06-16-1994 Regular Meetingeoox , .15 ~~~f736
REGULAR MEETI LD TOHF E SIX'II'EENTH DAY OF JUNE IN THEE YEAOR
SUPERVISORS HE
NINETEEN HUNDRED NINETY FOUR
PRESENT: O. A. Spady, Chairman
Malcolm T. Cofer, Vice Chairman
Henry H. Bradby
Phillip A. Bradshaw
Steve W. Edwards
Also Attending: H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County Administrator
W. Douglas Caskey, Assistant County
Administrator/Community Development
Donald T. Robertson, Assistant. to the
County Administrator
Carey H. Mills, Assistant Clerk
Chairman Spady called the meeting to order at 6:00 p.m. The
invocation was delivered by Supervisor Bradby.
//
Chairman Spady presented the following County employees with five-
year continuance service awards: Eleanor Hawkins, Carey Mills, Kathy
Robinson and Tommy Stanfield.
Chairman Spady presented the following departments with
Certificates of Achievement for outstanding employee support in the United
Way of South Hampton Roads Campaign: Commonwealth Attorney's
Office, County Administrator's Office, Economic/Community Development
Offices and Budget & Finance Office.
//
Chairman Spady called for a presentation by VACO.
Ellen Davenport stated VACO exists to support county officials while
promoting and protecting the interest of counties to better serve the people
of Virginia. Ms. Davenport stated VACO works on five areas throughout
the year: Communications, education and training, technical assistance,
lobbying and insurance programs. Ms. Davenport welcomed the Board's
comments on how VACO can better serve the needs of the County.
Supervisor Bradby requested VACO's assistance regarding unfunded
Federal mandates.
Ms. Davenport stated VACO supports U.S. Senate Bi11993 introduced
by Senator Dirk Kempthorne of Idaho. Ms. Davenport stated VACO has
recently sent a memorandum to localities requesting them to send a
resolution to Senator Charles Robb requesting him to co-sponsor the Bill.
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County Administrator Standish suggested the Board may wish to
select a member to be a legislative contact person regarding upcoming
issues in the General Assembly.
Chairman Spady suggested Supervisor Edwards may wish to be the
Board's representative to VACO.
Supervisor Edwards respectfully declined.
//
Chairman Spady called for Citizens Comments.
Alan Nogiec, Director of Parks & Recreational Facilities Authority,
presented a Position Statement from the Authorit~s Commissioners which
was adopted by unanimous vote at their meeting of June 13, 1994 and
signed by Otelia Rainey, Chairman, opposing the proposed lease agreement
with the Y.M.C.A.
Kathy Walls Mountjoy presented copies of several petitions relative
to the proposed lease agreement with the Y.M.C.A. Ms. Mountjoy stated
that while she supports the Y.M.C.A. there is a possibility that some citizens
would not be able to afford the Y.M.C.A. and she would like the County to
improve their existing facility utilizing volunteer efforts.
Luther Boone requested the Board allocate $1,500 for the ninth annual
Community Day Program to be held on July 2, 1994 at Knights Park in
Carrsville. Mr. Boone stated the funds would be used to purchase awards
and certificates, as well as rental of the Park.
Supervisor Bradshaw moved the Board approve the request. The
motion was adopted unanimously (5-0).
Grace Keen appeared concerning the proposed lease with the
Y.M.C.A. and presented a list of questions she would like the County to
review and address before action is taken to initiate such a lease.
Susie Slate requested the Board to take action to initiate the expansion
of the 562 and 569 telephone exchanges to the GTE proposal.
Supervisor Cofer moved that the Board amend its support and request
GTE to expand their services to the 562 and 569 exchanges and that same
be communicated to the State Corporation Commission. The motion was
adopted unanimously (5-0).
//
Chairman Spady called for the Community Development report..
W. Douglas Caskey, Assistant County Administrator/Community
Development, presented the. following ~ applications for the Board's
consideration:
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A. Application of Mary H. Stephens for a Conditional
Use Permit to continue the location of a mobile
home occupied by J. Brian Stephens on four (4) acres
of land located at 28024 Walters Highway (Route
258), in Windsor Magisterial District.
Mr. Caskey stated the Planning Commission, at its meeting of-June 14,
1994, voted unanimously to recommend approval of the application to the
Board of Supervisors subject to the mobile home unit being removed from
the subject property at such time as John Brian Stephens no longer occupies
the mobile home as his principal residence.
Mr. Caskey stated the Department of Community Development will
be responsible for maintaining a check on the property.
Supervisor Bradshaw moved the Board approve the- application
subject to the condition noted. The motion was adopted unanimously (5-0).
B. Application of B. R. Carpenter, Jr., and Cora ~.
Carpenter, for a Conditional Use Permit to locate a
mobile home on approximately one (1) acre of land
located at 11006 Five Forks Road (Route 606) to be
occupied by Robert Carpenter and immediate
family, in Windsor Magisterial District.
Mr. Caskey stated the Planning Commission, at its meeting of June 14,
1994, voted unanimously to recommend approval of the application to the
Board of Supervisors subject to the following conditions as recommended
by the Isle of Wight County Health Department:
1. The Conditional Use Permit is to be renewed within
five (5) years. If the hardship conditions as
represented by the applicants exist at the time of
renewal, then the Conditional Use Permit may be
extended for an additional period of time.
2. The total occupancy of the existing single-family
dwelling and mobile home unit is not to exceed four
(4) persons.
3. A seven hundred fifty (750) gallon septic tank is to
be installed between the new mobile home and the
existing septic tank upon issuance of a Sewa e
Disposal Construction Permit by the Isle of Wight
County Health Department.
4. If the existing sewage disposal system serving the
single-family dwelling malfunctions because of
additional sewage flow created by the mobile home
unit, then the mobile home unit is to be removed
from the subject property.
