06-30-1993 Continued Meeting9ooK ~.5 ~~+:::384
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRTIETH DAY OF JUNE IN THE YEAR
NINETEEN HUNDRED NINETY THREE
PRESENT: Steve W. Edwards, Chairman
O. A. Spady, Vice Chairman
Henry H. Bradby.,
Malcolm T. Cofer
Also Attending:. H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County Administrator
W. Douglas Caskey, Assistant County
Administrator/Community Development
Donald T, Robertson, Assistant to the
County Administrator
Carey H: Mills, Assistant Clerk
Absent: Joel C. Bradshaw, Jr.
Chairman Edwards called the meeting to order at 2:00 p.m. and
delivered the invocation.
Chairman .Edwards called for a presentation by the School
Superintendent regarding school construction.
Dr. Jane T. York, School Superintendent, stated the base bid and some
alternatives are about to be awarded for the Windsor Middle/High School.
Dr. Alexander H. Decker, Assistant Superintendent, stated the low bid
for this project was submitted by Conrad Brothers of Chesapeake in the.
amount of $8,499,000 and the total of the base bid, plus all alternates, is
$10,124,000. Dr. Decker stated the construction budget for this project is
$8,402.11, plus a contingency of $259,111. There is available a total of
$619,555 in existing construction funds that can be reallocated to this project
which includes a $100,000 savings from the furniture budget for Carrollton;
$50,000 savings from the construction budget for Carrollton; $17,500
reimbursement for primary road construction from VDOT for the Carrollton
schools; $250,000 transfer from the furniture budget of Windsor
Middle/High School; $52,055 savings from .the Earthwork Package at
Windsor Middle/High School; and $150,000 savings from the Wastewater
Upgrade at Windsor Middle/High School, which represents a total of
$619,555. Dr. Decker stated if this $619,555 is reallocated to the construction
budget for Windsor Middle/High School, that budget would increase to
$9,021,b66, plus a cantingency of $259,111, as follows: Original budget
$8,402,121 plus reallocation of $619,555 represents a total of $9,021,666, not
including contingencies.
Peter Andreu, Project Manager with Construction Control
Corporation, stated the base bid has been reviewed and a price negotiated
through value engineering reductions of $450,445 to $8,048,555. Mr. Andreu
stated he would recommend that Alternate G-1 Classrooms in the amount
of $167,000 be accepted; Alternate G-2 Football Stadium, Alternate G-3
1
1
1
ao~~ 15 ~~r~385
1
Football bleachers and Alternate G4 concession/toilets in the total amount
of $795,000 be declined; Alternate G5 Duke street parking in the amount
of $117,510 be accepted; Alternate demolish inl the amount of $396,000 be
$64,000 be accepted; Alternate G7
declined; Alternate G8 wood gym floor in the. amount of $6,000 be
declined; Alternate G9 alternate carpet be declined; and Alternate G10 T.V.
system in the amount of $33,000 be accepted. The total recommended bid
award is $8,430,065 which leaves a construction budget balance of $591,601. .
Mr. Andreu stated it is recommended that Alternates G2, G-3 and G-4 be
redesigned to be comparable ~ e otiat dl with the ow bidderelConrad
School. They would then ben g
Brothers, or rebid. It is also recommended that Alternate G-7 be reviewed
for possible cost reductions and then negotiated with Conrad Brothers or
rebid.
I/
Chairman Edwards called for Old Business.
Supervisor Cofer moved the Board reappoint James B. Brown, Jr.
representing the Smithfield Election District to the School Board. The
motion was unanimously (4-0) adopted.
Supervisor Cofer moved the Board adopt the following ordinance:
1
1
AN ORDINANCE TO AMEND AN ORDINANCE TO
IIvIPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY,
VIRGINIA FOR FISCAL YEAR JULY 1, 1993
THROUGH JUNE 30, 1994
WHEREAS, the Board of Supervisors of Isle of Wight County,
Virginia, after properly publishing notice and holding a public .hearing,
adopted an ordinance to Impose Tax Levies for Isle of Wight. County,
Virginia for Fiscal Year July 1,1993 Through June 30,1994 on May 20,.1993.
At the time of the adoption of said Ordinance, it was the intention of
the Board of Supervisors that the levy for machinery and tools remain at
$0.95 per $100.00 of assessed valuation, being the same tax levy for the
fiscal year July 1,1992 through June 30, 1993;
However, the public notice for the Ordinance to Impose Tax Levies
for July 1,1993 through June 30,1994, incorrectly stated that theoax l~esessed
machinery and tools was "to remain at $0.94 per $100.00
valuation."
