04-01-1993 Regular Meeting•t
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' ~ REGULAR MEETING ~OF-1'HE ISLE OF WIGHT COUNTY BOARD OF
: SUPERVISORS HELD THE FIRST DAY OF ~ APRIL IN THE YEAR
'NINETEEN HUNDRED NINETY THREE
PRESENT: Steve W. Edwards, Chairman
O. A. Spady, Vice Chairman
Henry H. Bradby
. Joel C. Bradshaw, Jr.
Malcolm T. Cofer
Also Attending: H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County Administrator
. W. Douglas Casket', Assistant County
Administrator/Community Development
Donald T. Robertson, Assistant to the
County Administrator
Carey H. Mills, Assistant Clerk
Chairman Edwards called the meeting to order at 2:00 p.m. The
invocation was delivered by Supervisor Cofer.
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Chairman Edwards called Eor transportation matters.
MacFarland Neblett, Resident Engineer, Virginia Department of
Transportation, stated the project on South Church Street has been delayed
due to the location of utilities which were not shown on the plan. Mr.
Neblett stated the project on Oliver Road, Route 600, is on temporary
shutdown at the request of the contractor due to the recent wet conditions
and the contractor should begin construction next week, weather permitting.
Mr. Neblett informed Supervisor Bradby that he would be contacting
Mr. Baker regarding the Rushmere Shores area and stated the power poles
are located inside the fifty foot right of way, although there may still be
underground line which need to be located.
Mr. Neblett informed Supervisor Bradshaw that VDOT hasten to
performing research work on Route 696 and may need to come in
fifteen feet at the sharp curve.
Mr. Neblett stated regarding the bridge replacement project at Route
704 over Jones Creek, VDOT has set up a public hearing on location and
design for June 16,1993 to be held at the Rescue Community Center at 6:00
p.m. The public hearing on the plan will begin at 7:00 p.m. for the location
and design and the plan would show the alignment upstream, although
VDOT will discuss all three alternatives.
Chairman Edwards called for comments #rom the Board.
.Supervisor Bradshaw inquired as to the status of .the Route 258/58
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' Mr. Neblett replied that VDOT has completed gathering their location
information and there would have to be a 800 foot bridge at the mill pand.
Mr. Neblett stated VDOT still has to go through the process of obtaining the
necessary permits and later in the year VDOT would be having a location
hearing similar to what was held last Summer.
Supervisor Spady advised Mr: Neblett that he had met with Mr. Ward
in Carrollton regarding the ditches that need to be cleaned out. Supervisor
Spady suggested that the ditch-cleaning machine be rotated so that it can
be utilized in the various districts on an as-need basis.
Supervisor Cofer requested Mr. Neblett to review the design of the
two ditches in front of the Bank of Isle of Wight and hard surface Route 681
due to the location of five businesses that are now located on this road.
Supervisor Bradshaw inquired as to the status of utilizing the regional
jail prisoners- for VDOT efforts.
Mr. Neblett stated there could be a problem with liability insurance
on the prisoners who have also not officially entered the State correctional
system. Mr. Neblett further stated the County could utilize their deputies
to oversee the prisoners while they are working.
Supervisor Bradshaw requested the County. Administrator and County
Attorney to look into the matter of utilizing regional jail prisoners for VDOT
efforts.
Jeanne Diggs, Theita Green and Dula Tynes requested VDOT to pave
Route 683, Paul Town Road..
Mr. Neblett stated he would review the Six-Year Plan to determine if
there are sufficient funds to accomplish this.
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Chairman Edwards called for citizens' comments.
There were no citizens' comments offered to the Board.
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Chairman Edwards called for the Community Development report.
W. Douglas Casket', Assistant County Administrator/Community
Development, presented .the following application for the Board's
consideration:
The application of GDBW, Ine., for a Conditional Use Permit to
locate an office trailer to be utilized by Dodd's Modular/Mobile
.Homes Sales on approximately six (6) acres of land located on
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'' Twin Ponds Drive which is between Five Forks Road (Route
. 606) and North Court Street (Route 610) in Windsor Magisterial
' .District ~ .
