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12-19-1991 Regular Meeting,., ~[. !.~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE NINETEENTH DAY OF DECEMBER IN THE YEAR NINETEEN HUNDRED NINETY ONE PRESENT: Henry H. Bradby, Chairman . Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards (Arrived at 8:15 p.m.) Thomas L. Ross ..Richard L. Turner I Also Attending: H. Woodrow Crook, Jr., County Attorney I - ~ Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Donald T. Robertson, Assistant to the County Administrator Carey H. Mills, Assistant Clerk ,~ Chairman Bradby called the meeting to order at 7:00 p.m. The invocation was delivered by Chairman Bradby.. // Chairman Bradby called for Citizens Comments. Mary J. Scott of Smithfield expressed discontent with the School Board members and stated they should be replaced. R. L. Walker of Windsor urged the Board to not appropriate any funds to the School Board at the present time. Chairman Bradby stated concerns about school construction could be addressed when the School Board meets with the Board of Supervisors at 8:30 p.m. t David Hardy stated all telephone calls in the County area should be local rather t11an long-distance calls and urged the Board to research the matter. Hugh Gwaltney urged the Board of Supervisors to direct the School Board to find out what the exact cost will be to the taxpayers before • building any new schools. Grace Keen requested the status of her previous request regarding changing the form of County government. County .Attorney Crook advised that the Board of Supervisors .had requested this matter be researched. by both the County Administrator and himself and it would require more time to complete as he and the County Administrator had not had time to get together on it although both he and the County Administrator had each done some research on the matter previously. f ~. - i BOQ6 ~# ~;.~:-114 Philip Bradshaw of Carrsville reque$#ed he be able to speak after the School Board presentation. County Attorney Crook informed the Board that~Supervisor Edwards was suffering from a severe back ailment and was not present at this time, but would be .present later in the meeting in time for. the presentation by the School Board. // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community Development, presented the following application for the Board's consideration: The application of Karen L. and Thomas H. Stowe, III, for a Conditional Use- Permit to locate and occupy a mobile home for thirty-six (36) months while building a residence, on 12.76 acres of land located on Restless Heart Road off Bob White Road (Route 652), between Bowling Green Road (Route. 644) and Woodland Drive (Route 600) in Newport Magisterial District. Mr. Caskey stated the purpose of the application was to permit the placement of a temporary home for thirty-six months while the individuals are constructing their .permanent residence on the property. Mr. Caskey further stated the Planning Commission considered the application at their last meeting with no opposition expressed and the Planning Commission unanimously recommended approval of the application for the period requested with the condition that the mobile home be removed from the , property at such time as the permanent residence is completed thereon. Supervisor Turner moved the Board approve the application of Karen L. and Thomas H. Stowe, III as recommended by the Planning Commission. The motion passed unanimously (4-0) of those members present. Mr. Caskey stated the Board is periodically requested to review and consider permits for bingo games and that the Board would have a permit coming up for renewal next month: Mr. Caskey further stated in March of 1990, the County Code was amended to allow more administrative discretion in terms of reviewing and processing bingo permit applications and that County staff was proposing to process administratively the applications and bring them to the Board -with a recommendation and request that the Board take action on the application. // Chairman Bradby called for the County Attorney's report. County .Attorney Crook presented a renewal of a lease agreement with the United States Government for the GWEN site ground radio tower at the Nike Park which. has been negotiated by County Administrator Standish and himself to increase the rental fee to $1,200. Supervisor Turner moved that the Board. approve the agreement between the County and the United States Government relative to a ground radio tower for the GWEN site at Nike Park -and authorize Chairman Bradby to sign same. The motion passed unanimously (4-0) of those, members present. County Attorney Crook stated he had been negotiating on behalf of the Board together with Alan Nogiec of the Recreational Facilities Authority concerning the acquisition of land jointly by the Recreational Facilities Authority and the Board. County Attorney Crook then requested an Executive Session pursuant to Section 2.1-344 A3 of the Freedom of Information Act to discuss same with the Board. At 