12-03-1992 Regular Meeting*~.
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRD DAY OF DECEMBER IN THE YEAR
1VINETEEN HUNDRED AND NINETY TWO
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PRESENT: Henry H. Bradby, Chairman
Steve W. Edwards, Vice Chairman
Joel C. Bradshaw, Jr.
Malcolm. T. Cofer
O. A. Spady
Also Attending: H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County Administrator
W. Douglas Caskey, Assistant County
Administrator/Community Development
Donald T. Robertson, Assistant to the
• County Administrator
` Carey H. Mills, Assistant Clerk
Chairman Bradby called the meeting to order at 2:00 p.m. The
invocation was delivered by Supervisor Spady.
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Chairman Bradby called for Transportation Matters.
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MacFarland Neblett, Resident Engineer, Virginia Department of
Transportation, stated Route 600, Oliver Drive, is scheduled for completion
by the end of February and the project on South Church Street in Smithfield
is scheduled for completion by the end of June 1993.
Mr. Neblett stated last month the County Administrator was provided
a copy of the Federal Functional Classification Update for Isle of Wight
County which is done every five years statewide. Mr. Neblett further stated
there are no changes for Isle of Wight County since the last update was
accomplished in 1988.
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION CONCURRING WITH THE 1995
HIGHWAY FUNCTIONAL CLASSIFICATION
FOR ISLE OF WIGHT COUNTY
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WHEREAS, the Intermodal Surface Transportation Efficiency Act
(ISTEA) of 1991, Section 1006, required that the Virginia Department of
Transportation (VDOT) functionally reclassify the .roads and streets in the
Commonwealth, by December 31, 1992, based on their current and
anticipated functional usage; and,
WHEREAS, the Virginia Department of Transportation has previously.
functionally classified the state highways in accordance with the guidelines
presented in the "Highway Functional Classification Manual" (Volume 26,
Appendix 12, ~„~hwav P~ la_n=ing~ am Manual); and,
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WHEREAS, the Virginia Department of Transportation has updated
the functional classification in accordance with the "Highway Functional
Classification Manual" (Revised, March 1989) and aforementioned ISTEA of
1991.
NOW, THEREFORE, BE IT RESOLVID that the Isle of Wight County
Board of Supervisors conc~irs with the "1995 Highway Functional
Classificahon for Isle of Wight County as updated by the Virginia
Department of Transportation.
The resolution was adopted by unanimous vote (5-0).
Supervisor Bradshaw requested- the .assistance.. of VDOT in
straightening out the sharp curve or perhaps widening Pruden Road.
Mr. Neblett stated he would meet with Supervisor Bradshaw and they
could review the file on what has been accomplished to date on this project.
Supervisor Bradshaw requested VDOT's assistance in reopening the
prison camp in Walters.
Mr. Neblett stated this is a function of the Virginia Department of
Corrections and suggested that the County write to its legislators.
Supervisor Bradshaw requested. the County Attorney to write to the
County's legislators concerning the matter.
Supervisor Edwards requested VDOT to initiate efforts to replace the
right turn-on-red sign at the old bank in Windsor which is not visible at
night.
Supervisor Spady requested the status of Laurelwood Drive, the
Ragged Island refuge area, Carrisbrooke Road and the bump in the road
leading into the Rescue area.
Mr. Neblett stated regarding Laurelwood Drive, VDOT possibly can
proceed through the first sharp turn to the left and provide a suitable turn
around; however, VDOT must be confident that it will qualify to meet all
of the rural additional criteria and that the Board must adopt a resolution
to accept the road into the State's system. Mr. Neblett further stated
regarding Supervisor Spady's inquiries regarding the Ragged Island refuge.
area and Carrisbrooke Road, these are in the review stage. Mr. Neblett
continued regarding the bump ih the road on Route 704, the inspector has
advised asphalt has been layed and VDOT will now place stone which
should help alleviate the problem.
