06-04-1992 Regular Meetingeo~~ 14 M~xc258~`''
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FOURTH DAY OF JUNE IN THE YEAR
NINETEEN HUNDRED NINETY TWO
PRESENT: Henry H. Bradby, Chairman
Steven W. Edwards, Vice Chairman
Joel C. Bradshaw, Jr.
Malcolm T. Cofer
O. A. Spady
Also Attending: H. Woodrow Crook, Jr., County Attorney
Myles E. Standish, County. Administrator
W. Douglas Caskey, Assistant County
Administrator/Community Development
Donald T. Robertson, Assistant to the
County Administrator
Hilda W. Harmon, Director of Budget & Finance
Carey H. Mills, Assistant Clerk ',
Chairman Bradby called the meeting to order at 2:00 p.m. Supervisor
Bradshaw delivered the invocation.
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.Sheriff Phelps thanked the Board of Supervisors for their financial
support of the Auxiliary program and stated the Auxiliary Division has
been a tremendous asset to the County since its implementation because it
has saved the County more than $1,200 thus far in overtime pay.
Chairman Bradby expressed his appreciation to the Auxiliary Division
on behalf of the Board and the citizens of the County,
William Laine, Clerk of Court, administered the oath to the following
citizens: Andrew M. Casey, John Devin Duck, Howell P. Godfrey,
Theodore M. Hardison, Darrin P. Lindsay, Dave E. Madewell, Stephen C.
Marston, Brian R. McCullough, Robert J. Owens, Robert L. Palmiter, Curtiss
E. Peterson, Robert G. Richards, J. Russell Stephenson, Jeff A. Storm,
Timothy J. Worrell and Christopher York.
County Administrator Standish advised the Board the above-noted
individuals equalled approximately $500,000 in manpower volunteered and
.contributed. to the County.
//
The Board recognized the following individuals for five years of
.continuous service to the County: John M. Boone, Melinda J. Goodwyn,
Barbara B. Joyner, Beverly H. Walkup and Ronald W. Edwards.
The Board recognized the following individuals for fifteen years of
continuous service to the County: Bessie T. Rowlett, Sandra W. Whitley
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and Gordon R. Winnegan.
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Chairman Bradby called for Transportation Matters.
MacFarland Neblett, Resident Engineer, Virginia .Department of
Transportation, stated the construction on Route 620, between Route 655
and 624, should be completed in the near future. Mr. Neblett further stated
the work is continuing on the bridge replacement on Route 620 over Velines
Swamp and should be completed this summer. Mr. Neblett continued the
pre-construction meeting. to determine the contractor's schedule on the
Route 10 Church Street project will be on June 9, 1992 and construction on
this project is expected to start within the next sixty days.
Chairman Bradby called for comments from the Board.
Supervisor Bradshaw requested VDOT's assistance in digging a ditch
behind the old Gulf Station in Carrsville.
Supervisor Edwards stated the previously repaired hole in the road
leading to Morgarts Beach has begun to sink again. and requested VDOT to
look into the matter. Supervisor Edwards also requested VDOT to clean out
the ditches on both sides of the road at Tynes Corner.
Mr. Neblett reported that the proposed public hearing on the Jones
Creek and approaches project, scheduled for June 1992, will be delayed due
to an environmental document that has not been completed for acceptance
by the Federal. Highway Administration. Mr. Neblett stated there are forty
one bridges in the State of a similar-type design of which eleven are located
in the Suffolk District. Mr. Neblett further sated this fact can be
documented by VDOT with photographs, if desired, and he hoped to have
the matter resolved within the next thirty to sixty days.
Supervisor Spady stated the grass along the roadways should be cut
to allow. drivers a better view and requested VDOT to proceed with doing
such.
Mr. Neblett advised VDOT has finished cutting the grass along the
primary system roads and will be starting grass cutting along the secondary
system roads in the near future.
Chairman Bradby called for citizens to speak regarding transportation
matters.