7:20 p.m., Supervisor Bradshaw moved the Board go into Executive Session for the reasons stated by the County Attorney. The motion passed unanimously (4-0) of those members present. At 7:40 p.m., upon returning to open session, Supervisor Turner moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was-conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 4 NAYS: 0 - ABSENT DURING VOTE: 1 ABSENT DURING MEETING: 1 The motion passed unanimously (4-0) of those members present. r Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO AUTHORIZE THE DEVELOPMENT AND SUBMISSION OF A GRANT APPLICATION FOR THE JONES CREEK PROPERTY ACQUISITION AND TO ACCEPT AND APPROPRIATE FORTY THOUSAND DOLLARS FROM THE COASTAL RESOURCES MANAGEMENT PROGRAM AND FORTY THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has authorized the development and submission of a grant from the Coastal Resources Management Program for the Jones Creek property acquisition; and, WHEREAS, the funds in the amount of Forty .Thousand dollars ($40,000) to be received from the Coastal Resources Management Program and Forty Thousand Dollars ($40,000) from the unappropriated fund balance need to be appropriated to the ,Jones Creek, property acquisition, line item in the 1991-92 budget of the County of .Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Forty Thousand dollars ($40,000) to be received .from the Coastal Resources Management Program and Forty Thousand dollars ($40,000) from the unappropriated fund balance be appropriated to line item 28-5118-3002, Jones Creek, property acquisition, in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the Coun#y of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion passed unanimously (4-0) of those members present. Chairman Bradby stated this would be Supervisors Ross and Turner's last meeting and read resolutions of appreciation to both. Supervisor :Bradshaw stated he had enjoyed working with both Supervisors Turner and Ross-and would miss them greatly. Chairman Bradby stated it had been enjoyable working with both gentlemen whose time served on the Board totaled twenty-four years. Chairman Bradby stated the County and the citizens both appreciated the time served by both and wished them the best. Supervisor Ross stated he appreciated the plaque and resolution and the association with the Board and then thanked the citizens for allowing him to be a part of the government of Isle of Wight County. Supervisor Ross continued that he had tried to make decisions in the best interests of the County. Supervisor Turner stated he would cherish the moments and memories shared with the Board and citizens. Supervisor Turner further stated although the actions taken were in the best interests of the County, it was impossible to please everyone all the time. Supervisor Turner stated he would continue to serve the community in whatever capacity he could. // Chairman Bradby called for the County .Administrator's report. William Laine, Clerk of Court, stated in 1983 he was asked to chair the 350th anniversary celebration of the County and that Mrs. King was then asked to do a history of the County which could be taught in the schools. Mr. Laine stated in his memorandum to the Board was a proposal with Photo Media in an amount of $5,750 and recommended that the Board contract with Photo Media in the amount of $5,750 to take the manuscript and have it ready to go to a printer to be printed. Mr. Laine further stated it would probably be ready within three months and at that time the. County would give the manuscript to several printers and request a proposal for printing. Supervisor Ross moved the Board accept Mr. Laine's recommendation to contract with Photo Media for $5,750 to get the book ready for the printer.- The motion passed by unanimous vote (4-0) of those members present. Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE TEN MILLION DOLLARS FROM THE 1991 SCHOOL BOND ISSUE PROCEEDS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the issuance of Ten Million dollars in General Obligation School Bonds; and, WHEREAS, the funds in the amount of Ten Million dollars ($10,000,000) need to be appropriated from the 1991 School Bond Issue Proceeds to the Local Government Investment Pool -SNAP account in the 1991-92 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Ten Million dollars ($10,000,000} from the 1991 School Bond Issue Proceeds be appropriated in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized. to make the appropriate accounting adjustments in the budget and to do all the things necessary. to give .this resolution effect. The motion passed unanimously (4-0) of those members present. Supervisor Ross moved the Board' adopt the following resolution: '~o~n 1.4 r~~:~.1.8 ~?