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5. The Sewage Disposal Construction Permit is to be
issued subject to the above-referenced conditions
and such permit is to be recorded and indexed in
the grantor index under the permittee's name in the
land records of the Clerk of the Isle of Wight
County Circuit Court.
Supervisor Bradshaw moved the Board approve the application
subject to the conditions noted. The motion was adopted unanimously (5-
0).
C. Application of Rosa Lee Lewis for a Conditional Use
Permit to locate a mobile home on approximately
three (3) acres of land located at 22475 Deep Bottom
Drive (Route 662) to be occupied by her daughter,
Vera C. Baldwin, in Newport Magisterial District.
Mr. Caskey stated the Planning Commission voted unanimously to.
recommend approval of the application to the Board of Supervisors subject
to the following conditions as recommended by the Isle of Wight County
Health Department:
L The Conditional Use Permit is to be renewed within
five (5) years. If the hardship conditions as
represented by the applicants exist at the time of
renewal, then the Conditional Use Permit may be
extended for an additional period of time.
2. The total occupancy of the existing single-family
dwelling and mobile home unit is not to exceed four
(4) persons.
3. A seven hundred fifty (750) gallon septic tank is to
be installed between the new mobile home and the
existing septic tank upon issuance of a Sewa e
Disposal Construction Permit by the Isle of Wight
County Health Department.
4. If the existing sewage disposal system serving the
single-family dwelling malfunctions because of
additional sewage flow created by the mobile home
unit, then the mobile home unit is to be .removed
from the subject property.
5. The mobile home unit shall be disconnected from
the septic tank system and removed from the subject
property at such time as Rosa Lee Lewis no longer
occupies the exiting single-family dwelling.
6. fihe Sewage Disposal Construction Permit is to be
issued subject to the above-referenced conditions
and such permit is to be recorded and indexed in
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the grantor index under the permittee's name in the
land records of the Clerk of the Isle of Wight
County Circuit Court.
Supervisor Edwards moved the Board approve the application subject
to the conditions noted. The motion was adopted unanimously (5-0).
D. Application of William and Elizabeth McConnell for r
a Conditional Use Permit to occupy an existing
mobile home on approximately 1.1 acres of land
located at 11341 Burwells Bay Road (Route 621), in
Hardy Magisterial District.
Mr. Caskey stated the Planning Commission voted unanimously to
recommend approval of the application to the Board of Supervisors to
permit the temporary occupancy of the mobile home unit for no more than
eighteen (18) months while the applicants construct a single-family
residence.
Supervisor Bradby .moved the Board approve the application as
recommended by the Planning Commission. The motion was adopted
unanimously (5-0).
Mr. Caskey stated the developer of the Longview Acres Subdivision,
Longview Acres Partnership, is requesting that the refuse collection site be
vacated in the Longview Acres Subdivision, representing that the intended
site has not been placed into use. Mr. Caskey further stated at the time the
subdivision plat was approved and recorded, the Counts Subdivision
Ordinance required all subdivisions of ten lots or more to dedicate sites as
refuse collection sites.
Supervisor Cofer moved the Board authorize the County Attorney to
prepare an ordinance for the vacation of the refuse site and advertise same
for public hearing. The motion was adopted unanimously (5-0).
Mr. Caskey stated regarding the Route 58/258 connector, VDOT has
scheduled a Location and Design publted Count f staff wi 1 be in attendance
of Wight Skating Rink. Mr. Caskey no y
for the public hearing.
Mr. Caskey stated the Route 258 Corridor Study is scheduled for
public hearing at the July meeting of the Planning Commission for
incorporation into the Comprehensive Plan so that the proposed alignment
of Route 258 can be identified as part of the Transportation Plan map and
a recommendation may be directed to VDOT that a priority be placed on
the development of the Windsor bypass.
Mr. Caskey stated the Code of Virginia provides that localities may
assess fees which are intended to fully recover administrative costs related
to services provided. Mr. Caskey stated in May of 1991 the Board adopted
a fee schedule that applies to various applications which are administered
by the Department of Community Development. Mr. Caskey stated the
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current user fee schedule represents approximately 60% of cost recovery for
those fees; however, the Board may wish to consider adjusting the fee
schedule to reflect a 100% cost recovery. Mr. Caskey stated based on
FY1994-95 revenue projections for the Department of Community
Development a 100% cost recovery would provide an estimated $20,000 ir-
additional fees. Mr. Caskey stated a chart is included in the agenda which
illustrates comparisons of the existing fee structure and what the increases
would be per application under 100% cost recovery.
Chairman Spady suggested staff conduct further study and bring the
matter back to the Board.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION
WHEREAS, Queen Anne's Court Subdivision, Inclusion of King James
Court (Extended) into the State Secondary Road System, is shown on plats
recorded in the Clerk's Office of the Circuit Court of Isle of Wight County;
and,
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board that King James Court (Extended)
meets the requirements established. in accordance with secondary road
policies and the Subdivision Street Requirements of the Virginia. Department
of Transportation and the Isle of Wight County Subdivision Ordinance
relating to acceptance of streets into the State's Secondary Road System.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add King James Court (Extended)
to the secondary system of state highways, pursuant to 33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements; and,
BE IT FURTHER RESOLVED this Board guarantees a clear and
unrestricted right-of--way, as described, and any necessary easements for
cuts, fills and drainage; and,
BE IT FURTHER RESOLVED that a certified copy of this resolution
be forwarded to the Resident Engineer for the Virginia Department of
Transportation.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
WHEREAS, Secondary Route 620 has been altered, and a new road
has been constructed and approved by the State Highway Commissioner,.
which new road serves the same citizens as the road so altered; and,
WHEREAS, certain sections of this new road follows new locations,
these being shown on a sketch entitled, "Changes in Secondary Systems Due
to Relocation and Construction of Route 620", Project No. 0620-046-237,
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M501, B620 dated at Suffolk, Virginia, April 4, 1994.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Isle of Wight County recommends that section of old location, i.e.,
Section 2 shown in red on the aforementioned sketch, a total distance of
0.09 mi., be, and the same hereby is, abandoned as a public road, pursuant
to Section 33.1-155 of .the Code of Virginia of 1950, as amended.
