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10-31-1996 Continued Meeting~o~K 17 ~~~: ~~3 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTY-FIRST DAY OF OCTOBER IN THE YEAR NINETEEN HUNDRED NINETY SIX 1 PRESENT: Phillip A. Bradshaw, Chairman Henry H. Bradby, Vice Chairman O. A. Spady Robert C. Claud, Sr. Malcolm T. Cofer Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Carey H. Mills, Assistant Clerk Chairman Bradshaw called the meeting to order at 2:00 p.m. // R. Bryan David, Director of Planning and Zoning, stated -the purpose of the work session today is to provide the Board an opportunity to further discuss the Draft Zoning Ordinance and An Ordinance to Amend the Subdivision Ordinance to Remove 21 Acres Exemption and to Reduce Exempted Lots From Three (3) to Two (2). Mr. David discussed the sliding scale option which establishes a ceiling on the number of lots that can be created .from a piece of property located in the Rural Agricultural Conservation District. Supervisor Claud asked if the sliding scale restricts the number of .driveways to a public road. Mr. David replied that curb cuts are not limited, rather this is an issue that will be taken, up at the rezoning of the property. Supervisor Spady stated limiting the number of curb cuts may be the answer to limiting strip development. Supervisor Spady stated the County is attempting to concentrate development in the Development Service Districts and also be aware of what is happening in the rural areas for lots which do not require rezoning, however, it is also attempting to restrict the number of curb cuts on its County roads. 17 Mr. David stated the sliding scale option imposes a ceiling on the number of lots that can be subdivided #rom the property, however, it does not speak to whether the lots fronton the road, the access point or whether or not the lots are located off the road. Mr. David stated the County can be#ter deal with providing services to homes in the rural area if it knows that the majority of the its growth will be located in the yellow area. Mr. David presented the Board with various scenarios illustrating how property owners or developers could subdivide property from a 100. tract of land. Mr. David stated if the twenty-one acre exemption was still in effect, a property owner could- create four twenty-one acre tracts, totaling 84 acres, .which would not be subject to any rezoning. Mr. David 1 BOQK 17 r,3~ •,~ distributed examples of properties that were recently subdivided consisting of twenty-one to thirty acre tracts of land for residential purposes. Mr. David .stated it is not the twenty-one acre exemption that is causing the problem, the long-term problem is the further subdivision of these properties. Mr. David stated according to the sliding scale, if a particular tract of land has at least twenty acres, another home site can be created, which is subject #o a rezoning. Supervisor Cofer stated. as long as the County keeps the twenty-one acre exemption, it will not have the opportunity to note on the plat advice to all potential buyers that a particular piece of property will be served by a private road rather than a State .maintained road which would not. be taken into the State's system. Supervisor Bradby stated it is not the responsibility of the County to provide a State maintained road and keeping individuals informed may resolve unwanted conflicts. Mr. David presented a scenario to the Board illustrating what a property owner could do with a 100 acre tract of land if the County did not have. the twenty-one exemption and there were still the three lots exemption. Mr. David stated the State's criteria specifies that in order to be eligible for the Rural Addition Program, .there must be at least three lots and the County would be setting. itself up to have these three lots qualify the road, but by reducing the lots to no more than two, such a joint driveway would never be .eligible. William Riddick, attorney, suggested that the Board make it less expensive for landowners to resort to clustering. Mr. Riddick stated the Board should -make a cluster scenario more affordable and attractive, otherwise landowners will be encouraged to strip develop their lots along the road front. Mr. David stated regarding clustering costs, each one of the options requires a central. water system. Under the Subdivision Ordinance all systems must be built to the County's specifications and, if over fifteen lots, the water system must be conveyed to the County. It would be reasonable to determine that on some of the other scenarios the number of lots that can be realized are less than fifteen and perhaps dropping the central water system requirement to mirror what the Subdivision Ordinance requires would be in order, stated Mr. David. Supervisor Claud stated that while he does not wish to encourage property owners to develop their land, he also ,does not wish to make it impossible for them to sell it. Supervisor Spady suggested property owners and developers. be limited to a certain number of curb cuts per a certain amount of feet on the public road. Supervisor Spady stated the 200 foot setback may be excessive, however, developments should be located off the road. Mr. David stated he would prepare a report for the Board. at their 1 D 2 e3~~ . ~.7 ~~tir :35 1 November meeting illustrating the changes as proposed by the Board today, i.e., drop the setback to 100 feet .across the board for all clustering with 50 feet to be landscaped and the water system requirements mirroring the Subdivision Ordinance. Regarding Mr. Woltman's comments concerning the proposed General Industrial Conservation District, Mr. David stated there should be additional uses provided for Union Camp Corporation. Chairman Bradshaw asked Mr. David to explain why it is necessary for the County's ordinance to contain a requirement of tree protection along the corridor district. Mr. David stated the concept for preserving small strips of trees along these major corridors is that the County is providing water and sewer along these corridors .and, at some point, before a second cut. is ever realized, there will be development occurring along -these corridors. In order to make sure these developments are enhancing the County's rural character and trying to preserve the natural environment, the proposed no cut zone of 50 feet is attempting to do this, stated Mr. David. 