~ RESOLUTION TO APPROPRIATE FORTY THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR DELINQUENT TAX COLLECTIONS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved retaining attorneys for delinquent tax collections; and, WHEREAS, the funds in the amount of Forty Thousand dollars ($40,000) need to be appropriated from the unappropriated fund balance to the Delinquent Tax Collections line item in the 1991-92 budget of the County of Isle of Wight. NOW, .THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Forty Thousand dollars ($40,000) from the unappropriated fund balance be appropriated to the Delinquent Tax Collections line item in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the .appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion passed unanimously (4-0) of those members present. Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE FORTY-SIX THOUSAND DOLLARS FROM THE 1990 BOND ISSUE PROCEEDS FOR PROFESSIONAL SERVICES FOR THE E-911 COMMUNICATIONS CENTER/ PUBLIC SAFETY FACILITY WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the design of the E-911 Communications .Center/Public Safety Facility; and, WHEREAS, the funds in the amount of Forty-Six Thousand dollars ($4b,000) need to be appropriated from the 1990 Bond Issue Proceeds to the E-911 Communications Center/Public Safety Facility, Professional Services line item in the 1991-92 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that Forty-Six Thousand dollars ($46,000) from the .1990 Bond Issue Proceeds be appropriated to line item 14-9402-3002, E-911 Communications Center/Public Safety Facility, Professional Services in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to ,., ~_ .~_ V give this resolution effect. The motion passed unanimously (4-0) of those members present. .Supervisor Ross moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND DOLLARS FROM THE CAMP FOUNDATION FOR A GRANT TO THE WINDSOR RESCUE SQUAD & PUBLIC RECREATIONAL . FACILITIES AUTHORITY WHEREAS, the Board of Supervisors of the County of Isle of Wight, ~ ~, Virginia has received a grant from the Camp Foundation for the Windsor ~~ Rescue Squad and the Public Recreational Facilities Authority; and, WHEREAS, the funds in the amount of seven thousand dollars ($7,000) to be received from the Camp Foundation need to be appropriated to the Windsor Rescue Squad and Public Recreational Facilities Authority line items in the 1991-92 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seven thousand dollars ($7,000) to be received from the Camp Foundation be. appropriated to line item 3203-56058 Windsor Rescue Squad ($2,000) and line item 7100-5602 Public. Recreational Facilities Authority ($5,000) in the 1991-92 budget of the County of Isle of Wight. BE IT FURTI iER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion passed unanimously (4-0) of those members present. Supervisor Ross moved the Board adopt the following resolution:.. RESOLUTION TO ACCEPT AND APPROPRIATE TEN THOUSAND DOLLARS FROM THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF MOTOR VEHICLES FOR THE HIGI-iWAY SAFETY PROGRAM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has been awarded a grant. from the Commonwealth of Virginia, Department of Motor Vehicles, for the highway safety program; and, WHEREAS, the funds in the amount of ten thousand dollars ($10,000) to be received from the Commonwealth of Virginia, Department of Motor Vehicles need to be appropriated to the Police Traffic Services, Overtime Salaries line item in the 1991-92 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that. ten thousand dollars ($10,000) to be received from the Commonwealth of Virginia, Department of Motor Vehicles be appropriated to line item 28- 5121-1004, Police Traffic Services, Overtime Salaries ($10,000), in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER. RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion passed unanimously (4-0) _of those members present. County Administrator Standish stated the .Board had previously approved the E-911 communications center and attendant renovation to the. Sheriff's office. and .presented a preliminary sketch from the architect illustrating. how the addition will look. County Administrator Standish further stated the Historical Architectural Review Committee- met the previous Monday to critically analyze it to see .if it would fit in with the existing architectural facilities at the Courthouse and be consistent with the historic nature of the Courthouse. County Administrator Standish continued the Historical Architectural Review Committee recommended by unanimous vote the .design to the Board for approval. Supervisor Bradshaw .moved the Board concur with the Historical Architectural Review Committee and approve the design submitted by the architect for the E-911 communications center/Sheriff's office renovation. The motion passed unanimously (4-0) of those members present. County Administrator Standish stated the next step would be for the architect to finish the specifications and put it to bid .which will be , accomplished in early 1992. // Chairman Bradby called for New Business.. There was no new business offered for discussion by the Board. // Chairman Bradby called for Old Business. There was no old business offered for discussion by the Board. // Chairman Bradby called