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09-03-1992 Regular Meeting• ~ REGULAR MEETING OF THE ISLE OF WIGHT CO ~ ~iE~YF.AOR .SUPERVISORS HELD THE THIRD DAY OF SEP'TEMB NINETEEN HUNDRED AND NINETY TWO PRESENT: Henry H. Bradby, Chairman Steve W. Edwards, Vice Chairman Joel C. Bradshaw, Jr. • Malcolm T. Cofer O. A. Spady Also Attending: H. Woodrow Crook, County Attorney (Arrived at 3:02 p.m.) . Myles E. Standish, County Administrator W. Dougtas Caskey, Assistant County. Administrator/Community Development Donald T. Robertson, Assistant to the • County Administrator Carey H. Milts, Assistant Clerk . Chairman Bradby called the meeting to order at 2:00 p.m and Supervisor Edwards .delivered the invocation. // Chairman Bradby noted the appearance of Dr. Jerome Friga, President of the Paul D. Camp Community College and asked him to approach the podium. Dr. Friga presented a check in the amount of $200,000 for the State's share of the renovation for the second floor renovation effort at the Isle of Wight/Smithfield library and advised the Board the College was recently funded with. a grant for instruction of television fixed service which will allow the College to have an electronic classroom hookup between Franklin and the Isle of Wight campus to direct beam classes between the two campuses. // Chairman Bradby called for Transportation Matters. MacFarland Neblett, Resident Engineer,. Virginia Department of Transportation, stated the rebuilding. of a section of South Church Street between Battery Park Road and Smithfield Boulevard is currently underway and VDOT plans to begin construction to eliminate two sharp curves on Route 600, Oliver Drive. Mr. Neblett stated regarding the need for acceleration/deceleration lanes on Route 17 and Route 32/258, VDOT's recommendation would be a right-turn lane on Route 661 (Cedar Grove Road), aright-turn lane at the intersection of Route 662 and Route 17 (intersection nearest the James River Bridge), and aright-turn lane at Route 661 and Route. l7 (Sugar Hill Road). Mr. Neblett continued VDOT does have safety funds which could be used 1 ~t 1 ~~ 84^r ~.~tj to build one or two of these right-turn lanes. Mr. Neblett continued because of the plans for the new Carrollton Elementary School, Route 711 would require some widening work and VDOT is now in the process of working with the County and consultant on what these improvements will • entail, as well as to include .right-turn lanes and improvements of the existing left turn lane at the crossover.. Mr. Neblett advised the Board that VDOT has received approval to ..place atwenty-five foot pole to secure a security light at the commuter parking lot in Carrollton off of Route 669 which should be accomplished within the next thirty days. Supervisor Spady asked if VDOT has given any consideration to the old highway. shed which might be a good location because of its high visibility. Mr. Neblett stated VDOT is incurring a problem with the location of the entrance because it does not allow drivers coming out of the entrance to go left on Route 17. Mr. Neblett further stated it is VDOT's feeling that the existing site is better because when you approach Route 17 at the stop light you can proceed either left or right. Mr. Neblett advised the Board VDOT is now in the process of developing plans. on the Route 704 Jones .Creek Bridge in anticipation of holding a public hearing, but the project has been delayed pending a Phase II Structure Study that the Department of Historic Resources has requested. Mr. Neblett further stated VDOT has estimated the Study .will cost approximately $10,000 and generally requires a historic architect be hired to perform the Study. . Supervisor Spady asked Mr. Neblett if he has a copy of a similar study which was performed. John Thomas McCambridge, Jr., .Suffolk District Environmental Manager with VDOT, stated he has a similar type study which will give the Board an idea of what criteria needs to be met. Mr. McCambridge further stated the Study entails that a history for the type of transportation need be developed for the County and it must be shown that the bridge is not eligible for the National Register. Mr. McCambridge continued there are four criteria which need to be shown and the study. would probably take :between sixty and ninety days to perform. Supervisor Spady requested VDOT staff to have representatives of the Department of Historic Resources. to visit the site and further discuss .the matter. Mr. Neblett replied he would contact representatives of the. Department of Historic Resources. • Chairman Bradby called for comments from the Board. Supervisor Bradshaw requested that the grass be cut under the power .~.