08-24-1996 Continued MeetingCO>\ITINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE TWENTY-FOURTH DAY OF AUGUST IN THE
YEAR 1VINETEEN HUNDRED NINETY SIX
PRESENT: Phillip A. Bradshaw, Chairman
.Henry H. Bradby, Vice Chairman
O. A. Spady
Robert C. Claud, Sr.
Malcolm T. Cofer
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Arthur E. Berkley, Superintendent of Inspections
Ludford T. Creef, III, Director of Public Works
R. Bryan David, Director of Planning.. and Zoning
Donald T. Robertson, Assistant to the. County
Administrator/Director of Human Resources
E. Wayne Rountree, P.E., Director of Public Utilities
Anne F. Seward, Director. of Budget and Finance.
Chairman Bradshaw called the continued meeting to order at 8:30. a.m.
at the Lone Star Lakes Lodge in Suffolk.
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Chairman Bradshaw acknowledged the purpose of the meeting is .for
the conduct of a strategic planning retreat with Board members and County.
department heads.
County Administrator Caskey presented a brief overview of the
meeting schedule and .content. Mr. Caskey emphasized .the exchange of
information .and ideas as being the goal of the retreat.
Donald T. Robertson, Assistant to the .County Administrator/Director
of Human Resources, presented information related to personnel issues and
policies.
Mr. Robertson, also reported on concerns by the County's Fire and
Rescue Association and certain issues related to local emergency situations.
Arthur E. Berkley, Superintendent of Inspections, briefed the Board on
various matters concerning building inspections and codes enforcement.
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At 10:32 a.m., Chairman Bradshaw moved the Board take aten-minute
break... The. motion was adopted unanimously (5-0).
Upon returning to open session at 10:42 a.m., Ludford T. Creef, III,
Director of Public Works, presented information related to various public
works matters, including discussion regarding the County's transition into.
a more efficient solid waste .management system..
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At 12:00 p.m., lunch was served. During this time, R. Bryan David,
Director of Planning and Zoning, briefed the Board on planning and zoning
issues.
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At 12:30 p.m., the Board and staff had the occasion to tour the G.
Robert House, Jr. Water Treatment Facility operated by the City of Suffolk
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At 1:45 p.m., the Board and staff resumed the meeting at the Lone Star
Lakes Lodge with a presentation by E. Wayne Rountree, P.E., Director of
Public Utilities.
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Anne F. Seward, Director of Budget and Finance briefed the Board on
issues. related to fiscal management and informational networking.
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Following the departmental presentations, Chairman Bradshaw
thanked the staff for their ongoing efforts and service. to the. citizens.
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At 3:15 p.m., Supervisor Spady moved the Board take aten-minute
break The motion was adopted unanimously (5-0).
Upon returning to open session at .3:25 p.m., Chairman Bradshaw
called for Old Business.
Supervisor Cofer presented several additions and revisions to the.
proposed FY1996-2001 Capital Improvements Plan (CIP) for. the Board's
consideration. Supervisor Cofer also noted. the FY1996-1997 Fire and Rescue
Capital Projects Budget should be .adjusted accordingly.
Supervisor Cofer moved the Board advertise the draft FY1996-2001
CII', as amended, for public hearing at the regular September meeting of the
Board of Supervisors. The motion was adopted unanimously (5-0).
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Chairman Bradshaw called for matters of New Business.
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Chairman Bradshaw reported on the joint meeting of the Regional
Economic Development Committee which included representatives from the
City of Suffolk and the Hampton Roads Sanitation District. (HRSD). He
stated that HRSD had presented. information to the Committee related to a
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regional wastewater treatment system designed to serve portions of Isle of
Wight and Southampton Counties and the Cities of Franklin and Suffolk.
Chairman Bradshaw advised that HRSD would need a letter requesting a
feasibility study. be conducted by HRSD at no charge to the participating
localities.
Supervisor Cofer moved the Board authorize the County
Administrator to forward a letter to HRSD requesting a feasibility study be
conducted. The motion. was adopted unanimously (5-0).
County Administrator Casket' briefed the Board on a request from the
local APVA chapter for support in its efforts to procure funding for the
restoration of the .old Courthouse structure located in the Town of
Smithfield.
Supervisor Claud moved the Board authorize the County
Administrator forward a letter. of support to the various Camp Foundations
for the restoration of the historic Courthouse structure. The motion was
adopted unanimously (5-0).
County Attorney Crook discussed a matter involving the Request for
Bids for a van to be assigned to the Department of Public Works. He stated
that the mileage for the low bid vehicle was higher than the stated mileage
referenced in the bid request authorized by the Board.
Chairman Cofer moved the Board accept the low bid for the .van with
the knowledge the mileage exceeded the stated mileage requirement in the
bid document. The motion was adopted unanimously (5-0).
Anne Seward requested the. Board. of Supervisors' direction relative to
the matter of her department investing the annual contributions received
from the City of Virginia Beach. Following .input from the County
Attorney, the Board suggested that a meeting of the County Treasurer's
Investment Policy Committee would be an appropriate means to further
address this issue.
County Administrator Casket' briefed the Board on a recent meeting
with representatives of Union Camp Corporation which included Chairman
Bradshaw and certain County staff.
County Attorney Crook requested an executive session pursuant to
Section 2.1-344 a 1 and 7 of the Freedom of Information Act concerning
advice of counsel on potential litigation and consultation with. staff and
counsel concerning a personnel matter.
At 4:11 p.m., Supervisor Spady moved .the Board enter executive
session for the reasons stated by the County .Attorney. The motion was
adopted unanimously (5-0).
Upon returning to open session at 4:47 p.m., Supervisor Spady moved
the Board adopt the following resolution:
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CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on .this date pursuant to an affirmative recorded vote and: in
accordance with the 'provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting. was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of .Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia. law were discussed in the executive meeting to which this
certificatior. resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
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ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
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At 4:48 p.m., Supervisor Spady moved the Board adjourn its
continued meeting. The .motion was adopted unanimously (5-0).
P ' A. Bradshaw, Chairman
W. Dougl skey, Clei
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