for Appointments. There were no nominations for appointment by the Board. // Chairman Bradby called for approval of the November 21, 1991 minutes of the Board. County Attorney Crook stated he did recommend the November 21, 1991 minutes to the Board for adoption. Supervisor Bradshaw expressed concern with the wording of the minutes regarding school construction. County Attorney Croak suggested the November 21, 1991 minutes should be tabled to allow discussion between Supervisor Bradshaw and himself to determine what Supervisor Bradshaw's problem was with the minutes. Upon County Attorney Crook's suggestion, Supervisor Turner moved. the Board table adoption of the November 21, 1991 minutes to the next Board meeting. The motion passed unanimously (4-0) of those members present. // At 8:05 p.m., Supervisor Turner moved the Board take aten-minute recess. The motion passed unanimously (4-0) of those members present. // Supervisor Edwards appeared at 8:15 p.m. // At 8:15 p.m., upon the Board returning to open session, Chairman Bradby called for a presentation from the School Board. // Pamela Edwards, Chairman, Isle of Wight County School Board, stated the School Board requests authorization to expend funds that were conserved from the operating budget to pay architectural fees, engineering ` studies and to exercise the option on the property on Route 640 for the new high school. Ms. Edwards further stated the purchased Carrollton property needs bond money to be allocated in behalf of those already expended funds and that the Board had received afour-page informational packet of all the School Board's efforts in the past years which reinforce- the County's own Economic Development work plan for 1991-92. Ms. Edwards. continued the new elementary school plans have been redesigned to handle 750 students which will limit some of the space for certain programs, but will not eliminate any of the programs. Ms. Edwards stated the School Board was presently initiating a study into attendance zones which cannot. be completed until the County is nearing the entrance of a new school and adjustments are wished to be made and the School Board has authorized. County Attorney Crook to enter into negotiations with the construction " management firm who also did the regional jail for the County. Supervisor Bradshaw stated he did not wish to criticize any board ' Bo~K ~.4 rM~:~~.22 ~ member or place anyone in an embarrassing position, but rather to get answers to his questions. Supervisor Bradshaw further stated he wanted to make it clear to the public that two schools will be built. Supervisor Bradshaw continued at the end of June, the School'Board had a carry over of funds in the amount of $886,789 and asked Chairman Edwards if she was aware of the checks written since June, one to Shrives & Holland Associates in the amount of $231,209.67 on November 11, 1991, a check to Crook, Edwards & Edwards in the amount of $27.00 on November 11, 1991, a check to Fallon & Associates. on October 10, 1991 and a check to Ann L. Ruff in the amount of $750.00 on July 11, 1991. Pamela Edwards replied she was aware of 'the checks written. County Attorney Crook stated at the regular meeting of the Board of Supervisors on July 3, 1991, the Board of Supervisors adopted a resolution. to appropriate $196,790 for the purchase of the Norsworthy property which came out of the County's unappropriated fund balance. Supervisor Bradshaw questioned why then did the School Board write checks on July 11, 1991, November 11, 1991 and November 10, 1991 out of the $886,789 amount. County Attorney Crook replied that the School Board met with the Board of Supervisors on June 3, 1991 and requested the Board of Supervisors to appropriate the funds in the amount of $200,000 for the Norsworthy property and $300,000 for. the Burden property purchase. County Attorney Crook further stated at that time the Board of Supervisors approved the purchase of the Norsworthy property at that meeting and authorized the School Board to take an option on the Burden property and the School Board then by resolution on June 27, 1991 requested the Board of Supervisors to appropriate the funds for the purchase of the Norsworthy property. County Attorney Crook continued this resolution was forwarded to the Board of Supervisors and at :their July 3, 1991 the Board of Supervisors appropriated these funds from the contingency fund. County Attorney Crook stated the funds in the construction account from which the checks were drawn had been appropriated by the Board of Supervisors. County Attorney Crook further stated the construction account is an account that the School Board has had since 1977 or 1978 when the bonds were issued for school construction to-the School Board through the Public School Authority. The School Board opened a construction account and the money was placed in .this account and invested and .spent for schools construction. County Attorney Crook continued later on there were literary funds and additional monies received by the School Board from the