Mr. Caskey stated this is a request by the operator of the Twin Ponds
Mobile Home Park to locate and provide for a mobile homes sales office
near the front of the park on property that is zoned B-1 Business. At the
time this matter was considered by the Planning Commission, the applicant
provided information representing that the intent of this use was to serve
as a satellite sales office, separate from their main. office in the Richmond
area. Mr. Caskey stated various aspects of the proposed commercial use
were presented including the proposed hours of operation, the total number
. of mobile home units which would be displayed at any one time on the site
' and a general layout of the sales area. Mr. Caskey stated he should note
that the Department of Community Development has previously approved
a site development plan for- this property for use as a mobile home sales
operation. There were two adjoining property owners who spoke in
opposition to the application and, additionally, there were letters of
,opposition which were read into the record by the Commission Chairman.
' There were also. various issues and concerns discussed by the speakers and
letters which related in part to the proposed hours of operation for the sales
office and the fact that the sales office should not be permitted to operate
on Sunday, as well as the need for the parking area to be treated in some
manner, most importantly to be asphalt instead of gravel. Mr. Caskey
stated the Planning Commission in its review of the matter determined that
.there should be a set number of mobile home units on the property and }
that that number would be five units to be displayed and for sale in `.
addition to the office trailer; that the hours of operation were proposed to
be a particular set of hours between the dates of Monday through Saturday
and Sunday hours to be by appointment only; and, that there were
proposals on how they were going to treat the parking area. The Planning
Commission in consideration of the request voted unanimously to approve
the application subject to the conditions that the hours of operation shall be
Monday through Saturday beginning no earlier than 10:00 a.m. and lasting
no later than 6:00 p.m.; that any operation on Sunday would be by
appointment only; there would be rto more than five mobile home units for
sale or display on the premises at any one time; and that the vehicle
movement and parking area shall be surfaced with a crush and run gravel
material.
Supervisor Bradshaw pointed out that this site is located right on
Route 258 and stated from an appearance standpoint, he believed it looked
terrible to locate a sales office and mobile homes for sale in front with
mobile homes behind.
Charisse McKinney, Regional Manager, Dodd's Modular Mobile
Homes, Inc., stated Mr. Dodd, half owner of Twin Ponds Mobile Home
Park, has had numerous requests from patrons and residents of the park to
locally view models of homes that he sells and that currently all clients
have to drive to Richmond to view these models. Ms. McKinney presented
the Board with a proposed revised site plan of what is envisioned for the
.sales lot and that at the Planning Commission's meeting, she suggested that
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~' Dodd's was proposing to have five mobile homes on site and subsequently,.
• the Planning Commission asked that the number be limited to that number
'of five. Ms. McKinney stated if there is a limit placed on the number of
mobile .homes, she would request that that limit be no less than seven
mobile homes. Ms. McKinney stated concerns of local residents have been
addressed and Dodd's has been in business since. 1949 and is totally
committed to making the Windsor project along-term success.
Supervisor Spady asked if the trailer park is now full.
Ms. McKinney .replied it is now 98% full in the first section and
Dodd's has begun development of the second section which should be
ready for leasing in April of 1993.
.Supervisor Bradshaw stated the County previously approved the
trailer court and now is being asked to approve a mobile home sales office
in front of the trailer court. Supervisor Bradshaw stated he did not like
locating modular and double-wide homes along the existing roadway.
Ms. McKinney stated these homes would be put together and not left
in portions along the roadway.
Supervisor Bradshaw stated for the sake of appearance of the County,
the Board needs to begin considering where mobile homes should be
located. Supervisor Bradshaw asked why can't the sales office be located
behind the .mobile homes, rather than fronting. along existing Route 258.
Supervisor Cofer stated this is a conditional use permit and if Dodd's
violates the permit, the County can shut them down.
County Attorney Crook stated the operation of the Red Oaks Mobile
Home Park near Benn's Church- had the property in front zoned for sales
of mobile homes which looked terrible; however, the second operator of the
mobile home park has kept the area neat and clean and the Board should.
think about these types of things when the Board imposes conditions. It is
a conditional use permit, not a zoning, so the Board could grant the permit
with conditions.
Supervisor Spady asked if any of the people who lived in the brick
homes nearby objected at the Planning Commission.
County Attorney Crook .replied "yes",
Chairman Edwards called for citizens to speak in opposition to the
application.
Shirley Braswell, owner of the single-family dwelling located next to
the mobile home park, urged the Board to impose the same conditions
recommended by the Planning Commission regarding the limit of five
trailers; hours of operation; and crush and run gravel to alleviate dust and
flying gravel.
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~' County Attorney Crook stated he agreed with Ms. Braswell and the
• Planning Commission that the applicant limit the number of mobile homes.
