09-17-1992 Regular Meeting
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SEVENTEENTH DAY OF SEPTEMBER IN THE
..YEAR NINETEEN HUNDRED NINETY TWO
PRESENT:. Henry H. Bradby, Chairman
Steve W. Edwards, Vice Chairman (Arrived at 7:10 p.m.)
Joel C. Bradshaw, Jr.
Malcolm T. Cofer
O. A. Spady
Also Attending: H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County Administrator
Ronald Bryan David, County Planner
Donald T. Robertson, Assistant to the
County Administrator
Carey H. Mills, Assistant Clerk
Chairman Bradby called the meeting to order at 7:00 p.m. and
delivered the invocation due to the late arrival of Supervisor Edwards.
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Chairman Bradby called for Citizens Comments.
Grace Keen of Smithfield stated she had previously suggested the
Board recognize veterans in the County, perhaps with an event similar to
the cookout provided for the volunteers earlier in the. year. Mrs. Keen
further stated the Commission on Aging Board has suggested- Saturday,
November 7, 1992 at 1:00 p.m. as a tentative date and advised the VFW
Commander and the American Legion have been contacted who indicated
they would meet with County staff and help in any way possible. Mrs.
Keen suggested the event be sponsored by the County on a yearly basis on
the Courthouse yard which is centrally located for all citizens.
Chairman Bradby acknowledged his desire to support this event to
honor the Counts veterans.
Edith Bonney, Chairperson of the Commission on Aging Board,
suggested having some kind of snacks or refreshments for the veteran's
event. f
Su ervisor Cofer moved the Board direct the County Administrator
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to contact the Parks & Recreational .Facilities Authority Board to request
them to coordinate a Veterans Day event on November 7, 1992 and to have
the Parks & Recreational Facilities Authority Board report to the Board of .
Supervisors regarding the matter at their. October 1, 1992 meeting. The
motion passed .unanimously (5-0).
David Olsen appeared in opposition to the increase in ferry fees
between Surry and Jamestown the Virginia Department of Transportation
is instituting. Mr. Olsen stated the Surry Board of Supervisors has taken
already taken action and he hopes that the Town of Smithfield and the Isle
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of Wight County Board of Supervisors get involved to oppose the increase.
County Administrator Standish noted that the matter would be
brought up -under the County Administrator's section in the agenda.
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Chairman Bradby called for the Community Development report.
R. Bryan David, County Planner, stated the County presently has a
provision in the County Code concerning Garbage, Weeds and Litter which
allows the County, after reasonable notice to the property owner, to perform
the work and place a lien on the property for monies expended by the
County. Pelr. David further stated effective May 1, 1992, the County has a
contractual agreement for such services to be provided by a private
contractor and in the Board's agenda package is information pertaining to
parcels of property, specifically Lots 6, 31 and 41, located within the
Springfield Downs Subdivision,. which are in need of grass cutting as
brought to the County's attention by the Counts Code Compliance Officer.
Mr. David continued the procedure for notifying the owner of the need to
cut the grass has been followed as outlined in the County Attorneys letter
on the matter in November of 1991 which states that in order for the
County to contact the contractor to cut the grass, the Board must give their
authorization.
Supervisor Spady pointed- out that some of the. grass along the
highways is also greater than 12" high and if the County begins cutting
grass greater than 12" high in subdivisions, then the County should also
start cutting the grass along. the highways, specifically Route 10.
County Administrator Standish asked the County Attorney whether
VDOT is in violation of the County's weed ordinance.
County Attorney Crook stated the County has no control over VDOT's
maintenance of primary highways.
Supervisor Spady moved the Board table the matter to the October 1,
1992 meeting. The motion .passed unanimously (5-0).
Chairman Bradby indicated his opposition to the length of the grass
along the highways, specifically along Route 10 at the Smithfield Plaza
Shopping Center.
Supervisor Spady asked if the .County has written VDOT expressing
the County's opposition to their current mowing standards.
County Administrator Standish stated the matter has been discussed
with the Resident Engineer and. the District.. Engineer on numerous
occasions.
Supervisor Cofer moved the Board direct the County Administrator
draft a letter to VDOT and carbon. copy the County's legislative delegation.
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The motionpassed unanimously (5-0).
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Chairman Bradby called for the County Attorney's report.