Chairman Bradby requested the status of the speed limit sign for the
Central Hill area.
Mr. Neblett stated the 40 mph speed limit entering the Central Hill
area is being extended through the area, stopping at the Route 637
intersection.
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R. L. Walker appeared and expressed his concern with the ditches not
being properly cleaned in the .Central Hill area.
Mr. Neblett stated he would meet with Mr. Walker to review the
problem after the meeting today.
Henry. Bell requested a status report from Mr. Neblett on Route 709.
Mr. Neblett stated he would get with Mr. Bell to discuss the matter.
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Grace Keen stated 1,000 daffodil bulbs have been purchased and will
be planted in the median strip in front of St. teeeBoa drof SteLukes to
stated she has contacted a member of the Trus
request financial assistance to purchase additional daffodils to plant on the
remaining median strip leading to the Smithfield Shopping Center. Mrs.
Keen continued she has not heard back from .them, but she would like to
have daffodils planted in this area.
Mrs. Keen noted that the median strip at the Smithfield Shopping
Center is not being kept cut to a satisfactory level.
Mr. Neblett stated VDOT is currently in the process of completing the
mowing along the secondary and primary systfor beautification areas.st be
cut for safety before VDOT can begin cuthng
Mrs. Keen requested the status of the curbing work to be performed
along the Benn's Church area.
Mr. Neblett replied he hopes VDOT can begin putting down asix-inch
concrete curb around the first of the year.
Martha Moore of the Newport District appeared expressing her
concern regarding the ditches in her. area.
Mr. Neblett stated he would get with Mrs. Moore on the matter.
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Chairman Bradby called for a public hearing on the following:
Amendment to Motor Vehicle License Tax Ordinance to Add
Exemptions for Auxiliary Police Officers
Chairman Bradby called for persons to speak in favor or in opposition
to the amendment.
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No one appeared.
Chairman Bradby urged the Board to consider giving the auxiliary
police members the same benefits .enjoyed by the fire departments and
rescue squads and stated the proposed ordinance, if adopted, would only
allow auxiliary police members to receive one free decal.
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County ~ Attorney Crook stated the proposed ordinance allows one
vehicle of an auxiliary police member local license exemption; however, the
County currently has an ordinance which exempts one vehicle from taxation
provided that vehicle is used in rescue or fire fighting situations.
Supervisor Bradshaw stated the Board has allowed fire and rescue
organizations in the past to receive a local license exemption and all
volunteer organizations should be treated equally; however, where does this
end?
Supervisors Cofer and Spady indicated that the matter should be
reviewed and advised they would bring a recommendation to the Board
regarding personal property tax exemptions for auxiliary police. members.
Supervisor Edwards moved the Board adopt the following ordinance:
AN ORDINANCE TO AMEND CHAPTER 11,
ARTICLE II, OF THE ISLE OF WIGHT COUNTY .CODE
FOR MOTOR VEHICLE LICENSES TO ADD EXEMPTIONS
FOR AUXILIARY POLICY OFFICERS
BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors
of isle of Wight County, Virginia, that the following sections of Chapter 11,
Article II, Motor Vehicle Licenses of the Isle of Wight County .Code be
amended as follows:
(1) By Amending Section 11-6 to read as follows:
Local licenses may be issued free of charge for any or all
of the following: (i) vehicles owned by volunteer rescue
squads; (ii) vehicles owned by volunteer fire departments; (iii)
vehicles owned by active members of volunteer rescue squads;
(iv) vehicles owned by active members of volunteer fire
• departments; (v) vehicles owned by auxiliary police officers. In
the .case of active members of volunteer rescue squads,
volunteer fire departments and auxiliary police officers,
applications for such licenses .shall be accompanied by written
evidence, in a .form acceptable to the Treasurer of Isle of Wight
County, of their active membership, and no member shall be
issued more than one such license free of charge.
The ordinance was adopted by unanimous vote. (5-0).
