02-04-1997 Continued Meeting80fl1c ~l :~~~~~
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FOURTH DAY OF FEBRUARY IN THE YEAR
NINETEEN HUNDRED NINETY SEVEN
PRESENT: Henry H. Bradby, Chairman
Robert C. Claud, Sr., Vice Chairman
O. A. Spady
Malcolm T. Cofer
Phillip A. Bradshaw
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Carey H. Mills, Recording Secretary
Chairman Bradby called the continued meeting to order at 4:00 p.m.
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E. Wayne Rountree, P.E., Director of Public Utilities, stated upon the
County's ability to successfully negotiate a deal, one short-term alternative
.for water supply in the Northern Development. Service District is the Town
of Smithfield. Upon verbal information from the Health Department that
the County could utilize any existing well to its maximum capacity. without
having to treat for fluoride, staff has reviewed the systems in an effort to
determine the maximum well yield. As more than fifty connections will be
serviced,. two wells must be utilized, and the permit will be based on the
smallest well yield of the two wells. The goal for ashort-term solution is
four to five years with the long-term solution being either the development
of the. County's own treated surface water or ground water system,
reviewing the possibility of a regional water authority with Suffolk or
utilizing. the Virginia Beach raw water supply. The Carrisbrooke well is
the largest well in the area which is currently permitted for 71,000 gallons
per day, however, staff feels that it will produce upwards of three quarters
of a million gallons per day. The second largest well is the backup well
situated in Gatling Pointe which produces a quarter of a million gallons of
water per day. Another option is a well in Battery Park which, while it is
not currently owned by the County, could possibly be acquired. Mr.
Rountree referred to a grid illustrating the location of the two wells which
is compatible with the County's long-term needs to serve the future
development that will occur and which does parallel the existing HRSD
main. The cost of this system is approximately $10,000,000 which includes
an elevated tank and sixteen to twenty-four inch mains. Another option
would be to utilize the two. wells at the Bonn's Church area which are
currently owned by the County. The well at the Bonn's Church Subdivision
was not developed with a gravel pack and therefore the pumpage cannot
be increased and the Bonn's Church development well is only a four inch
well which limits the amount that can be pumped out of it which limits
how long the short-term solution will last. The long-term solution will be
either the development of the County's. own well field somewhere in the
Bartlett/Bonn's Church area and providing treatment for fluoride and total
dissolved solids or utilizing some type of regional water authority .with
Suffolk, stated Mr. Rountree.
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Roger Hart, R. Stuart Royer,. stated the County currently needs
approximately 115,000 gallons per day to serve its exisfing customers. This
amount does not allow for any growth potential and if the Benn's Church
well is utilized as the backup well there would be no excess capacity. The
County is looking for a quantity of a quarter of a million of gallons per day
over the next four to .five years which limits the County to approximately
337 new equivalent residential units. Based on the capacity of the Gatling
Pointe well, of a quarter of a million gallons per day, the County would
have approximately 135,000 gallons per day for future development for the
short-term period of four or five years, stated Mr. Hart.
Steve Ballard of R. Stuart Royer stated if the County provides water
and has wastewater available, the County will most likely see a significant
demand. It will be up to the Board whether or not it will allow this
demand and growth, but potentially. the County may need much more than
a quarter of a million gallons per day, stated Mr. Ballard.
Mr. Hart stated R. Stuart. Royer will assist in securing Federal and
State grants to supplement the cost. Priorities of regulatory. agencies are
regional systems, whether or not problem areas that have been reported to
the Health Department or DEQ will be addressed and does a locality have
plans underway or anticipate a start date.
Mr. Rountree noted .the Board should recognize that proceeding with
Benn's Church and Carrisbrooke offers a limited short-term supply.
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Mr. Hart stated for approximately $5.8 million, the County could
proceed down Route 17 towards Bartlett with an elevated tank, proceed up
Route 17 to Whippingham to pick up that well, install a line to connect the
already existing line, proceed down to Benn's Church and pick up another
well. For approximately $5.2 million there is another option from getting
.from the Carrisbrooke well to the Bartlett area, but this alternative does not
lend itself to the long -term because it-does not go up Route 17. Another
option would be the same as option 2 except the line comes in theback way
on Whippingham to get to Carrisbrooke at an estimated cost of $5.2 million.
The remaining option is from .Sugar Hill with Cedar Grove and the
extension on Benn's Church Boulevard being left out, stated Mr. Hart.