County Attorney Crook passed out correspondence for the Board's
information dated September 16, 1992 to Durwood Curling, Executive
Director of the Southeastern Public Service Authority, regarding the Isle of
Wight County Special Use Permit for Landfill and Waste-to-
Energy/Recycling Center.
County Attorney Crook advised also for the Board's information the
,proposed parking ordinance is being advertised for a public hearing by the
Board of #heir October 1, 1992 meeting and requested the Board authorize
his advertising said .ordinance and set the date for the public. hearing.
Supervisor Spady moved the Board authorize the County Attorney to
advertise a public hearing relative to a proposed parking ordinance by the
Board for October 1, -1992. The motion passed unanimously (5-0).
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County Attorney Crook stated he would have one matter for executive
session regarding pending litigation later in the meeting.
Su ervisor Bradshaw stated he has had com hints from farmers who I
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have been using high-power. rifles to kill deer that are destroying crops.
-Supervisor Bradshaw further stated the County's ordinance allows for deer.
to be killed only with shotguns rather than rifles.
Chairman Bradby advised Supervisor Bradshaw he had spoken with
1VIr. Hardy, Commissioner of Game and Inland Fisheries, who informed him
the .rights of farmers to shoot deer- with high-power rifles. only in cases
where crops are being destroyed will be reviewed by his office.
Supervisor Bradshaw requested the County .Attorney write the
Department of Game and Inland Fisheries advising that farmers would only
shoot deer with high-powered rifles incases where they are destroying their
crops..
County Attorney Crook stated as background information for the
Board, the County attempted previously to adopt an ordinance regarding
citizens not being able to shoot within 1,000 feet of a residence, but hunters
opposed. this and :the ordinance was denied. County Attorney Crook
.further stated the.Board has also attempted to clear up the matter with the
State which believes the. County has an ordinance stating a citizen cannot
shoot a rifle in the County, although the County does not have such an ~`
ordinance. County Attorney Crook continued the Board then advertised an
ordinance to restrict shooting of rifles in the County, but hunters appeared ,
opposing the ordinance and stated the State is taking care of the matter and
the Board did not adopt the ordinance. County Attorney Crook stressed ;
that the County does not have an ordinance restricting the shooting of rifles
in the County, although the Game Commission believes the County .does.
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County Attorney Crook advised the Board he has. written the Game
Commission requesting a copy of the :ordinance for the County, but the
Game Commission is not able to produce one although they keep listing the
County as a County that has adopted an ordinance which prohibits hunting
with rifles.
Supervisor Bradshaw requested County Attorney Crook to again write.
the Game Commission to try. to clear the matter up.
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Chairman Bradby called for the County Administrator's report.
Ross Schlobohm of the Hampton Roads Sanitation District, stated the
design of the Route 17 project is expected to be complete by July of 1993
and the next step is to bid the project with the construction hopefully.
beginning in November. of 1993. Mr. Schlobohm .advised .the facilities
should be place in July of 1995 which will include the force main from the
HRSD plant in Suffolk to the Town of. Smithfield. Mr. Schlobohm stated
HRSD is now looking at building a pump station, which will be funded by
HRSD, in the Town of Smithfield, that will allow the Town and the packing
plants to enter the system by .gravity which .will be pumped into HRSD's
force main. Mr. Schlobohm further stated as part. of the loan agreement
HRSD is attempting to get with the State,. there is a public hearing planned
which will be at Smithfield High School. on September 30, 1992. Mr.
Schlobohm continued one concern which has been addressed to him is
hooking facilities up to HRSD's pipeline ahead of completion. Mr.
Schlobohm stated the plan is to award numerous contracts to do the river
crossing and each segment of the land portions will have a different
contractor and all the pieces will be built at the same .time, so when the
pipeline is complete, it will be ready from .beginning to end. Mr.
Schlobohm stated the pipeline would take much longer if HRSD starts at
one end and goes one segment at a time and explained that the other
consideration of HRSD is that if a piece of the line is brought into service
-ahead of time, the interest -participation begins at that time.
Mr. Schlobohm further stated originally HRSD believed that the Pagan
River would be crossed going up the bypass to Route 666 and would stop
there which is where HRSD would let everyone tie into the pipeline. Mr.
Schlobohm continued through the negotiations that have taken place, HRSD
will now come into the Town and proceed back to the Pagan River and
build a pump station. Mr. Schlobohm stated the agreement has been
changed to indicate this and some of the language has also been changed
which will allow HRSD to pass on the interest rate obtained from their loan
directly to the County.