'Mr. Crook further stated the conditions listed in the agenda do not say this,
but it was his understanding that the Planning Commission did limit it to
-five with the agreement of the applicant.
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Mr. Caskey stated the County Attorney was correct,. there was a
limitation placed on the number of units and the specific number was set
at five.
Chairman Edwards asked if any number of units other than five was
requested by the applicant at the Planning Commission's meeting.
. ' bounty Attorney Crook stated the applicant was asked how many and
indicated five units, plus the sales office.
..Supervisor Spady asked Ms. McKinney if Dodd's has considered
entering from Route 610.
' Ms. McKinney stated Dodds has not considered this and a sign has
already been erected at the existing main entrance.
Supervisor Spady asked how long the permit was valid.
County Attorney Crook. stated normally the Board did not place a
time limit on this type of permit because tl~e County is giving the applicant
an opportunity to begin a vested business.. County Attorney Crook stated
the Board is considering an application far a conditional use permit for. six
acres and if the Board approves the application for six. acres, then the units
can be placed anywhere in the six acres they wish. County Attorney Crook
warned the Board to be very careful when approving permits and stated
they should be very specific in what they approve.
Mr. Caskey stated whatever .site plan is approved by his office,
Dodd's will be obligated to develop per the site plan.
Supervisor Bradby asked if the units to be displayed were
demonstration models.
Ms. McKinney stated Dodds intended to use these units to order from;
however, it is a possibility that someone may need the unit delivered in a
hurry and Dodds would then move the unit from the site and place another
unit in its place.
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Supervisor Spady asked Mr. Caskey if he has reviewed Dodd's {
revised site plan.
Mr. Caskey stated only very briefly; however, there is a letter. dated
November 18, 1992 by VDOT that states the sales operation needs to be
located at the northern end of the parcel because VDOT will not approve
an entrance onto Route .610.
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~' County Attorney Crook stated this is the type of problem the County
• incurred with the pallet operation on Route 10 with the conditional zoning.
'Mr. Crook further stated the application was approved .and a year later they
needed additional storage area and began coming out to the roadway. Mr.
Crook stated he spoke with Mr. Caskey at that time about this who .said
there was nothing that prevented them from coming out to the road. Mr.
Crook advised the Board needed to set specific conditions and that at this
time they did not have a detailed ~Pvised site plan drawn. to scale.
Supervisor Bradshaw suggested tabling the matter because the Board
should not vote on the matter until the site plan is developed and presented
to the Board.
Supervisor Edwards stated he did not have a problem with allowing
seven units rather than five; however, the matter should be tabled until the
revised site plan is developed which can then be made a part of the
conditions of the permit and all concerns will be addressed. Supervisor
Edwards asked Ms. McKinney how long it would take to prepare a specific
. site plan.
Ms. McKinney stated she was unsure at this point; it has been
submitted and is only a matter of when it is returned from Dodds. Ms.
McKinney suggested approving the application subject to approval of .the
site plan.
Supervisor Spady stated five units were recommended by the
Planning Commission which is what the adjoining property owners have
.also agreed to and if Dodds wants seven units, he would rather send the
matter back to the Planning Commission for their further consideration.
Supervisor Cofer stated the Board is under the impression that all of
Ehese proposed units are going to be new display models and asked Ms.
McKinney if any of the models would be used. trailers.
Ms. McKinney replied used trailers may be located on the site for a
short period of time until they are transported to the Richmond lot.
Supervisor Edwards moved the Board table the matter until the
applicant develops a revised site plan for consideration by the Board. The
motion was unanimously (5-0) adopted.
Mr. Caskey stated since the mailing of the Board's agenda, he has
received a request from Mr. and Mrs. Robert English who own property in
Mill Creek Farm Subdivision located on either side of Route 638, below
Route 460. Mr. and Mrs. English own lot #14 and. at the time their
subdivision was platted, the County required subdivision plats to delineate
a certain. area within the subdivision .for a refuse collection site. That
requirement of the subdivision ordinance has since been repealed and Mr.
and Mrs. English have interest in having the :refuse collection area,
approximately a 50 by 75 foot area on the corner of their property, .vacated
as a refuse collection site. In this regard, Mr. and Mrs. English have
submitted a letter to him requesting that the Board under. section 15.1-482B
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of the Code of Virginia initiate a procedure whereby under this section the
• Board direct that a public hearing be held for the purpose of vacating the
said refuse collection site and that all adjoining property owners involved
be notified of the public hearing and that the Board give consideration to
. the adoption of an ordinance at the conclusion of the public hearing that
would vacate the refuse collection site.
