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04-01-1993 Regular Meeting•t ' eoe~ 15 ~~~~275 ' ~ REGULAR MEETING ~OF-1'HE ISLE OF WIGHT COUNTY BOARD OF : SUPERVISORS HELD THE FIRST DAY OF ~ APRIL IN THE YEAR 'NINETEEN HUNDRED NINETY THREE PRESENT: Steve W. Edwards, Chairman O. A. Spady, Vice Chairman Henry H. Bradby . Joel C. Bradshaw, Jr. Malcolm T. Cofer Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator . W. Douglas Casket', Assistant County Administrator/Community Development Donald T. Robertson, Assistant to the County Administrator Carey H. Mills, Assistant Clerk Chairman Edwards called the meeting to order at 2:00 p.m. The invocation was delivered by Supervisor Cofer. // Chairman Edwards called Eor transportation matters. MacFarland Neblett, Resident Engineer, Virginia Department of Transportation, stated the project on South Church Street has been delayed due to the location of utilities which were not shown on the plan. Mr. Neblett stated the project on Oliver Road, Route 600, is on temporary shutdown at the request of the contractor due to the recent wet conditions and the contractor should begin construction next week, weather permitting. Mr. Neblett informed Supervisor Bradby that he would be contacting Mr. Baker regarding the Rushmere Shores area and stated the power poles are located inside the fifty foot right of way, although there may still be underground line which need to be located. Mr. Neblett informed Supervisor Bradshaw that VDOT hasten to performing research work on Route 696 and may need to come in fifteen feet at the sharp curve. Mr. Neblett stated regarding the bridge replacement project at Route 704 over Jones Creek, VDOT has set up a public hearing on location and design for June 16,1993 to be held at the Rescue Community Center at 6:00 p.m. The public hearing on the plan will begin at 7:00 p.m. for the location and design and the plan would show the alignment upstream, although VDOT will discuss all three alternatives. Chairman Edwards called for comments #rom the Board. .Supervisor Bradshaw inquired as to the status of .the Route 258/58 1 ,, ~' connector bypass. aooK ~.5 y~G~276 ' Mr. Neblett replied that VDOT has completed gathering their location information and there would have to be a 800 foot bridge at the mill pand. Mr. Neblett stated VDOT still has to go through the process of obtaining the necessary permits and later in the year VDOT would be having a location hearing similar to what was held last Summer. Supervisor Spady advised Mr: Neblett that he had met with Mr. Ward in Carrollton regarding the ditches that need to be cleaned out. Supervisor Spady suggested that the ditch-cleaning machine be rotated so that it can be utilized in the various districts on an as-need basis. Supervisor Cofer requested Mr. Neblett to review the design of the two ditches in front of the Bank of Isle of Wight and hard surface Route 681 due to the location of five businesses that are now located on this road. Supervisor Bradshaw inquired as to the status of utilizing the regional jail prisoners- for VDOT efforts. Mr. Neblett stated there could be a problem with liability insurance on the prisoners who have also not officially entered the State correctional system. Mr. Neblett further stated the County could utilize their deputies to oversee the prisoners while they are working. Supervisor Bradshaw requested the County. Administrator and County Attorney to look into the matter of utilizing regional jail prisoners for VDOT efforts. Jeanne Diggs, Theita Green and Dula Tynes requested VDOT to pave Route 683, Paul Town Road.. Mr. Neblett stated he would review the Six-Year Plan to determine if there are sufficient funds to accomplish this. // Chairman Edwards called for citizens' comments. There were no citizens' comments offered to the Board. // Chairman Edwards called for the Community Development report. W. Douglas Casket', Assistant County Administrator/Community Development, presented .the following application for the Board's consideration: The application of GDBW, Ine., for a Conditional Use Permit to locate an office trailer to be utilized by Dodd's Modular/Mobile .Homes Sales on approximately six (6) acres of land located on ~i 2 „ .: ... aooK 15 ~~~~277 '' Twin Ponds Drive which is between Five Forks Road (Route . 606) and North Court Street (Route 610) in Windsor Magisterial ' .District ~ . Mr. Caskey stated this is a request by the operator of the Twin Ponds Mobile Home Park to locate and provide for a mobile homes sales office near the front of the park on property that is zoned B-1 Business. At the time this matter was considered by the Planning Commission, the applicant provided information representing that the intent of this use was to serve as a satellite sales office, separate from their main. office in the Richmond area. Mr. Caskey stated various aspects of the proposed commercial use were presented including the proposed hours of operation, the total number . of mobile home units which would be displayed at any one time on the site ' and a general layout of the sales area. Mr. Caskey stated he should note that the Department of Community Development