And, whereas, the Ordinance to Impose Tax Levies for Fiscal Year July
1,1993 Through June 30,1994 adopted by the Board of Supervisors on 0.94
20,1993, incorrectly stated that the levy for machinery and tools was $
per $100.00 of assessed valuation.
NOW, BE IT AND TT IS HEREBY ORDAINED by the Board of
Supervisors of Isle of Wight County, Virginia that. paragraph (2) of An
2
ao~x , .15 ~act~8fi
Ordinance to Impose Tax .Levies for Isle of Wight County, Virginia for
Fiscal Year July 1, 1993 Through June 30, -1994, Adopted. the 20th Day of
May, 1993, be amended to read as follows:
(2) That there is hereby levied for the fiscal year
beginning July 1, 1993, a tax of $0.95 per $100.00 of assessed
valuation on machinery and tools used in manufacturing,
mining, processing and re-processing businesses as defined in
Section 58.1-3507 of the Code of Virginia, as amended;
The motion was unanimously (4-0) adopted.
Supervisor Bradby moved the Board adopt the following resolution:
RESOLUTION TO APPROVE THE ISLE OF WIGHT COUNTY 1993-99
DELINQUENCY PREVENTION & YOUTH DEVELOPMENT
NEEDS ASSESSMENT AND PLAN
WHEREAS, in 1991, the Board of Supervisors of the County of Isle of
Wight created the Isle of Wight County Office on Youth; and,
V1~EiEIZEAS, the Office on Youth received a Delinquency Prevention
and Youth Development Act grant from the Commonwealth of Virginia
Department of Youth & Family Services;. and,
WHEREAS, a requirement of said grant program is the development
of a six-year Delinquency .Prevention & Youth Development Needs.
Assessment and Plan to address the needs of youth; and,
WHEREAS, the Isle of Wight County Office on Youth has compiled
information and developed asix-year plan relative to the needs of youth in
Isle of Wight .County in accordance .with the requirements of the
Delinquency Prevention & Youth Development Act grant program.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the
Board of Supervisors of the County of Isle of Wight, Virginia does approve
the Isle of Wight County 1993-99 Delinquency Prevention & Youth
Development Needs Assessment and Plan.
The motion was unanimously (4-0) .adopted.
County Administrator Standish stated three bids were solicited and
two were received relative to temporary office space for the Board of Real
Estate Assessors and appraisal staff. Mr. Standish stated the low bid was
submitted by Williams Scottsman at a cost of $4,300 for atwelve-month
period. Mr. Standish stated the School Board was contacted to see if they
had any unused units and they found one although it was not fit far
habitation because of the presence of asbestos. Mr. Standish stated he
would recommend the unit be plaeed between the Social Services building
and the old white administration building which provides good access,
adequate parking, power and phone.
1
1
3
r•.
BoaK 15 ~M~;~~87
Supervisor Spady asked if the County needed to obtain permits.
Mr. Standish replied yes, that the Courthouse is located in the historic
district and would require approval by the Historic Architectural Review
Committee. Mr. Standish requested the County Attorney to elaborate on
any other type of permit necessary.
County Attorney Crook stated he believed the County would need to
obtain a Special or Conditional Use Permit.
Chairman Edwards asked if the County has complied with the
Procurement Act.
County Administrator Standish stated the County has complied with
the Procurement Act in that three bids were solicited and two were
submitted.
Supervisor Spady moved the Board authorize County staff to proceed
with negotiations with Williams Scottsman and begin the permitting process
for a period of twelve months. The motion was unanimously {40) adopted...
//
Chairman Edwards called for New Business.
County Administrator Standish stated a copy of the proposed
agreement for the County's financial advisor has been forwarded to the
County Attorney for review.
County Attorney Crook stated he has not finished reviewing this
agreement and any action taken. by the Board should be subject to his
approval as to form of the agreement.
Supervisor Cofer .moved the Board accept the contract with Larry
Wales as financial advisor. subject to the approval of the contract by the
County Attorney. The motion was unanimously (40~ adopted. -
County Administrator Standish stated Harry Frazier with Hunton &
Williams was the County's previous bond counsel. 1VIr. Frazier proposes a
fee not to exceed $8,000 to serve as bond counsel for the County,
Supervisor Cofer moved the Board accept Harry Frazier as bond
counsel subject to the approval of the contract by the County Attorney. The
motion was unanimously (4-0) adopted.