State for .the renovation of the schools. County Attorney Crook stated the construction account has been maintained continuously and there has been money in that account continuously, not money appropriated by the Board of Supervisors, but money received from State revenue. County Attorney Crook further stated that the money which comes back to the County from the School Board is money appropriated by the County and when the County appropriates money from the operating budget and money is left over in the operating budget, it should come back to the general fund, which is by statute; however, this year, money was conserved from the operating budget which was put into the construction account and should not have been. County Attorney Crook continued the School Board paid these bills out of the construction account, which was normal procedure, but the School Board itself was not aware that the money had been placed in the construction account from the operating funds until recently. County Attorney Crook stated he was not aware of this either, and when the School Board decided. to exercise the option on the Burden property, they were advised there was sufficient funds in the construction account so the School Board voted to do that and notified the Board of Supervisors by letter informing the Board of Supervisors that the School Board was exercising the option on the Burden property and the funds were coming from the school construction account. County Attorney Crook further stated .County Administrator Standish informed him that those funds had not been appropriated and that he had received this information from the auditors conducting the audit. County Attorney Crook continued he immediately met with the School Board and advised them of the matter who were also unaware that the funds had not been appropriated. County Attorney Crook stated the School Board was present tonight to request the Board of Supervisors to appropriate these funds for the payment of the archi.ects, engineering and the costs associated with the site acquisition of the Burden property. Supervisor Bradshaw asked how much money was the School Board requesting and in what manner was the money handled for the Norsworthy property. Dr. Vito Morlino, former School Superintendent, stated there was a canceled check on record. County Administrator Standish stated when the Board of Supervisors appropriated the money on July 3, 1091, he believed it was appropriated in the property acquisition account within the school's operating budget.. County Attorney Crook agreed, stating the Norsworthy property purchase was appropriated by the Board of Supervisors in the unappropriated fund balance to the property acquisition line item. Dr. Morlino stated the Board could look at the bill register for the School Board meeting and see the matter clearly explained, and that a check was cut from the construction account, which was approved by the School Board. Supervisor Bradshaw requested the balance of the School Board account. County Attorney Crook stated the School Board needed to have the full amount appropriated because these checks have been written out of that account from funds not appropriated by the Board of Supervisors. James Brown, member of the School Board, stated. the School Board has made changes to the plans for the Carrollton elementary school in order to be able to conform to the previously determined size of the elementary school of 600 students. Mr. Brown further stated the School -Board had increased the number of classes within the same area which reduces the construction cost per student and the School Board is ready to proceed with construction of that school. Mr. Brown continued he supported the .proposed school in Windsor, but did not support the location because of crucial issues not adequately addressed such as (1) a complete demographic study showing a change in trend, average ages, and ethnic population, (2) the size and price of the Windsor High School, (3) the idea of athree-school complex south of Route 460 needs to be examined very closely and, (4) the location of the proposed Windsor High School. Pamela Edwards stated the School Board was serious about looking at expanded attendance zones and making it equitable to both schools at both ends of ,the County. Ms. Edwards #urther stated more students are already sent out of Windsor High School across the railroad tracks into the southern end of the County. Ms. Edwards continued the Burden property has 90% usable acreage at an approximate $300,000, but with the: property looked at north of Route 460, there was only 58 usable acres out of 110 acres. Ms. Edwards stated only one school could be built on the 58 acres and the County could not consider building another school on this property until sewage is available and that the site only had one entrance. Supervisor Bradshaw commented that the Burden property is in the Comprehensive Plan and the road is in the six-year plan. Pamela Edwards stated this is correct, and sewage service will be directed this