AND, FURTHER that Section 1 shown in yellow on the
aforementioned sketch, a total distance of 0.09 mi., be, and hereby is added
to the Secondary System of State Highways, pursuant to Section 33.1-229 of
the Code of Virginia of 1950, as amended.
The motion was adopted unanimously (5-0).
!/
At 7:00 p.m., Supervisor Cofer moved, and the motion passed
unanimously (5-0), that the Board amend the order of the agenda to hold
the public hearings.
Chairman Spady called for the following public hearings:
A. Appointment of School Board Member from
Newport Election District.
Thomas Fenderson and Grace Keen submitted the nomination of
George Alvin Bradby for consideration by the Board for the appointment.
John Beasley submitted himself for nomination for consideration by
the Board for the appointment.
Chairman Spady submitted the nomination of James Ware for
consideration by the Board for the appointment.
County Attorney Crook stated nominations need to be made tonight
for consideration by the Board for the appointment, however, the Board
must wait an additional seven days before making the appointment.
Attorney Crook further stated the Board may wish to have a continued
meeting in order to meet this requirement.
B. The application of Odelle S. Carr, owner and T. A:
Powell, Jr., prospective owner for a change in zoning
classification from A-1, Agricultural Limited to R-A,
Rural Residential, approximately 1.5 acres of land
located on the south side of Mill Creek Drive (Route
638) between Barrett Town Road (Route 641) and
Antioch Road (Route 657) in Hardy Magisterial
District. The purpose of the application is for a
single family residential lot.
Chairman Spady called for persons to speak in favor of or in
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opposition to the proposed application.
T. A. Powell, Jr., prospective owner, appeared on behalf of the
applicants.
Upon no one appearing in opposition, Chairman Spady closed the
public hearing and called for comments from the Board.
Supervisor Bradby moved the Board approve the application of Odelle
S. Carr. The motion was adopted unanimously (5-0).
C. The application of Roy L. Ray for a change in
zoning classification from A-1, Agricultural Limited
to Conditional R-MHA, Conditional Rural Mobile
Home District 2.228 acres of land located on the east
side of Stave Mill Road (Route 646) between
Windsor Boulevard (Route 640) and Cut Thru .Road
(Route 638) in Windsor Magisterial District. The
purpose of the application is for the permanent
location of one mobile home.
Upon no one appearing in favor of or in opposition to the proposed
application, Chairman Spady closed the .public hearing and called for
comments from the Board.
County Attorney Crook noted the Planning Commission voted
unanimously to recommend denial of the .application to the Board of
Supervisors. Mr. Crook further stated the matter was reconsidered by the
Planning Commission on June 14,1994 because of misinformation about the
zoning district received at the first meeting but the new information did not
change their view because this is seeking the permanent location of a
mobile home which is contrary to the County's Comprehensive Plan in any
zoning district.
Supervisor Edwards moved the Board deny the application of Roy L.
Ray. The motion was adopted unanimously (5-0).
D. The.. application of Sidney Lawrence and Earl F.
Lawrence for a change in zoning classification from
A-1, Agricultural Limited to Conditional R-A,
conditional Rural Residential, approximately eight
(8) acres of land located on the south side of Shiloh
Drive (Route 603) between Five Forks Road (Route
606) and Lovers Lane (Route. 600) in Windsor
Magisterial District. The purpose of the application
is for no more than five (5) single family residential
lots.
Chairman Spady called for persons to speak in favor or of or in
opposition to the proposed application.
Sidney Lawrence, Jr., appeared on behalf of the applicants.
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Upon no one else appearing, Chairman Spady closed the public
hearing and called for comments from the Board.
Supervisor Bradby moved the Board approve the application. The
motion was adopted unanimously (5-0).
E. The request of the Windsor Jaycees to hold a music
and entertainment festival, "Music In The Country",
on Saturday, July 23, 1994 from 1:00 p.m. until 8:00
p.m. at Isle of Wight Academy which is located at
17111 Courthouse Highway (Route 258) in Newport
Magisterial District. .
Chairman Spady called for persons to appear in favor of or in
opposition to the request.
Robbie Claud, President of the Windsor Jaycees, stated the Planning
Commission, at their previous meeting, approved the request with the
stipulation that security be increased. Mr. Claud stated the Board's agenda
package contains a letter which he submitted to Sheriff Phelps reflecting
that two paid deputies, six uniformed auxiliary deputies and four Windsor
Jaycees will be assigned to security during the event.
Supervisor Edwards moved the Board approve the request of the
Windsor Jaycees subject to the amended security plan submitted by the
applicant. The motion was adopted unanimously (5-0).
//
At 7:25 p.m., Supervisor Cofer moved the Board continue with the
regular order of the agenda. The motion was adopted unanimously (5-0).
//
Chairman Spady called for the County Attorney's report.
County Attorney Crook stated he has obtained information concerning
the lease proposal from the Y.M.C.A. for the old Smithfield High School
gymnasium. The Y.M.C.A. states they would like to lease the facility for as
long as possible, but they would be willing to have- atwenty-year
agreement with the option to renew. Mr. Crook stated the Y.M.C.A. would
like a clause added. to the agreement that in the event the County
terminated the lease before the twenty-year period that the County would
reimburse the Y.M.C.A. proportionately for the improvements made to the
property. Mr. Crook stated in turn for the extended lease the Y.M.C.A.
would provide all renovation and upkeep, which would include cosmetic
improvements such as refinishing the floors, replacing lockers, broken
showers and stall facilities, painting, replacing windows, .etc. of the facility
and plan to-use donations of labor and materials to accomplish this task.