has previously approved a site development plan for- this property for use as a mobile home sales operation. There were two adjoining property owners who spoke in opposition to the application and, additionally, there were letters of ,opposition which were read into the record by the Commission Chairman. ' There were also. various issues and concerns discussed by the speakers and letters which related in part to the proposed hours of operation for the sales office and the fact that the sales office should not be permitted to operate on Sunday, as well as the need for the parking area to be treated in some manner, most importantly to be asphalt instead of gravel. Mr. Caskey stated the Planning Commission in its review of the matter determined that .there should be a set number of mobile home units on the property and } that that number would be five units to be displayed and for sale in `. addition to the office trailer; that the hours of operation were proposed to be a particular set of hours between the dates of Monday through Saturday and Sunday hours to be by appointment only; and, that there were proposals on how they were going to treat the parking area. The Planning Commission in consideration of the request voted unanimously to approve the application subject to the conditions that the hours of operation shall be Monday through Saturday beginning no earlier than 10:00 a.m. and lasting no later than 6:00 p.m.; that any operation on Sunday would be by appointment only; there would be rto more than five mobile home units for sale or display on the premises at any one time; and that the vehicle movement and parking area shall be surfaced with a crush and run gravel material. Supervisor Bradshaw pointed out that this site is located right on Route 258 and stated from an appearance standpoint, he believed it looked terrible to locate a sales office and mobile homes for sale in front with mobile homes behind. Charisse McKinney, Regional Manager, Dodd's Modular Mobile Homes, Inc., stated Mr. Dodd, half owner of Twin Ponds Mobile Home Park, has had numerous requests from patrons and residents of the park to locally view models of homes that he sells and that currently all clients have to drive to Richmond to view these models. Ms. McKinney presented the Board with a proposed revised site plan of what is envisioned for the .sales lot and that at the Planning Commission's meeting, she suggested that 3 i '~ .~. ~o~K 15 r~~~278 .. ,. . ~' Dodd's was proposing to have five mobile homes on site and subsequently,. • the Planning Commission asked that the number be limited to that number 'of five. Ms. McKinney stated if there is a limit placed on the number of mobile .homes, she would request that that limit be no less than seven mobile homes. Ms. McKinney stated concerns of local residents have been addressed and Dodd's has been in business since. 1949 and is totally committed to making the Windsor project along-term success. Supervisor Spady asked if the trailer park is now full. Ms. McKinney .replied it is now 98% full in the first section and Dodd's has begun development of the second section which should be ready for leasing in April of 1993. .Supervisor Bradshaw stated the County previously approved the trailer court and now is being asked to approve a mobile home sales office in front of the trailer court. Supervisor Bradshaw stated he did not like locating modular and double-wide homes along the existing roadway. Ms. McKinney stated these homes would be put together and not left in portions along the roadway. Supervisor Bradshaw stated for the sake of appearance of the County, the Board needs to begin considering where mobile homes should be located. Supervisor Bradshaw asked why can't the sales office be located behind the .mobile homes, rather than fronting. along existing Route 258. Supervisor Cofer stated this is a conditional use permit and if Dodd's violates the permit, the County can shut them down. County Attorney Crook stated the operation of the Red Oaks Mobile Home Park near Benn's Church- had the property in front zoned for sales of mobile homes which looked terrible; however, the second operator of the mobile home park has kept the area neat and clean and the Board should. think about these types of things when the Board imposes conditions. It is a conditional use permit, not a zoning, so the Board could grant the permit with conditions. Supervisor Spady asked if any of the people who lived in the brick homes nearby objected at the Planning Commission. County Attorney Crook .replied "yes", Chairman Edwards called for citizens to speak in opposition to the application. Shirley Braswell, owner of the single-family dwelling located next to the mobile home park, urged the Board to impose the same conditions recommended by the Planning Commission regarding the limit of five trailers; hours of operation; and crush and run gravel to alleviate dust and flying gravel. 4 T•. I B~QK ~~ r'~~~~ 1 '! • S ~' County Attorney Crook stated he agreed with Ms. Braswell and the • Planning Commission that the applicant limit the number of mobile homes. 