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Henry L. Bell requested Mr. Neblett to provide him with a status
report on Route 681 / Rainey Road and the nearby bridge.
Mr. Neblett stated he has recently been able to fill the previously
vacant position of Contract Administrator who will begin to pick up some
of the areas which has not been addressed in the last few months, such as
Route 681. Mr. Neblett further stated he would contact Mr. Bell in the next
BooK 14 .~~:{?.60
two weeks to further discuss the matter.
Chairman Bradby asked Mr. Neblett when he could review the matter
regarding Route 709.
Mr. Neblett stated he would meet Chairman Bradby tomorrow at
10:00 a.m. at the site.
County Administrator Standish presented for the Board's
consideration a resolution which .deletes the Route 661 project, deletes the
previous road bed and adds a new .road to the State's secondary system.
Supervisor Spady questioned if this resolution was previously
adopted.
Mr. Neblett stated this is a revised resolution because originally when
VDOT submitted the resolution to Richmond, VDOT was requested to re-do
one of the sections because Richmond felt there was a technicality in the
manner in which it was handled.
Supervisor Cofer moved the Board adopt the following resolutions:
WHEREAS, Secondary Route 661. has been altered, and a new road
has been constructed and approved by the State Highway Commissioner,
which new road serves the same citizens as the road so altered; and,
WHEREAS, certain sections of this new road follows new locations,
these being shown on a sketch titled, "Changes in Secondary Systems Due
to Relocation and Construction on Route 661", Project 0661-046-223, M501
dated at Richmond, Virginia January 23, 1992.
NOW, THEREFORE, BE IT RESOLVED: That the Board recommends
that Section of old location, i.e., Section 3, shown in YELLOW on the
aforementioned sketch, a total distance of 0.08 mi., be, and the same hereby
is, discontinued as a public road, pursuant to Section 33.1-150 of the Code
of Virginia of 1950, as amended.
AND, FURTHER, that Section 1, shown in BLUE on the
aforementioned sketch, a total distance of 0.04 mi., be, and the same hereby
is, abandoned as a public road, pursuant to Section 33.1-155 of the Code of
Virginia of 1950, as amended.
AND, FURTHER, that Sections 4 and 5 shown in RED on the
aforementioned sketch, a total distance of 0.15 mi., be, and hereby is added
to the Secondary System of State Highways, pursuant to Section 33.1-229 of
the Code of Virginia of 1950, as amended.
WHEREAS, Secondary Route 1945 has been altered, and a new road
. has been constructed and approved by the State Highway Commissioner,
which new road serves the same citizens as the road so altered; and,
WHEREAS, certain sections of this new road follows new locations,
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these being shown on a sketch titled, "Changes in Secondary Systems Due
to Relocation and Construction on Route 661" Project 0661-046-223, M501
dated at Richmond, Virginia January 23, 1992.
NOW, THEREFORE, BE IT RESOLVED: that Section 6 shown in RED
on the aforementioned sketch, a total distance of 0.02 mi., be, and hereby
is added to the Secondary System of State Highways, pursuant to Section
33.1-229 of the Code of Virginia of 1950, as amended.
BE IT FURTHER RESOLVED: that the section of Secondary. Route
661, i.e., Section 2, shown in ORANGE on the aforementioned sketch, a total
distance of 0.04 miles, be retained and renumbered in the Secondary
System.
The motion passed unanimously (5-0).
County Administrator Standish noted there was an item under the
Community Development -eport which .could be taken up under
Transportation Matters, if the Board desired.