Supervisor Bradshaw moved that-the Finance Committee bring back
a recommendation to the Board concerning a personal property tax
exemption for one vehicle for the auxiliary police officers. The motion
passed unanimously (5-0).
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Chairman Bradby called for Citizens' .Comments.
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There were no citizens' comments offered for discussion by the Board.
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Chairman Bradby called for: the .Community Development report.
W. Douglas Caskey, Assistant County Administrator/Community
Development, stated the Board was presented information at their previous
meeting concerning a mobile home which was being parked and stored on
property adjacent to Old Stage Highway/Route 10 in the Rushmere area..
Mr. Caskey further stated the Board at that time requested that the mobile
home owner be given an additional thirty days to locate the mobile home
.and that a report be provided to the Board: concerning the circumstances of
-the situation. Mr. Caskey continued the subject property is zoned A-2
Agricultural General. and is owned by Joseph L. and Everdean Maney. Mr.
Caskey stated Article 3, Section 3-1-34 of the Isle of Wight County Zoning
Ordinance requires that such single-wide mobile homes be subject to the
approval of a Conditional Use Permit by the Board prior to being placed on
the property. Mr. Caskey advised no such permit has been applied for by
the. property owner or the owner of the mobile home and complaints were
.received relative to the parking of the mobile home.. Mr. Casket' further
advised the Codes .Inspector provided certified notification to the .property
owners on November 12,1992 of the need to remove the mobile home until
such time as the proper permits have been secured. Mr. Caskey stated this
property was previously reviewed by the Health Department for a similar
use on it and the Health Department determined that the property by itself
could not support a septic. tank and grainfield.
Chairman Bradby stated that this is not the location Mr. Pierce would
like to permanently locate .the trailer on, rather Mr. Pierce is .presently
having a perk test performed on a different piece of property. Chairman
Bradby further stated this should be accomplished within the next two
weeks and Mr. Pierce would then apply for a Conditional Use Permit to
allow the location of the mobile home on that property. Chairman Bradby
continued Mr. Pierce is trying to avoid having to apply for two separate
Conditional Use Permits, one for the property the trailer is now located on
and the second for the property the trailer will be permanently located on.
Mr. Caskey stated there is a piece of property located in Cannon. Acres
in which a variety of notices have been sent to the property owner to cut
the grass under Article 3, Section &14B of the County Code and he is now
requesting. the Board's authorization for the property to be inspected and
if it has not been cut, to proceed with the contractor to have the grass cut
at the property owner's expense.
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Supervisor Spady moved the Board. authorize County staff to contact
the appropriate individuals to proceed with having the grass cut. The
motion passed unanimously (5-0).
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Chairman Bradby called for the- County Attorney`s report.
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County Attorney Crook passed out a draft ordinance which the Board
at their last meeting had requested him to prepare regarding an ordinance
for tax exemption or deferral for the elderly with the taxpayer having the
election. Mr. Crook advised this ordinance is the same as the present
deferral ordinance, but the Board is adding the option to take a 50%
exemption.
Supervisor Edwards moved the Board authorize the County Attorney
to advertise the matter for public hearing. The motion passed unanimously
(5-0).
County Attorney Crook stated at the last meeting he spoke to the
Board regarding the request of the Commissioner of the Revenue to
eliminate the review of tax refunds by the County Attorney. Mr. Crook
further stated the Board elected to leave the situation as it was and he
wrote to the Commissioner of the Revenue and, although he did not receive
a response from the Commissioner of the Revenue, he did notice that the
Commissioner of the Revenue wrote a letter to the Board and the County
Administrator which is contained in the Board's agenda package. He stated
that perhaps the Commissioner of the Revenue would like to address the
matter at this time.
Gerald H. Gwaltney, Commissioner of the Revenue, stated with the
implementation of proration, the number of refunds will dramatically
increase and he would therefore suggest that the County use the existing
computer system. Mr. Gwaltney stated these changes have been adopted
by other localities that have implemented proration and he would request
that the Board consider authorizing a public hearing for changes in this
Code section.