County Administrator Standish stated the anticipated flows from the
packing plants and the Town of Smithfield will generate revenue which will
offset the interest obligation which the County owes to HRSD, and generate.
a surplus in .the approximate .amount of $300,000. County Administrator
Standish further stated it has been discussed with HRSD if the County
could apply this surplus to other .extensions, either off the Route
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17/Smithfield interceptor line or the Route 460 line.
Mr. Schlobohm stated HRSD has quite often been asked if such funds
can be applied to other projects and the interest participation agreement is
established to get the jurisdictions involved in the project, both planning
and monetarily. Mr. Schlobohm further stated HRSD does not want to
. move into an area and promote growth that a jurisdiction does not want
and HRSD does not want to get in the position of speculating on growth
that may or may not be there in the future. Mr. Schlobohm explained
HRSD has to look at the public's interest and also if there is development
that justifies HRSD building the pipeline. Mr. Schlobohm stated the interest
participation agreement protects HRSD because if growth does not happen
then. HRSD does not have the interest charges, but in return HRSD offers
to offset these interest charges by crediting the jurisdiction with 70% of the
sewage treatment charges which helps the jurisdiction pay off the interest
charges earlier. Mr. Schlobohm further .stated HRSD would consider a
branch off the .existing line such as Route 10 mainly because this is a project j
that was discussed with the Board in the initial stages of negotiation.
Supervisor Edwards pointed out that the Route 460 line is in the
County's. Comprehensive Plan as a growth area, there is already a town
there and the Norfolk Southern project plans to put a significant amount of
money into a sewer line.
Mr. Schlobohm stated HRSD wants each line to. stand on its own, and
although Windsor may have enough to make it a viableproject now, HRSD
wants to make sure that the connections are there for that specific line and
HRSD does not want to take its operating and capital funds to fund
something in another area.
Supervisor Spady stated if HRSD had known this line would generate
.excess flow, the County. may have considered spurs off this line at that
time. Supervisor Spady further asked what if the County decided it would
be in the best interest of the County to have a line to the Courthouse.
Mr. Schlobohm. stated HRSD would .need to perform a study to
determine if there would be enough flow generated to offset the cost of M
such a line.
Supervisor Bradshaw stated he would like to have HRSD staff
erform a stud to determine if a line to the Courthouse would be feasible.
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Supervisor Bradshaw asked Mr. Schlobohm if the line on Route 17 needed
to be expanded. j
Mr. Schlobohm. stated the plant is at approximately 90% capacity and I
- with the projected growth in the existing service area, HRSD would have
to expand the. line to a certain degree anyway...
Supervisor Bradshaw asked if the present design is large enough to
accommodate all of it coming down Route 460,
Ivir. Schlobohm stated HRSD is putting enough capacity in this plant
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and hopes to accommodate future expansion -for Fifteen to twenty years.
Supervisor. Bradshaw requested Mr. Schlobohm to make sure the line
is large enough to accommodate coming down Route 460 to Windsor
because the motor sports speedway may come into .place soon. Supervisor
Bradshaw stated he had previously discussed with HRSD about coming
from Holland to Carrsville, and that HIZSD had discussed the alternative
route of Windsor to Carrsville.
Mr. Schlobohm stated HRSD has not determined anything specific on
this and at this point has not discussed going any further towards Holland.
Supervisor Bradshaw stated the matter was discussed five or six years
ago and he thought maybe HRSD could tie into the sewage plant in
Franklin. Supervisor Bradshaw further stated it was his understanding that
HRSD could not handle all of it on the line together.
Mr. Schlobohm stated when HRSD got into Suffolk they ran into small
pipes that are already running at capacity.
Supervisor Bradshaw stated he would like to request HRSD perform
a study to determine if the line could come -down Route 258 from Windsor
to Carrsville.
Mr. Schlobohm advised the matter would require a study to
determine if it would be feasible.
Supervisor Bradshaw requested that HRSD include in their master
planning that lines are adequately sized for the overall County to be
included.
Mr. Schlobohm advised. HRSD is still waiting for a signed interest
participation agreement to proceed to. Windsor.