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W. Douglas Caskey, Assistant County Administrator/Community
.Development, stated the County has been conferring with VDOT concerning
the need for studying the Route 258 corridor and to begin anticipating
future right of way and alignment requirements for Route 258 as an
improved four-lane facility. Mr. Caskey further stated the Board of
Supervisors, at their meeting. of September 19, 1992, endorsed an outline
provided by VDOT for the Route 258 corridor study and since then VDOT
has been coordinating this effort with the County involving reviews of the
County's Comprehensive Plan and compiling traffic data. Mr. Caskey
advised VDOT is now at a point where they have developed some
preliminary findings in terms of the conceptual recommendations for
sections of Route 258 regarding partial realignment and connector roadways
along the more heavily traveled areas.
Frank Dunn of the Virginia. Department of Transportation, Richmond
office, presented the Board with preliminary concepts for the proposed
Route 258 transportation improvements. Mr. Dunn stated the study has
indicated immediate attention be given to the construction of right .turn
lanes at the intersection of Route 10 bypass and Route 258. Mr. Dunn
stated that although the existing interchange at Route 258 and Route 460
generally operates at a satisfactory level of service, there are problems with
the. railroad track crossing being located close to Route 460; however, the
current Six-Year Program does propose a change in the way in which the
railroad protection devices work, which will be put in the early part of next
year. Mr. Dunn further stated VDOT is looking at the possibility of adding
some bypasses around Windsor for Route 258, as well. as the possibility of
a bypass for Route 460. Mr. Dunn continued it was discovered looking at
the traffic patterns through 2010 that the connector from Route 258 near Isle.
of Wight to Benns Church will probably not be justified until after .2010.
Mr. Caskey presented some of the more appropriate alternatives from
the .County's perspective.. Mr. Caskey stated after meeting with VDOT
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several weeks ago, his staff has considered information provided to them
by VDOT and to the Board some of the recommended corridors for some
of the connectors and the realignment of Route 258. Mr. Caskey
emphasized that all recommendations should be regarded as conceptual.
Mr. Caskey further stated one of the proffered conditions of the Cypress
Creek subdivision project, approved by the Board several years ago, is to
build an interchange at the deve:oper s expense on the Route 10 bypass and
that it is staff's recommendation to suggest that VDOT's recommended
connector tie back into the Route 258 flow a further distance to the south
of Route 620 because of the numerous residential properties existing along
either side of the roadway on Route 258. Mr. Caskey continued on Route
258 going to the Courthouse, staff is recommending following the existing
corridor as it passes the Courthouse and flows towards Windsor. Mr.
Caskey stated the Benns Church connector project is probably beyond the
realm of this planning period, although it is felt that one day it will be a
needed improvement to provide a major arterial route directly connecting
the northeastern portion of the County with the central portion of the
County. Mr. Caskey stated coming south on Route 258 towards Windsor,
there are significant curves in the existing right-of-way which will be
straightened out by realignment of the corridor. Further down Route 258
near the Walters community, the corridor moves away from Walters going
just to the east and south of the community missing this built-up area of
residential activity.
Chairman Bradby asked how many lanes. VDOT was looking at
building in the area being bypassed at the intersection of Route 258
proceeding to Tynes Corner.
Mr. Dunn stated four lanes.
Chairman Bradby asked how much additional property would be
.required from each side of the road to build the four lanes.
Mr. Dunn stated this has not been determined yet, but VDOT has
asked the County Administration to give VDOT suggestions on what the
County would prefer to see.
Supervisor Spady asked if VDOT has a time .frame on when the
improvements will be made.
Mr. Dunn stated the plans need to be put into more detail, but it also
depends on VDOT's financial resources in relationship to how critical the
.County's need arises.
Supervisor Cofer asked if the Cypress Creek and Benns Church
proposals are being considered to be limited access similar to the Smithfield
bypass.
Mr. Dunn stated this has not been determined yet, however, he would
encourage keeping this a limited access because the same thing will happen
to this route that is already happening to the existing corridor.
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Supervisor Edwards stated although he did appreciate efforts to
protect existing homes from extreme traffic, he did have some concern as
to what it might do to existing businesses. Supervisor Edwards further
stated it was his hope that if the proposed alignments are centered around
the towns that the County keep them as close to the businesses as possible.