~.. eoaK 14.N::~37~~~' lines near the Windsor Grainery on Route 603 (Blackwater Road). Supervisor Edwards asked Mr. Neblett when he could expect the. results of the speed study in Central Hill. Mr. Neblett replied he should have a report on the matter within the next week Supervisor Spady asked Mr. Neblett if he would be putting the new VDOT assistant. on the Laurelwood and Ragged Island Refuge area. Mr. Neblett replied he would and had hoped to introduce Clifton Moline to the Board today; however, he was unable to attend the meeting. Supervisor Cofer stated there was a deep hole in the road adjacent to the bypass road and requested VDOT to repair it. Henry Bell requested a progress report on Route 681, specifically who had VDOT contacted. and who had VDOT not been able to contact. Mr. Neblett stated VDOT has contacted the Joyners, but there remains one Individual that VDOT has not been able to contact yet. Mr. Neblett continued VDOT would. continue trying to contact the person, but the majority of the individuals were willing to donate the ,necessary right of way. Chairman Bradby requested VDOT to reconsider mowing along the median strip at the Smithfield Plaza Shopping Center. Mr. Neblett replied VDOT has been mowing 'the median strips to current standards although he has been discussing the matter with the District Engineer who has advised that he should continue mowing to the current VDOT standards.. // County Administrator Standish noted .that the County Attorney was not present yet and requested the Board defer the public hearings until his arrival. Supervisor Bradshaw moved the Board amend the order of agenda until the arrival of County Attorney Crook and .proceed with hearing Citizens Comments. The motion passed unanimously (5-O). // Chairman Bradby called for Citizens Comments. James Joyner of Walters urged the Board to hold off on all project that may increase the tax rate for the County due to current economic conditions. ~ _ _. 1 11 1 1 ft • •\ ao~a l~ .r.:~37~ // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community . Development, presented the following requests .for the Board's consideration: A. Request to amend Lot #1 of the recorded subdivision .plat of "Waterford" in Newport Magisterial District B. Request to amend the "Amended Declaration of Restrictions and Covenants for Waterford" in Newport Magisterial District Mr. Caskey stated the request is to have a no egress, no ingress easement statement on the recorded plat removed and the original subdivision plat was approved in August of 1990 by the Board and subsequently recorded. Mr. Caskey further stated the subdivision plat delineates aten-foot strip of land that would restrict egress and ingress from the property directly onto Route 10. Mr. Caskey stated Southern Oil . Company, the current owner of the property, proposes to construct a convenience store involving retail sales and the retail sale of gasoline and has an interest in the ability to have direct access on Route 10. Mr. Caskey continued the matter was heard by the Planning Commission at their most. recent meeting and in order for this to be resolved this notation would have to-be approved by the Board to be removed from .the recorded subdivision plat. Mr. Caskey stated after discussion and consideration by the Planning Commission relative to issues pertaining to traffic safety, accessibility and the fact at the time this property was conditionally rezoned .there were .discussions by the then developer that there would be restricted access along the entire subdivision, the Planning Commission voted 6-2 to recommend denial of the request to the Board. Mr. Caskey stated there is a second request by the applicant and current property owner to amend the amended declaration of restrictions and covenants for this subdivision for this same piece of property. Mr. Caskey further stated at the time this property was conditionally rezoned in July of 1989, one of the proffered conditions that was proffered by the developer was that this. Board would have approval authority over the declaration of restriction and covenants which were approved by the Board in July of 1989 with a subsequent amendment approved by the Board in July of 1990. Mr. Caskey continued Southern Oil Company has proposed several amendments to the amended declaration of restrictions which . pertain to their use of the property, in particular amended language for ...Articles 5, 6, 7 and 9. Mr. Caskey stated in reviewing this request, the Planning Commission determined that these were not unreasonable requests by the current property owner and that two of these amendments would bring the property. closer into rnmpliance wi h the County's zoning- ordinance interms of setbacks and use of the property. IVir. Caskey further stated the Planning Commission voted 7-0 to recommend approval of this i eoeK 14 ~~.