06-30-1996 Special MeetingeooK 1E .: ~Q?
SPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD TT-iE THIRT'EEN'TH DAY OF JUNE IN THE YEAR
NIlVETEEN HUNDRED NINETY SIX
PRESENT: Phillip A. Bradshaw, Chairman
Henry H. Bradby, Vice Chairman
O. A. Spady
Robert C. Claud
Malcolm T. Cofer
Also Attending: H. Woodrow Crook, jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the County
Administrator
Carey H. Mills, Assistant Clerk
Chairman Bradshaw called the meeting to order at 10:08 a.m.
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Supervisor Spady moved the Board amend the order of the agenda in
order to receive a presentation in executive session from representatives of
David M. Griffith & Associates relative to the County's Pay and Personnel
Classification Plan which will necessarily include discussion of personnel
matters. The motion was adopted (4-0). Supervisor Bradby was not present
for the vote.
County Administrator Caskey requested a personnel matter also be
heard in executive session under Section 2.1-344 Al of the Freedom of
Information Act and a matter concerning advice of counsel relative to
potential litigation under Section 2.1-344 A7.
County Attorney requested a matter concerning acquisition and/or
use of. property for public purposes be discussed with counsel during
executive session under Section 2.1-344 A3.
At 10:12 a.m., Supervisor Spady moved the Board enter executive
session for the reasons stated by himself, the County Attorney and County
Administrator. The motion was adopted (4-0).
Supervisor Bradby arrived at the meeting at 10:30 a.m.
At 12:35 p.m., upon returning to open session, Supervisor Cofer
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
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WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
' NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as .
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board return to the regular order of the
agenda. The motion was adopted unanimously (5-0).
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Anne F. Seward, Director of Budget and Finance, requested the
Board's authorization to issue a Request for Proposals for audit services for
the next two years.
Supervisor Claud moved the Board authorize a Request for Proposal
be issued for audit services for the County. The motion was adopted
unanimously (5-0).
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Chairman Bradshaw called for discussion relative to the FY1996-97
Operating Budget, E-911 Budget and Capital Budget.
Supervisor Claud requested the Board allocate an additional $3,268 to
the Walter Cecil Rawls Library's budget for ten extra hours of desk help at
the Smithfield/Isle of Wight County Library.
Supervisor Claud recommended the bookmobile stop at Ballards'
Crossroads be eliminated due to minimal activity and a bookmobile stop at
the Walter's Juvenile Boot Camp be added.
Supervisor Claud asked the Board to update him on the. status of the
animal shelter.
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Supervisor Spady stated the County needs to make improvements to
the animal shelter, specifically a building addition.
Chairman Bradshaw stated it bothers him when the .County takes
better care of animals in the County than its citizens. Chairman Bradshaw
stated the County has senior citizens who receive limited help from the
State and he has been in homes that are far worse than the animal shelter.
Supervisor Spady stated the County is responsible and mandated by
the State to take care of its animals to a certain point.
Supervisor Claud stated he believes the County has an obligation to
review the matter and determine whether or not the County intends to add
on to the animal shelter.
Chairman Bradshaw requested the Chief Animal Control Officer
provide the Board with a report on what specifically needs to be done, its
priority and associated costs.
Supervisor Claud proposed the Board allocate $7,000 to lengthen the
curb cut and remove the stumps from the .driveway at the Windsor
Volunteer Rescue Squad property.
Supervisor Bradby requested the Board's assistance in hard surfacing
the area around the Rushmere Volunteer Fire Station.
Supervisor Cofer requested the Director of Public Works bring back
a cost estimate for the Board's consideration.
Supervisor Claud suggested a committee of the Board be formed to
work with the Parks and Recreational Facility Authority to determine what
kind of facilities are needed and can be developed for the central part of the
County that will also enhance the facilities located in the northern and
southern ends of the County. Supervisor Claud requested the Board have
a concentrated effort in the following year to look at the needs and develop
a plan accordingly.
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Chairman Bradshaw concurred with Supervisor Claud and stated a
committee will be formed at the Board's regular June 20, 1996 meeting.
Regarding the E-911 budget, Supervisor Spady suggested a Board
member meet with the Sheriff to discuss whether or riot additional
dispatchers are ,needed.
Supervisor Cofer offered to meet with the Sheriff on this matter.
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Chairman Bradshaw stated for the Board's information the Hampton
Roads Partnership has held its first executive committee meeting. Chairman
Bradshaw stated subcommittees were formed consisting of individuals
representing only cities, not counties, and this issue will be resolved next
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year.
Regazding the Hampton Roads Sports Authority, Chairman Bradshaw
stated it is the desire of the Hampton Roads Mayors and Chairs to be in a
position to make a recommendation to the Governor for nominations.
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Chairman Bradshaw stated the Franklin/Southampton/Isle of Wight
Economic Commission met last week to discuss its mission. Chairman
Bradshaw stated the County will most likely expand its Water Commission
to bring in Southampton County.
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At 1:12 p.m., Supervisor Cofer moved the Board adjourn. The motion
was adopted unanimously (5-0).
hil ' A. Bradshaw, Chairman
W. Dou as key, Cl
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