Supervisor Cofer moved the Board continue to meet with the Virginia
Department of Transportation regarding the, following items outlined in a
document handed out to the Board members by Mr. Caskey:
1. Continue to meet with VDOT to further refine the study's
recommendations and proposed alignments
2. Provide a presentation of the findings to the Planning
Commission
3. VDOT to hold a public briefing and receive public comment
4. VDOT proceeds to finalize recommended corridor alignments
5. Board of Supervisors accepts the study
The motion passed unanimously (5-0).
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Chairman Bradby called for Citizens Comments.
Dr. A. C. Rogers, Paul D. Camp Community College/Smithfield Site
Educational Program Site Coordinator, stated the July 9, 1990 resolution
adopted by the Board encouraged Paul D. Camp Community College to
continue its efforts to broaden its course offerings in the. County and to
continue its efforts to secure a more permanent and appropriate location in
the Smithfield area of the County. Dr. Rogers further stated Delegates
Councill and Barlow, as well as Senator Holland, initiated legislation that
would incorporate into the State budget funding for one half of the one-
time cost of renovation ($200,000) of the approximate $400,000 renovation
cost. Dr. Rogers continued the County funded $160,000, and the Town of
Smithfield $40,000, towards the renovation, subject to the State adding the
additional $200,000 needed to make the $400,000. Dr. Rogers stated at a
recent meeting, the transfer of State funds from Paul D. Camp Community
College to the County was discussed and it was determined that an
architect be hired to allow the renovation to begin.
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Chairman Bradby called. for the Community Development report.
Mr. Caskey presented the following application for the Board's
consideration:
Application for permit to hold bingo games submitted by the
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Carisbrooke Community Association
Mr. Caskey stated if approved, the permit shall be valid For one year
and it is the proposal of the applicants to conduct bingo games weekly on
Friday evenings. Mr. Caskey further stated it is staff's recommendation that
favorable consideration be given to the application.
Micky Garrett, Chairman of the Carisbrooke Community Association,
stated he was present to answer any questions the Board may have
regarding the application.
Supervisor .Spady moved the Board approve the application. The
motion passed unanimously (5-0).
Mr. Casket' presented the following request for the Board's
consideration:
Request of Queen Anne Associates to construct Section III and
one (1) additional building in Section I of the Queen Anne's
Court Townhouses located on Brewers Neck Boulevard (Route
258/32} in the St. Luke's Historical District, located in the
Newport Magisterial District
Mr. Caskey stated the request has been presented to the County's
Historic Architectural Review Committee who recommend approval of the
request to the Board with the condition that .the construction of the
buildings in section III and the additional building in section I be of an
identical design, materials and color scheme to those buildings in section II
as were previously approved by the Board.
Justin Basenight, the applicant's architect, stated he would answer any
questions the Board may have regarding the request.
There being no questions by the Board, Supervisor Spady moved the
Board approve the request. The motion passed unanimously (5-0}.
//
Chairman Bradby called for the County Attorney's report.
County Attorney Crook stated at a previous meeting he had advised
the Board he would prepare and advertise a recycling ordinance which
would allow the Board to hold a public hearing on the matter prior to July
1, 1992.. County Attorney Crook stated the statutes require fourteen days
after the second advertisement which is different from other ordinances and
because of this, the public hearing by the Board would be heard on July 2,
1992 regarding the tax abatement.
County Attorney Crook advised that the Western Tidewater Regional
Jail Authority has retained him as their attorney on the condition that the
Board replace him as a member on the Western Tidewater Regional Jail -'
Authority Board.
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Supervisor Bradshaw moved the Board replace Mr. Crook with
County Administrator Standish as the Western Tidewater Regional Jail
Board member. The motion passed unanimously (5-0).
County Attorney Crook submitted to the Board his recommended
changes to the proposed lease agreement for the Health Department.