'Mr. Crook further stated the conditions listed in the agenda do not say this, but it was his understanding that the Planning Commission did limit it to -five with the agreement of the applicant. u Mr. Caskey stated the County Attorney was correct,. there was a limitation placed on the number of units and the specific number was set at five. Chairman Edwards asked if any number of units other than five was requested by the applicant at the Planning Commission's meeting. . ' bounty Attorney Crook stated the applicant was asked how many and indicated five units, plus the sales office. ..Supervisor Spady asked Ms. McKinney if Dodd's has considered entering from Route 610. ' Ms. McKinney stated Dodds has not considered this and a sign has already been erected at the existing main entrance. Supervisor Spady asked how long the permit was valid. County Attorney Crook. stated normally the Board did not place a time limit on this type of permit because tl~e County is giving the applicant an opportunity to begin a vested business.. County Attorney Crook stated the Board is considering an application far a conditional use permit for. six acres and if the Board approves the application for six. acres, then the units can be placed anywhere in the six acres they wish. County Attorney Crook warned the Board to be very careful when approving permits and stated they should be very specific in what they approve. Mr. Caskey stated whatever .site plan is approved by his office, Dodd's will be obligated to develop per the site plan. Supervisor Bradby asked if the units to be displayed were demonstration models. Ms. McKinney stated Dodds intended to use these units to order from; however, it is a possibility that someone may need the unit delivered in a hurry and Dodds would then move the unit from the site and place another unit in its place. 1 Supervisor Spady asked Mr. Caskey if he has reviewed Dodd's { revised site plan. Mr. Caskey stated only very briefly; however, there is a letter. dated November 18, 1992 by VDOT that states the sales operation needs to be located at the northern end of the parcel because VDOT will not approve an entrance onto Route .610. 5 ,. r `' ~ aooK 15 rA&280 ~e r ~' County Attorney Crook stated this is the type of problem the County • incurred with the pallet operation on Route 10 with the conditional zoning. 'Mr. Crook further stated the application was approved .and a year later they needed additional storage area and began coming out to the roadway. Mr. Crook stated he spoke with Mr. Caskey at that time about this who .said there was nothing that prevented them from coming out to the road. Mr. Crook advised the Board needed to set specific conditions and that at this time they did not have a detailed ~Pvised site plan drawn. to scale. Supervisor Bradshaw suggested tabling the matter because the Board should not vote on the matter until the site plan is developed and presented to the Board. Supervisor Edwards stated he did not have a problem with allowing seven units rather than five; however, the matter should be tabled until the revised site plan is developed which can then be made a part of the conditions of the permit and all concerns will be addressed. Supervisor Edwards asked Ms. McKinney how long it would take to prepare a specific . site plan. Ms. McKinney stated she was unsure at this point; it has been submitted and is only a matter of when it is returned from Dodds. Ms. McKinney suggested approving the application subject to approval of .the site plan. Supervisor Spady stated five units were recommended by the Planning Commission which is what the adjoining property owners have .also agreed to and if Dodds wants seven units, he would rather send the matter back to the Planning Commission for their further consideration. Supervisor Cofer stated the Board is under the impression that all of Ehese proposed units are going to be new display models and asked Ms. McKinney if any of the models would be used. trailers. Ms. McKinney replied used trailers may be located on the site for a short period of time until they are transported to the Richmond lot. Supervisor Edwards moved the Board table the matter until the applicant develops a revised site plan for consideration by the Board. The motion was unanimously (5-0) adopted. Mr. Caskey stated since the mailing of the Board's agenda, he has received a request from Mr. and Mrs. Robert English who own property in Mill Creek Farm Subdivision located on either side of Route 638, below Route 460. Mr. and Mrs. English own lot #14 and. at the time their subdivision was platted, the County required subdivision plats to delineate a certain. area within the subdivision .for a refuse collection site. That requirement of the subdivision ordinance has since been repealed and Mr. and Mrs. English have interest in having the :refuse collection area, approximately a 50 by 75 foot area on the corner of their property, .vacated as a refuse collection site. In this regard, Mr. and Mrs. English have submitted a letter to him requesting that the Board under. section 15.1-482B 1 6 .: 1 -- ~ ~ ~ ~ i ~~~ eooK ~5 r~~~281 ,. of the Code of Virginia initiate a procedure whereby under this section the • Board