Supervisor Bradshaw asked Mr. Gwaltney his reasons for eliminating
the County Attorney's review.
. Mr. Gwaltney replied due to the expected increase in volume of tax
refunds, the process can be speeded up with the use of computers.
Supervisor Bradshaw stated there may be a :problem if the County
refunds more money than should be and the County may not be able to get
this money back from the .taxpayer. .
County Attorney Crook advised the County by statute has only -six
months to contest a proposed refund by the Commissioner of the Revenue
that the Board does not agree with and, if the Board is not aware of the
refund, the time period will run out. Mr. Crook stated when the matter
was brought to the Board. before, the Board elected, to not review the.
refunds themselves, but refer them to him. Mr. Crook further .stated the
refunds are not held up by him, rather they are reviewed one day and. sent
out the next and that this.-.year he received forty five and last year eighty-
two refunds for his review. Mr. Crook continued he is not sure why the
amount of refunds would increase dramatically with the implementation of
proration, but it is not currently causing any delay to the taxpayers to have
him review ,the them. Mr. Crook stated he would rather have the Board
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review the refunds as was originally set up in the Code so that the Board
is aware of the refunds being made to taxpayers: Some of the refunds are
nominal, but some are serious refunds amounting to thousands of dollars
dealing with businesses and industry. Mr. Crook further stated before Mr.
Gwaltney was the Commissioner of the Revenue, the County incurred a
serious problem regarding a tax refund for the City of Franklin that he was
involved with. Mr. Crook stated for the Board of Supervisors to give up
review all together and then not have the County Attorney review the tax
refunds either is giving up too much without any real justification for it.
Supervisor Cofer asked Mr. Gwaltney if his .request was approved,
would Mr. Gwaltney's office be capable of providing the Board on a
monthly basis a list of the abatements, the amount and the reason for the
refund.
Mr. Gwaltney stated he could provide the Board with a monthly
report on refunds and` advised that during his tenure with the County he
has never had a refund questioned by the County Attorney or the Board.
County Attorney Crook warned if the Board approves this change, the
Board is leaving it up to the Commissioner of the Revenue to make a
decision as to what tax refunds will be paid. Mr. Crook further stated a
statute allows this, but he does not recommend this change to the Board.
Mr. Crook .continued the referral to him does not slow up the refund
.process and he does not see .the need to expedite action by forfeiting the
right of review.
Mr. Gwaltney stated that one of the localities the County has modeled
the proration system after is the City of Newport News which has a very
sophisticated system that has been tested and has proved successful. Mr.
Gwaltney urged the Board to authorize the change to be drafted by the
County Attorney so that a public hearing can be held for public comment.
County Attorney Crook stated it is the responsibility of the County to
pass on all claims against the County and if the Board is considering
bypassing the County Attorney review, he would suggest a cap on the
amount of the taxes to be refunded without prior review.
Supervisor Spady requested a report on the average number of
refunds and other information to allow the Board an opportunity to
determine the cap on the amount for refunds to be refunded by the
Commissioner of the Revenue and what needs to be referred to the County
Attorney and the Board.
Supervisor Cofer moved the Board table the matter until the
December 17,1992 meeting. The motion passed unanimously (5-O).
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Chairman Bradby called for the County Administrator's comments.
Martha Dallas of the accounting firm of Goodman ~ Company
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presented the completed audit for FY1991-92. Mrs. belles stated the
individual departments within the County had received a copy of the audit
for their review and returned their comments regarding same.. Mrs. belles
advised the audit has also been forwarded to the Auditor of Public
Accounts..
County Administrator Standish reported that for FY1991-92,
expenditures were below expected and revenues were above anticipated.
Supervisor Cofer .moved the Board authorize the following
amendments to be included in the County's legislative package to be
presented at the 1993 session of the General. Assembly:
BEFORE AND AFTER SCHOOL DAY-CARE PROGRAM
ISSUE:
The current Code of Virginia, Section 22.1-132.1, allows for the
establishment of "day-care programs outside the regular school hours for
students who attend elementary and middle schools" in certain localities.