County Administrator Standish noted that the -owner of the property
would be willing to work with the County regarding any .details of the
proposed lease.
County Attorney Crook advised he was in receipt of a notice for rate
increase that Virginia Power is seeking from the State Corporation
Commission. County Attorney Crook further advised all localities must be
notified in order to have the opportunity to be heard by the State
Corporation Commission.
County Attorney Crook stated that the J. C. Pallet Company had
previously requested until May 25, 1992 to complete their expansion to the.
rear of the property and the attorney for J. C. Pallet Company is now
requesting an extension of that time until June 9,1992 for completion of that
development.
County Attorney Crook stated he would" request an executive session
later in the meeting concerning advice of counsel relative to acquisition or
use of property for public purposes and related personnel matters.
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Chairman Bradby.called for the County Administrator's report.
County Administrator Standish stated Dr. Rogers had given a status
report earlier in the meeting regarding the proposed activities to the second
floor of the old Smithfield High School. County Administrator Standish
then requested the Board direct him to proceed. with soliciting RFPs for
architectural services, as well as direct him to act as fiscal agent and project
manager for this effort.
Supervisor Spady moved the Board direct the County Administrator
to proceed with soliciting RFPs for architectural services and direct him to
act as fiscal agent and project manager for this effort. The. motion passed
ynanimously (5-0).
William E. Laine, Jr., Clerk of the Circuit Court, requested the Board
appropriate an additional $1345 to the Clerk's Office budget and $1,980 to
the Circuit Court budget.
Supervisor Edwards moved the Board approve the transfers of-$1345
to the Clerk's Office budget and $1,980 to the Circuit Courtbudget from the
contingency account. 'The motion passed unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
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RESOLUTION TO AUTHORIZE THE DEVELOPMENT AND SUBMISSION
OF A GRANT APPLICATION AND TO ACCEPT AND APPROPRIATE
THIRTY-EIGHT THOUSAND EIGHT HUNDRED FORTY-THREE
DOLLARS OR SO MUCH AS SHALL BE RECEIVED FROM THE
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF MOTOR
VEHICLES FOR THE HIGHWAY SAFETY PROGRAM
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has authorized the development and submission of a grant from
the Commonwealth of Virginia, Department of Motor Vehicles, for the
highway safety program; and,
WHEREAS, the funds in the amount of thirty-eight thousand eight
hundred forty-three dollars ($38,843) or so much as shall be received from
the Commonwealth of Virginia, Department of Motor Vehicles need to be
appropriated to the Police Traffic Services, Overtime Salaries line item in the
1992-93 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that thirty-
eight thousand eight hundred forty-three dollars ($38,843) or so much as
shall be received from the Commonwealth of Virginia, Department of Motor
Vehicles be appropriated to line item 28-5121-1004, Police Traffic Services,
Overtime Salaries in the 1992-93 budget of the County of Isle of Wight,
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this grant and to do all the things
necessary to give this resolution effect.
The motion passed unanimously (5-0).
County Administrator Standish stated a proposed contract for audit
services has been reviewed by the County Attorney who has approved
same as to form. County Administrator Standish further stated the
agreement is for two years, expandable to four years at the Board's
discretion.
Supervisor Spady moved the Board approve the following agreement
with Goodman & Company:
This. agreement; made this 4th day of June, 1992, by and between
Goodman & Company, Certified Public Accountants, 739 Thimble Shoals
Boulevard, Suite 1008, Newport News, Virginia 23606, hereinafter referred
to as -the Auditor, and the Board of Supervisors of the County of Isle of
Wight, hereinafter referred to as the Governmental Unit, as follows:
1. The Auditor shall audit the balance sheets, statements of
revenue, expenditures/expenses and changes in fund balances
of all funds and account groups including the. general, school
operating, Virginia Housing Authority Grant, Virginia Public
Assistance, Emergency Equipment, School Construction,
,:
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Community Development Block Grant, Regional Jail and Public
Utilities Funds, the Public Service Authority and the .General
Long Term Debt Account Group and statements of cash flows
of proprietary funds of the Governmental Unit .for each of the
separate periods beginning July 1, 1991, and ending June 30,
1992, and beginning July 1,1992, and ending June 30, 1993. The
Auditor shall also prepare and report upon the Comparative
Cost Transmittal Reports for each of the years ending June 30,
1992 and June 30, 1993.