direct that a public hearing be held for the purpose of vacating the said refuse collection site and that all adjoining property owners involved be notified of the public hearing and that the Board give consideration to . the adoption of an ordinance at the conclusion of the public hearing that would vacate the refuse collection site. County Attorney. Crook advised the Board there are two methods to vacate from the plat the dedicated portion for dumpster sites. One method . is for all the owners within the development to sign a vacation agreement, but sometimes it is impossible to get all the owners to sign. The other method is for the Board to adopt an ordinance. Mr. Crook stated he would prepare an ordinance at the Board's direction and advertise the matter. foz public fearing and then the Board could .adopt the ordinance to vacate. Mr. Crook stated the County periodically vacates dumpster sites and recreation sites which the County no longer requires under the subdivision ordinance. Mr. Casket' stated Mr. and Mrs. English have advised that there are a number of property owners who do not reside on site and who may be located out of the area .which is why they requested an ordinance be prepared to vacate the dumpster site. Supervisor Spady moved the Board authorize County staff to advertise an ordinance for vacation, of the refuse site. The motion was unanimously (5-0) :adopted. County Attorney Crook stated the Board had .previously requested him to prepare a resolution to change the regular meetings of the Board of Supervisors to once a month on the third Thursdays beginning at 6:00 p.m. Mr. Crook stated also included in the motion was that the public hearings would be held at 7:00 p.m. which is an agenda matter. How the Board sets up its agenda is done by a motion and this resolution tonight is only to change the meeting date, time and place of the meeting, and does not deal with the agenda. 1 // Chairman Edwards called for the County Attorney's report. ., Supervisor Spady noted the presence of Mr. Neblett and asked him if the new schedule of the Board would bother him. Mr. Neblett stated he did not have a problem with this. 1 Supervisor Spady moved the Board adopt the following resolution: RESOLUTION TO CHANGE. MEETING DATE OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY WHEREAS, the Board of Supervisors of Isle of Wight. County, Virginia, has been holding its regular meetings on the first and third Thursdays of each month for several years in order to properly handle and 7 ... , ,BOOK ~5v~~f~Q~r '' dispatch County matters; anti; WHEREAS, the Board of Supervisors aE Isle of Wight County, Virginia, now finds that one meeting per month will be sufficient for said Board of Supervisors to properly consider and act concerning all County business, and it is the desire of said Board of Supervisors to change their regular meetings toonce per month as hereinafter provided. IN CONSIDERATION WHEREOF, BE IT AND IT IS HEREBY RESOLVED BY THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA, that beginning with the month of May, 1993, the regular monthly meeting of the Board of Supervisors of Isle of Wight County, Virginia, shall be held at Isle of Wight Courthouse, Virginia, in the Board of Supervisors Room at six o'clock p.m. on the third Thursday of each month. The Clerk of this Board is hereby directed to .cause a copy of this resolution to be posted on the door of t11e courthouse and published in The Times and the Tidewater News newspapers once per week for two successive weeks prior to the first meeting of the Board of Supervisors on the third.Thursday in May, 1993. The motion was unanimously (5-0) adopted. County Attorney Crook stated the Board would have to have a motion to advertise public hearings to begin at 7:00 p.m., if the Board desired to follow this schedule. County Attorney Crook stated he received a proposed contract concerning the 1994 reassessment which he has reviewed and noted a few minor changes; however, he wanted to be sure the Board agrees with him on paragraph #3 before he sends it out. Mr. Crook stated this is not yet ready for public information. Supervisor Cofer moved the Board direct the County Attorney to send a letter with revisions to the contract concerning paragraph #3. The motion was unanimously (5-0) adopted. County Attorney Crook stated the County Administrator had referred the agreement to him with Pacific Mutual which he has reviewed and suggested changes on Page 11, paragraphs H and L. Mr. Crook then passed out a letter he sent to the County Administrator in response concerning these changes with copies to the Board. County Administrator Standish noted he would forward Mr. Crook's letter on to Pacific Mutual so that they may incorporate these changes into their stop loss agreement. County .Attorney Crook stated the Board at their previous meeting had directed him to prepare a lease between the County and the Recreational Facilities Authority for the boat ramp property which would give the Authority complete control over the property. Mr. Crook stated 1 1 8 soot 15 .AG~283 1 ,. `' the current lease with the Authority is Eor one year -and is renewed