County Attorney. Crook advised the Board there are two methods to
vacate from the plat the dedicated portion for dumpster sites. One method .
is for all the owners within the development to sign a vacation agreement,
but sometimes it is impossible to get all the owners to sign. The other
method is for the Board to adopt an ordinance. Mr. Crook stated he would
prepare an ordinance at the Board's direction and advertise the matter. foz
public fearing and then the Board could .adopt the ordinance to vacate. Mr.
Crook stated the County periodically vacates dumpster sites and recreation
sites which the County no longer requires under the subdivision ordinance.
Mr. Casket' stated Mr. and Mrs. English have advised that there are
a number of property owners who do not reside on site and who may be
located out of the area .which is why they requested an ordinance be
prepared to vacate the dumpster site.
Supervisor Spady moved the Board authorize County staff to
advertise an ordinance for vacation, of the refuse site. The motion was
unanimously (5-0) :adopted.
County Attorney Crook stated the Board had .previously requested
him to prepare a resolution to change the regular meetings of the Board of
Supervisors to once a month on the third Thursdays beginning at 6:00 p.m.
Mr. Crook stated also included in the motion was that the public hearings
would be held at 7:00 p.m. which is an agenda matter. How the Board sets
up its agenda is done by a motion and this resolution tonight is only to
change the meeting date, time and place of the meeting, and does not deal
with the agenda.
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Chairman Edwards called for the County Attorney's report.
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Supervisor Spady noted the presence of Mr. Neblett and asked him
if the new schedule of the Board would bother him.
Mr. Neblett stated he did not have a problem with this.
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Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO CHANGE. MEETING DATE OF THE
BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY
WHEREAS, the Board of Supervisors of Isle of Wight. County,
Virginia, has been holding its regular meetings on the first and third
Thursdays of each month for several years in order to properly handle and
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'' dispatch County matters; anti;
WHEREAS, the Board of Supervisors aE Isle of Wight County,
Virginia, now finds that one meeting per month will be sufficient for said
Board of Supervisors to properly consider and act concerning all County
business, and it is the desire of said Board of Supervisors to change their
regular meetings toonce per month as hereinafter provided.
IN CONSIDERATION WHEREOF, BE IT AND IT IS HEREBY
RESOLVED BY THE BOARD OF SUPERVISORS OF ISLE OF WIGHT
COUNTY, VIRGINIA, that beginning with the month of May, 1993, the
regular monthly meeting of the Board of Supervisors of Isle of Wight
County, Virginia, shall be held at Isle of Wight Courthouse, Virginia, in the
Board of Supervisors Room at six o'clock p.m. on the third Thursday of
each month.
The Clerk of this Board is hereby directed to .cause a copy of this
resolution to be posted on the door of t11e courthouse and published in The
Times and the Tidewater News newspapers once per week for two
successive weeks prior to the first meeting of the Board of Supervisors on
the third.Thursday in May, 1993.
The motion was unanimously (5-0) adopted.
County Attorney Crook stated the Board would have to have a motion
to advertise public hearings to begin at 7:00 p.m., if the Board desired to
follow this schedule.
County Attorney Crook stated he received a proposed contract
concerning the 1994 reassessment which he has reviewed and noted a few
minor changes; however, he wanted to be sure the Board agrees with him
on paragraph #3 before he sends it out. Mr. Crook stated this is not yet
ready for public information.
Supervisor Cofer moved the Board direct the County Attorney to send
a letter with revisions to the contract concerning paragraph #3. The motion
was unanimously (5-0) adopted.
County Attorney Crook stated the County Administrator had referred
the agreement to him with Pacific Mutual which he has reviewed and
suggested changes on Page 11, paragraphs H and L. Mr. Crook then passed
out a letter he sent to the County Administrator in response concerning
these changes with copies to the Board.
County Administrator Standish noted he would forward Mr. Crook's
letter on to Pacific Mutual so that they may incorporate these changes into
their stop loss agreement.