2. The Auditor shall conduct their audits and render their reports
in accordance with generally accepted government auditing
standards as defined by Standards for Audit of Governmental
Organizations, Programs, Activities, and Functions issued by the
Comptroller General of the United States relative to financial
and compliance audits, United States Office of Management and
.Budget (OMB) Circular A-128, Audits of State and Local
Governments, and the specifications of the Auditor of Public
Accounts, Commonwealth of Virginia. The audits shall include
such tests of the accounting records and such other auditing
procedures as are considered by the Auditor to be necessary in
the circumstances.
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3. It is agreed that generally accepted government auditing
standards and -OMB Circular A-17.8. require a review and
evaluation of the Governmental Unit's system of internal
accounting controls; that the Auditor will make written reports
on internal controls and on compliance, which shall be a part of
the written report on audits, to the Governing Body setting forth
his findings; together with his recommendations for
improvement. The Auditor shall file three (3Zcopies of said
reports with the Auditor of Public Accounts (APA
Commonwealth of virg_inia, for approval and, in addition, file
one report for each year with APA for each State agency
providing Federal funds to the Unit.
4. The Auditor shall, after completing their audits, submit to the
Board of Supervisors a written report of audits.. This report will
include, at least, the financial statements and notes thereto
prepared in accordance with generally accepted accounting
principles and the Specifications for Audit of Counties; Cities
and Towns issued by the Auditor of Public Accounts, and the
auditors' opinion on the material presented and a report on
internal control and a report on compliance. The Auditor 5ha11
furnish 25 copies of the report on audits to the Board of
Supervisors by October 19th of each year, providing the books
and records are available for audit by August 15th of each year.
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5. It is agreed that time is of the essence in the performance of this
contract; however, .unavoidable delays shall not render the
contract invalid or voidable provided the cause thereof and the
estimated completion are promptly furnished by the Auditor to
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the Governmental Unit.
6. Should circumstances disclosed by the audits call for a more
detailed investigation by the Auditor than necessary under
ordinary circumstances, the Auditors shall inform the Governing
Body in writing of the need for such additional investigation
and the additional compe:~sation required therefor.
7. There are no special provisions.
8. In consideration of the satisfactory performance of the
provisions of this agreement, the Governmental Unit shall pay
to the Auditor a fee of $17,500 for the year ending June 30, 1992,
and $18,000 for the year ending June 30, 1993. Fees for the
years ending June 30, 1994 and 1995 will be $8,750 and $19,500,
respectively, with the awarding of the contract for these two
years at the discretion of the Board of Supervisors.
i. Interim billings are not to exceed 80% of said fees.
ii. Final payment to be made upon approval of the
report by the Auditor of Public Accounts,
Commonwealth of Virginia, or the expiration of
thirty days after the complete report has been
received by the Auditor of Public Accounts,
whichever shall first occur.
9. There are no other agreements between the parties hereto, and
no other agreements relative hereto shall be enforceable unless
entered into writing between the parties hereto,
The motion passed unanimously (5-O).
County, Administrator Standish stated he would prefer to table the
matter in the agenda regarding the transmitter building at the County's
radio communications system because he had just recently received
additional information which he would like to include in his report to the
Board.
Supervisor Cofer moved the Board- table 'the matter. The motion
passed unanimously (5-0).
County Administrator Standish stated the .Smithfield Volunteer. Fire
Department is presently negotiating the acquisition of a refurbished truck
to replace their aerial truck. County Administra#or Standish further stated
the Smithfield Volunteer Fire Department is requesting a donation from the
County, in addition to the Town of Smithfield and private industry.