every • year automatically until it is terminated and includes the property adjacent 'to the boat ramp property. Mr. Crook stated in the case of the Jones Creek Landing property, there would be fees generated arad if the property is leased, the Recreational Facilities Authority would keep these fees to offset the cost of operation. Mr. Crook stated he is asking for input from the Board of Directors of the Recreational Facilities Authority to determine their position before he proceeds with preparing a lease. Mr. Crook stated nothing has been finalized and no action is needed at this time. County Attorney Crook stated regarding the composite index, a meeting between the County and the City of Franklin has been set for April • 19, 1993 at 12:30 p.m. at the airport restaurant near Franklin. County Attorney Crook stated he had one additional matter which involves litigation and he would request an executive session later. in the meeting. // Chairman Edwards called for the County Administrator's report. 1 n -Alan Nogiec, Director, Recreational Facilities Authority, stated at the Nike Park site is a softball lighting system which incurred damage to a light pole and fence during the last wind storm. Mr. Nogiec stated the pole which fell is the pole which accommodates the breakers and electrical devices and after evaluating the system, Rudy Middleton with E. G. Middleton Electric, advised that .out of the eight existing poles, six have incurred damage by various occurrences. Mr. Nogiec explained that the quartz lighting system is outdated now and no longer provides adequate lighting during games. Approximately five years ago the Board appropriated funds to the Recreational Facilities Authority to purchase and install a lighting system at Windsor High School and due to school construction, anothersystem will be provided to light the softball field at Windsor High School. In view of this, Mr. Middleton examined the existing system which is made up of mercury vapor and medal haylight .fixtures which provide more light and costs less to operate than the quartz; however, if there was a power failure which caused the lights to go out and come back on, there is a warm-up period of eight to ten minutes before the lights are at full illumination. Mr. Middleton stated the system is in good condition and other than regular maintenance such as replacing lamps and fixtures, this system should have a life expectancy of ten to fifteen years.. Mr. Nogiec stated the poles are class Cseventy-Foot poles in extremely good condition. Mr. Nogiec presented the Board with two proposals: (1) fix the pole, fence and fixtures and repair the system at a cost of approximately $4,000 of which the insurance would cover $3,000 due to the County's $1,000 deductible, or (2) remove the existing system from Windsor and replace the system at Nike Park with the Windsor .High School system at a cost of approximately $19,000. Mr. Nogiec stated a new lighting system for the softball field would cost approximately $42,000 and noted the system at .Windsor would have to come out either way. Mr. Nogiec stated in speaking with Dr. Decker it is his understanding that if option 2 is not 9 aooK 15 >Ar~284 . .. '' utilized before construction begins, the contractors may utilize the system • to light the site as needed and they will take it down as it fits their 'schedule.. Something to be considered is that if the contractor takes it down, it will be at that site and the County will need to make arrangements to move and store it and there will still be an expense to install it at some other time. Mr. Nogiec stated school construction is scheduled to begin at the end of April and the softball program at Nike Park will begin the beginning of May. Peter Andrew, .Construction Control Corporation, stated it was his • intention to have the dirt contractor utilize these lights at night if he had to work on the building. Mr. Andrew stated his engineers evaluated the lights and advised. they were not as efficient as new lights and recommended new lights. be installed around the softball field at' the new Windsor Middle /High School. Supervisor Cofer stated he would recommend that the County proceed with fixing the poles and fence for this summer and have the lighting system taken down under a contract that is going out next Fall or Spring at which time the County can allocate the funds to move them to the Nike site. Supervisor Bradshaw asked Mr. Andrew where the contractor intended to store the lights when taken down. Mr. Andrew replied the contractor intended to store the lights on site until the end of his contract. Supervisor Cofer moved the Board authorize an amount not to exceed $1,000 from the contingency fund to cover the deductible cost of replacing the damaged poles and fence at the Nike Park softball field.. The motion. was unanimously (5-0) adopted. County Administrator Standish stated the County can utilize $400,000 residual from the 1990 bond issue to pay for. the water line along Brewer's Neck Boulevard and deduct any costs that maybe remaining in the school's budget for the construction of the school that may have been applied to a water