County Attorney Crook stated an agreement for the Windsor
interceptor line was proposed several years ago and he was under the
impression that the Board had considered it because the Town of Windsor.
had- requested the County enter into such an agreement. County Attorney`
Crook further stated an agreement was signed for. the Smithfield interceptor
line and both agreements were presented in June of 1991. County Attorney
Crook continued this is important because the County is proceeding with
building new schools in Windsor and will have to build a sewage treatment
plant. County Attorney Crook asked Mr. Schlobohm if the agreement
between the County and HRSD for the sewer line to Windsor had been
signed. Mr. Schlobohm responded that it had not been signed by the
County. County Attorney Crook stated the agreement concerning the
Smithfield interceptor line provides that the County share of the cost of
construction included an apportioned share in Suffolk required for over
sizing due to Isle of Wight flows. County Attorney Crook further stated the
credits the County has that apply to the line would also apply to the
portion of the costs that the County had for the Suffolk portion of the line.
County Attorney Crook asked if this had been factored in coming up with
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a surplus revenue of $307,000.
Mr. Schlobohm stated he did not know.
Supervisor Bradshaw asked how long would the .County be held up
if the motorspeedway came into the County, waiting for the HRSD line to
Windsor.
Mr. Schlobohm stated HRSD has not begun the design because the
County has not authorized HRSD to proceed, but it would take two to two
and a half years to get a line installed there.
Supervisor Cofer stated what if the line generates $300,000 more than
the County needs to offset the, interest participation agreement. IiRSD
would use this money in some other area and what if. in five years the flow
decreases, do these credits come back to the County or is the County
required to begin paying at that point in time.
Ivlr. Schlobohm stated the credit is applied to the County's share and
if the credit exceeds the County's interest payments for four consecltive
quarters, the County is relieved of any future obligation as far as payments.
Supervisor Bradshaw moved the Board authorize the Chairman to
sign the agreement with I-iRSD for the Windsor interceptor line.
Supervisor Spady .stated he needed more time to review .the
..agreement.
Su ervisor Bradshaw withdrew his motion to allow the new members
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of the Board time to review the agreement with I-iRSD.
f Supervisor Cofer moved that the agreement for the Windsor line be
:placed on the October 1, 1992 agenda for consideration by the Board. The
motion passed by unanimous vote.
Supervisor Spady asked the percentage that Suffolk was participating
in the line.
Mr. Schlobohm stated if the line had just been built to serve the flows
in Suffolk, a certain size line would be required for that and the size beyond
that is required to handle the additional flows which is the difference the
County is picking up. Mr. Schlobohm- further stated the agreement is that
if there are more than enough credits from Isle of Wight, these would go to
.help Suffolk, and if there was a problem in Isle. of .Wight, the Suffolk credits
would go to help Isle of Wight.
Supervisor Spady stated the first priority of the County is to get the
line to Smithfield and the meat plants and now the Board is discussing. the
possibility of HRSD looking at a line coming #o the: Courthouse. Supervisor
Spady further stated if the Board had originally known how this operates,
the Board would probably have requested several projects.
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Mr. Schlobohm stated that the interest has gone down because HRSD
has a loan it is now possible to get to Smithfield with no payments and
possibly have more for the Route 10 line.
Supervisor Bradshaw asked how long it would take HRSD to give the
County information on a Line from Smithfield to the Courthouse.
Mr. Schlobohm stated I-flZSD consulting engineers would have to
perform an analysis.
County Administrator Standish asked if the Board could petition the
HRSD Commission to consider this as part of enlarging the whole plan.
Mr. Schlobohm stated the Board could request this, but he could not
get this matter on the next HRSD Commission agenda, although he could
speak with them about it at their October meeting.
County Administrator Standish suggested the Board. request the
matter be placed on the HRSD agenda for the next available meeting and
the Board could petition the HRSD Commissioners to enlarge .the project.
Supervisor Spady stated if he had been on the Board when. the matter
was originally discussed, he would have suggested several scenarios..
Mr. Schlobohm stated the main objective at the time was to get to the
Town of Smithfield although other different alternatives were discussed.
Supervisor Edwards moved the Board authorize County staff to make
a formal request to HRSD to see if they would be interested in re-evaluating
their policy of not moving money from one project to another.. The motion
passed unanimously (5-0).
Supervisor Spady moved that .the Board petition the Commissioners
to include a study of a spur to .the Courthouse with the idea of including
it in the project for the Town of Smithfield. The motion passed
unanimously (5-0).