Supervisor Cofer stated the Smithfield Town Council recently
appropriated funds and the Smithfield Volunteer Fire Department has
appropriated $25,000 in addition to seeking funds from. private industry.
Supervisor Cofer further stated this truck is not only for Smithfield, but is
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availablefor all fire units in the County and moved the Board show their.
intent to support the purchase of an aerial truck in the amount not to
exceed $130,000. The motion passed unanimously (5-0).
County Administrator Standish stated upon learning the Extension
Service has been notified it would be transferring one of the County's
Extension Agents to Surry he directed a letter to the District Director who
responded that due to budgetary restraints they are proceeding to transfer
out of Isle of Wight an Extension Agent, County Administrator Standish
further stated that at the same time, one and one-half persons would be
transferred to Isle of Wight resulting in a net gain of one-half person.
County Administrator Standish continued he will continue to advise the
cooperative Extension Service that they need to fully staff the programs in
the County and not diminish it further. County Administrator Standish
then stated that the Extension Service employees have asked for
consideration by the County to supplement their State salary with
additional local dollars.
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Chairman Bradby called for Old Business.
Supervisor Spady stated before the Board is a recommended revised
budget from the Finance Committee and that the Finance Committee would
have recommendations for the Board regarding how to proceed with the
Budget next year. Supervisor Spady further stated based upon this, the
Finance Committee recommends the revised proposed budget in the
amount of $32,457,842 as presented to the Board today with the tax rate
increased to $0.72 for real estate and to $0.95 for Machinery and Tools with
all other rates remaining the same.
Chairman Bradby stated he had reviewed the proposed budget and
did not have any problems with it.
Supervisor Spady stated the capital projects from the .various
organizations had been deleted because the Planning Commission would
be submitting a capital improvements report which should be considered
by the Board.
Supervisor Edwards stated the Board had previously requested the
County Administrator allocate $50,000 for the Windsor library, but that it
is his understanding that the County is going to wait until the Capital
Improvements program is developed and it may be more. appropriate to
fund this through a bond obligation.
Supervisor Cofer moved the board adapt the General Fund Operating
Budget in the amount of $32,457,842. The motion passed unanimously (5-0).
Supervisor Edwards stated for the record he has abstained from
voting on or any participation in discussion .regarding the County
Attorney's portion of the budget.
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Supervisor Edwards then moved.. the Board adopt the Capital
Improvements Budget in the amount of $706,700. The motion passed
unanimously (5-0).
Supervisor Cofer moved the Board adopt the Public Utilities Budget
in the amount of $217,368. The motion passed. unanimously (5-0).
//
Chairman Bradby called for New Business.
There was no new business for discussion by the Board.
//
Chairman Bradby called for Appointments by the Board.
Supervisor Bradshaw moved the Board nominate Andrew Rose for an
additional four-year term on the Walter Cecil. Rawls Library Board. The
motion passed unanimously {5-0).
//
Chairman Bradby called for approval of the May 7, 1992 minutes of
the Board and upon recommendation from County Attorney Crook moved -~
the Board adopt the May 7,1992 minutes. The motion passed unanimously
(5-0).
//
At 3:25 p.m., Supervisor Cofer moved the Board go into executive
session pursuant to Sections 2.1-344 Al, A3 and A7 of the Freedom of
Information Act for discussion with counsel and staff concerning acquisition
and / or use of .property for public purposes and for related personnel
matters. The motion passed unanimously (5-0).
Upon returning to open session at 4:40 p.m., Supervisor Cofer moved
the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
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business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE:. 0
ABSENT DURING MEETING: 0
The motion passed unanimously (5-0).
//
At 4:41 p.m., Supervisor Cofer moved the Board adjourn. The motion
passed unanimously (5-0).
enry H. radby, Chairman
Myles Standish, Clerk