system. Mr. Standish further stated if the Board finds this acceptable, the Board should authorize the County Attorney to review bond counsel's recommendation on a resolution amending the 1990 bond, issue; consider a resolution that would appropriate $400,000 to the County's Public Service Authority and authorize the County Administrator to work with the school administration on what costs change in their school construction. County Attorney Crook stated he had reviewed the proposed resolution which is an amendment to the County's original resolution which set forth the uses to be .made of the bond issue proceeds and what the County Administrator is now suggesting is to go back and amend that resolution to add $400,000 for a water system. Mr. Crook stated the County Administrator is also recommending that development costs be deducted from the Carrollton School project budget, but he believes he should review this. Regarding whether the Board should appropriate necessary funds to 10 '' ,. eooK 15 rM~2$5 •~ the Public Service Authority for the project,- the County does not have Erom • the Public Service Authority what the ned the resolutioniwould be fine.ok stated as far as the resolution, he believe Supervisor Spady stated as soon as the Public Service Authority has .their costs, they should write the Board of Supervisors requesting the necessary funds. County Administrator Standish stated at this time he wanted to describe the potential method of funding because at the Public Service Authority meeting they will probably be approving the bids and if this is not the Board's desire, another source of funding would need to be found • for this effort. County Administrator Standish- stated the next item in the agenda. is a resolution authorizing another grant request to the Chesapeake Bay Local Assistance Department. Mr. Standish 40 000 to cont nuetthe position of corrected to reflect. $46,000 rather than $ , Environmental Planner; provide additional. funding to complete an addendum to the' Comprehensive Plan that is required by the State; and to provide for printing of the actual Plan document. Supervisor Spady moved the. Board adopt .the fallowing amended resolution: 1 RESOLUTION TO ENDORSE AND AUTHORIZE SUBMISSION OF AN APPLICATION TO THE CHESAPEAKE BAY LOCAL ASSISTANCE DEPARTMENT FOR A GRANT UNDER THE 1994 GRANTS PROGRAM WHEREAS, the Chesapeake Bay Local Assistance Department has requested competitive grant proposals for programs to implement, administer, and/or enforce the Chesapeake Bay Preservation Act and Regulations; and, WHEREAS, the County of Isle of Wight, Virginia has received grants for fiscal years 1992 and 1993 from the Chesapeake Bay Local Assistance Department in order to .fund implementation, administration and enforcement of the County's Chesapeake Bay Preservation Area Program; and,. WHEREAS, the County of Isle of Wight, Virginia is in need of these specific grant funds so that the implementation, administration and enforcement of the County's Chesapeake Bay Preservation Area Program may continue during fiscal year 1994. 1 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that it endorses and authorizes submission of an application to the Chesapeake Bay Local Assistance. Department for Funding under the 1994 Grants Prograrin in the amount of ($4b,000) for the reasons. stated and such grant funds be appropriated in the 1993-94 budget of the County of Isle of Wight, 11 ~~ Virginia upon receipt. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wighk, Virginia is authorized to make the appropriate accounting. adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion was unanimously (5-0) adopted. County Administrator Standish stated in the County's 1993-94 budget is the beginning of a different method of refuse collection for the County. Mr. Standish referenced the Southampton County form of refuse sites and •, stated they use roll-off containers behind berms in a fenced-in area. Mr.. Standish .presented a conceptional diagram reflecting the existing County dumpster sites of which there are approximately seventy sites and noted that the Southampton County roll-off dumpsters provide for a greater collection of refuse at one site. Mr. Standish stated he would recommend at least two roll-off sites. to begin as soon as possible, one placed near the new Carrollton school and one at the intersection of Route 10 and ,the bypass to eliminate the. dumpster locaked at the Hardy school. Mr. Standish stated the proposed budget allows $120,000 on this program for next year for sites as well as a contractual agreement wikh a refuse hauler to provide service to the sites on an as-needed basis. Supervisor Spady stated the County must first decide on how many sites can be built this year. After this is dekermined, the County will know how many containers the County will be moving and whether or not it will be worthwhile for the County to purchase their own .trucks to perform this. Supervisor Spady stated the population in these areas will govern how big these sites will need to be and requested County staff to pursue this taking into consideration the population and report ko the Board on the