The School Board of Isle of Wight .County recognizes that there is a
lack of licensed day-care programs within the County. Additionally, a
significant segment of the County's population has expressed a desire to
have affordable day-care services provided in locations convenient to
citizens.
POSITION:
The County of Isle of Wight requests that the General Assembly adopt
legislation which would amend Section 22.1-132.1 of the Code of Virginia
to allow the County of Isle of Wight to establish aday-care program for
students who attend elementary and middle schools within the County.
REGIONAL JAIL FUNDING
ISSUE:
Under the current provisions of the State Code, regional jail
construction costs by participating localities are reimbursed up to 50% for
costs deemed .eligible by the State at the conclusion of the project. There are
significant costs to local governments which are not recognized as eligible
for reimbursement such as the interest. paid on bonds. State reimbursement
at the conclusion of the project requires localities to provide a high level of
funding during the project, thus significantly increasing the costs at the
local level.
Additionally, regional jail operations and maintenance requires a
sophisticated, technically-oriented staff of professionals. The cost and
complexity of a regional jail necessitates the staffing of a fiscal officer to
attend to the necessary and complex financial matters of the jail operation,
and a position to oversee the operations .and .maintenance of the numerous
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complex mechanical, hydraulic and electrical systems of the facility. The
State Compensation Board does not recognize the need of regional jails to
staff these. professionals.
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COUNTY POSITION:
The County of .Isle of Wight requests that the General .Assembly
expand the definition of eligible costs to include financing costs, legal and
administrative costs, and all other real ,costs incurred in addition to those
costs already deemed eligible.
The County also requests that the General Assembly provide for the
fu1150% reimbursement of costs on new jail construction periodically during
the project, rather than reimbursement at the conclusion of the project.
Timely .payments by the State would ease the cash flow burden on local
governments and reduce local costs accordingly.
The County .further requests that the State Compensation Board
recognize the regional jail's need for highly trained, professional staffing
particularly in the areas of fiscal management and systems maintenance.
The motion passed unanimously (5-0).
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County Administrator Standish stated if the Board concurs with the
resolution in the agenda package in support of Norfolk Southern, he would
recommend that a Board member or County staff attend the public hearing
on December 17, 1992.
County Attorney Crook cautioned that the County. staff person
attending the hearing should only state what the resolution-says and no
more. He reminded the Board. that the public has been very critical of
County staff supporting private projects at public hearings.
Supervisor Spady suggested a staff member could attend the public
hearing and advise that they have been directed by the Board of
Supervisors to read the resolution into the record.
Supervisor .Spady moved the Board adopt the following resolution
amended as suggested by the County Attorney:
WHEREAS, Norfolk and Western. Railway Company, a Virginia
corporation and a wholly owned. subsidiary of Norfolk Southern
Corporation, has plans for the. construction of a coal ground storage facility
in Isle of Wight County, Virginia;
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WHEREAS, Norfolk and Western Railway Company is a significant
Virginia industry. with a worldwide reputation and contributes to the
economic stability of the Hampton Roads area and insures Virginia's
rightful place among economic leaders; and,
WHEREAS, Norfolk and Western Railway Company, has obtained
local land use approval to develop a ground coal storage faality in Isle of
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Wight County and local,- regional and state economies will benefit from
such an investment, expanding export capacity and guaranteeing jobs and
revenue creation; and,
WHEREAS, Isle of Wight County places a high priority on economic
development and .industrial diversification while maintaining the
environmental standards necessary to assure an excellent quality of life for
its citizens,
WHEREAS, the State Water Control Board and the Department of Air
Pollution Control have issued draft permits addressing the effects of this
project on groundwater and air quality and have guaranteed that the
necessary monitoring devices be in place to insure public health and safety;
and
WHEREAS, The Board of Supervisors recognizes that due
consideration has been given to the protection of public health and that the
development of the project will not significantly impact the environment
and will serve to enhance and strengthen the communit}~s economic
viability.