Mr. Crook stated there would also be .mechanical and structural
improvements, to include the heating and cooling system, and continuing
the architectural integrity of the exterior already renovated by the library
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and the Paul D. Camp Community College. Mr. Crook stated the Y.M.C.A.
would conduct additional Y.M.C.A. programs out of the facility for
residents of the County to include child care, youth sports, adult fitness,
recreational and other programs as requested by County residents. Mr.
Crook stated facility hours will parallel typical Y.M.C.A hours of operation
and would open between the hours of 6:00 a.m. to 7:00 a.m. and remain
open unti19:00 p.m. or 10:00 p.m., Monday through Friday and would also
be open on the weekends. Mr. Crook stated membership would be
encouraged, although not required, and advantages of membership would
be reduced fees or no charge for specific programs, unlimited use of the
facilities and registration priority for all programs and non-members could
use the facility for a daily use fee. Mr. Crook stated the Y.M.C.A. has
assured him that no one is ever turned away for inability to pay and
consequently the facility is available to all residents of the community.
Supervisor Cofer moved the Board direct the County Attorney to
advertise the matter for public hearing for the Board's July 21, 1994
meeting. The motion was adopted unanimously (5-0).
Supervisor Bradshaw requested the County Administrator in the
meantime to be reviewing other alternatives for use of the facility.
County Attorney Crook stated at the Board's request, he has prepared
a resolution for the Board to request the Court to issue an order requiring
a referendum on the meals tax to be added to the ballot for the November
general election.
Supervisor Edwards moved the Board adopt the following resolution
and authorize the County Attorney to present said resolution with the
necessary petition to the Circuit Court:
RESOLUTION
WHEREAS, the Board of Supervisors of Isle of Wight County is of the
opinion that it is in the best interests of the County to allow the residents
of the County of Isle of Wight to express their sense on whether or not the
County shall be authorized to levy a tax on food and beverages sold for
human consumption as provided in Section 58.1-3833 of the Code of
Virginia of 1950, as amended; and,
WHEREAS, the Board of Supervisors has determined that it is
desirable to have an election on .the question of whether or not the County
of Isle of Wight shall be authorized to levy a tax on food and beverages
sold for human consumption by a restaurant; and,
WHEREAS, the Board of Supervisors desires that the election be
scheduled and held as provided by law in November, 1994.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Isle of Wight that said Board does respectfully request the
Circuit Court of Isle of Wight County to issue an order requiring the. Judges
of election on the day fixed by the order to open the polls in the County
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and take the sense of the qualified voters of the County on the question of
whether the County of Isle of Wight shall be authorized to levy a tax on
food and beverages sold for human consumption by a restaurant pursuant
to Section 58.1-3833 of the Code of Virginia, as amended, said referendum
to be held in accordance with Section 214.1.165 of the Code of Virginia.
The motion was adopted unanimously (5-0).
County Attorney Crook stated he has the .agreement between SPSA
and the County and a finance agreement between SPSA and the Bank of
Hampton Roads concerning refuse sites for the Board's consideration. Mr.
Crook stated there are several questions. he has about the agreements, one
being a provision that the County will pay as additional rent all expenses
of SPSA including reasonable fees and expenses of its counsel in connection
with the financing. Mr. Crook further stated another provision is in the
event of damages to the premises; SPSA will not be responsible in the event
of a termination of the lease for any damages. Mr. Crook stated it should
read as an off-set against what the County has to pay SPSA for the
improvements in the event the County terminates the lease. Mr. Crook
stated regarding governing law and form, it reads the State of Virginia and
he would want it to read the County of Isle of Wight. Mr. Crook stated he
discussed the matter with the attorney that prepared these documents and
he is using form language so there should not be a problem to implement
the changes he is suggesting. Mr. Crook stated he would recommend
approval subject to the modifications and terms he suggested.
Supervisor Cofer moved the Board adopt the following resolution
approving the lease agreement and financing that SPSA has agreed to with
the Bank of Hampton Roads, subject to the modifications, as recommended
by the County Attorney, being completed by SPSA:
BE IT RESOLVED by the Board of Supervisors of Isle of Wight
County, Virginia, as follows:
Section 1. Findings and Determinations
~~ (a)~~ On February 18,1994, the County of Isle of Wight, Virginia (the
County ), and Southeastern Public Service Authority of Virginia ("SPSA"),
having been duly authorized by their respective governing bodies, entered
into an Agreement for Solid Waste Collection and Disposal Services
Agreement (the "Solid Waste Services Agreement"), providing for the
financing and construction of solid waste collection facilities at, and the
provision of services to, unspecified sites within the County, all for the
purpose of enabling SPSA to provide to the County solid waste collection
services.
(b) The County has requested SPSA to finance, design, construct
and lease to the County solid waste collection facilities at two particular
sites, known as the Carrsville Center site and the Jones Creek Center site,
and to be described more particularly in exhibits to the Lease and Sublease
hereinafter mentioned.
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(c) SPSA and. the County have agreed generally on the concept of
the appropriate solid waste collection facilities to be constructed at the
Carrsville Center site and the Jones Creek Center site.
(d) SPSA has obtained from the Bank of Hampton Roads a
commitment to finance the estimated $300,000 cost of the solid waste
collection facilities for the Carrsville Center site and the Jones Creek Center
site on terms that are acceptable both to SPSA and the County.
(e) There have been presented to the Board of Supervisors of the
County, together with this resolution, drafts of the instruments that will
implement the financing and that are consistent with the Solid Waste
Services Agreement and the commitment for financing extended by the
Bank of Hampton Roads and acceptable to SPSA.
Section 2. Authorization of Financing Documents
Each of the Lease Agreement between the Board of Supervisors of the
County and SPSA (the "Lease"), the Sublease Agreement between SPSA and
the Board of Supervisors of the County (the "Sublease"), and the Financing
Agreement between SPSA and the Bank of Hampton Roads (the "Financing
Agreement") is hereby approved in the form presented at the meeting at
which this resolution is adopted, and the _Chairman or Vice Chairman and
the Clerk or any Deputy Clerk of the Board of Supervisors are hereby
authorized to execute and deliver. the Lease and the Sublease in
substantially such form together with such changes as those executing such
instruments may in their discretion approve as in the best interest of the
County.