matter. Supervisor Bradby stated the County. may wish to consider door-to- door collection in the thickly populated areas. of the County because it will be inconvenient for those citizens who do not live close to the refuse collection sites.. Supervisor Bradby stated this effort will have to be carefully handled because when the County begins eliminating dumpster sites that. citizens have become. accustomed to through the years,, it may raise concerns from the citizens. Supervisor Cofer pointed out that landowners who are now reluctant to have dumpster sites. on their .property may have a different attitude about leasing their land for this use when they see the type of site that will be there. Supervisor Bradshaw pointed out that Southampton County has invested a great deal of money in their sites and that the County's sites can possibly be built cheaper by using light poles and dirt. Chairman Edwards stated he thoughk the County would find more acceptance of these sites if they were spread out throughout the various areas of the County. 12 f% •.. BooK ~5 ~~r.~28~ ~~ County Administrator Standish responded to Chairman Edwards that • all site locations are important and depending on what the Board wishes to •allocate in any one year is the key to how many sites the County will have. Chairman Edwards pointed out that iE the Board advertises any kind of increase in the tax rate, the County needs some geographic distribution type of spread over the County of pilot sites to satisfy the citizens. County Administrator Standish stated existing dumpster sites would be eliminated with the creation of new central sites. Over time the County will phase out the existing green boxes as the County develops new sites; otherwise, the County will be running two types of systems which will be • expensive. County Administrator Standish noted he will. proceed .with. • obtaining additional information to be implemented July 1, 1993 commencing with the 1993-94 budget. County Administrator Standish stated before .the Board is a memorandum to him from William E. Laine, Jr., Clerk of Court, who . advised that the 1993 legislation increased the maximum allowable ' courthouse maintenance fee from $2 to $4 per filing. County Attorney Crook stated he has not brought the matter before the Board because the recent amendment to the statute is not eEEective until July, but he will have the matter Eor the Board's consideration in June. 1 Chairman Edwards requested the status of the proposed library for Windsor. County Administrator Standish stated the in-house design of the facility is now underway and the Board should anticipate adopt'sng a resolution to the Pruden Foundation Board of Directors. // Chairman Edwards called for old business. Supervisor Bradshaw noted tl~e Board previously appropriated $1,000 for the Fair Committee and they would be needing the .money shortly to buy materials. // Chairman Edwards called for new business. 1 Supervisor Bradby requested the Board consider adding a kitchen to the Rushmere Volunteer Fire Department during the budget process. // Chairman Edwards called for appointments. There were no nominations for appointments by the Board. 13 A• o ' Chairman Edwards called for approval of the March 4,1993 minutes.: Upon recommendation of County Attorney Crook, Supervisor Cofer moved the Board approve the March 4, 1993 .minutes of the Board. The motion was unanimously (5-0) adopted. I/ County Attorney Crook requested an executive session. pursuant to Section 2.1-344 Al of the Freedom of Information Act for interviews of applicants for professional services concerning development of impact fees formulas and under subparagraph 7 for consultation with counsel concerning potential litigation. At 4:45 p.m., Supervisor Bradshaw moved the Board go into executive session for the reasons stated by the County Attorney following a ten- minute recess. The motion was unanimously (5-0) adopted.. Upon returning to open session at 5:17 p.m:, Supervisor Cofer moved ' the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this .date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the .executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 14 ,, rt 111 II i~ At 5:22 p.m., Supervisor Cofer moved the Board adjourn. The motion was unanimously (5-0) adopted. Myles ~. Standish, Clerk Steve W. Edwards, Chairman 15 ,, ~. 8001( ~.~ %A r28~ `~ The motion was unanimously (5-0) adopted. .~~ Chairman Edwards explained there was a citizen in the audience who missed the opportunity to speak during citizens' comments who would now like to address the Board. Michael Sykes of Smithfield, a supervisor on the F14 program at the Naval Aviation Depot appeared on behalf of the depot employees in soliciting the Board's help in their efforts to reverse the Department of Defense's decision to close their depot. Mr. Sykes requested the Board . prepare a resolution opposing the closure of the Naval Aviation Depot... Supervisor Bradshaw moved the Board direct the County Attorney to prepare a resolution opposing the closure of the Naval Aviation Depot and authorize the Chairman to sign it. The motion was unanimously (5-0) adopted. • ~ ~ ~. .