BE IT FURTHER RESOLVED that the County Administrator be
directed to forward copies of this resolution to the State Water Control
Board and the Department of Air Pollution Control as part of the public
comment process associated with the issuance of their permits.
The resolution was adopted by unanimous vote (5-0).
Supervisor Edwards moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE FIVE THOUSAND ONE HUNDRED
FORTY-FIVE DOLLARS FOR THE PROVISION OF
HEPATITIS B VIRUS VACCINATIONS FOR
• ISLE OF WIGHT COUNTY EMPLOYEES
WHEREAS, the United States Code, Federal Regulations and the
Commonwealth of Virginia have mandated the protection of employees
hom the hepatitis B virus; and,
WHEREAS, this mandate further requires that the County of Isle of
Wight provide vaccines to all affected employees at no cost to the employee;
and, •
WHEREAS, the funds in the amount of five thousand one hundred
forty-five dollars ($5,145) needs to be appropriated to the hepatitis B virus
vaccinations line item which will be added to the FY1992-93 budget of the
County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of .Supervisors of the County of Isle of Wight, Virginia that five
thousand one hundred forty-five dollars ($5,145) be appropriated .from the
unappropriated fund balance to the FY199~93 budget of the County of Isle
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of Wight for the purpose of providing the required hepatitis B virus
vaccinations to eligible County of Isle of Wight,employees.
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BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for these vaccinations and to do all
things necessary to give .this resolution effect.
The resolution was adopted by unanimous vote (5-0).
Supervisor Cofer moved .the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE SEVEN THOUSAND
FIVE. HUNDRED .DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR
` REPLACEMENT OF THE HEATING SYSTEM FOR THE
ISLE OF WIGHT Pt~RKS & RECREATIONAL FACILITIES AUTHORITY
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved expenditures for the replacement of the heating
system for the Isle of Wight Parks & Recreational Facilities Authority; and,
WHEREAS, the funds in the- amount of seven thousand five hundred
dollars ($7,500) needs to be appropriated from the unappropriated. fund
balance to the Capital Project Heating System Parks & Recreational Facilities
Authority line item in the 1992-93 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seven
thousand five hundred dollars ($7,500) from the unappropriated fund
balance be appropriated to the Capital Project Heating System Parks
Recreational Facilities Authority line item in the 19993 budget of the.
County of Isle of Wight.
BE IT FURTHER RESOLVED that the County. Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the .budget and to do all the things necessary to
.give this resolution effect.
The resolution was adopted by unanimous vote (5-0).
County Administrator Standish stated in the Count}~s Capital
Improvements Plan there is an anticipated $16,000 expenditure for a new
mechanical filing system for the District and Juvenile Domestic Relations
Courts.
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County Administrator Standish stated in 1990, a $2 fee was levied on
criminal and traffic cases and in 19921evied on civil cases, for the purpose
of construction, renovation or maintenance of courthouse or jail and court-
related facilities and to defray the cost of heating, cooling, electricity and
ordinary maintenance. Mr. Standish further stated the projects previously
approved by the Board has generated a cost of $106,000 and the County's
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debt service on the regional jail for the same period has cost approximately
$340,000 and other related expenses totaled $519,000 for the same period.
Mr. Standish continued while the County has collected the $2 court fee
which has effectively generated $44,000 in revenue, the County has spent
over $500,000 in local funds for projects meeting the requirements of the
ordinance.
County Attorney Crook stated. the fee that is collected has to be
earmarked only for the courthouse because the County does not have a jail
and it is for construction, renovation and maintenance. He stated that
Judge Robert Edwards has written. a letter requesting the funds so collected
and earmarked be used for the new filing system.
Supervisor Cofer moved the Board authorize County staff to proceed
with the Request For Bid. The motion passed unanimously (5-0).