Supervisor Spady stated he thought the County should wait until .after
the County becomes an active paying member before the issue of
representation is discussed with the HRSD Commission:
Supervisor Cofer moved the Board adopt the amended plan for the.
path of the Smithfield interceptor line and pump station. The motion
passed unanimously (5-0).
County Administrator Standish stated as previously directed by the
Board he is continuing discussions with HRSD on potential uses of effluent
such as its application for irrigation.
lvlr. Schlobohm stated HRSD is currently looking at the re-use of
waste water and HRSD has looked at the possibility of running a pipeline
for use as an irrigation system for golf courses, etc. Mr. Schlobohm stated
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the Health Department would have to approve it before. proceeding, but
that the concept is very viable now due to shortages in water.
Supervisor Bradshaw requested Mr. Schlobohm to look into the matter
of installing a dry line to Smithfield.
Mr. Schlobohm advised early indications are that the Health
Department does not want two different qualities of water in the same ditch
in case of a break.: in the line, so he is not sure if there would be any
advantage to doing this. Mr. Schlobohm further advised HRSD is planning
to talk to the Health Department regarding this to determine the
possibilities. '
Supervisor Bradshaw stated the County must now install a line for the
new school and asked if the line coming down Route 460 is approved at the
October 1, 1992 meeting, how soon will HRSD begin getting the right of
ways.
Mr. Schlobohm .stated HRSD can. begin as soon as the Roard
authorizes such, but he .would advise the Board on the matter at their
October meeting.
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County Administrator Standish stated included in the agenda is a
resolution which is being considered by each .community relative to
exploration of a regional water system utilizing the Southeastern Public
Service Authority as the core agency. County Administrator Standish stated
he would encourage the Board's favorable consideration and advised the
communities which support regional water solutions will get together later
to further explore the issue.
County Attorney Crook stated that the resolution is stating that all the
communities get involved and have a regional water system which can lead
to the County ending up with a regional water authority in the County,
similar to what .the County has now with the City of Norfolk County
Attorney Crook further stated the cities of Virginia Beach, Chesapeake and
Portsmouth would like nothing better than to have a regional water
authority in the County using. County resources to supply their water
needs. County Attorney Crook continued he would suggest the Board give
-the matter more thought and suggested to the Board that they may want to
make changes in the resolution .before its adoption
County Administrator Standish. stated this resolution is to further
explore the feasibility and the desirability of each community to work
together to address water needs. County Administrator Standish further
stated along-term solution to water resources in Hampton Roads is a
regional water system just as the long-term solution to .sewer is the
Hampton Roads Sanitation District.
.County Attorney Crook stated what the County needs to .keep in
mind is that the surface waters are located in Isle of Wight and
Southampton counties and the County has had previous negotiations with
the City of Franklin and Southampton County, as well as with the City of
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Suffolk within 'the last five or six years concerning joint ventures with
surface water resources. County Attorney Crook further. stated what the
resolution is stating is that SPSA be a regional water system which means
Isle of Wight and Southampton counties will be the water sources which
will be supplied to the cities in the Tidewater area and the counties will be
compensated. County Attorney. Crook stated what the County had
discussed with Suffolk is for Si,ffolk and Isle of Wight to get together to
form a regional water authority supply utilizing the city and County's
natural surface water resources for the benefit of Isle of Wight and Suffolk
and any surplus could then be sold to the cities.
Supervisor Cofer stated the matter should be tabled because the
County's interests on surface water need to be protected and moved the
Board table the matter to the October 15,1992 meeting of the Board to allow
the County Attorney an opportunity to review and give his advice on the
various sections of the resolution. The motion passed unanimously (5-0)'.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE TWENTY-FIVE THOUSAND
SEVEN HUNDRED EIGHTY-EIGHT DOLLARS
FOR SCHOOL GRANT PROGRAMS
WHEREAS, the School Board of -the County . of Isle of Wight has
received grants for various programs; and,
WHEREAS, the funds in the amount of twenty-five thousand seven
hundred eighty-eight dollars ($25,788) need to be carried over to the
following programs in the 1992-93 budget of the County of Isle of Wight,
Virginia:
Pre-School Services Grant $20,905
Pre-School Incentive Carryover Grant 4,883.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of .Wight, Virginia that twenty-
five thousand seven hundred eighty-eight dollars ($25,788). be appropriated
to the programs listed above in the 1992-93 budget of the County of Isle of
Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of .Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for these programs and to do all the
things necessary to give this resolution effect.