County .Attorney Crook stated the Board at their previous meeting
had directed him to prepare a lease between the County and the
Recreational Facilities Authority for the boat ramp property which would
give the Authority complete control over the property. Mr. Crook stated
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`' the current lease with the Authority is Eor one year -and is renewed every
• year automatically until it is terminated and includes the property adjacent
'to the boat ramp property. Mr. Crook stated in the case of the Jones Creek
Landing property, there would be fees generated arad if the property is
leased, the Recreational Facilities Authority would keep these fees to offset
the cost of operation. Mr. Crook stated he is asking for input from the
Board of Directors of the Recreational Facilities Authority to determine their
position before he proceeds with preparing a lease. Mr. Crook stated
nothing has been finalized and no action is needed at this time.
County Attorney Crook stated regarding the composite index, a
meeting between the County and the City of Franklin has been set for April
• 19, 1993 at 12:30 p.m. at the airport restaurant near Franklin.
County Attorney Crook stated he had one additional matter which
involves litigation and he would request an executive session later. in the
meeting.
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Chairman Edwards called for the County Administrator's report.
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-Alan Nogiec, Director, Recreational Facilities Authority, stated at the
Nike Park site is a softball lighting system which incurred damage to a light
pole and fence during the last wind storm. Mr. Nogiec stated the pole
which fell is the pole which accommodates the breakers and electrical
devices and after evaluating the system, Rudy Middleton with E. G.
Middleton Electric, advised that .out of the eight existing poles, six have
incurred damage by various occurrences. Mr. Nogiec explained that the
quartz lighting system is outdated now and no longer provides adequate
lighting during games. Approximately five years ago the Board
appropriated funds to the Recreational Facilities Authority to purchase and
install a lighting system at Windsor High School and due to school
construction, anothersystem will be provided to light the softball field at
Windsor High School. In view of this, Mr. Middleton examined the existing
system which is made up of mercury vapor and medal haylight .fixtures
which provide more light and costs less to operate than the quartz;
however, if there was a power failure which caused the lights to go out and
come back on, there is a warm-up period of eight to ten minutes before the
lights are at full illumination. Mr. Middleton stated the system is in good
condition and other than regular maintenance such as replacing lamps and
fixtures, this system should have a life expectancy of ten to fifteen years..
Mr. Nogiec stated the poles are class Cseventy-Foot poles in extremely good
condition. Mr. Nogiec presented the Board with two proposals: (1) fix the
pole, fence and fixtures and repair the system at a cost of approximately
$4,000 of which the insurance would cover $3,000 due to the County's
$1,000 deductible, or (2) remove the existing system from Windsor and
replace the system at Nike Park with the Windsor .High School system at
a cost of approximately $19,000. Mr. Nogiec stated a new lighting system
for the softball field would cost approximately $42,000 and noted the system
at .Windsor would have to come out either way. Mr. Nogiec stated in
speaking with Dr. Decker it is his understanding that if option 2 is not
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'' utilized before construction begins, the contractors may utilize the system
• to light the site as needed and they will take it down as it fits their
'schedule.. Something to be considered is that if the contractor takes it
down, it will be at that site and the County will need to make arrangements
to move and store it and there will still be an expense to install it at some
other time. Mr. Nogiec stated school construction is scheduled to begin at
the end of April and the softball program at Nike Park will begin the
beginning of May.
Peter Andrew, .Construction Control Corporation, stated it was his •
intention to have the dirt contractor utilize these lights at night if he had to
work on the building. Mr. Andrew stated his engineers evaluated the lights
and advised. they were not as efficient as new lights and recommended new
lights. be installed around the softball field at' the new Windsor
Middle /High School.
Supervisor Cofer stated he would recommend that the County
proceed with fixing the poles and fence for this summer and have the
lighting system taken down under a contract that is going out next Fall or
Spring at which time the County can allocate the funds to move them to the
Nike site.
Supervisor Bradshaw asked Mr. Andrew where the contractor
intended to store the lights when taken down.
Mr. Andrew replied the contractor intended to store the lights on site
until the end of his contract.
Supervisor Cofer moved the Board authorize an amount not to exceed
$1,000 from the contingency fund to cover the deductible cost of replacing
the damaged poles and fence at the Nike Park softball field.. The motion.
was unanimously (5-0) adopted.
County Administrator Standish stated the County can utilize $400,000
residual from the 1990 bond issue to pay for. the water line along Brewer's
Neck Boulevard and deduct any costs that maybe remaining in the school's
budget for the construction of the school that may have been applied to a
water system. Mr. Standish further stated if the Board finds this acceptable,
the Board should authorize the County Attorney to review bond counsel's
recommendation on a resolution amending the 1990 bond, issue; consider
a resolution that would appropriate $400,000 to the County's Public Service
Authority and authorize the County Administrator to work with the school
administration on what costs change in their school construction.