Section 3. Request to SPSA
SPSA is hereby requested to approve the same instruments presented
to the Board of Supervisors of the County at the meeting at which this
Resolution is adopted, to issue its bond in the amount $300,000 as
contemplated by the Financing Agreement and to undertake the design,
construction and leasing of, and provision of solid waste collection services
by, the solid waste collection facilities at the Carrsville Center site and the
Jones Creek Center site, all as contemplated by the Lease, the Sublease and
the Solid Waste Services Agreement.
Section 4. Effective Date
This Resolution shall take effect immediately upon its adoption.
The motion was adopted (5-0) unanimously.
County Attorney Crook stated he has reviewed the Deed of Easement
and plat from HRSD for the. pump station on the County owned property
in Smithfield. and recommends it to the Board for their consideration.
Chairman Spady moved the Board approve the Deed of Easement and
authorize him to sign the Deed of Easement on behalf of the Board... Thee
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motion was adopted unanimously (5-0).
County Attorney Crook stated he has a personnel matter involving
employment and a matter involving acquisition or use of property for
public purposes for executive session later in the meeting.
County Attorney Crook stated he has reviewed the audit proposal and
.his suggested changes which have been incorporated in the agreement and ,
he now recommends the proposal to the Board for their consideration.
Supervisor Bradshaw moved the Board approve the agreement as
presented. The motion was adopted unanimously (5-0).
//
Chairman Spady called for the County .Administrator's report.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION IN SUPPORT OF THE APPLICATION OF UNION CAMP
CORPORATION TO THE DEPARTMENT OF -TRANSPORTATION FOR
INDUSTRIAL ACCESS RAILROAD FUNDS
WHEREAS, Union Camp Corporation has expressed its intent and
desire to the Isle of Wight County Board of Supervisors to locate its
industrial operations in the County, which will involve a capital investment
of one hundred million ($100,000,000) dollars and create 80 new jobs; and,
WHEREAS, this business and its operations will require rail access;
and,
WHEREAS, this railroad access is anticipated to provide a movement
of 520 rail cars per year; and,
WHEREAS, officials of Union Camp Corporation have reported to the
County their intent to apply for Industrial Access Railroad Funds from the
Commonwealth of Virginia in the amount of one hundred thousand
($100,000) dollars; and,
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of the County of Isle of Wight hereby endorses and supports the application
of Union Camp Corporation for one hundred thousand ($100,000) dollars
in Industrial Access Railroad Funds; and,
BE IT FURTHER RESOLVED that the County of Isle of Wight hereby
makes known its desire and intent to assist the Virginia Department of
Transportation in providing the maximum financial assistance to Union
Camp Corporation for the purpose of locating its industrial facility in Isle
of Wight County.
The motion was adopted unanimously (5-0).
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Supervisor Bradby moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SEVENTY THOUSAND
THREE HUNDRED DOLLARS
FROM THE UNAPPROPRIATED FUND BALANCE OF THE
GENERAL FUND TO THE CAPITAL BUDGET
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the completion of construction at the Rushmere
Volunteer Fire Department; and,
WHEREAS, the funds in the amount of seventy thousand three
hundred dollars ($70,300) need to be appropriated from the unappropriated
fund balance to the capital budget in the 1993-94 budget of the County of
Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seventy
thousand three hundred dollars ($70,300) from the unappropriated fund
balance be appropriated to the capital budget in the 1993-94 budget or the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE NINETY FIVE
THOUSAND DOLLARS OR SO MUCH AS SHALL BE AVAILABLE
FOR THE FOOD SERVICE PROGRAM
WHEREAS, the School Board of the County of Isle of Wight has
received additional monies from the School cafeteria funds for the Food
Service Program; and,
WHEREAS, the funds in the amount of ninety five thousand dollars
($95,000) need to be appropriated to the School operating budget in the
1993-94 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that ninety
five thousand dollars ($95,000) from the School cafeteria funds be
appropriated to line item Food Service Program in the 1993-94 budget of the
County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to rztake the appropriate
accounting adjustments in the budget and to do all the things necessary to
14
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give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE
SEVENTY FOUR THOUSAND FIVE HUNDRED SIXTEEN DOLLARS
FROM THE FEDERAL GOVERNMENT
FOR THE CARL D. PERKINS VOCATIONAL EDUCATION PROGRAM
WHEREAS, the School Board of the County of Isle of Wight, Virginia
has received approval for a grant for the Carl D. Perkins Vocational
Education Program; and,
WHEREAS, the funds in the amount of seventy four thousand five
hundred sixteen dollars ($74,516) need to be appropriated to the School
grant fund in the 1993-94 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seventy
four thousand five hundred sixteen dollars ($74,516) be appropriated to line
item Carl D. Perkins Vocational Education in the 1993-94 budget of the
County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this grant and to do all the things
necessary to give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the fallowing resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY ONE
THOUSAND FIVE HUNDRED DOLLARS FOR
PERSONNEL EXPENSES FOR SCHOOL RELATED ACTIVITIES
WHEREAS, the School Board of the County of Isle of Wight has
received monies from the School Activities funds for personnel expenses for
school related activities; and,
WHEREAS, the funds in the amount of twenty one thousand five
hundred dollars ($21,500) need to be appropriated to the School operating
budget in the 1993-94 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that twenty
one thousand five hundred dollars ($21,500) from the School Activities
funds be appropriated to the School's operating budget in the 1993-94
budget of the County of Isle of Wight, Virginia.
