this alternative does not lend itself to the long -term because it-does not go up Route 17. Another option would be the same as option 2 except the line comes in theback way on Whippingham to get to Carrisbrooke at an estimated cost of $5.2 million. The remaining option is from .Sugar Hill with Cedar Grove and the extension on Benn's Church Boulevard being left out, stated Mr. Hart. Mr. Rountree recommended the Board authorize $30,000 for test well work. Mr. Rountree requested the Board's verbal authorization to proceed with design of an elevated tank, pipe and transmission main in order not to lose the connection fees and user fees from other new subdivisions similar to the 80 lot subdivision to be located on Sugar Hill Road. ~~ Supervisor Cofer moved the Board approve the expenditure from the contingency account not to exceed $30,000 for the testing of two wells. at Carrisbrooke and Benn's Church development. The County can proceed with design of the transmission mains and elevated tanks. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board authorize the Director of Public Utilities to negotiate on design fees. The motion was adopted unanimously 2 (5-0). Supervisor Cofer referred to a letter from the Smithfield Town Manager indicating the Town's willingness to serve the County on a case- by-case basis only. Supervisor Cofer suggested staff make one final attempt to negotiate with the Town of Smithfield to sell the County water prior to beginning construction. // Supervisor Bradshaw moved the Board direct the Director of Planning and Zoning draft a letter to Mr. Cleveland of VDOT stating the County's support of Franklin Equipment Company's request for the new entrance and speed limit reduction. Carbon copies of the letter should also be sent to the VDOT Resident Engineer, Max Porter, Board Commissioner, Commonwealth Transportation Board, Franklin Equipment and Union Camp representatives. The motion was adopted unanimously (5-0}. // County Attorney Crook stated he has received the proposed lease between the County and the City of Franklin for the trash collection center at the City of Franklin closed landfill site in Isle of Wight County. County Attorney Crook stated the rent is $1,200 annually for afour-year period. County Attorney Crook stated he has a problem with. the .provisions in the lease calling for the County reimbursing .the City and indemnifying, defending and holding the City and its employees harmless, and he would like the opportunity to respond accordingly. Supervisor Spady moved the Board approve .the agreement contingent upon the. changes recommended by the County Attorney. The motion was adopted unanimously (5-0). // County Attorney Crook requested an executive session under Section 2.1-344 Al of the Freedom of Information Act for consultation with staff and Counsel on a personnel matter; under Section 2.1-344 A3 concerning acquisition and/or use of public property for public purposes; and, under Section 2.1-344 A7 for advice of Counsel relative to a litigation matter. At 5:05 p.m., Supervisor Spady moved the Board enter executive session for, the reasons stated by .the County Attorney. The motion .was adopted unanimously (5-0). Upon returning to open session at 5:25 p.m., Supervisor Bradshaw moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in f] 1 1 3 BOOa ~7 -~. i~~ accordance with the provisions of the. Virginia Freedom of Information Act; and, [] WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that .such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters ~as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board authorize the County Attorney to attend the Civil Government Attorneys' seminar in April. The motion was adopted unanimously (9-0). Supervisor Cofer moved to authorize Counsel to respond to the letter of February 3, 1997 from John B. Edwards, Editor of The Times, addressed to the Chairman. The motion was adopted unanimously (5-0). County Attorney Crook stated he has met with- the Isle of Wight County Substance Abuse Advisory Council and reviewed and revised their bylaws which the Council adopted last evening and which now need to be approved by the Board of Supervisors. As revised, the membership for -the Council shall not consist of less than one citizen member from each election district as appointed by the Board of Supervisors and not more than one member representative from the. appropriate county, region or State agencies. The citizen members appointed by the Board of Supervisors shall be compensated as determined by the Board of Supervisors. Appointments shall be for three years provided that members shall continue to serve until their successors are appointed, .stated County Attorney Crook. I~ Supervisor Bradshaw moved the Board approve the Isle of Wight Substance Abuse Advisory Council bylaws. The motion was .adopted. unanimously (5-0). Upon the request of Supervisor Bradshaw, Supervisor. Cofer moved 4 the Board appoint Phillip A. Bradshaw as the local representative on the Policy and Management Team for the Comprehensive Services. Act, replacing Supervisor Bradby. The motion was adopted unanimously (5-0). // At 5:30 p.m., Supervisor Cofer moved the Boazd adjourn. The motion was adopted unanimously (5-0). ~~ 'Henry TBradby, Chairman W. Dougl key, Cler 1 1 1 5