County Attorney Crook stated he had reviewed the proposed
resolution which is an amendment to the County's original resolution which
set forth the uses to be .made of the bond issue proceeds and what the
County Administrator is now suggesting is to go back and amend that
resolution to add $400,000 for a water system. Mr. Crook stated the County
Administrator is also recommending that development costs be deducted
from the Carrollton School project budget, but he believes he should review
this. Regarding whether the Board should appropriate necessary funds to
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•~ the Public Service Authority for the project,- the County does not have Erom
• the Public Service Authority what the ned the resolutioniwould be fine.ok
stated as far as the resolution, he believe
Supervisor Spady stated as soon as the Public Service Authority has
.their costs, they should write the Board of Supervisors requesting the
necessary funds.
County Administrator Standish stated at this time he wanted to
describe the potential method of funding because at the Public Service
Authority meeting they will probably be approving the bids and if this is
not the Board's desire, another source of funding would need to be found
• for this effort.
County Administrator Standish- stated the next item in the agenda. is
a resolution authorizing another grant request to the Chesapeake Bay Local
Assistance Department. Mr. Standish 40 000 to cont nuetthe position of
corrected to reflect. $46,000 rather than $ ,
Environmental Planner; provide additional. funding to complete an
addendum to the' Comprehensive Plan that is required by the State; and to
provide for printing of the actual Plan document.
Supervisor Spady moved the. Board adopt .the fallowing amended
resolution:
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RESOLUTION TO ENDORSE AND AUTHORIZE SUBMISSION OF AN
APPLICATION TO THE CHESAPEAKE BAY LOCAL ASSISTANCE
DEPARTMENT FOR A GRANT UNDER THE
1994 GRANTS PROGRAM
WHEREAS, the Chesapeake Bay Local Assistance Department has
requested competitive grant proposals for programs to implement,
administer, and/or enforce the Chesapeake Bay Preservation Act and
Regulations; and,
WHEREAS, the County of Isle of Wight, Virginia has received grants
for fiscal years 1992 and 1993 from the Chesapeake Bay Local Assistance
Department in order to .fund implementation, administration and
enforcement of the County's Chesapeake Bay Preservation Area Program;
and,.
WHEREAS, the County of Isle of Wight, Virginia is in need of these
specific grant funds so that the implementation, administration and
enforcement of the County's Chesapeake Bay Preservation Area Program
may continue during fiscal year 1994.
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NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that it
endorses and authorizes submission of an application to the Chesapeake
Bay Local Assistance. Department for Funding under the 1994 Grants
Prograrin in the amount of ($4b,000) for the reasons. stated and such grant
funds be appropriated in the 1993-94 budget of the County of Isle of Wight,
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Virginia upon receipt.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wighk, Virginia is authorized to make the appropriate
accounting. adjustments in the budget for this grant and to do all the things
necessary to give this resolution effect.
The motion was unanimously (5-0) adopted.
County Administrator Standish stated in the County's 1993-94 budget
is the beginning of a different method of refuse collection for the County.
Mr. Standish referenced the Southampton County form of refuse sites and
•, stated they use roll-off containers behind berms in a fenced-in area. Mr..
Standish .presented a conceptional diagram reflecting the existing County
dumpster sites of which there are approximately seventy sites and noted
that the Southampton County roll-off dumpsters provide for a greater
collection of refuse at one site. Mr. Standish stated he would recommend
at least two roll-off sites. to begin as soon as possible, one placed near the
new Carrollton school and one at the intersection of Route 10 and ,the
bypass to eliminate the. dumpster locaked at the Hardy school. Mr. Standish
stated the proposed budget allows $120,000 on this program for next year
for sites as well as a contractual agreement wikh a refuse hauler to provide
service to the sites on an as-needed basis.
Supervisor Spady stated the County must first decide on how many
sites can be built this year. After this is dekermined, the County will know
how many containers the County will be moving and whether or not it will
be worthwhile for the County to purchase their own .trucks to perform this.
Supervisor Spady stated the population in these areas will govern how big
these sites will need to be and requested County staff to pursue this taking
into consideration the population and report ko the Board on the matter.