1
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f:
~pnn ~5 rAGF751
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE FOUR MIE POOH DODLSARS
FROM THE 1994 SCHOOL BOND
TO THE SCHOOL CONSTRUCTION FUND
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the school construction program; and,
WHEREAS, the funds in the amount of four million dollars
($4,000,000) need to be appropriated from the 1994 school bond issue
proceeds to the school construction fund in the 1993-94 budget of the
County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that four
million dollars ($4,000,000) from the 1994 school bond issue proceeds be
appropriated to the school construction fund in the 1993-94 budget of the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FIFTEEN
THOUSAND FIVE HUNDRED FIFTY-SIX DOLERAL GOVE~NT
COMMONWEALTH OF VIRGINIA AND THE FED
.FOR SOCIAL SERVICES DEPARTMENT PROGRAMS
WHEREAS, the Social Services Department has received additional
allocations from the Commonwealth of Virginia and the Federal
Government; and,
WHEREAS, the funds in the amount. of fifteen thousand five hundred
fifty-six dollars ($15,556) to be received from the Commonwealth of Virginia
and the Federal Government need to be appropriated to the Social Services
Department 1993-94 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT -IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifteen
16
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thousand five hundred .fifty-six dollars ($15,556} to be received from the
Commonwealth of Virginia and the Federal Government be appropriated
to the following line items in the 1993-94 budget of the County of Isle of
Wight.
Supplemental State $11,234
Supplemental Federal $ 4,322
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for these allocations and to do all the
things necessary to give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE
THIRTY EIGHT THOUSAND EIGHT HUNDRED FORTY THREE
DOLLARS FROM THE COMMONWEALTH OF VIRGINIA
DIVISION OF MOTOR VEHICLES
WHEREAS, khe Isle of Wight County Sheriff's Office. has applied for
and received grant funding from the Commonwealth of Virginia Division
of Motor Vehicles for the FY95 Highway Safety 402 Grant; and,
WHEREAS, the funds in the amount of thirty eight thousand eight
hundred forty three dollars ($38,843) need to be appropriated to the
Sheriff's Office line item in the 1994-95 budget of the County of Isle of
Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that thirty
eight thousand eight hundred forty three ($38,843) or as much as shall be
received from the Commonwealth of Virginia Division of Motor Vehicles be
appropriated to the Sheriff's Office line item in the 1994-95 budget of the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight is authorized to make the appropriate accounting
adjustments in the budget for this grant and to do all things necessary to
give this resolution effect.
The motion was adopted. unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE
FOUR THOUSAND EIGHT HUNDRED EIGHTY DOLLARS
FROM THE COMMONWEALTH OF VIRGINIA
DIVISION OF MOTOR VEHICLES
WHEREAS, the Isle of Wight County Sheriff`s Office has applied for
and received grant funding from the Commonwealth of Virginia Division
of Motor Vehicles for the Safety Belt Usage Grant Program; and,
1
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WHEREAS, the funds in the amount of four thousand eight hundred
eighty dollars ($4,880) need to be appropriated to the Sheriff s Office line
item in the 1994-95 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HERESY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that four
thousand eight hundred eighty dollars ($4,880) or as much as shall be
received from the Commonwealth of Virginia Division of Motor Vehicles be
appropriated to the Sheriff's Office line item in the 1994-95 budget of the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight is authorized to make the appropriate accounting
adjustments in the budget for this grant and to do all things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0) adopted.
County Administrator Standish stated the Board considered the
regional Groundwater Mitigation Program Agreement, after review by the
County Attorney, and the Board indicated that they would be interested in
participating if the City of Virginia Beach covered the initial cost of a $1,000
entry fee cost and pro-rata distribution cost of approximately $500. Mr.
Standish stated to date, the City of Virginia Beach has not responded.
Supervisor Cofer moved the Board au#horize participation and
execution of the agreement and gnat the County Administrator be directed
to pursue the request with the City of Virginia Beach. The motion was
adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO GREET THE CITIZENS OF THE
COUNTY OF ISLE OF WIGHT OF .THE UNITED KINGDOM
WHEREAS, the citizens of the County of Isle of Wight of the United
Kingdom and the County of Isle of Wight, Virginia of the United States of
America have, for many years, visited each other. despite the geographical
distances between them; and,-
WHEREAS, in 1988, the two counties developed a formal az~d
permanent relationship. as kindred people and communities; and,
WHEREAS, that formal relationship continues to strengthen the
personal friendships of the citizens of counties.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the
Board of Supervisors of the County of Isle of Wight, Virginia of the United
States of America expresses and extends its warmest greetings to the
citizens of the County of Isle of Wight of the United Kingdom.
The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SIX THOUSAND
18
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SIX HUNDRED DOLLARS. FROM THE
CURRENT FISCAL YEAR E911 REVENUE
FOR E911 EXPENDITURES
WHEREAS, the Board of Supervisors of the County of.Isle of Wight,
Virginia has approved expenditures for. E911; and;
WHEREAS, the funds in the amount of six thousand six hundred
dollars ($6,600) need to be appropriated from the current fiscal year E911
revenues to the E911 fund in the 1993-94 budget of the County of Isle of
Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that six
thousand six hundred dollars ($6,600) be appropriated to the E911 fund in
the 1993-94 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SEVENTY THOUSAND
FIVE HUNDRED FORTY EIGHT DOLLARS
FROM THE 1993 SCHOOL BOND ISSUE INVESTMENT PROCEEDS
TO THE GENERAL FUND
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the issuance of general obligation bonds for school
construction; and,
WHEREAS, the funds in the amount of seventy thousand five
hundred forty eighk dollars ($70,548) need to be appropriated from the 1993
School Bond Issue Investment Proceeds to reimburse the general .fund for
the cost of such issue in the 1993-94 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seventy
thousand five hundred forty eight .dollars ($70,548) from the 1993 School
Bond Issue Investment Proceeds be appropriated to the general fund in the
1993-94 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make. the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE FIFTY THOUSAND
1
19
ONE HUNDRED EIGHTY DOLLARS
FROM THE 1994 SCHOOL BOND ISSUE INVESTMENT PROCEEDS
TO THE GENERAL FUND
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the issuance of general obligation bonds for school
construction; and,
WHEREAS, the funds in the amount of fifty thousand one hundred
eighty dollars ($50,180) need to be appropriated from the 1994 School Bond
Issue Investment Proceeds to reimburse the general fund for the cost of
such issue in the 1993-94 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifty
thousand one hundred eighty dollars ($50,180) from the 1994 School Bond
Issue Investment Proceeds be appropriated to the general fund in the 1993-
94 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
Chairman Spady moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY SEVEN
THOUSAND FIVE HUNDRED EIGHTY ONE DOLLARS FROM THE
SOUTHEASTERN VIRGINIA AREAWIDE MODEL PROGRAM (SEVAMP)
FOR AN IN-HOME HEALTH NURSE AT THE
ISLE OF WIGHT HEALTH DEPARTMENT
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received a grant from the Southeastern Virginia Areawide
Model Program (SEVAMP) for an In-Home Health Nurse at the Isle of
Wight Health Department; and,.