Supervisor Bradby moved the Board set July 15,1993 at 7:00 p.m. for
the public hearing on the bond issue. The .motion was unanimously {40}
adopted.
County Administrator Standish stated included for the Board's
information is a preliminary schedule of events for the bond issue.
4
s.
800 ~~ ~~r~•J~~ .
County Administrator Standish stated included for the Board's
consideration are fuel bids for FY1993-94. The low bid is Southern. States
in all categories.
Supervisor Cofer moved the Board accept the low bid of Southern
States. The motion was unanimously (4-oj adopted,
Supervisor Bradby stated the Board previously gave the Tylers Beach
Boat Harbor Committee permission to collect fees. Supervisor Bradby
stated as a result, approximately $5,000 in revenue was generated and a pier
has now been built, at a cost of $5,200. Supervisor Bradby requested the
Board fund the additional $200 needed to build the ,pier.
County Attorney Crook stated the Tylers Beach Boat Harbor was
established by the County which created a committee to operate it and the
committee was supposed to charge fees and be self sufficient. Mr. Crook
stated the individuals who use this harbor are on the committee and do not
charge themselves fees. Mr. Crook stated he had recommended in the past
that this project be placed under the Parks and Recreational Facilities
Authority as the County.. did not have a Parks and Recreational_Facilities
Authority when this Boat Harbor Committee was created. Mr. Crook stated
it belongs under the Authority which should govern it and run it rather
than the individuals who use it running it themselves because this does not
generate any revenues. Mr. Crook stated this project has repeatedly cost the
County money and it does not generate the revenues it should be
generating.
Supervisor Spady stated this dock would be in need of repair and the
Tylers Beach Boat Harbor Committee should begin to establish some type
of incoming revenue for this effort.
Supervisor Bradby moved the Board appropriate $200 to the Tylers
Beach Boat Harbor Committee.. The motion was unanimously (4-0j
adopted.
Dr. York stated Mr. Brown requested her to inform the Board that he
had a meeting with his .supervisor today and could not get to the Board
meeting. Mr. Brown indicated to Dr. York that he thanks the Board for his
reappointment and is committed to being a credit to both the community,
the School Board, and Board of Supervisors.
County Administrator Standish stated Brown's Marina on Jones Creek
has requested that the Board authorize moving the no-wake signs on Jones
Creek to the mouth of Jones Creek to be mare effective.
County Attorney Crook said he reviewed the no-wake ordinance for
Jones Creek which requires the signs to be 400 feet upstream/downstream
from the nearest wharf or pier. He stated that when the Board of
Supervisors adopted this ordinance in 1968, Brown's Marina was the €irst
wharf or pier and the no-wake sign was located 400 feet therefrom. Now,
he stated, there are other piers located downstream and the no-wake sign
should moved 400 feet downstream from the first pier. He stated. this does
1
1
5
BOOK ~V -~(~~•JVJ
not require any change in the ordinance, but would simply be complying
with the ordinance.
1
Supervisor Cofer .moved the Board authorize the rto-wake signs be
moved. The motion was unanimously (4-0) adopted.
Chairman Edwards stated Mark Brown. had requested his road to be
taken into the State highway system.
Supervisor Spady stated he had spoke with Mr. Brown although he
did not believe this road would meet the present qualifications for being
accepted into the State system.
Supervisor Spady moved the Board direct County staff to write the
Resident Engineer of VDOT and request. his review of the matter. The
motion was unanimously (4-0) adopted.
County Attorney Crook requested an executive session pursuant to
Section 2.1-344 A2 under the Freedom of Information Act concerning
acquisition and/or use of property for public purposes.
At 2:30 Supervisor moved the Board go into executive session for the
reason stated by the County Attorney. The motion was unanimously (4-0)
adopted.
1
At 2:45 p.m., upon returning to open. session, Supervisor Edwards
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
1
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from. open meeting requirements by
Virginia law were discussed in .the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VO
AYES: 4
NAYS: 0
6
,.
eoeK - .15 rA~~3~30
ABSENT DURING VOTE: 0
ABSENT DURING MEETING:1
The motion was unanimously (4-0) adopted.
//
At 2:47 p.m., Supervisor Cofer moved. the Board adjourn. The motion
was unanimously (4-0) adopted.
~, fi
~ ~ \~Q ~~~
~ - ~ Steve W. Edwards, Chairman
Myles ~',. Standish, Clerk
1
1
1