way. Mr. Brown stated .that you should not put all your confidence in architects because they are there to make money and that at this. time it has, not been determined if a permit can be obtained from the State Water Control Board. Mr. Brown argued that a 150-foot entrance is more than some schools have with a 2,000 student population and that there are fifteen additional acres there to widen the site. Mr. Brown stated that in order for a school district to be considered unitary, it has to remove all vestiges of segregation. Chairman Bradby called for citizens' comments on the matter. Phyllis Bloxom of Rushmere stated it was her understanding that any excess money of the School Board goes into the general fund and that $14,000,000 to $16,000,000 being spent on a school that may possibly have 400 students is too expensive. Ms. Bloxom further stated the school should be placed on the north end of the County because it would allow students and parents to attend more functions. Ms. Bloxom then urged the Board to table the matter until the first meeting in January when the new Board members would be present. Anthony -King of Carrsville stated he was present representing the Camptown community coalition and he also agreed with Mr. Brown's proposal. Mr.'King further stated it was the Board's obligation to protect the funds .and see that the children are well educated. in conjunction with r ~ ~ ~ ~ :~ ~ -~ ? ~ ~ the School Board and urged the Board to table the matter until January- to allow more study to be completed. Philip Bradshaw of Carrsville asked all persons to stand and be recognized who were in support of the School Board. Mr. Bradshaw then. urged the Board of Supervisors to appropriate the necessary funds for the School Board to purchase land for a new Windsor High School. Mr. Bradshaw stated that the funds are available; therefore, the County is not increasing its financial obligations and that he was asking the Board's support because of the growth problems being experienced in the schools located in the southern end of the County. Mr. Bradshaw further stated schools are adding additional mobile units every year to handle the increases as well as classes being conducted in Teachers' Lounges, stages and libraries. Mr. Bradshaw continued growth in the schools is expected to continue based upon t11e County's Comprehensive Plan and that using the Smithfield High School, built approximately-ten years ago at a cost of $8,000,000 excluding furnishings, and projecting that figure to today's building costs, would result in the cost being over $16,000,000. Mr. Bradshaw urged the Board not to penalize the children and their future because of recent School Board actions. David Olson of Smithfield stated he supported a new high school in Windsor, but that the manner in which the project came about was unsatisfactory to many citizens of the County. Mr. glson further stated he had many questions about the handling of the money by the School Board and that the School Board should discuss .more matters in open session, rather than in executive sessions Mr. Olson then recommended that the Board withhold all funds and permission to move ahead with the capital project and requested that the School Board members resign.. George Nasis of Shriver and Holland Architects stated that his firm was chosen to evaluate the sites and put forth criteria for the School Board to select the sites. Mr. Nasis further stated the waste water system would cost an additional $105,000 beyond a septic system at the Twin Ponds site and regarding the permit which needs to be obtained from the State Water Control Board, his firm would not have recommended the site as a valued site if his firm had not already gotten a preliminary approval from the Sta#e Water Control Board. Mr. Nasis stated his firm was suggesting two access points on the Burden property for a single school and one access point at the Twin Pond site. with the recommendation that both proposed locations have two access points, one for buses and one for vehicles. Theresa Weaver of Carrsville stated she supported state-of-the-art schools and urged the Board to appropriate the necessary funds to accomplish such. Betty Bailey of Carrsville stated regardless of whether the school was located at the southern or northern end of the County, an overpass would probably need to be constructed anyway and that she felt most citizens would prefer that the school be located off of a main road onto a secondary road. Katherine Burden stated her property was a perfect location for a proposed school site because it is private and provides good access. Nis. Burden continued children need more than just buildings, they also need a good environment. Paul C:reason from Zuni stated several schools in Gloucester County are purposely not located on a main .road for obvious reasons and that municipal water being run out to the site north of Windsor would not be practical. Chairman Bradby stated he would hope the Board would give the two new .Board members in January an opportunity