WHEREAS, the funds in the amount of twenty seven thousand five
hundred eighty one dollars ($27,581) to be received from the Southeastern
Virginia Areawide Model Program (SEVAMP) need to be appropriated to
the In-Home Health Nurse salaries, fringe benefits, and travel and training
line items in the 1993-94 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that twenty
seven thousand five hundred eighty one dollars ($27,581) to be received
from the Southeastern Virginia Areawide Model Program (SEVAMP) be
appropriated to the SEVAMP grant line items in the 1993-94 budget of the
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this grant and to do all the things
necessary to give this resolution effect.
20
800« ~5 ~r=:r7~6
The motion was adopted unanimously (5-0).
County Administrator Standish stated proposals have been received
and are under review from seven vendors regarding data processing
facilities. Mr. Standish stated 400 square feet of office space will be
required for these activities and he has requested Frank Spady to analyze
existing office space to determine if the County has adequate space for use
by data processing staff. Mr. Standish stated the County's Capital
Improvements Budget, which is not yet approved, contains $100,000 which
could potentially fund the 400 square feet of construction, if approved by
the Board. Mr. Standish stated a report on the matter will be presented to
the Board at their July 21, 1994 meeting for consideration.
Supervisor Bradshaw asked if the $100,000 included building the
facility and buying the necessary software and hardware which must be
purchased.
M. Christine Ledford, Director of Budget & Finance, stated some costs
have been included in the Operating Budget and the last lease payment
which will be in September does include additional funds for monthly costs
although she cannot guarantee it will cover the total cost.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE TEN THOUSAND
SEVEN HUNDRED SEVENTY DOLLARS
FOR CARRYOVER GRANT PROGRAMS
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received grants for various programs; and,
WHEREAS, the funds in the amount of ten thousand seven hundred
seventy dollars ($10,770) need to be carried over to the following programs
in the 1993-94 budget of the County of Isle of Wight, Virginia:
SEVAMP $8,525
Shoreline Sanitation 1,970
Transportation Safety Program 275
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that ten
thousand seven hundred seventy dollars ($10,770) be appropriated to the
programs listed. above in the 1993-94 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, .Virginia is authorized to make the appropriate
accounting adjustments in the budget for these programs and to do all the
things necessary to give this resolution effect.
The motion was adopted unanimously (5-0).
County Administrator Standish stated the agenda contains a request
from the Jaycees for roof repair/replacement of the old Smithfield High
School agricultural building.
Supervisor Cofer moved the .Board direct County staff to put the
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ea~K ;,..?~7
matter to bid and bring a report back to the Board at their July 21, 1994
meeting. The motion was adopted unanimously (5-0).
County Administrator Standish stated VACO and VML meet every
several years to negotiate on behalf of local governments aloes-cost power
contract with Virginia Power. Mr. Standish further stated VACO has asked
for a voluntary contribution in the amount of $444 to diminish some of their
direct costs.
Supervisor Cofer moved the Board authorize $444 to VACO to
negotiate lower local government electric service rates. The motion was'
adopted unanimously (5-0).
County Administrator Standish noted information on the County
Personnel Policies and Procedures Manual revisions will be provided to the
Board at their August 18, 1994 meeting.
Chairman Spady appointed Supervisors Bradshaw and Bradby to
serve as atwo-member committee to report back to the Board on their
recommendations on the Personnel Policy and Procedures Manual revisions.
County Administrator Standish stated same years ago the County was
encouraged to consolidate certain services that had been provided by
various departments under the Comprehensive Services Act. Mr. Standish
stated at that time the Board appointed a Community Policy and
Management Team and the State has made money available from their
allocation to fund a regional administrator position which would cover Isle
of Wight and Southampton Counties and the cities of Franklin and Suffolk.
Mr. Standish stated the County would allocate $1,800 in local funds,
matched by $3,200 in State funds and if each of the other communities
contributes, for a total of $20,000, it would pay for a regional administrator
for this program.
Supervisor Edwards moved the Board approve the allocation of $1,800
to secure the position of part-time Coordinator with the understanding that
future participation will be contingent on the continued provision of State
funding for the Comprehensive Services Act.
County Administrator Standish stated the Board's September meeting
will occur on the same day as the opening of the County's fair and
suggested the Board may wish to consider moving the Board meeting to an
alternate date.
The Board deferred action relative to changing the date or time of the
Board's September meeting until the July 21, 1994 meeting of the Board.
County Administrator Standish noted that the delinquent real estate
tax collection attorney has collected $2,224.14 for the month of May, at a
cost of $1,908.62 to the County, which represents 85% of the amount
collected.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SIXTEEN THOUSAND
SEVEN HUNDRED THIRTY FIVE DOLLARS
OR AS MUCH AS SHALL BE AVAILABLE
22
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FROM THE REFUNDING SERIES 1994A PROCEEDS
TO THE SCHOOL CONSTRUCTION FUND
WHEREAS, the Board of Supervisors of the County of Isle of. Wight,
Virginia has approved the school construction program; and,
WHEREAS, the funds in the amount of sixteen thousand seven
hundred thirty five dollars ($16,735) or as much as shall be available need
to be appropriated from the Refunding Series 1994A Proceeds to the school
construction fund in the 1993-94 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that sixteen
thousand seven hundred thirty five dollars ($16,735) or as much as shall be
available from the Refunding Series 1994A proceeds be appropriated to the
school construction fund in the 1993-94 budget of the County of Isle of
Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution .effect.