-37? ~' request to the Board. William Riddick, representing Southern .Oil Company, .stated the greatest concern of the Planning Commission was the safety factor and . before his client purchased the property they contacted VDOT to request if it would be permissible to have two fifty-foot entrances on Route 10. Mr. Riddick further stated an application was then made to VDOT who approved these entrances and his client subsequently purchased the property only to find that the easement prohibits access to Route 10 without the approval of the Board. Mr. Riddick continued he had previously requested Mr. Neblett to bring a VDOT Highway Engineer, but because he was detained in a conference earlier this morning and believed. he would be unable to attend today's meeting, he then contacted Mr. Neblett to advise him not to bring the engineer. Mr. Riddick stated he believes it is essential that the Board hear what is being proposed at this location is a safe proposal and that the access to the property would not be any more dangerous thak the situation that is already approved on the other side of the street, and, in fact a stop light is located at the proposed location that would slew the rate of traffic. Mr. Riddick further stated the only way to gain access to the proposed property is to turn off of Route 10 an pprpcery to Canterberry Lane and make a u-turn and come back in to the ro er Mr. Riddick continued there is no access on Route 10 and VDOT has required that the median strip be extended which has already been constructed. Mr. Riddick stated the property was approved as a business location and in order for it to be successful for a business, there needs to be an access to the property from Route 10. Supervisor Spady moved that the matter be referred back to the Planning Commission oncernin f the safetybissu sn Ther motion passed they talk to VDOT c g unanimously (5-0). Supervisor Cofer stated the County needed to review. corner lots on these various intersections which are reserved for high visibility service-type businesses. Supervisor Bradshaw asked Mr. Casket' If anything could be done in the future to avoid this same situation from reoccurring. Mr. Casket' stated when the developer came through with the conditional rezoning there ~" that there should not be ac ess directly onto . Resident Engineer to the effect . Route 10. Mr. Casket' further stated the concerns of the Planning Commission are not restricted to traffic safety. issues and that the applicants were fully aware from the beginning there would be restrictive access onto Route 10 and the Planning Commission also had concerns. about swaying from this position. Mr. Casket' continued the Planning Commission has . been working for the past several months on a draft ordinance for a highway corridor overlay district. Supervisor Spady stated something needs to be done because the situation has changed. and the developer at the time was seeing an office- 1~ n type atmosphere but VDOT has decided that they want the median extended and the County has decided that itdoes not want an entrance off of Route 10. . !/ Supervisor Cofer moved the Board move the County Attorney's report further down on the agenda until his arrival. The motion passed unanimously (5-0). // Chaicman Bradby called for the County Administrator s report. Mayor Bobby Claud of Windsor stated the Town has received ten bids for the Windsor Volunteer Fire Department. Mayor Claud advised the low bide was $324,252 submitted by J. R. Wills and Sons, Inc. and' an alternate bid of $320,352 was submitted if brick was. substituted in lieu of the split- face architectural. block. Mayor Claud stated the Town Council voted unanimously to accept the low bid with the provision that a decision on the exterior block would be made at a later date. Mayor Claud further stated the Town Council also authorized Mr. Spady to proceed with getting an estimate of cost from the contractor to construct an additional room of approximately 600 square feet at the same time the other construction work was being done which would be brought back to the Town Council for consideration. Supervisor Edwards moved the Board. authorize the Town of Windsor to award the bid to J. R. Wills and Sons, Inc. and authorize the Town of .Windsor to include the additional room if appropriate. The motion passed unanimously (5-0). County Administrator Standish stated once the project is awarded, the County anticipates the architect. submitting a request for payment of which the -Board has authorized up to $300,000. I Alan Nogiec, Director of Parks & Recreational Facilities Authority, stated the recent heavy rains has caused ceiling and roof damage to the museum. Mr. Nogiec advised the roof has been temporarily repaired. and the .ceiling has been secured to eliminate any further damage from occurring. Mr. Nogiec continued he has spoken with several contractors but due to the age of the roof, there may be some presence of asbestos and the roof will have to be tested and a certificate supplied to the Building Official before proceeding with a permit to remove the existing roof. Mr. Nogiec stated there are two alternatives of which one is to repair the damage and .the second is to cut. the old plaster and replace it with 5/8 ' .drywall which will cost approximately $28,391. Mr. Nogiec further stated if asbestos is involved, the cost will increase and he has notified the insurance company who did not have a clarification as to just what responsibility they will accept as far as making any repairs although some of the cost will be absorbed by them. '1 i ,: County Attorney Crook arrived at 3c02 p.m, explaining that he had a flat dre and that he had called the County Administrator's office at 2.'00 p.m. requesting that the Board of Supervisors be so informed. Supervisor Bradshaw asked Mr. Nogiec how much would it -cost to check for asbestos. Mr. Nogiec replied $52A to check the materials and place a temporary patch until the determination can be made regarding what needs to be done. Supervisor Cofer requested Alan Nogiec to further pursue the matter of collecting money from the Insurance company. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE TWO HUNDRED SEVENTY-FIVE THOUSAND DOLLARS FROM THE 1991 BOND ISSUE PROCEEDS FOR PROPERTY ACQUISITION WHEREAS, the Board of Supervisors of the County of Isle of Wight, . Virginia has approved the acquisition of property; and, WHEREAS, the funds in the amount of two hundred seventy-five thousand dollars ($275,000) need to be appropriated from the 1991 bond issue proceeds to the Property Acquisition line item in the 1992.93 school construction budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that two hundred seventy-five thousand dollars ($275,000) from the 1991 bond. issue proceeds be appropriated to the Property Acquisition line item in the 1992 93 school construction budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion passed unanimously (5-0). ' Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE EIGHT HUNDRED FORTY-ONE DOLLARS FROM THE FEDERAL GOVERNMENT FOR THE PRE-SCHOOL HANDICAPPED GRANT WHEREAS, the School Board of the County of Isle of Wight has received a grant for the Pre-School Handicapped Program; and, WHEREAS, the funds in the amount of eight hundred forty-one dollars ($841) need to be appropriated- to the Pre-School Handicapped 1 1 r BOnN l~ .„,:~:37r) .Program in the 1992-93 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eight hundred forty-one dollars ($841) be appropriated to the Pre-school Handicapped Grant in the 1992-93 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion passed unanimously (5-0). - // ~ Chairman Bradby noted the appearance of the County Attorney and on motion of Supervisor Cofer, the vote was unanimous (5-0) to proceed with the following public hearing: An Ordinance to Provide for Proration of Personal Property Tax. Chairman Bradby called for persons to -speak in favor of or In opposition to the ordinance. James E. Joyner of Walters appeared in opposition. Mr. Joyner stated the amount of money the County would collect for proration would balance itself out because the County would pickup revenue in some areas and lose revenues in other. Mr. Joyner further stated regarding the next public hearing on semi-annual payment of personal property tax, adoption. of this ordinance would present a hardship for farmers because their, income is generated at the end of the year. Chairman Bradby called for comments by the Board. Supervisor Bradshaw stated he was against adoption of the ordinance and he would like to see the County keep its current form of taxation on personal property. Su ervisor Spady stated adoption of this ordinance may also help P individuals because taxes would only be owed to the County for the period of time the vehicle was owned by the individual. Supervisor Spady further stated now if an individual owns the vehicle on January lst, the individual is required to pay taxes for it .for an entire year, whether it is owned the entire year or not. Supervisor Spady continued Less .what It costs the ' County to collect it, the Board hopes to reduce the personal property tax up to a certain amount so the citizens will not have to pay as much in the long run. Supervisor Cofer stated this would be a fairer tax and he also hopes the Board can. reduce the personal property tax rate.. 1 f ~ . s~~~ 14 .x:-37 Supervisor Bradshaw moved the Board deny the ordinance. The . ' motion was defeated (3-2) with Supervisors Bradshaw and Chairman Bradby voting in favor of the motion and Supervisors Edwards, Cofer and Spady voting against the motion. Supervisor Cofer then moved the Board adopt the ordinance.. The motion passed (3-2) with Supervisors Cofer, Edwards and Spady voting in favor of the motion and Supervisor Bradshaw and Chairman Bradby voting against the motion. . Chairman Bradby called fora a public hearing on the following ordinance: An Ordinance to Provide for Semi-Annual Payment of Personal Property Tax Chairman Bradby called for persons to speak in favor of or in opposition to the ordinance. No one appeared. Chairman Bradby called for comments by the Board. Supervisor Edwards stated he was opposed to this ordinance because it may lead to a need for additional staffing in the Commissioner of Revenue and Treasurer's office. Supervisor Cofer. stated in speaking with representatives of the Commissioner of Revenue's office it may be better to consider this ' ordinance at a later date due to the implementation of the proration of personal property .taxes. Supervisor Bradshaw moved the Board deny the ordinance. 