The motion passed unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN HUNDRED
NINETY DOLLARS FROM THE FEDERAL GOVERNMENT
FOR THE REFUGEE RESETTLEMENT PROGRAM
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WHEREAS, the Social Services Board of the County of Isle of Wight
has received a grant for the Refugee Resettlement Program; and,
.WHEREAS, funds in the amount of seven hundred ninety dollars
($790) need to be appropriated to the Social Services grant fund in the 1992-
. 93 budget of the. County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seven
hundred. ninety dollars ($790) be appropriated to line item Refugee
Resettlement Program in the 1992-93 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the-
County of Isle of Wight, Virginia is authorized to make the appropriate I
accounting adjustments in the budget for this program and to do all the ,
things necessary to give this resolution effect.. 4
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The motion passed unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN HUNDRED
DOLLARS ($700) FROM THE COMMONWEALTH OF VIRGINIA
FOR THE INDEPENDENT LIVING GRANT PROGRAM
WHEREAS, the Social Services Board of the County of Isle of Wight
has received a grant for the additional grant funds for the Independent
Living Program; and,
WHEREAS, funds in the amount of seven hundred dollars ($700) are
needed to be appropriated to the Independent Living Program line item in
the 1992-93 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seven
hundred dollars ($700) be appropriated to line item Independent Living
Program in the 1992-93 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle. of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this program and to do all the
things necessary to give this resolution effect.
The motion passed unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
.RESOLUTION TO APPROPRIATE TWO THOUSAND SDC HUNDRED
NINETEEN DOLLARS FOR THE CARRYOVER CDC FEE SYSTEM BLOCK
GRANT PROGRAM
WHEREAS, the Social Services Board of the County of Isle of Wight
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has received a grant for the CDC Fee System Block Grant; and,
VV[ iEREAS, funds in the amount of two thousand six hundred
nineteen dollars ($2,619) need to be carried .over to .the CDC Fee System
Block Grant Program in the 1992-93 budget of the County of Isle of Wight,
Virginia.
NOW, THEREFORE, BE IT AND I'T IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that two
thousand six hundred nineteen dollars ($2,619) be appropriated to the CDC
Fee System Block Grant Program in the 1992-93 budget of the County of Isle
of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this program and to do all the
things necessary to give this resolution .effect.
The motion passed unanimously (5-0).
County Administrator Standish stated included in the Board's agenda
is a list of County vehicles and equipment that are identified yearly which
are either worn out, replaced or cannot be serviced any longer. County
Administrator Standish advised County staff would prepare a resolution for
the Board's consideration at their October 1, 1992 meeting.
County Administrator Standish stated included in the Board's agenda
is a request from Surry County relative to fees levied by the Virginia
Department of Transportation on the Jamestown-Scotland Ferry system.
County Administrator Standish further stated Surry County has submitted
to the Commonwealth Transportation Board an objection to the high fees
on these ferries and if the Board wished, a resolution would be prepared.
Chairman Bradby moved the Board adopt a similar resolution to be
forwarded to the proper authorities. The motion passed unanimously (5-0).
County Administrator Standish-noted for the Board's information that
the delinquent tax attorneys have collected $493,186 through the end of
August, at a cost of $58,426 to the County, which represents approximately
12% of the amount collected.
County Administrator Standish stated regarding water service to the
Carrollton Elementary School, .the Board has several options to consider.
(1) place a deep well(s) on the school. site to serve the school or (2) pickup
on the well the County owns at the Benns Church project and run a water
main down the Route 258 corridor to Route 711, which is more costly by
$122,000 to run a main to the school site with a 16" main down Route 258
and a 8" main down Route 711. County Administrator Standish further
stated if the Board wished to consider this as an alternative, the Board
.should seriously consider .the matter very early on as this project would
have to parallel the school construction project. County Administrator
Standish continued he would recommend that the Board consider serving
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this. corridor with a water main because, if not, every project in the future
would have to install their own well which would leave clusters of wells
alongthe Route 258 corridor County Administrator Standish pointed out
that for the additional .cost of $122,000 the. County could get. one major
water project underway..
Supervisor. Spady asked how much land is at the Berms Church site.