to"vote on the matter. Supervisor Bradshaw stated he understood Chairman Bradby's request, but that the School Board. has requested tonight that the Board of Supervisors appropriate the $886,789. Supervisor Bradshaw further stated it was not up to the Board of Supervisors to tell the School Board where to build the schools and that the School Board had already made up their minds regarding the location of the schools. Supervisor Bradshaw stated the School Board had previously come to the Board of Supervisors with the property in the Carrollton area and in the southern end. The School Board had two sites being considered and that he was previously in favor of going with both parcels of land. Supervisor Bradshaw stated the Board of Supervisors agreed previously the County would purchase this piece of property in the southern end of the County and it was agreed that the County would go ahead and purchase this piece of land at Carrollton because the soil and perk tests were approved, but somehow the School Board had not decided where to build in the southern end. Supervisor .Bradshaw further- stated at that .time, he went along with the Board to buy the property at Carrollton and that it was his understanding if he went , along with the other Board members on this matter, those members would come back and vote accordingly when the School Board came back , requesting funds for. the purchase of property in the southern end of the County. Supervisor Bradshaw .continued if the Board did not vote to appropriate the $886,789 to the School Board, there would be $10,000,000 locked up and that. both schools would have to built at one time and the Carrollton school could not be started. Supervisor Bradshaw continued that. the $27 check of the .School Board, drawn on the School Board construction account, was .from unappropriated funds and so the recording of the deed of the Norsworthy property was not legal. " County Attorney Crook stated the $27 fee was for copies from the Clerk's office and did not have anything to do with the legality of the deed. County Attorney Crook further stated there is nothing wrong with the Norsworthy property transaction which was approved by the Board of Supervisors and the funds therefore appropriated by the Board of Supervisors. Supervisor Bradshaw moved the Board appropriate $886,789 to the School Board for the school construction account. The motion was defeated (2-3) with Supervisors Bradshaw and Edwards voting in favor and Chairman Bradby and Supervisors Ross and Turner voting against the. N~c~ 1.~ .. ~.?7 motion. Supervisor Turner stated he has tried to work for thirteen years to, bring unity to the County and he was tired of hearing "my school, my end, north and south end". Supervisor Turner further stated this was a whole county and he had tried to communicate to the School Board a sense of fiscal responsibility that the Board of Supervisors has who are also the ones to set the tax rate for the citizens of the County. Supervisor Turner continued there are two schools in the capital improvements plan and that he had .tried to communicate to the School Board that before the County expends this kind of money, the County should have a comprehensive study which will determine if the County is heading in the proper direction. Supervisor Turner stated the country was in a recession and the County needs to address the fact that it needs schools, but also the County needs to make sure that it spends money appropriately and that the schools are situated in the right location. Supervisor Turner further stated that he has asked and will ask again that before the County spends $24,000,000, the School Board cut the size of the schools back because spending this amount I~ of money may result in the County not having. money left to take care of !, other needs in the County and that he would not support the amount of $22,000,000 or $24,000,000 for the new schools construction. Supervisor Bradshaw stated he only wanted the Board to vote today for the purchase of the land. Supervisor Ross stated he agreed with the comments of Supervisor Turner and that he believed the Board of Supervisors should only- take action on the School Board's request for funds already spent and that he could not support any funds requested beyond what the School Board's needs are now. Supervisor Edwards stated the Constitution allows the School Board to have the basic guiding role in administration of the school facilities, curriculum, etc., and if you have a School Board that is not particularly responsive, this creates a situation where citizens come to the governing body to try to fix the matter of unresponsiveness. Supervisor Edwards further stated he could understand why some citizens would. not like this particular site and he would hate to think what it could mean. to the economy of Windsor to take all of the schools out of the Town of Windsor because there are not that many things to draw citizens to the Town of Windsor now. Supervisor. Edwards continued he hoped the School Board would have the initiative not to try to build three schools out there that- far away from the Town of Windsor. Supervisor Edwards then moved the Board of Supervisors appropriate the amount of $558,904.66 from the fund balance to pay the bills which have been paid out of the construction account, in addition to paying the bill that is owed to the architect for architectural fees. The motion was . defeated (2-3) with Supervisors Edwards and Bradshaw voting in favor and Chairman Bradby and Supervisors Ross and Turner voting against ,the motion. .