'The motion passed unanimously (5-0). Chairman Bradby called for a public hearing on the .following ordinance: An Ordinance to Amend the Wetlands Zoting Ordinance of Isle of Wight County to Decrease Application/Administrative Fees Chairman Bradby called for persons to speak in favor of or in opposition to the. ordinance. County Attorney Crook explained to the Board of Supervisors that the Wetlands Board had requested this decrease in fee. It is their belief that the fee is too high and it is causing people to violate the Wetlands Ordinance rather than pay the application fee. Chairman Bradby called for comments by the Board. Supervisor Spady moved the Board approve the ordinance. The 1 1 ._ r: •~ motion passed unanimously (5-0). // Chairman Bradby called for the County Attorney's report. . County Attorney Crook stated at the last meeting the Board discussed ' the procedure for purchasing small items for the County. County Attorney Crook further stated at the request of the County Administrator he reviewed the County's purchasing policy which was adopted December 4, .1975 and which needs to be updated in view of the Public. Procurement Act . and the changes that have been made to this Act. County Attorney Crook further stated the policy provides for the County Administrator to be the Purchasing Agent who is authorized to make purchases under $1,000 and .the Public Procurement Act now allows for such. a policy. to be adopted by .the Board to give the agent authorityto make purchases up to $15,000. Supervisor Spady requested the County Attorney prepare an amended County purchasing policy and leave blank the amount. under which the agent .can make purchases without Board authorization for the Board's consideration. County Attorney Crook passed out information to the Board regarding a seminar for Local Government Attorneys to be held in San Antonio, Texas and requested the Board's authorization to attend the seminar. Supervisor Bradshaw moved the Board authorize the County Attorney to attend the seminar for Local Government Attorneys in San Antonio, Texas. The motion passed (4-0) with Supervisoc Edwards abstaining from voting. County Attorney Crook stated he would have one matter for executive session later in the meeting. // Chairman Bradby called for the continuation of the County Administrator s report. County Administrator Standish stated because the Board has approved the proration of personal. property tax, the Commissioner of Revenue is requesting that his current fiscal year budget be augmented to cover additional costs incurred to implement and operate the proration system. County Administrator Standish further stated the Commissioner of the Revenue is requesting the allocation of $27,000 to cover salaries for one and a half persons, postage, telephone, office supplies, equipment, data processing for both hardware and software and support services. Supervisor Cofer moved the Board allocate $27,000 in the current fiscal year budget. The motion passed unanimously (5-0). County Administrator Standish stated Donald T. Robertson, Assistant t to the County Administrator, has completed a report for the Board on the potential impact and loss of revenue if the County implements a tax exemption for elderly citizens. County Administrator Standish further staked the County presently has a tax deferral program and the potential impact of a tax exemption program would cost the County approximately $110,000. Supervisor Edwards suggesked that County staff look. at programs in other counties .which are comparable to Isle of Wight County and bring back a report to the Board. . Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION ESTABLISHING ISLE OF WIGHT COUNTY'S LEGISLATIVB PROPOSALS TO BE PRESENTED TO THE COUNTY'S DELEGATION TO THE 1993 SESSION OF THE GENERAL ASSEMBLY WHEREAS, the General Assembly considers numerous issues that affect local governments both directly and indirectly; and, WHEREAS, the County of Isle of Wight has specific interest in matters dealing generally with local governments, as well as with matters directly impacting Isle of Wight; .and,. WHEREAS, such interest should be shared with Isle of Wight County's General Assembly Delegation so that it may know of Isle of Wight. County's position on these important issues. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight endorses the attached legislative proposals for the 1993 General Assembly Session and directs that both this resolution and the legislative proposals be forwarded to Isle of Wight Count}~s General Assembly Delegation and that the County Administrator and his staff work with and assist the Delegation as appropriate. The motion passed unanimously (5-0). County Administrator Standish stated there is an interest in the western tidewater areas that Franklin, Suffolk, Southampton and Isle of Wight meet to discuss legislative issues and the Chairman of the Board has been invited to attend the meeting next week. County Administrator Standish stated the County's architect on the Public Safety building has recommended a 175 kilowatt emergenry generator and is prepared to proceed with .completion of the bids documents to put the matter to bid. Supervisor. Edwards moved ~ the Board direct the County Administrator to put to bid a 175 kilowatt emergency generator for .the . . Public Safety building. The motion passed unanimously (5-0). County Administrator Standish stated County staff has learned from i 1 1 1 ~~ T'. i11 800 -~~ ~~. •~7~7 the State Department of Waste Management that they will.. approve the County's old landfill closure and have orally advised the County to proceed with bids. County Administrator Standish further stated he would recommend advertisement for bids on and after September 20, 1992 and receive bids approximately thirty.days later which would allow time to give the Board an engineer's recommendation at the Board's November 5, 1992 meeting. County Administrator Standish continued if the Board concurs with this proposal, he will do a notice to proceed within a week after this -and construction completion by Spring. Supervisar Spady moved the Board direct the County Administrator put the matter to bid. The motion passed unanimously (5-0). County Administrator Standish stated the Hampton Roads Sanitation District's effluent has potential for agricultural, irrigation, recreational and, with proper treatment, industrial use. County Administrator Standish ~ further stated he would request the Board's approval to further discuss the .matter. with the Hampton Roads Sanitation District. Supervisor Cofer moved the Board direct the County Administrator to further discuss the matter with the Hampton~Roads Sanitation District. The motion passed unanimously (5-0). - County Administrator Standish stated the County has a standing resolution with the Virginia Department of Transportation that they have accepted in lieu of the County posting surety t-onds. County Administrator Standish further stated because of the progress of the Carrollton Elementary School, the Board should consider authorizing the schools to use the I County's resolution for potential road improvements on Route 711 and .potentially Route 258. David J. Murphy, Director of Public Utilities, stated this is a land use permit for work to be performed with the Virginia Department of Transportation's right of way. Mr. Murphy further stated the Virginia Department of Transportation requires a bond of the applicant unless there is a resolution on file. .Supervisor Cofer moved the Board authorize the school system to use the County's resolution for potential road improvements on Route 711 and Route.258. The motion passed unanimously (5-0j. // Chairman Bradby called for Old Business. I There was no old business for discussion by the Board. I/ I Chairman Bradby caned for New Business. There was no new business for discussion by the Board. 1 I { ao~~ 14 ;~.~:3~0~' ii Chairman Bradby called for Appointmenb. Supervisor Cofer moved the Board appoint Floydett B. Pitt representing the Smithfield Election District to replace Sandra M. Coundll on the Paul. D. Camp Community College Board. The motion passed unanimously (5-0). ' Supervisor Cofer moved the Board reappoint S. G. Bowman as a representative of the Sheriff's Department to the. Transportation Safety Committee. The motion passed unanimously (5-O). • Supervisor Cofer moved the Board reappoint Robert Trask as a representative of the Smithfield Police Department to the Transportation Safety Committee. The motion passed unanimously (5-0). // Chairman Bradby called for approval of the August 6,1992 minutes. Supervisor Spady moved the Board adopt the August 6,1992 minutes. The motion passed unanimously (5.0). // • County Attorney Crook requested an executive session under Section 21-344 Al of the Freedom of Information Act for consultation with counsel and staff regarding negotiations for a contract for professional services with the architect for the second floor renovation to the old Smithfield High School building. ' At 3:45 p.m., Supervisor Cofer moved the Board go into executive session for the reasons stated by the County Attorney. The motion passed unanimously (5-0). At 4:08 p.m., upon returning to open session, Supervisor Cofer moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has rnnvened an executive . meeting on this date pursuant to an affirmative recorded -vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; ' NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public 1 i~ BOOM" 14 .F,.'•j~1~ business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VO AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING:. 0 . The motion passed unanimously (5.0). Supervisor Edwards moved the Board authorize the County Attorney to prepare a contract .for the architect concerning the second floor renovation to the Isle of Wight Library building in Smithfield.. -The motion passed unanimously (5-0). ~ At 4:10 p.m., Supervisor Cofer moved the Board adjourn. The motion passed unanimously (5-0). eery H. radby, Chairman I 1 ,ti f )f ~ 1 1