County Administrator stated it is a lot 100' by 100' which is a well
site.
Supervisor Spady asked if there would be a separate bid for the
proposed well.
Peter Andreu, Project Manager with Construction Control
Corporation, stated the well house and two 12,000 gallon tanks within the
well house are used for basically fire protection only. Mr. Andreu stated
a well was not drilled because of comments regarding how deep the well
should be dug and he is presently waiting. to discuss the matter with the
engineers. Mr. Andrew stated water would be needed for construcaion
which will be provided via a shallow well.
.County Administrator Standish stated the developer at Benns Church
is required to put the second well in when the connections reach fifty or
more which means they will have to install an additional well on site.
Supervisor Spady. questioned whether this meant fifty or more of the
developer's connections or the County's connections.
- t
County Attorney Crook replied it would have to be fifty or more of
the developer's connections and that the County could not make the
developer responsible .for connections by the County outside of his
development..
Supervisor Spady asked if there was room for the County to install a
water system, etc. to serve the school and the area.
County Attorney Crook stated if the County has a sewer line then
there will be plenty of room because much of the site is reserved for septic
tank drainfields.
Supervisor Spady stated then as long as the County supplied water
and if there was water left for the school to use and two years later when
the sewer line comes along .there would be enough room. to expand into a
water system. '
Mr. Andrew stated the Carrollton site is very tight and as he
remembers, Construction Control Corporation had a very tough time
..squeezing in the one hundred by one hundred well and the future site for
the County. library. ~ `
Supervisor Spady stated the best land was used for the septic tank
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system.
Mr. Andreu stated this area is double used because athletic fields are
over the septic tank system.
Supervisor Spady stated he could not see spending $268,000 for a
wa#er system to serve a 750 student school and suggested the Public Service
Authority have some engineering studies performed regarding a water
system in that area to supply the school..
Mr. Murphy replied the problem with installing a new well is that the
County has learned from the State Water Control Board that as of last July
1, 1992, it will probably be twelve to eighteen months .before they will
consider reviewing a groundwater application.
Ivir. Andreu stated this idea was brought to the attention of their
engineers who believe from an engineering standpoint it makes sense
because it reduces pumps because you have a .lot of maintenance at that
pump house at the school and if the County had a tank at the Berms
Church it would supply the school and run the fire system.
County Administrator Standish stated the matter could be put on the
next Public Service Authority agenda.
County Administrator Standish stated he had previously requested
that the Director of .the Virginia Department of Historic Resources be
' invited to review- the Route 704 bridge between Battery Park and Rescue.
County Administrator Standish stated in front of the Board is a letter from
the Department of Historic Resources dated September 15, 1992 stating that
the Director does not think a meeting would be fruitful. County
Administrator Standish further stated he would follow up with VDOT to
ensure that there is a good working relationship between VDOT and the
Department of Historic Resources concerning the. proposed bridge
replacement.
Supervisor Spady .requested the County Administrator obtain sample
historic reports from either VDOT or the Department of Historic Resources.
//
Chairman Bradby called for Appointments..
There were no nominations for appointment by the Board.
//
Chairman Bradby called for approval of the .August 20,1992 minutes.
Upon recommendation of County Attorney Crook,, Supervisor Cofer
moved the Board adopt the August 20, 1992 minutes. The motion passed
unanimously (5-0).
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County Attorney Crook requested an executive session under Section
2.1-344 A7 of the Freedom of ,Information Act for advice of counsel
concerning pending litigation.
At 8:45 p.m., Supervisor Cofer moved the Board go into executive
session for the reason stated by the County Attorney. The motion passed
unanimously (5-0).
At 9:04 p.m., upon returning #o open session, Supervisor Cofer moved
the :Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded. vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia. law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each mem'~er's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia .law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the .executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion passed unanimously (5-0).
Supervisor Edwards asked County Administrator Standish to provide
the Board with a report on the tax abatement for senior citizens and.
disabled citizens at the October 1, 1992 meeting.
County Administrator Standish stated he would have the report
available .for the Board's consideration and noted that this will be the last
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meeting for Jennifer Vincent of the Times who is leaving.
//
Supervisor Cofer moved the .Board adjourn at 9:07 p.rn. The motion
passed unanimously (5-Q).
Henry Hr Bradby, .Chairman
Myles .Standish, Clerk
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