Mr. Rountree recommended the Board authorize $30,000 for test well
work. Mr. Rountree requested the Board's verbal authorization to proceed
with design of an elevated tank, pipe and transmission main in order not
to lose the connection fees and user fees from other new subdivisions
similar to the 80 lot subdivision to be located on Sugar Hill Road.
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Supervisor Cofer moved the Board approve the expenditure from the
contingency account not to exceed $30,000 for the testing of two wells. at
Carrisbrooke and Benn's Church development. The County can proceed
with design of the transmission mains and elevated tanks. The motion was
adopted unanimously (5-0).
Supervisor Spady moved the Board authorize the Director of Public
Utilities to negotiate on design fees. The motion was adopted unanimously
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(5-0).
Supervisor Cofer referred to a letter from the Smithfield Town
Manager indicating the Town's willingness to serve the County on a case-
by-case basis only. Supervisor Cofer suggested staff make one final attempt
to negotiate with the Town of Smithfield to sell the County water prior to
beginning construction.
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Supervisor Bradshaw moved the Board direct the Director of Planning
and Zoning draft a letter to Mr. Cleveland of VDOT stating the County's
support of Franklin Equipment Company's request for the new entrance
and speed limit reduction. Carbon copies of the letter should also be sent
to the VDOT Resident Engineer, Max Porter, Board Commissioner,
Commonwealth Transportation Board, Franklin Equipment and Union
Camp representatives. The motion was adopted unanimously (5-0}.
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County Attorney Crook stated he has received the proposed lease
between the County and the City of Franklin for the trash collection center
at the City of Franklin closed landfill site in Isle of Wight County. County
Attorney Crook stated the rent is $1,200 annually for afour-year period.
County Attorney Crook stated he has a problem with. the .provisions in the
lease calling for the County reimbursing .the City and indemnifying,
defending and holding the City and its employees harmless, and he would
like the opportunity to respond accordingly.
Supervisor Spady moved the Board approve .the agreement contingent
upon the. changes recommended by the County Attorney. The motion was
adopted unanimously (5-0).
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County Attorney Crook requested an executive session under Section
2.1-344 Al of the Freedom of Information Act for consultation with staff
and Counsel on a personnel matter; under Section 2.1-344 A3 concerning
acquisition and/or use of public property for public purposes; and, under
Section 2.1-344 A7 for advice of Counsel relative to a litigation matter.
At 5:05 p.m., Supervisor Spady moved the Board enter executive
session for, the reasons stated by .the County Attorney. The motion .was
adopted unanimously (5-0).
Upon returning to open session at 5:25 p.m., Supervisor Bradshaw
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
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accordance with the provisions of the. Virginia Freedom of Information Act;
and,
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WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that .such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters ~as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board authorize the County Attorney
to attend the Civil Government Attorneys' seminar in April. The motion
was adopted unanimously (9-0).
Supervisor Cofer moved to authorize Counsel to respond to the letter
of February 3, 1997 from John B. Edwards, Editor of The Times, addressed
to the Chairman. The motion was adopted unanimously (5-0).
County Attorney Crook stated he has met with- the Isle of Wight
County Substance Abuse Advisory Council and reviewed and revised their
bylaws which the Council adopted last evening and which now need to be
approved by the Board of Supervisors. As revised, the membership for -the
Council shall not consist of less than one citizen member from each election
district as appointed by the Board of Supervisors and not more than one
member representative from the. appropriate county, region or State
agencies. The citizen members appointed by the Board of Supervisors shall
be compensated as determined by the Board of Supervisors. Appointments
shall be for three years provided that members shall continue to serve until
their successors are appointed, .stated County Attorney Crook.
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Supervisor Bradshaw moved the Board approve the Isle of Wight
Substance Abuse Advisory Council bylaws. The motion was .adopted.
unanimously (5-0).
Upon the request of Supervisor Bradshaw, Supervisor. Cofer moved
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the Board appoint Phillip A. Bradshaw as the local representative on the
Policy and Management Team for the Comprehensive Services. Act,
replacing Supervisor Bradby. The motion was adopted unanimously (5-0).
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At 5:30 p.m., Supervisor Cofer moved the Boazd adjourn. The motion
was adopted unanimously (5-0).
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'Henry TBradby, Chairman
W. Dougl key, Cler
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