County Administrator Standish recommended that the Board proceed
with a Request For Proposal for professional services to calculate what may
be development impact fees in the County. Mr. Standish stated that the
County could not negotiate with developers or accept proffers that are
equivalent to impact fees until the Board adopts a Capital Improvements
Plan. Mr. Standish further stated the next step is to calculate the cost of
development, which is a complicated process that will require an objective
third party to evaluate and calculate the .various factors.
County Attorney Crook stated that schools, fire and police protection
would all be impacted and the County must establish a formula that will
stand up in court to show that potential lots will have an impact of a
certain amount of dollars and the developer would proffer that amount of
money per lot. Mr. Crook further stated the way it is handled now, it is
just an arbitrary .assessment.
Supervisor Edwards pointed out that the Board can request a study
of the impact fees that can be collected under current law, but warned if the
statute changes, the County may have a worthless study.
County Administrator Standish stated there have been various
changes in the General Assembly relative to impact fees, but that the scope
of work can be refined at the point of contractual agreement with the
consultant.
Supervisor Edwards moved the. Board authorize the County
Administrator to proceed with 'initiating the Request For. Proposal. The
motion passed unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE ONE HUNDRED THIRTY THREE
THOUSAND THREE HUNDRED SIXTEEN DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE
CAPITAL BUDGET FOR A REPLACEMENT FIlZE TRUCK FOR THE
SMITHFIELD VOLUNTEER FIRE STATION
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WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the purchase of a replacement fire truck for the
Smithfield Volunteer Fire Department; and,
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WHEREAS, the total anticipated cost of the replacement fire truck has
been set at $189,106, with $32,000 to be contributed by the Town of
Smithfield and $23,790 contributed by the Smithfield Volunteer Fire
Department; and,
WHEREAS, funds in the amount of one hundred thirty three thousand
three hundred sixteen dollars ($133,316) for the Counts share needs to be
appropriated from the unappropriated fund .balance to the capital budget
in the 19993 budget of the County of Isle of Wight. .
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that one
hundred thirty three thousand three hundred sixteen dollars ($133,316) from
the unappropriated fond balance be appropriated to the capital budget in
the 19993 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this resolution effect.
The resolution was adopted by unanimous vote (5-0).
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County Adminishator Standish advised the Board will be receiving
a report on the Comprehensive Services Act in the December 17, 1992
agenda package and the Board will be requested at that time to appoint the .
required policy board.
County Administrator Standish advised the Board he will keep them
informed regarding the activities of the State's Growth Commission.
County Administrator Standish advised the November budget reports
will be sent to the Board the following week
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Chairman Bradby called for Old Business.
There was no old business offered for discussion by the Board.
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Chairman Bradby called for New Business.
There was no new business offered for discussion by the Board.
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Chairman Bradby. called for Appointments.
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There were no nominations for appointment by the Board.
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Chairman Bradby called for approval of the November 5, 1992
minutes.
Upon recommendation-of County Attorney Crook, Supervisor Cofer
moved the Board adopt the November 5,1992 minutes. The .motion passed
unanimously (5-0).
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County Attorney Crook requested an Executive Session under Sections
2.1-344 Al and A7 of the Freedom of Information Act for discussion with
staff and counsel concerning bids, contract matters and two personnel
matters.
At 3:45 p.m., Supervisor Cofer moved the Board go into executive
session for the reasons stated by County Attorney Crook. The motion
passed unanimously (5-0).
At 4:?A p.m., Supervisor Cofer moved the Board adopt the following
resolution:
CERTIFICATION OF EXECUTIVE MEETING
' WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Cade of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were. heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
1
1
1
ABSENT DURING MEETING: 0
r;
ao~~ 15 .~. 137
The motion passed unanimously (5-0).
// ,
At 4:21 p.rn., Supervisor Cofer moved the Board adjourn. The motion
passed unanimously (5-0).
Steve W. Edwards, Chairman