Supervisor Bradby stated the County. may wish to consider door-to-
door collection in the thickly populated areas. of the County because it will
be inconvenient for those citizens who do not live close to the refuse
collection sites.. Supervisor Bradby stated this effort will have to be
carefully handled because when the County begins eliminating dumpster
sites that. citizens have become. accustomed to through the years,, it may
raise concerns from the citizens.
Supervisor Cofer pointed out that landowners who are now reluctant
to have dumpster sites. on their .property may have a different attitude
about leasing their land for this use when they see the type of site that will
be there.
Supervisor Bradshaw pointed out that Southampton County has
invested a great deal of money in their sites and that the County's sites can
possibly be built cheaper by using light poles and dirt.
Chairman Edwards stated he thoughk the County would find more
acceptance of these sites if they were spread out throughout the various
areas of the County.
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~~ County Administrator Standish responded to Chairman Edwards that
• all site locations are important and depending on what the Board wishes to
•allocate in any one year is the key to how many sites the County will have.
Chairman Edwards pointed out that iE the Board advertises any kind
of increase in the tax rate, the County needs some geographic distribution
type of spread over the County of pilot sites to satisfy the citizens.
County Administrator Standish stated existing dumpster sites would
be eliminated with the creation of new central sites. Over time the County
will phase out the existing green boxes as the County develops new sites;
otherwise, the County will be running two types of systems which will be
• expensive. County Administrator Standish noted he will. proceed .with.
• obtaining additional information to be implemented July 1, 1993
commencing with the 1993-94 budget.
County Administrator Standish stated before .the Board is a
memorandum to him from William E. Laine, Jr., Clerk of Court, who
. advised that the 1993 legislation increased the maximum allowable
' courthouse maintenance fee from $2 to $4 per filing.
County Attorney Crook stated he has not brought the matter before
the Board because the recent amendment to the statute is not eEEective until
July, but he will have the matter Eor the Board's consideration in June.
1
Chairman Edwards requested the status of the proposed library for
Windsor.
County Administrator Standish stated the in-house design of the
facility is now underway and the Board should anticipate adopt'sng a
resolution to the Pruden Foundation Board of Directors.
//
Chairman Edwards called for old business.
Supervisor Bradshaw noted tl~e Board previously appropriated $1,000
for the Fair Committee and they would be needing the .money shortly to
buy materials.
//
Chairman Edwards called for new business.
1
Supervisor Bradby requested the Board consider adding a kitchen to
the Rushmere Volunteer Fire Department during the budget process.
//
Chairman Edwards called for appointments.
There were no nominations for appointments by the Board.
13
A• o
' Chairman Edwards called for approval of the March 4,1993 minutes.:
Upon recommendation of County Attorney Crook, Supervisor Cofer
moved the Board approve the March 4, 1993 .minutes of the Board. The
motion was unanimously (5-0) adopted.
I/
County Attorney Crook requested an executive session. pursuant to
Section 2.1-344 Al of the Freedom of Information Act for interviews of
applicants for professional services concerning development of impact fees
formulas and under subparagraph 7 for consultation with counsel
concerning potential litigation.
At 4:45 p.m., Supervisor Bradshaw moved the Board go into executive
session for the reasons stated by the County Attorney following a ten-
minute recess. The motion was unanimously (5-0) adopted..
Upon returning to open session at 5:17 p.m:, Supervisor Cofer moved '
the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this .date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the .executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
14 ,,
rt
111
II
i~
At 5:22 p.m., Supervisor Cofer moved the Board adjourn. The motion
was unanimously (5-0) adopted.
Myles ~. Standish, Clerk
Steve W. Edwards, Chairman
15 ,,
~. 8001( ~.~ %A r28~
`~ The motion was unanimously (5-0) adopted.
.~~
Chairman Edwards explained there was a citizen in the audience who
missed the opportunity to speak during citizens' comments who would now
like to address the Board.
Michael Sykes of Smithfield, a supervisor on the F14 program at the
Naval Aviation Depot appeared on behalf of the depot employees in
soliciting the Board's help in their efforts to reverse the Department of
Defense's decision to close their depot. Mr. Sykes requested the Board
. prepare a resolution opposing the closure of the Naval Aviation Depot...
Supervisor Bradshaw moved the Board direct the County Attorney to
prepare a resolution opposing the closure of the Naval Aviation Depot and
authorize the Chairman to sign it. The motion was unanimously (5-0)
adopted.
• ~ ~ ~. .