~ ~ 6a~K 1.~ ~; ~..~~ Supervisor Turner stated the County is continuing to spend money and the School Board has not listened to the Board of Supervisors to trim the amount back so the County can afford it. George Nasis stated the State cost has dropped approximately 12% from ..previous years which will put the cost of construction. in the $9;000,000 or $20,000,000 figure which is a total project cost. Mr. Nasis further stated in July a ..cost-cutting phase was initiated which cut the size down a total of 12,000 square feet between the two schools and cut approximately $2,000,000 off the project cost. Supervisor Bradshaw stated the school at Carrollton could not be .started until the school is started in his end of the County and that the Board of Supervisors could either vote for the land tonight in his end of the County or there would be no other school built. Supervisor Turner stated he informed the Board of Supervisors and the School Board six months' ago that he did not care whether the schools are located in :this or that end of the County and that he would not pay $10,000,000 for an elementary school when there are other .schools being built for $6,000,000 in other areas. Supervisor Turner further stated not one penny of the $10,000,000 has been appropriated for either school and if voted on .tonight, he would .not vote for the appraised amount for the elementary school in Carrollton or for the high school in Windsor. Supervisor Turner then moved that the money which has been expended by the School Board of $299,998.27 be appropriated to the School Board. and that the other request be taken up at the next meeting. The motion passed unanimously (5-0). // County Administrator Standish noted that resolutions considered earlier by the Board were no# voted on. Supervisor Edwards moved the Board adopt the following resolutions RESOLUTION OF APPRECIATION TO THOMAS L. ROSS UPON COMPLETION OF SERVICE ON THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY WHEREAS, Thomas L. Ross has faithfully served on the Board of Supervisors of Isle of Wight County as the representative of the Smithfield District from January of 1980 through December of 1991; and, WHEREAS, his tenure with the Board of Supervisors has contributed .greatly to the stature and progress of Isle of Wight County, and has rendered invaluable service to the citizens of this community; and, WHEREAS, his personal commitment and professional demeanor have enhanced the quality of life for all residents of Isle of Wight County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of isle of .Wight County that Thomas L. Ross be hereby recognized and commended for outstanding service to the citizens of Isle of Wight County, and is presented this resolution as a token of this community's gratitude and esteem. BE IT FURTHER RESOLVED that an original be presented to Thomas L. Ross and that a copy of this resolution be spread. upon the minutes of the Board of Supervisors on the 19th day of December, 1991. The motion passed (4-0) with Supervisor Ross abstaining. Supervisor Edwards moved the Board adopt the following resolution: RESOLUTION OF APPRECIATION TO RICHARD L. TURNER UPON COMPLETION OF SERVICE ON THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY WHEREAS, Richard L. Turner has faithfully served on the Board of Supervisors of Isle of Wight County as the representative of the Newport District from March of 1978 through December of 1991; and, WHEREAS, his tenure with the Board of Supervisors has contributed. greatly to the stature and progress of Isle of Wight County, and has rendered invaluable service to the citizens of this community; and, WHEREAS, his personal commitment and .professional demeanor have enhanced the quality of life for all residents of Tsle of Wight County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of .Isle of Wight County that Richard L. Turner be hereby recognized and. commended for outstanding service to the citizens of Isle of Wight County, and is presented this resolution as a token of .this .community's gratitude and esteem. BE IT FURTHER RESOLVED that an original be presented to .Richard L. Turner and that a copy of this resolution be spread-.upon the minutes of the Board of Supervisors on the 19th day of December, 1991. The motion passed (4-0) with Supervisor Turner abstaining. // At 10:45 p.m., Supervisor Ross moved the Board adjourn.. The motion passed unanimously (5-0). l l .Henry H. radby, Chairman -ao~K ~.4 ~h::1?0 Myle~. Standish, Clerk