The motion was adopted unanimously (5-0).
County Administrator Standish stated at the direction of the Board he
has met with the financial consultant regarding the Count}~s next
borrowing. Mr. Standish further stated a public hearing should be set for
the Board's July meeting for additional borrowing for Phase II of school
construction. Mr. Standish stated the Board at their Apri121,1994 meeting
authorized $2.3 million for the Smithfield Middle School renovation, funds
for the design of the Carrsville, Hardy and Windsor schools through the
construction document stage at $350,221 and construction management
through September of 1995 in the amount of $335,000, for a total of
$3,000,000. Mr. Standish stated the Board has already advanced $300,000
of that amount and the resolution to be advertised would be in the amount
of $2.7 million. Mr. Standish stated the method recommended by the
financial consultant are Bond Anticipation Notes in which the County
would borrow money over the next thirty-six months and go to the bond
market when appropriate.
Supervisor Edwards moved the Board set a public hearing for the July
21, 1994 meeting relative to additional borrowing for Phase II of school
construction in the amount of $2.7 million. The motion was adopted
unanimously (5-0).
Dallas Johnson, Building Inspector with the Inspections Division,
stood and was introduced to the Board by County Administrator Standish.
//
Supervisor Cofer moved the Board take aten-minute recess at 8:05
p.m.
Upon returning to open session ak 8:20 p.m., Chairman Spady called
for Old Business:
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A. Capital Budget
County Administrator Standish suggested the Board may wish to table
the Capital Improvements Budget an additional thirty days until after the
completion of the current fiscal year. Mr. Standish stated the County's
Capital Budget contains $1,254,110 in .non-emergency expenditures and
$193,400 in emergency services expenditures. Mr. Standish stated the fund
balance should be between $4.2 and $4.3 million.
Chairman Spady moved the Board table the matter to the July 21,1994
meeting. The motion passed (4-0) with Supervisor Edwards absent for the
vote.
B. Meals Tax Resolution
County Administrator Standish noted the Board earlier approved the
resolution included in the agenda under the County Attorney's section.
Supervisor Bradshaw moved the Board direct the County
Administrator and staff, in cooperation with the school administrator, to
develop a marketing plan for the referendum. The motion passed (4-O) with
Supervisor Edwards absent for the vote.
Supervisor Bradshaw requested a status report on the recycling
program in the County.
County Administrator Standish stated a status report will be provided
on the County's recycling program in the Fall.
The Board and County Attorney were presented a manual of County
appointments for their information and future reference.
Supervisor Bradshaw requested that copies also be sent to the various
library facilities and the press.
//
Chairman Spady called for New Business.
Supervisor Bradby referred to a letter from the Department of Game
and Inland Fisheries dated June 9, 1994, referring to no-wake signs which
need replacing in the Tyler's Beach Boat Harbor area.
Ludford T. Creef, Director of Public Works, stated three signs have
been installed and a fourth sign will be installed as soon as the Game
Warden can meet with Public Works staff to advise where the fourth sign
should be located.
Supervisor Edwards requested that the Board compensate the
Comprehensive Services Act citizen appointees.
Supervisor Bradshaw requested the County Administrator to provide
the Board with a list. of uncompensated- appointments at the Board's
continued meeting of June 28, 1994.
//
24
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Chairman Spadycalled for Appointments.
Supervisor Edwards .moved the Board reappoint Fenton Thomas,
representing the Windsor District, for an additional four-year term on the
Social Services Board. The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board reappoint Ron Pack, representing
the County, for an additional four-year term on the Sports Authority of
Hampton Roads, Virginia. The motion was adopted unanimously (5-O).
Supervisor Edwards moved the Board appoint Allan .Brown,
representing the Windsor District, for afour-year term on the Recreational
Facilities Authority. The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board reappoint O. A. Spady, Chairman
of the Board, to serve an additional two-year term on the Hampton Roads
Planning District Commission. The motion was adopted unanimously (5-0).
//
Chairman Spady called for approval of the May 19, 1994 minutes.
Supervisor Cofer moved the Board adopt the minutes with an
amendment on page 27 to .reflect that Supervisor Bradshaw moved to
increase the Social Services budget by $10,000, in addition to the County
Administrator's recommended increase of $20,000 and on page 29 to delete
one of the dual motions approving the E-911 budget. The motion was
adopted unanimously (5-0).
County Attorney Crook stated Supervisor Cofer inquired earlier in the
meeting what would be necessary to change the date of the Board's
September meeting and it would be necessary for the Board to adopt a
resolution and the resolution would have to be published two weeks in the
newspaper before the meeting, as well as posted at the front door of the
Courthouse.
//
At 8:40 p.m., Supervisor Cofer moved the Board enter an executive
session under Section 2.1-344 A7 of the Freedom of Information Act for the
purpose of advice of counsel concerning contract negotiations; under Section
2.1-344 Al of the Freedom of Information Act concerning .two personnel
matters, and under Section 2.1-344 A7 of the Freedom of Information Act
concerning advice of counsel on litigation. The motion was adopted
unanimously (5-0).
Upon returning to open session at 9:08 p.m., Supervisor Bradshaw
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
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WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law; _
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's kr-owledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the. executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was. adopted unanimously (5-0).
//
At 9:10 p.m., Supervisor Bradshaw moved the Board continue the
meeting to Tuesday, June 28, 1994 at 5:30 p.m. The motion was adopted
unanimously (5-0).
1
O. . Spady, Ch 'man
Myles .Stan ish, Clerk
26