1 Mr. David then stated that the first step in the adoption process is for the Board to adopt the Zoning Ordinance. Once this is accomplished, maps can .then be created to reflect the new Zoning Ordinance. During this process, there is an opportunity in doing a comprehensive zoning to change the zoning of pieces of property. For example, if a property is currently zoned R-3, there may be more flexibility given the property owner or developer in changing it to an urban residential district under the proposed Zoning Ordinance. It would be a trade off as the County would be giving something, but there would need to be something given in return to make it mutually beneficial #o both parties, stated Mr. David. Supervisor -Spady stated each situation should be reviewed on a case by case basis as the result should be mutually beneficial to both parties. Mr. David stated he would provide the Board with a copy of additions/deletions to the proposed Zoning Ordinance for its consideration. As a late item for the Board's consideration, Mr. David stated the developer of Gatling Pointe is requesting the Board to approve an extension of the preliminary plat approval granted by the Board in May of 1996. Supervisor Cofer moved the Board approve the request for extension of the preliminary plat approval for Gatling Pointe. The motion was adopted (40) with Supervisor Spady abstaining from voting. 1 // Chairman Bradshaw called for New Business. County Administrator Caskey .distributed to the Board for their consideration a resolution recognizing the twentieth anniversary of the 3 ao~K 17 ~rM~: 36 Smithfield/Isle of Wight County Museum. Supervisor .Cofer moved the Board adopt the following resolution: RESOLUTION. TO RECOGNIZE THE TWENTIETH ANNIVERSARY OF THE ISLE OF WIGHT COUNTY MUSEUM WHEREAS, the Isle of Wight County Museum officially opened on November 21, 1976; and, WHEREAS, the. Isle of Wight County Museum is housed in the former Bank of Smithfield which was built in 1913 and served as a hub of business and finance for Isle of Wight residents; and, WHEREAS, the Museum has an extensive collection of nearly 12,000 artifacts and displays representing .some of the history of Isle of Wight County; and, WHEREAS, for twenty (20) years, people have enjoyed this magnificent repository of historical treasures from Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia #hat the Isle of Wight County Museum be recognized and congratulated for twenty (20) years of service to the community. The motion was adopted unanimously (5-0). County. Administrator Caskey presented .for the Board's consideration the annual lease between the County and the United States Department of Agriculture for their use of office space in the Hurnan Resources Building. Mr. Caskey stated the County Attorney has reviewed the lease and recommends same as to form. Supervisor Claud moved the Board authorize its Chairman to sign the annual lease between the County and the United States Department of Agriculture for their use of office space in the Human Resources Building. The motion was adopted .unanimously (5-0). County Administrator Caskey stated the County is required to comply with State and EPA standards which require that fuel tanks left behind to the rear of the courthouse be closed out and possibly removed. Attached to the Board's report is a memorandum from the Director of Public Utilities which provides cost quotes received to conduct this work, stated Mr. .Caskey. Supervisor Cofer moved the Board authorize the Public Works Department to proceed with the closure process based on the quoted low bid with the funds to be drawn from the contingency fund of the Capital Projects Budget. The motion was adopted unanimously (5-0). 1 1 1 4 80~K 1 ~ •:;:' '~7 1 County Administrator Caskey presented for the Board's consideration a request from William Brown, Director of the Rawls Library and Museum, to retain a surplus of $792 in funds from their FY1995-96 allocation to purchase a light pen in the amount of $540 and retain the additional $252 for any additional needed expenditures. Supervisor Bradby moved the Board approve the request from William Brown, Director of the Rawls Library and Museum, to retain a surplus of $792 in funds remaining from their FY1995-96 allocation to purchase a light pen in the amount of $540 and retain the additional $252 for any additional. needed expenditures. The motion was adopted unanimously (5-0). Regarding an RFP for emergency services in the County, Donald T. Robertson, Assistant to the .County Administrator/Director of Human Resources, stated the State, through the Department of .Fire Programs, prepares the types of studies the Board has discussed conducting in the County at potentially no cost to the County. Mr. Robertson distributed a draft letter to the Board requesting that this type of study be conducted by the Virginia Department of Fire Programs. 1 County Administrator Caskey stated the Board, at their previous meeting, requested staff to develop. a draft RFP and submit same to .the Fire and Rescue Association for their input.. Mr. Caskey requested the- Board to advise if the Board wished to coordinate this with the Association before sending the letter. Supervisor Claud suggested .staff request input from the Association for items it wants included. Mr. Robertson indicated he would send the letter to initiate. the process and touch base with the Fire and Rescue Association to acquire its feedback. Mr. Robertson stated based on the Board's previous authorization, the Plans Examiner position in the Department of Inspections has been offered to an existing County employee which means he will be trying to fill the vacancy at the lower level position. // Chairman Bradshaw called for Old Business. Chairman Bradshaw stated he met with Supervisor Claud and members of Parks and Recreational Facilities Authority and .the school administration to address the recreational needs in the central part of the County. Chairman Bradshaw stated he and Supervisor Claud will make a recommendation to the Board at its next meeting on a task force of County citizens to be appointed by the Board who will identify such recreational needs. // 5 eo~K 17:„~ ~~ At 4:02 p.m., Supervisor Cofer moved the Board adjourn. The motion was adopted unanimously (5-0). P ' ip A. Bradshaw, Chairman W, Dou as skey, Clerk 6 1 1 1