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08-30-1996 Special Meetingeoo~ 1E -::~~-7f fi SPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF .SUPERVISORS HELD THE THIRTIETH DAY OF AUGUST IN THE YEAR NINETEEN HUNDRED 1VINETY SIX PRESENT: Phillip A. Bradshaw, Chairman Henry H. Bradby, Vice Chairman O. A. Spady Robert C. Claud, Sr. Malcolm T. Cofer Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County .Administrator Carey H. Mills, Assistant Clerk Chairman Bradshaw called .the meeting to order at 9:00 a.m. !1 County Attorney Crook arculated a written waiver of the requirement of five .days' notice. pursuant to Section 15.1-538 of the State Code which was signed by all five members of the Board of Supervisors and the County Attorney and made a part of the minutes as follows: We the five members of the Board of Supervisors and the County Attorney do hereby waive the five (5) days' notice requirements of Section 15.1-538 of the Code of Virginia for this .special meeting of said. Board .called by members O. A. Spady and Malcolm T. Cofer in writing on.August 28, 1996. County Attorney Crook requested the Board enter executive session under Section 2.1-344 A7 of .the Freedom of Information Act for advice of counsel relative to potential litigation and other legal matters. At 9:05 a.m., Supervisor Cofer moved the. Board .enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (5-0). At 9:41 a.m., upon returning to open session, Supervisor Cofer moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors .has convened an executive meeting on this date pursuant to an affirmative recorded vote .and in accordance with the provisions of the Virginia Freedom of Information Act; and, ' WHEREAS, 2.1-344.1A of the Code of.Virginia requires a certification by this Board of Supervisors that such executive meeting was rnnducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors 1 I~~ ~J 1 BOQK ~U ~:.,~~~~ hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law ,were .discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. 1 VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ' ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). // 1 Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, presented a Board .report on the Church Arson Prevention Grant Program in which thirteen states will receive none-time direct payment of $4,500 .from the U.S. Bureau of Justice. Assistance in response to .the growing number of arsons committed against churches. for the following three areas: develop. or enhznce security measures at churches; provide temporary funding for temporary employees within law enforcement to provide surveillance and/or to provide overtime salaries to the law enforcement officials. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO SUBMIT THE APPLICATION FOR CHURCH ARSON PREVENTION GRANT PROGRAM FUNDS AND TO ACCEPT AND APPROPRIATE FOUR THOUSAND SIX HUNDRED DOLLARS FROM THE UNITED STATES BUREAU OF JUSTICE ASSISTANCE WHEREAS, on July 2, 1996, President Clinton announced the availability of funding under the Church Arson Prevention Grant Program in an effort to prevent further attacks on houses of worship; and, WHEREAS,. the County of Isle of Wight, Virginia is eligible to receive said funds in the amount of four thousand six hundred dollars ($4,600) from the United States Bureau of Justice. Assistance; and, WHEREAS, said funds. need to be accepted and appropriated into the FY199b Operating Budget of the County of Isle of Wight. NOW, THEREFORE, BE TT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia endorses the i 2 1 eo~K 1~ -r.P7f 8 submission of an application to the United States Bureau of Justice Assistance for grant funding the Church Arson Prevention Grant Program. BE IT FURTHER RESOLVED that the Board of Supervisors accepts four thousand six hundred dollars ($4,600) or as much as might be received from the United States Bureau of Justice Assistance and appropriates said- funds to the FY1996 Operating Budget of the County of Isle of Wight.. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). // County Administrator Caskey distributed correspondence dated August 23, 1996 from Edward C. Minor, Associate General Counsel & Assistant Secretary for the .Fine .Paper Division of Union Camp, for the Board's information. // Supervisor Spady moved the Board adjourn at 9:45 a.m. The motion was adopted unanimously. (5-0). hilli .Bradshaw, Chairman 1 W. Doug s skey, Cler .. .